Meals On Wheels Student Volunteer Manual

Written By Red Raider Deliveries

The mission of this manual is to better recruit volunteers from the Texas Tech student body

Table of Contents

Introduction

Introduction Roles of Volunteers Scope of Manual

Define the Roles of Volunteers

Define the Roles Determine the Types of Volunteers You Need Describe Volunteer Positions

Recruit Volunteers

Goals of Recruitment Sources of Recruiting

Recruiting Processes

Contacting Student Organizations Informing of Positions Needed List of Student Organizations

Coordinating Student Volunteer Roles

Opportunities for Service

Providing Proof of Service Hours

Providing Feedback

Introduction

We all want to contribute to our community and ensure that the elderly are taken care of by providing them with the basic necessities it takes to live on a day-to-day basis The Lubbock community is a rich source of volunteers due to the vast student population that Texas Tech and the surrounding educational community provides This population has a high potential to provide the Lubbock Chapter of Meals on Wheels with an excess amount of assistance to serve the elderly in Lubbock with the proper nutritional assistance they need It is the goal of this recruitment manual to create a streamlined system in which the Lubbock Chapter of Meals on Wheels can tap into the high volunteer potential of the Texas Tech University student body

Volunteer Roles

As the volunteers will all be recruited from the university it must be noted that schedules can differ drastically due to class schedules part time jobs and other university activities that college students often participate in This can work in favor of the Meals on Wheels organization due to the multiple roles that need to be filled in order to effectively carry out day to day operations for funding preparing delivering and cleaning for the organization It will be important that the available times for students that volunteer be used in an effective manner and not just forced into one time slot Since Meals on Wheels has so many different scopes of work done at different times of the day and students schedules vary vastly from one another the opportunity to build a cohesive relationship with between the organizations and Meals on Wheels is great The main roles that will need to be filled for Meals on Wheels are that of delivery drivers food preparations cleaning roles and fund raising roles

Scope of Manual

The following manual will serve as a basis for creating and maintaining a revolving volunteer program between various student organizations at Texas Tech and Meals on Wheels The manual will detail and outline how to effectively recruit within the Texas Tech student body organizations In addition the manual will educate the Meals on Wheels staff of what is needed from each organization to create an environment that is practical for students to participate in

Determine The Roles of Volunteers

Once you define how your organization plans to use volunteers the next step is todetermine what your organization expects the volunteers to accomplish Volunteers canenhance service delivery and other scopes of work needed by Meals on Wheel well beyond delivering meals or cleaning tote bags Also keep in mind that highly motivated Texas Tech student body organization volunteers have to ability fill unique roles You do not want to duplicate or complicate efforts within your organization or with other organizations just to

use volunteers student body volunteers are known for having the motivation and know how to achieve maximum performance with little oversight or assistance so keep in mind that they can be used for quality job roles not just quantity volunteer roles Set specific goals and objectives for volunteer achievement defining how volunteers will make a difference in delivering meals preparing meals organizing routes or even raising funds to finance Meals on Wheels Collegiate level students are known for their abilities to raise money for organizations and causes in short amounts of times take advantage of this by challenging student volunteers to coordinate fun functions that will raise money for Meals on Wheels such as golf tournaments skeet shooting trivia nights and even food drives Review these goals and objectives regularly and modify them if necessary Over time you will be able to use data from volunteer achievements to show how the program has improved the Lubbock Chapter for Meals on Wheels The data will help you market your program and recruit new volunteers

Determine the Types of Volunteers You NeedStudent organization volunteers can be divided into two types1048664 General assistants such as volunteers delivering meals or assisting in cleaning 1048664 Skill-specific volunteers such as route coordinators or event plannersYou will need to determine which type or types of volunteers would benefit each job role that is currently needed by the staff at Meals on Wheels Volunteers can also be applied to prospective roles based on the schedule constraints they are under If they do not have the time to run routes then they may be able to plan fundraising events or help recruit money and services from the community Or if one volunteer may not be able to make a route everyday of the week maybe a group can so Meals on Wheels can dedicate one route to an entire student organization

Describe Volunteer Positions

After you decide how to use volunteers in your organization you will need to write position descriptions for the volunteer positions yoursquove identified Position descriptions are key elements of a successful volunteer program They help you screen place and evaluate volunteers in a fair and reasonable way Well-written volunteer position descriptions can help volunteers screen themselves Volunteers can tell whether they have the necessary time skills and interest to perform the position tasks outlined Almost any position can be converted into a volunteer position given the right structure incentives and volunteer qualifications Because volunteers play a different role than staff does however ensure that you define the positions clearly Volunteers who understand your organizationrsquos expectations will do a better job and feel more satisfied with their duties than will volunteers who donrsquot understand their role Theworksheet below breaks the volunteer position description down by its components anddefinitions It can help you develop meaningful position descriptions with achievable goals Below is an example spreadsheet of how this process can be achieved

Goals of Recruitment

Developing a volunteer network can be crucial to an organizationrsquos success Volunteers are often the heart and soul of an organization providing services and performing tasks that keep the organization alive Many organizations including Meals on Wheels have more volunteers than paid staff Creating a competent staff of highly effective volunteers requires a recruitment strategy Volunteer recruitment means attracting and inviting people to consider involvement with your organization For the Meals on Wheels volunteer effort with Texas Techrsquos student organization our internal review will help you learn how this effort can be achieved in a more streamlined manner the is ideal for both parties You can use this information to develop a volunteer recruitment plan This manual will detail a strategy for developing your message and finding selecting and screening volunteers in order to place them in the correct volunteer activities

Develop Your Message

In relation to the Texas Tech student body it is crucial the Meals on Wheels promote the organization as one that is fluid and willing to make an effort to work with differing schedules in any way possible that way a wider range of volunteers is attracted to the organization Since Meals on Wheels constantly has activities going on throughout the day this should not be an issue Organizations that are not able to capitalize on the rich source of volunteering that a student body holds are usually ineffective due to a lack of ability to coordinate the different schedules that student have Meals on Wheels must ensure volunteers that the different times they are able to volunteer can be worked with and coordinated with the Meals on Wheels staff to make the image of volunteering for Meals on Wheels a more attractive opportunity Also keep in mind other normal efforts that do not necessarily pertain to the student body but to the volunteer staff as a whole are also effective on improving the message that is sent out to potential volunteers One way to make your image more welcoming to volunteers is to make volunteers visible throughout the organization Use a public bulletin board to promote news about volunteers Decorate it with photographs and include a pocket for flyers on volunteer opportunities If your organization is affiliated with a house of worship or other organization that has a regular bulletin or newsletter ask the editor about running a regular column profiling volunteers and their work

Sources of Recruiting

With a clearly defined message of what is needed out of volunteers what volunteers can expect from Meals on Wheels and an effective message that makes volunteering for Meals on Wheels an attractive opportunity the staff is now ready to address sources of recruiting Community service benefits the students the community and the organizations in whichStudents volunteer Many student body organizations require community service for students to graduateThese students may develop a lifelong dedication to community support and Meals on Wheels based on the experiences they have developed while serving In addition whenstudents become interested in a cause they may motivate their parents to donate time and

money College students can offer professional-level services with a connection to university resources and often academic supervision The main resources we will focus on from a student body organization standpoint include national honor societies departmental organizations professional and social fraternities and sororities Campus religious clubs such as Lutheran Student Fellowship Wesley Foundation Christians at Tech and Tech Cru are other potential resources for locating volunteers It is important to reach out to these organizations the beginning of every semester to start the recruitment process as this is when student organizations normally start to develop community involvement strategies and inform members off required community service obligations for group membership The student organizations that have expressed interest are as follows

Contact List

Phi Upsilon Omicron Vanessa Garcia vanessagarciattuedu

Arnold Air Society Vincent Santini vincentsantinittuedu

Collegiate 100 Udeme Okon udemeokonttuedu

Block n Bridle Kirby Vineyard kirbyvineyardttuedu

Meat Science Association Chad Vander-Linden chadvander-lindenttuedu

Gamma Beta Phi Megan Kuhl gbpttuservicegmailcom

Another great source for contacting various student organizations is the student organization website for Texas Tech httpwwwttueducampus-lifestudent-lifestudent-organizationsphp which gives officers and points of contact for the various studentsrsquo bodies on campus

Table of Contents

Introduction

Introduction Roles of Volunteers Scope of Manual

Define the Roles of Volunteers

Define the Roles Determine the Types of Volunteers You Need Describe Volunteer Positions

Recruit Volunteers

Goals of Recruitment Sources of Recruiting

Recruiting Processes

Contacting Student Organizations Informing of Positions Needed List of Student Organizations

Coordinating Student Volunteer Roles

Opportunities for Service

Providing Proof of Service Hours

Providing Feedback

Introduction

We all want to contribute to our community and ensure that the elderly are taken care of by providing them with the basic necessities it takes to live on a day-to-day basis The Lubbock community is a rich source of volunteers due to the vast student population that Texas Tech and the surrounding educational community provides This population has a high potential to provide the Lubbock Chapter of Meals on Wheels with an excess amount of assistance to serve the elderly in Lubbock with the proper nutritional assistance they need It is the goal of this recruitment manual to create a streamlined system in which the Lubbock Chapter of Meals on Wheels can tap into the high volunteer potential of the Texas Tech University student body

Volunteer Roles

As the volunteers will all be recruited from the university it must be noted that schedules can differ drastically due to class schedules part time jobs and other university activities that college students often participate in This can work in favor of the Meals on Wheels organization due to the multiple roles that need to be filled in order to effectively carry out day to day operations for funding preparing delivering and cleaning for the organization It will be important that the available times for students that volunteer be used in an effective manner and not just forced into one time slot Since Meals on Wheels has so many different scopes of work done at different times of the day and students schedules vary vastly from one another the opportunity to build a cohesive relationship with between the organizations and Meals on Wheels is great The main roles that will need to be filled for Meals on Wheels are that of delivery drivers food preparations cleaning roles and fund raising roles

Scope of Manual

The following manual will serve as a basis for creating and maintaining a revolving volunteer program between various student organizations at Texas Tech and Meals on Wheels The manual will detail and outline how to effectively recruit within the Texas Tech student body organizations In addition the manual will educate the Meals on Wheels staff of what is needed from each organization to create an environment that is practical for students to participate in

Determine The Roles of Volunteers

Once you define how your organization plans to use volunteers the next step is todetermine what your organization expects the volunteers to accomplish Volunteers canenhance service delivery and other scopes of work needed by Meals on Wheel well beyond delivering meals or cleaning tote bags Also keep in mind that highly motivated Texas Tech student body organization volunteers have to ability fill unique roles You do not want to duplicate or complicate efforts within your organization or with other organizations just to

use volunteers student body volunteers are known for having the motivation and know how to achieve maximum performance with little oversight or assistance so keep in mind that they can be used for quality job roles not just quantity volunteer roles Set specific goals and objectives for volunteer achievement defining how volunteers will make a difference in delivering meals preparing meals organizing routes or even raising funds to finance Meals on Wheels Collegiate level students are known for their abilities to raise money for organizations and causes in short amounts of times take advantage of this by challenging student volunteers to coordinate fun functions that will raise money for Meals on Wheels such as golf tournaments skeet shooting trivia nights and even food drives Review these goals and objectives regularly and modify them if necessary Over time you will be able to use data from volunteer achievements to show how the program has improved the Lubbock Chapter for Meals on Wheels The data will help you market your program and recruit new volunteers

Determine the Types of Volunteers You NeedStudent organization volunteers can be divided into two types1048664 General assistants such as volunteers delivering meals or assisting in cleaning 1048664 Skill-specific volunteers such as route coordinators or event plannersYou will need to determine which type or types of volunteers would benefit each job role that is currently needed by the staff at Meals on Wheels Volunteers can also be applied to prospective roles based on the schedule constraints they are under If they do not have the time to run routes then they may be able to plan fundraising events or help recruit money and services from the community Or if one volunteer may not be able to make a route everyday of the week maybe a group can so Meals on Wheels can dedicate one route to an entire student organization

Describe Volunteer Positions

After you decide how to use volunteers in your organization you will need to write position descriptions for the volunteer positions yoursquove identified Position descriptions are key elements of a successful volunteer program They help you screen place and evaluate volunteers in a fair and reasonable way Well-written volunteer position descriptions can help volunteers screen themselves Volunteers can tell whether they have the necessary time skills and interest to perform the position tasks outlined Almost any position can be converted into a volunteer position given the right structure incentives and volunteer qualifications Because volunteers play a different role than staff does however ensure that you define the positions clearly Volunteers who understand your organizationrsquos expectations will do a better job and feel more satisfied with their duties than will volunteers who donrsquot understand their role Theworksheet below breaks the volunteer position description down by its components anddefinitions It can help you develop meaningful position descriptions with achievable goals Below is an example spreadsheet of how this process can be achieved

Goals of Recruitment

Developing a volunteer network can be crucial to an organizationrsquos success Volunteers are often the heart and soul of an organization providing services and performing tasks that keep the organization alive Many organizations including Meals on Wheels have more volunteers than paid staff Creating a competent staff of highly effective volunteers requires a recruitment strategy Volunteer recruitment means attracting and inviting people to consider involvement with your organization For the Meals on Wheels volunteer effort with Texas Techrsquos student organization our internal review will help you learn how this effort can be achieved in a more streamlined manner the is ideal for both parties You can use this information to develop a volunteer recruitment plan This manual will detail a strategy for developing your message and finding selecting and screening volunteers in order to place them in the correct volunteer activities

Develop Your Message

In relation to the Texas Tech student body it is crucial the Meals on Wheels promote the organization as one that is fluid and willing to make an effort to work with differing schedules in any way possible that way a wider range of volunteers is attracted to the organization Since Meals on Wheels constantly has activities going on throughout the day this should not be an issue Organizations that are not able to capitalize on the rich source of volunteering that a student body holds are usually ineffective due to a lack of ability to coordinate the different schedules that student have Meals on Wheels must ensure volunteers that the different times they are able to volunteer can be worked with and coordinated with the Meals on Wheels staff to make the image of volunteering for Meals on Wheels a more attractive opportunity Also keep in mind other normal efforts that do not necessarily pertain to the student body but to the volunteer staff as a whole are also effective on improving the message that is sent out to potential volunteers One way to make your image more welcoming to volunteers is to make volunteers visible throughout the organization Use a public bulletin board to promote news about volunteers Decorate it with photographs and include a pocket for flyers on volunteer opportunities If your organization is affiliated with a house of worship or other organization that has a regular bulletin or newsletter ask the editor about running a regular column profiling volunteers and their work

Sources of Recruiting

With a clearly defined message of what is needed out of volunteers what volunteers can expect from Meals on Wheels and an effective message that makes volunteering for Meals on Wheels an attractive opportunity the staff is now ready to address sources of recruiting Community service benefits the students the community and the organizations in whichStudents volunteer Many student body organizations require community service for students to graduateThese students may develop a lifelong dedication to community support and Meals on Wheels based on the experiences they have developed while serving In addition whenstudents become interested in a cause they may motivate their parents to donate time and

money College students can offer professional-level services with a connection to university resources and often academic supervision The main resources we will focus on from a student body organization standpoint include national honor societies departmental organizations professional and social fraternities and sororities Campus religious clubs such as Lutheran Student Fellowship Wesley Foundation Christians at Tech and Tech Cru are other potential resources for locating volunteers It is important to reach out to these organizations the beginning of every semester to start the recruitment process as this is when student organizations normally start to develop community involvement strategies and inform members off required community service obligations for group membership The student organizations that have expressed interest are as follows

Contact List

Phi Upsilon Omicron Vanessa Garcia vanessagarciattuedu

Arnold Air Society Vincent Santini vincentsantinittuedu

Collegiate 100 Udeme Okon udemeokonttuedu

Block n Bridle Kirby Vineyard kirbyvineyardttuedu

Meat Science Association Chad Vander-Linden chadvander-lindenttuedu

Gamma Beta Phi Megan Kuhl gbpttuservicegmailcom

Another great source for contacting various student organizations is the student organization website for Texas Tech httpwwwttueducampus-lifestudent-lifestudent-organizationsphp which gives officers and points of contact for the various studentsrsquo bodies on campus

Introduction

We all want to contribute to our community and ensure that the elderly are taken care of by providing them with the basic necessities it takes to live on a day-to-day basis The Lubbock community is a rich source of volunteers due to the vast student population that Texas Tech and the surrounding educational community provides This population has a high potential to provide the Lubbock Chapter of Meals on Wheels with an excess amount of assistance to serve the elderly in Lubbock with the proper nutritional assistance they need It is the goal of this recruitment manual to create a streamlined system in which the Lubbock Chapter of Meals on Wheels can tap into the high volunteer potential of the Texas Tech University student body

Volunteer Roles

As the volunteers will all be recruited from the university it must be noted that schedules can differ drastically due to class schedules part time jobs and other university activities that college students often participate in This can work in favor of the Meals on Wheels organization due to the multiple roles that need to be filled in order to effectively carry out day to day operations for funding preparing delivering and cleaning for the organization It will be important that the available times for students that volunteer be used in an effective manner and not just forced into one time slot Since Meals on Wheels has so many different scopes of work done at different times of the day and students schedules vary vastly from one another the opportunity to build a cohesive relationship with between the organizations and Meals on Wheels is great The main roles that will need to be filled for Meals on Wheels are that of delivery drivers food preparations cleaning roles and fund raising roles

Scope of Manual

The following manual will serve as a basis for creating and maintaining a revolving volunteer program between various student organizations at Texas Tech and Meals on Wheels The manual will detail and outline how to effectively recruit within the Texas Tech student body organizations In addition the manual will educate the Meals on Wheels staff of what is needed from each organization to create an environment that is practical for students to participate in

Determine The Roles of Volunteers

Once you define how your organization plans to use volunteers the next step is todetermine what your organization expects the volunteers to accomplish Volunteers canenhance service delivery and other scopes of work needed by Meals on Wheel well beyond delivering meals or cleaning tote bags Also keep in mind that highly motivated Texas Tech student body organization volunteers have to ability fill unique roles You do not want to duplicate or complicate efforts within your organization or with other organizations just to

use volunteers student body volunteers are known for having the motivation and know how to achieve maximum performance with little oversight or assistance so keep in mind that they can be used for quality job roles not just quantity volunteer roles Set specific goals and objectives for volunteer achievement defining how volunteers will make a difference in delivering meals preparing meals organizing routes or even raising funds to finance Meals on Wheels Collegiate level students are known for their abilities to raise money for organizations and causes in short amounts of times take advantage of this by challenging student volunteers to coordinate fun functions that will raise money for Meals on Wheels such as golf tournaments skeet shooting trivia nights and even food drives Review these goals and objectives regularly and modify them if necessary Over time you will be able to use data from volunteer achievements to show how the program has improved the Lubbock Chapter for Meals on Wheels The data will help you market your program and recruit new volunteers

Determine the Types of Volunteers You NeedStudent organization volunteers can be divided into two types1048664 General assistants such as volunteers delivering meals or assisting in cleaning 1048664 Skill-specific volunteers such as route coordinators or event plannersYou will need to determine which type or types of volunteers would benefit each job role that is currently needed by the staff at Meals on Wheels Volunteers can also be applied to prospective roles based on the schedule constraints they are under If they do not have the time to run routes then they may be able to plan fundraising events or help recruit money and services from the community Or if one volunteer may not be able to make a route everyday of the week maybe a group can so Meals on Wheels can dedicate one route to an entire student organization

Describe Volunteer Positions

After you decide how to use volunteers in your organization you will need to write position descriptions for the volunteer positions yoursquove identified Position descriptions are key elements of a successful volunteer program They help you screen place and evaluate volunteers in a fair and reasonable way Well-written volunteer position descriptions can help volunteers screen themselves Volunteers can tell whether they have the necessary time skills and interest to perform the position tasks outlined Almost any position can be converted into a volunteer position given the right structure incentives and volunteer qualifications Because volunteers play a different role than staff does however ensure that you define the positions clearly Volunteers who understand your organizationrsquos expectations will do a better job and feel more satisfied with their duties than will volunteers who donrsquot understand their role Theworksheet below breaks the volunteer position description down by its components anddefinitions It can help you develop meaningful position descriptions with achievable goals Below is an example spreadsheet of how this process can be achieved

Goals of Recruitment

Developing a volunteer network can be crucial to an organizationrsquos success Volunteers are often the heart and soul of an organization providing services and performing tasks that keep the organization alive Many organizations including Meals on Wheels have more volunteers than paid staff Creating a competent staff of highly effective volunteers requires a recruitment strategy Volunteer recruitment means attracting and inviting people to consider involvement with your organization For the Meals on Wheels volunteer effort with Texas Techrsquos student organization our internal review will help you learn how this effort can be achieved in a more streamlined manner the is ideal for both parties You can use this information to develop a volunteer recruitment plan This manual will detail a strategy for developing your message and finding selecting and screening volunteers in order to place them in the correct volunteer activities

Develop Your Message

In relation to the Texas Tech student body it is crucial the Meals on Wheels promote the organization as one that is fluid and willing to make an effort to work with differing schedules in any way possible that way a wider range of volunteers is attracted to the organization Since Meals on Wheels constantly has activities going on throughout the day this should not be an issue Organizations that are not able to capitalize on the rich source of volunteering that a student body holds are usually ineffective due to a lack of ability to coordinate the different schedules that student have Meals on Wheels must ensure volunteers that the different times they are able to volunteer can be worked with and coordinated with the Meals on Wheels staff to make the image of volunteering for Meals on Wheels a more attractive opportunity Also keep in mind other normal efforts that do not necessarily pertain to the student body but to the volunteer staff as a whole are also effective on improving the message that is sent out to potential volunteers One way to make your image more welcoming to volunteers is to make volunteers visible throughout the organization Use a public bulletin board to promote news about volunteers Decorate it with photographs and include a pocket for flyers on volunteer opportunities If your organization is affiliated with a house of worship or other organization that has a regular bulletin or newsletter ask the editor about running a regular column profiling volunteers and their work

Sources of Recruiting

With a clearly defined message of what is needed out of volunteers what volunteers can expect from Meals on Wheels and an effective message that makes volunteering for Meals on Wheels an attractive opportunity the staff is now ready to address sources of recruiting Community service benefits the students the community and the organizations in whichStudents volunteer Many student body organizations require community service for students to graduateThese students may develop a lifelong dedication to community support and Meals on Wheels based on the experiences they have developed while serving In addition whenstudents become interested in a cause they may motivate their parents to donate time and

money College students can offer professional-level services with a connection to university resources and often academic supervision The main resources we will focus on from a student body organization standpoint include national honor societies departmental organizations professional and social fraternities and sororities Campus religious clubs such as Lutheran Student Fellowship Wesley Foundation Christians at Tech and Tech Cru are other potential resources for locating volunteers It is important to reach out to these organizations the beginning of every semester to start the recruitment process as this is when student organizations normally start to develop community involvement strategies and inform members off required community service obligations for group membership The student organizations that have expressed interest are as follows

Contact List

Phi Upsilon Omicron Vanessa Garcia vanessagarciattuedu

Arnold Air Society Vincent Santini vincentsantinittuedu

Collegiate 100 Udeme Okon udemeokonttuedu

Block n Bridle Kirby Vineyard kirbyvineyardttuedu

Meat Science Association Chad Vander-Linden chadvander-lindenttuedu

Gamma Beta Phi Megan Kuhl gbpttuservicegmailcom

Another great source for contacting various student organizations is the student organization website for Texas Tech httpwwwttueducampus-lifestudent-lifestudent-organizationsphp which gives officers and points of contact for the various studentsrsquo bodies on campus

use volunteers student body volunteers are known for having the motivation and know how to achieve maximum performance with little oversight or assistance so keep in mind that they can be used for quality job roles not just quantity volunteer roles Set specific goals and objectives for volunteer achievement defining how volunteers will make a difference in delivering meals preparing meals organizing routes or even raising funds to finance Meals on Wheels Collegiate level students are known for their abilities to raise money for organizations and causes in short amounts of times take advantage of this by challenging student volunteers to coordinate fun functions that will raise money for Meals on Wheels such as golf tournaments skeet shooting trivia nights and even food drives Review these goals and objectives regularly and modify them if necessary Over time you will be able to use data from volunteer achievements to show how the program has improved the Lubbock Chapter for Meals on Wheels The data will help you market your program and recruit new volunteers

Determine the Types of Volunteers You NeedStudent organization volunteers can be divided into two types1048664 General assistants such as volunteers delivering meals or assisting in cleaning 1048664 Skill-specific volunteers such as route coordinators or event plannersYou will need to determine which type or types of volunteers would benefit each job role that is currently needed by the staff at Meals on Wheels Volunteers can also be applied to prospective roles based on the schedule constraints they are under If they do not have the time to run routes then they may be able to plan fundraising events or help recruit money and services from the community Or if one volunteer may not be able to make a route everyday of the week maybe a group can so Meals on Wheels can dedicate one route to an entire student organization

Describe Volunteer Positions

After you decide how to use volunteers in your organization you will need to write position descriptions for the volunteer positions yoursquove identified Position descriptions are key elements of a successful volunteer program They help you screen place and evaluate volunteers in a fair and reasonable way Well-written volunteer position descriptions can help volunteers screen themselves Volunteers can tell whether they have the necessary time skills and interest to perform the position tasks outlined Almost any position can be converted into a volunteer position given the right structure incentives and volunteer qualifications Because volunteers play a different role than staff does however ensure that you define the positions clearly Volunteers who understand your organizationrsquos expectations will do a better job and feel more satisfied with their duties than will volunteers who donrsquot understand their role Theworksheet below breaks the volunteer position description down by its components anddefinitions It can help you develop meaningful position descriptions with achievable goals Below is an example spreadsheet of how this process can be achieved

Goals of Recruitment

Developing a volunteer network can be crucial to an organizationrsquos success Volunteers are often the heart and soul of an organization providing services and performing tasks that keep the organization alive Many organizations including Meals on Wheels have more volunteers than paid staff Creating a competent staff of highly effective volunteers requires a recruitment strategy Volunteer recruitment means attracting and inviting people to consider involvement with your organization For the Meals on Wheels volunteer effort with Texas Techrsquos student organization our internal review will help you learn how this effort can be achieved in a more streamlined manner the is ideal for both parties You can use this information to develop a volunteer recruitment plan This manual will detail a strategy for developing your message and finding selecting and screening volunteers in order to place them in the correct volunteer activities

Develop Your Message

In relation to the Texas Tech student body it is crucial the Meals on Wheels promote the organization as one that is fluid and willing to make an effort to work with differing schedules in any way possible that way a wider range of volunteers is attracted to the organization Since Meals on Wheels constantly has activities going on throughout the day this should not be an issue Organizations that are not able to capitalize on the rich source of volunteering that a student body holds are usually ineffective due to a lack of ability to coordinate the different schedules that student have Meals on Wheels must ensure volunteers that the different times they are able to volunteer can be worked with and coordinated with the Meals on Wheels staff to make the image of volunteering for Meals on Wheels a more attractive opportunity Also keep in mind other normal efforts that do not necessarily pertain to the student body but to the volunteer staff as a whole are also effective on improving the message that is sent out to potential volunteers One way to make your image more welcoming to volunteers is to make volunteers visible throughout the organization Use a public bulletin board to promote news about volunteers Decorate it with photographs and include a pocket for flyers on volunteer opportunities If your organization is affiliated with a house of worship or other organization that has a regular bulletin or newsletter ask the editor about running a regular column profiling volunteers and their work

Sources of Recruiting

With a clearly defined message of what is needed out of volunteers what volunteers can expect from Meals on Wheels and an effective message that makes volunteering for Meals on Wheels an attractive opportunity the staff is now ready to address sources of recruiting Community service benefits the students the community and the organizations in whichStudents volunteer Many student body organizations require community service for students to graduateThese students may develop a lifelong dedication to community support and Meals on Wheels based on the experiences they have developed while serving In addition whenstudents become interested in a cause they may motivate their parents to donate time and

money College students can offer professional-level services with a connection to university resources and often academic supervision The main resources we will focus on from a student body organization standpoint include national honor societies departmental organizations professional and social fraternities and sororities Campus religious clubs such as Lutheran Student Fellowship Wesley Foundation Christians at Tech and Tech Cru are other potential resources for locating volunteers It is important to reach out to these organizations the beginning of every semester to start the recruitment process as this is when student organizations normally start to develop community involvement strategies and inform members off required community service obligations for group membership The student organizations that have expressed interest are as follows

Contact List

Phi Upsilon Omicron Vanessa Garcia vanessagarciattuedu

Arnold Air Society Vincent Santini vincentsantinittuedu

Collegiate 100 Udeme Okon udemeokonttuedu

Block n Bridle Kirby Vineyard kirbyvineyardttuedu

Meat Science Association Chad Vander-Linden chadvander-lindenttuedu

Gamma Beta Phi Megan Kuhl gbpttuservicegmailcom

Another great source for contacting various student organizations is the student organization website for Texas Tech httpwwwttueducampus-lifestudent-lifestudent-organizationsphp which gives officers and points of contact for the various studentsrsquo bodies on campus

Goals of Recruitment

Developing a volunteer network can be crucial to an organizationrsquos success Volunteers are often the heart and soul of an organization providing services and performing tasks that keep the organization alive Many organizations including Meals on Wheels have more volunteers than paid staff Creating a competent staff of highly effective volunteers requires a recruitment strategy Volunteer recruitment means attracting and inviting people to consider involvement with your organization For the Meals on Wheels volunteer effort with Texas Techrsquos student organization our internal review will help you learn how this effort can be achieved in a more streamlined manner the is ideal for both parties You can use this information to develop a volunteer recruitment plan This manual will detail a strategy for developing your message and finding selecting and screening volunteers in order to place them in the correct volunteer activities

Develop Your Message

In relation to the Texas Tech student body it is crucial the Meals on Wheels promote the organization as one that is fluid and willing to make an effort to work with differing schedules in any way possible that way a wider range of volunteers is attracted to the organization Since Meals on Wheels constantly has activities going on throughout the day this should not be an issue Organizations that are not able to capitalize on the rich source of volunteering that a student body holds are usually ineffective due to a lack of ability to coordinate the different schedules that student have Meals on Wheels must ensure volunteers that the different times they are able to volunteer can be worked with and coordinated with the Meals on Wheels staff to make the image of volunteering for Meals on Wheels a more attractive opportunity Also keep in mind other normal efforts that do not necessarily pertain to the student body but to the volunteer staff as a whole are also effective on improving the message that is sent out to potential volunteers One way to make your image more welcoming to volunteers is to make volunteers visible throughout the organization Use a public bulletin board to promote news about volunteers Decorate it with photographs and include a pocket for flyers on volunteer opportunities If your organization is affiliated with a house of worship or other organization that has a regular bulletin or newsletter ask the editor about running a regular column profiling volunteers and their work

Sources of Recruiting

With a clearly defined message of what is needed out of volunteers what volunteers can expect from Meals on Wheels and an effective message that makes volunteering for Meals on Wheels an attractive opportunity the staff is now ready to address sources of recruiting Community service benefits the students the community and the organizations in whichStudents volunteer Many student body organizations require community service for students to graduateThese students may develop a lifelong dedication to community support and Meals on Wheels based on the experiences they have developed while serving In addition whenstudents become interested in a cause they may motivate their parents to donate time and

money College students can offer professional-level services with a connection to university resources and often academic supervision The main resources we will focus on from a student body organization standpoint include national honor societies departmental organizations professional and social fraternities and sororities Campus religious clubs such as Lutheran Student Fellowship Wesley Foundation Christians at Tech and Tech Cru are other potential resources for locating volunteers It is important to reach out to these organizations the beginning of every semester to start the recruitment process as this is when student organizations normally start to develop community involvement strategies and inform members off required community service obligations for group membership The student organizations that have expressed interest are as follows

Contact List

Phi Upsilon Omicron Vanessa Garcia vanessagarciattuedu

Arnold Air Society Vincent Santini vincentsantinittuedu

Collegiate 100 Udeme Okon udemeokonttuedu

Block n Bridle Kirby Vineyard kirbyvineyardttuedu

Meat Science Association Chad Vander-Linden chadvander-lindenttuedu

Gamma Beta Phi Megan Kuhl gbpttuservicegmailcom

Another great source for contacting various student organizations is the student organization website for Texas Tech httpwwwttueducampus-lifestudent-lifestudent-organizationsphp which gives officers and points of contact for the various studentsrsquo bodies on campus

money College students can offer professional-level services with a connection to university resources and often academic supervision The main resources we will focus on from a student body organization standpoint include national honor societies departmental organizations professional and social fraternities and sororities Campus religious clubs such as Lutheran Student Fellowship Wesley Foundation Christians at Tech and Tech Cru are other potential resources for locating volunteers It is important to reach out to these organizations the beginning of every semester to start the recruitment process as this is when student organizations normally start to develop community involvement strategies and inform members off required community service obligations for group membership The student organizations that have expressed interest are as follows

Contact List

Phi Upsilon Omicron Vanessa Garcia vanessagarciattuedu

Arnold Air Society Vincent Santini vincentsantinittuedu

Collegiate 100 Udeme Okon udemeokonttuedu

Block n Bridle Kirby Vineyard kirbyvineyardttuedu

Meat Science Association Chad Vander-Linden chadvander-lindenttuedu

Gamma Beta Phi Megan Kuhl gbpttuservicegmailcom

Another great source for contacting various student organizations is the student organization website for Texas Tech httpwwwttueducampus-lifestudent-lifestudent-organizationsphp which gives officers and points of contact for the various studentsrsquo bodies on campus

Getting Involved with Meals On Wheels

Written By Red Raider Deliveries

The mission of this manual is to instruct organizations of how to get involved with Meals on Wheels

Table of Contents

Orientation of Volunteers and Organizations

Coordinating Student Volunteer Roles

Opportunities for Service

Providing Proof of Service Hours

Providing Feedback

Orientation of Volunteers

Due to large number of students that will need to be orientated before they are able to perform any action with meals on wheels a larger room will be needed At the beginning of the semester the each organization should host a guest speaker from Meals on Wheels that can orientate students at the meeting This will allow all students for the organization that want to participate to be involved and allow better coordination and communication between Meals on Wheels and the organizations liaison Prior to Orientation all students who want to participate should e-mail their proof of insurance and drivers license to the office

Coordinating Student Volunteer Roles

Meals on Wheels is non-government funded which means they could always use well-designed fundraisers Organizations that are looking for service events can help organize run or donate labor to Meals on Wheels for fundraisers Fundraisers can be anything from dog food drives to a 5k run All of which will help Meals on Wheels provide for their current routes or even expand The more the volunteers are able to provide for Meals on Wheels the greater the need for stocking organizing and shuffling supplies Once a month volunteers can come in and organizerestock the storage and supply rooms Organizations can take over route for a day or two per week This would allow more houses to be placed on Meals on Wheels plan All lunch totes must be cleaned each day after deliveries are completed Currently one man does all this work it can be scheduled to have volunteers come in and help clean these food bags

Proof of Volunteers Hours

When driving volunteers return to the Meals on Wheels center to turn in their lunch bag the front desk can sign the route was completed and the time it took The routes are designed to be completed in a single hour For each route completed an hour of service would be recorded Should an organization plan and organize a fundraiser a Meals on Wheels associate will ne to be there to ensure they are represented accordingly This representative whether an official worker or seasoned volunteer can sign off for the hours completed and a job well done

Opportunities for Service

Aside from adopting a route and delivering food helping clean food totes and moving supplies around in storage Meals on Wheels hold many holiday fundraising events year round baked goods for sale (including pecan pie and frozen quiche) and their big events Each year Meals on Wheels hosts their Mardi Gras fundraiser and Big Wheels event These events ALWAYS need volunteers this is a great event that helps provide funding for Meals on Wheels all year Both events are not only very productive they are also extremely fun Mardi Gras event has thirty-eight food booths a silent auction and live music

Providing Feedback

Meals on Wheels is a service agency that is heavily dependent on its volunteers It is because of this that Meals on Wheels keeps an open line of communication for feedback A fluent flow of communication between volunteers and Meals on Wheels is what keeps Meals on Wheels improving A liaison for your organization should be selected and be the contact for Meals on Wheels Any suggestions concerns or praise should flow through one liaison By using one liaison multiple people and comments will not slam Meals on Wheels As well as make it easier for Meals on Wheels to get into touch with people in the organization when it comes to concerns

Table of Contents

Orientation of Volunteers and Organizations

Coordinating Student Volunteer Roles

Opportunities for Service

Providing Proof of Service Hours

Providing Feedback

Orientation of Volunteers

Due to large number of students that will need to be orientated before they are able to perform any action with meals on wheels a larger room will be needed At the beginning of the semester the each organization should host a guest speaker from Meals on Wheels that can orientate students at the meeting This will allow all students for the organization that want to participate to be involved and allow better coordination and communication between Meals on Wheels and the organizations liaison Prior to Orientation all students who want to participate should e-mail their proof of insurance and drivers license to the office

Coordinating Student Volunteer Roles

Meals on Wheels is non-government funded which means they could always use well-designed fundraisers Organizations that are looking for service events can help organize run or donate labor to Meals on Wheels for fundraisers Fundraisers can be anything from dog food drives to a 5k run All of which will help Meals on Wheels provide for their current routes or even expand The more the volunteers are able to provide for Meals on Wheels the greater the need for stocking organizing and shuffling supplies Once a month volunteers can come in and organizerestock the storage and supply rooms Organizations can take over route for a day or two per week This would allow more houses to be placed on Meals on Wheels plan All lunch totes must be cleaned each day after deliveries are completed Currently one man does all this work it can be scheduled to have volunteers come in and help clean these food bags

Proof of Volunteers Hours

When driving volunteers return to the Meals on Wheels center to turn in their lunch bag the front desk can sign the route was completed and the time it took The routes are designed to be completed in a single hour For each route completed an hour of service would be recorded Should an organization plan and organize a fundraiser a Meals on Wheels associate will ne to be there to ensure they are represented accordingly This representative whether an official worker or seasoned volunteer can sign off for the hours completed and a job well done

Opportunities for Service

Aside from adopting a route and delivering food helping clean food totes and moving supplies around in storage Meals on Wheels hold many holiday fundraising events year round baked goods for sale (including pecan pie and frozen quiche) and their big events Each year Meals on Wheels hosts their Mardi Gras fundraiser and Big Wheels event These events ALWAYS need volunteers this is a great event that helps provide funding for Meals on Wheels all year Both events are not only very productive they are also extremely fun Mardi Gras event has thirty-eight food booths a silent auction and live music

Providing Feedback

Meals on Wheels is a service agency that is heavily dependent on its volunteers It is because of this that Meals on Wheels keeps an open line of communication for feedback A fluent flow of communication between volunteers and Meals on Wheels is what keeps Meals on Wheels improving A liaison for your organization should be selected and be the contact for Meals on Wheels Any suggestions concerns or praise should flow through one liaison By using one liaison multiple people and comments will not slam Meals on Wheels As well as make it easier for Meals on Wheels to get into touch with people in the organization when it comes to concerns

Orientation of Volunteers

Due to large number of students that will need to be orientated before they are able to perform any action with meals on wheels a larger room will be needed At the beginning of the semester the each organization should host a guest speaker from Meals on Wheels that can orientate students at the meeting This will allow all students for the organization that want to participate to be involved and allow better coordination and communication between Meals on Wheels and the organizations liaison Prior to Orientation all students who want to participate should e-mail their proof of insurance and drivers license to the office

Coordinating Student Volunteer Roles

Meals on Wheels is non-government funded which means they could always use well-designed fundraisers Organizations that are looking for service events can help organize run or donate labor to Meals on Wheels for fundraisers Fundraisers can be anything from dog food drives to a 5k run All of which will help Meals on Wheels provide for their current routes or even expand The more the volunteers are able to provide for Meals on Wheels the greater the need for stocking organizing and shuffling supplies Once a month volunteers can come in and organizerestock the storage and supply rooms Organizations can take over route for a day or two per week This would allow more houses to be placed on Meals on Wheels plan All lunch totes must be cleaned each day after deliveries are completed Currently one man does all this work it can be scheduled to have volunteers come in and help clean these food bags

Proof of Volunteers Hours

When driving volunteers return to the Meals on Wheels center to turn in their lunch bag the front desk can sign the route was completed and the time it took The routes are designed to be completed in a single hour For each route completed an hour of service would be recorded Should an organization plan and organize a fundraiser a Meals on Wheels associate will ne to be there to ensure they are represented accordingly This representative whether an official worker or seasoned volunteer can sign off for the hours completed and a job well done

Opportunities for Service

Aside from adopting a route and delivering food helping clean food totes and moving supplies around in storage Meals on Wheels hold many holiday fundraising events year round baked goods for sale (including pecan pie and frozen quiche) and their big events Each year Meals on Wheels hosts their Mardi Gras fundraiser and Big Wheels event These events ALWAYS need volunteers this is a great event that helps provide funding for Meals on Wheels all year Both events are not only very productive they are also extremely fun Mardi Gras event has thirty-eight food booths a silent auction and live music

Providing Feedback

Meals on Wheels is a service agency that is heavily dependent on its volunteers It is because of this that Meals on Wheels keeps an open line of communication for feedback A fluent flow of communication between volunteers and Meals on Wheels is what keeps Meals on Wheels improving A liaison for your organization should be selected and be the contact for Meals on Wheels Any suggestions concerns or praise should flow through one liaison By using one liaison multiple people and comments will not slam Meals on Wheels As well as make it easier for Meals on Wheels to get into touch with people in the organization when it comes to concerns

Providing Feedback

Meals on Wheels is a service agency that is heavily dependent on its volunteers It is because of this that Meals on Wheels keeps an open line of communication for feedback A fluent flow of communication between volunteers and Meals on Wheels is what keeps Meals on Wheels improving A liaison for your organization should be selected and be the contact for Meals on Wheels Any suggestions concerns or praise should flow through one liaison By using one liaison multiple people and comments will not slam Meals on Wheels As well as make it easier for Meals on Wheels to get into touch with people in the organization when it comes to concerns