new or ending academic programs modified academic …governance and organizational structure history...

GOVERNANCE AND ORGANIZATIONAL STRUCTURE

History 1

Campus Complex 2

Governance Introduction 3

Chart: University of Mary Governance 4

Chart: General Policy Creation and Revision Process Flow 5

Chart: Process for Curricular Changes: New or Ending Academic Programs 6

Chart: Process for Curricular Changes: Modified Academic Programs and Courses 7

Organizational Structure 8

President 8

Chart: Office of the President 8

Executive Vice President 9

Chart: Executive Vice President 10

Intercollegiate Athletics 11

Chart: Athletics Department 12

Chart: Athletic Training Department 13

Public Affairs 14

Chart: Public Affairs 15

Financial Affairs 16

Chart: Financial Affairs 17

Student Development 18

Chart: Student Development 20

Human Resources 21

Enrollment Services 21

Chart: Enrollment Services 22

Chart: Undergraduate Admissions 23

Chart: Graduate Admissions 24

Chart: Graduate and Distance Retention 25

Academic Affairs 26

Schools 26

Chart: Academic Affairs 28

Chart: Student Success Center 29

Chart: Gary Tharaldson School of Business 30

Chart: School of Arts and Sciences 31

Chart: Liffrig Family School of Education

and Behavioral Sciences 32

Chart: School of Health Sciences 33

Chart: School of Health Sciences Division of Nursing 34

Mission Advancement 35

Chart: Mission Advancement 36

Governance Structure 37

Chart: Governance 37

Chart: Advisory Councils (Non-Governance) 38

Chart: Standing Committees and Administrative Structure 39

President’s Council 40

Dean’s Council 40

University Senate 40

Conduct Grievance Committee 40

Faculty Council 41

University of Mary Teaching Faculty Organization 41

Academic Affairs Council 41

Graduate Council 42

Support Staff Council 43

Student Development Council 43

Student Government 44

Student Organizations 45

Athletics Council 45

Corporate Faculty 46

Budget Committee 46

Facilities and Space Committee 47

Campus Beautification and Heritage Committee 47

Chart: Capital Expenditure Approval (CEA) Process Flow 48

Critical Incident Response Team 49

Enrollment Committee 49

Safety and Security Committee 49

University Ministry Advisory Committee 50

Homecoming and Family Week Committee 50

Dining Services Committee 51

Academic Appointment Committee 52

Individually Designed Major Committee 52

Technology Governance Committee 52

Welcome Week Committee 53

Student Retention Committee 53

Academic Standards and Admission Committee 53

Institutional Review Board 54

University Assessment Committee 54

Program Review Committee 54

Arts and Events Committee 55

Uread Committee 55

Convocation Committee 56

Event Services Committee 56

Marketing Committee 56

Board of Regents 56

Alumni Committee 57

Athletic Compliance Committee 57

Appendix:

A Constitution University of Mary Teaching Faculty Organization 58

By-Laws of the University of Mary Teaching Faculty Organization 61

B Constitution of the Support Staff Association 65

Governance and Organizational Structure

The University of Mary is conducted under the sponsorship of the Benedictine Sisters of

Annunciation Monastery, and is incorporated under the laws of the State of North Dakota and is

subject to the civil laws of the United States.

History

The history of the University of Mary is closely associated with the history of the sponsoring

body, the Sisters of St. Benedict of Annunciation Monastery, Bismarck, North Dakota. A

daughterhouse of the Convent of St. Benedict, St. Joseph, Minnesota, Annunciation Monastery

became a separate foundation in 1947. From the beginning, the Sisters of the Bismarck

foundation were committed to a community work of teaching, health care and social service.

The recognized need for education beyond the high school level for people in the area was met in

part by the St. Alexius Hospital School of Nursing, established in 1915 by the Benedictine

Sisters. The Sisters established a junior college in 1955 to meet the educational needs of new

members joining their community.

Mary College was incorporated in 1959 as a four-year degree granting college. Undertaken to

provide an academic program with professional preparation built upon a strong liberal arts base,

it was the only four-year college in Bismarck, the capital of the State of North Dakota. It is

North Dakota’s only Catholic college. Initially, students became either teachers or baccalaureate

prepared nurses. The diploma nursing school at St. Alexius Hospital was phased out in 1962.

It was not until 1968 that Mary College had its own campus and its own buildings. The original

complex, designed by the world-renowned architect, Marcel Breuer, is located approximately six

miles south of Bismarck, overlooking the Missouri River Valley. That first complex of buildings

consisted of a classroom-science center (Harold J. Miller Center), an auditorium (Arno Gustin

Hall), a student residence and college hall.

One year later (1969) Mary College received its first accreditation from The Higher Learning

Commission, A Commission of the North Central Association of Colleges and Schools (HLC-

NCA) and has been granted continued accreditation since.

As the college completed its third decade, it was prepared to move to new levels of excellence.

The move to university status was activated by a five-year plan called “Project ‘86.” History

recorded this new phase in the life of the learning community with the unveiling of the

University of Mary seal on September 27, 1986.

Planning at the University of Mary gives expression to mission, direction to striving toward

quality, and advancement of initiatives pertaining to programs, facilities and technology

infrastructure, and a commitment to a values-based education in the Christian, Catholic, and

Benedictine tradition. Plans have included “Charting the Course,” adopted in August, 1988;

“The Plan for Excellence: Success 2000;” “A Plan for Growth through Change and

Commitment 2001-2009” with its vision for the future as America’s Leadership University; and

“Vision 2030: Education for Life,” adopted in March, 2014.

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The University of Mary’s listing of majors and programs at the bachelor's, master’s and doctoral

degree levels as well as associate, certification, and pre-professional programs and areas of study

can be found in the current University of Mary Bulletin.

Since its beginning, the University of Mary has sought to respond to the needs of people in the

region and beyond. Its short history is one of rapid expansion. The opening of the Butler Center

for Lifelong Learning in Bismarck added a much-needed site for classes and service to the local

area. With the launching of the then-named “College for Professional Studies” in 1996, the

University opened a center in Fargo, North Dakota in January 1997, offering undergraduate and

graduate programs for the adult learner. Responding to need for services, the University has off-

campus sites with delivery of educational services including distance learning. Student

enrollment has continued to grow from its 1959 count of 69 students.

Although the University of Mary is relatively young, it does have the benefit of a fifteen-century

tradition of learning and scholarship through its sponsoring body, the Sisters of St. Benedict of

Annunciation Monastery. This makes possible and even fosters freedom of inquiry and openness

to change, respect for learning and an appreciation for people of many persuasions with their

varieties of gifts.

Campus Complex

The original complex of buildings, located approximately six miles south of Bismarck,

was designed by renowned architect Marcel Breuer (1902-1981). The Sisters of

Annunciation engaged him to build their monastery and a girls’ high school (which

shared classrooms with Mary College), a complex completed in 1959. Today that

facility serves the University as the Benedictine Center for Servant Leadership.

The Butler Center for Lifelong Learning (1982) provides classroom space within the

city of Bismarck and the Fargo Center (1997 and relocated to 1351 Page Drive in

Fargo, North Dakota, in 2000) serves the region’s eastern area.

Buildings constructed, expanded, or purchased to meet the demands of a growing

student population include the following:

University Hall, Harold J. Miller Center, Arno Gustin Hall, North Residence (1968)

McDowell Activity Center (1973, 1987, and 1992)

Casey Center for Nursing Education (1976)

Deichert Hall and Boyle Hall (1977 and 1989)

Butler Center for Lifelong Learning (1982)

Hillside Hall (1992)

Clairmont Center for Performing Arts (1992)

Greg Butler Hall (1996)

Welder Library (1998)

Leach Field House (2000)

Leach Center for Student Life (2000)

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A Breuer building (1959 and 1964) purchased from Annunciation Monastery:

o Benedictine Center for Servant Leadership (2000)

o Harold Schafer Leadership Center (2000)

o Boniface, St. Joseph, St. Scholastica, Boniface West Halls (2000)

University of Mary Fargo Center (2000)

Richard Tschider Center (2006 addition to McDowell Activity Center)

Gary Tharaldson School of Business (2008)

The Cloisters: Chesterton’s, Subiaco, Monte Cassino (2013)

Governance Introduction

The University of Mary is sponsored by the Sisters of St. Benedict of Annunciation Monastery.

As a separate corporation, the University is governed by its own board of trustees and is a legal

entity in its own right. The board of trustees bears full responsibility for the administration and

development of the University. Bylaws of the University of Mary outline its powers and duties

which are as follows:

The administrative powers of the corporation pertaining to the management of property,

affairs, business and other concerns of the University as a corporate entity shall be vested

in a governing board known as the Board of Trustees, subject to the provisions of law and

the Articles of Incorporation. (Article VI Section 1.)

Subject to the powers reserved in Article V, the Board of Trustees shall bear full and

complete responsibility for the University as a corporate entity.

It shall formulate and determine such general policies as shall be deemed necessary for

the development and administration of the University. (Article VI Section 6)

The Board of Trustees shall select a chair and other officers of the Board

as provided in Article VII. The Board shall also choose a president of the

University and confirm such other principal officers of the University,

as provided in Article V and Article IX.

Since the board bears full responsibility for the University, final decision making authority rests

with the board. The board has delegated certain responsibilities to the president and the chair of

the board. In these areas they may exercise final decision making authority.

A November 2009 president’s initiative to update the organizational structure is reflected in the

following. Only general descriptions of each administrative unit are included. For current

descriptions of roles and responsibilities, contact the office of the respective vice president,

director of intercollegiate athletics or human resources.

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University of Mary Governance Chart

Board of Trustees

President

University Senate

Faculty Council

Academic Affairs Council

Graduate Council

Student

Development Council

UMTFO

Schools and Undergraduate

Programs

Schools and Graduate Programs

Student Government

Athletics Council

President’s Council

Support Staff Council

Presidential Liaisons for Policy Proposals:Faculty Council Vice President for Academic Affairs

Academic Affairs Council Vice President for Academic AffairsGraduate Council Vice President for Academic Affairs

Support Staff Council Executive Vice President Student Development Council Vice President for Student Development

Athletics Council Director of Intercollegiate Athletics

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General Policy Creation and Revision Process Flow

General Policy at the University of Mary is set by the president and presented to the Board of Trustees for approval.

Proposals for new general policies or amendments to existing policies are welcome and can be submitted by a member of the university community to the appropriate governance council or to the subsidiary body of one of these councils.**

The President’s Council may also submit policy proposals directly to the president for consideration.

Members of the administrative staff may submit policy proposals for consideration either through the appropriate governance council or directly to a member of the President’s Council.

The University Senate will be kept well‐informed of policy developments and is charged with widespread dissemination and publication of new general policies and revisions to general policies.

Policy Proposal Proposal sent to Presidential

Liaison**

Presidential Review

Refer to University Senate

Senate Votes

Confer with President’s

Council

President Considers Recommendation and Determines Approval Status

Notice of decision is sent to University Senate

Determination of the option for consultation is at the

discretion of the President


President Considers Proposal and

Determines Approval Status

Opt. 1

Opt. 2

Opt. 4

Opt. 3

Board of Trustees

Approves or Denies

Board of Trustees

Approves or Denies

Board of Trustees

Approves or Denies



**See Governance Chart for Councils, Subsidiary Bodies, Presidential Liaisons.

5

Curricular change is typically initiated by the faculty and approved by the department, division, school, Academic Council/ Graduate Council, and the President.

Curricular change to begin or end programs is typically initiated by the faculty and approved by the department, division, school, Academic Council/Graduate Council, University Senate, the President, and the Board of Trustees. In certain cases additional approvals may be required by state agencies, accreditors or the U.S. Department of Education.

Curricular Proposal and

Needs AssesmentProposal sent to

Department

Department/Division/School

Approve

Academic/ Graduate Council

Senate Considers Recommendation

Notice of Decision Sent to Academic Affairs

Process for Curricular Changes: New or Ending Academic Programs


Disapprove

Proposal Returned to Initiator

Council Disapprove

Council Approve

Senate Approve

Senate Disapprove

President Approve

President Disapprove

Board of Trustees Review

President Considers

Recommendation

6

Curricular change is typically initiated by the faculty and approved by the department, division, school, Academic Council/ Graduate Council, and the President.

Curricular change to begin or end programs is typically initiated by the faculty and approved by the department, division, school, Academic Council/Graduate Council, University Senate, the President, and the Board of Trustees. In certain cases additional approvals may be required by state agencies, accreditors or the U.S. Department of Education.

Curricular Proposal and

Needs AssesmentProposal sent to

Department

Department/ Division/School

Approve

Academic/ Graduate Council

Review


Notice of Decision Sent to Academic Affairs

Process for Curricular Changes: Modified Academic Programs and Courses


Disapprove

Proposal Returned to Initiator

Council Approve

Council Disapprove

7

Organizational Structure

President

The president serves as the principal liaison to the board of trustees in consultation and

collaboration with the President’s Council (university vice-presidents and director of

intercollegiate athletics), the president fosters an environment and establishes policies that bring

about unity of purpose among members of the administration, teaching staff, supporting staff,

students, alumni, sponsoring monastic community, and the external public in the civic and

church communities wherever university sites are located.

While the president, vice presidents, and director of intercollegiate athletics share the challenge

of providing an environment which invites leadership in intellectual endeavors and commitment

to personal growth, all members of the University community are called to be attentive to the

needs of each other and to develop effective communication for maintaining true

interrelatedness.

Office of the President

PRESIDENT

VP Public Affairs

VP Mission Advancement

Director of

Intercollegiate Athletics

VP Academic Affairs

Executive VP

VP Financial Affairs

VP Student

Development

Executive Assistant

to the President

Personal Assistant

to the President

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Executive Vice President

The executive vice president is responsible to the president. As chief of staff and senior policy

advisor to the president, the executive vice president serves as the university’s chief operating

officer, gives leadership to the administrative and fiscal life of the university on behalf of the

president, and provides coordination and oversight in the development of defined core initiatives

for the office of the president. This includes serving as the president’s primary strategic liaison

with university and community constituencies and articulating the strategic vision for advancing

the mission of the institution in a way that expresses the institution’s Christian, Catholic,

Benedictine identity. The executive vice president assists the president in all areas of

administration in cooperation with the other members of the president’s council and supervises

the vice president for financial affairs, the vice president for student development, the vice

president for public affairs, the director of intercollegiate athletics, the director of human

resources, and the assistant vice president for enrollment services.

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PRESIDENT

VP Public Affairs

Director for Human

Resources

Director of


VP Financial Affairs

VP Student

Development


AVP Enrollment

Services

AVP Strategic

Partnerships (AZ)

In-houseCounsel

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INTERCOLLEGIATE ATHLETICS

The University of Mary encourages students to see themselves as whole and unique individuals.

As higher education is preparation for life and growth in wholeness and as athletics inspires the

educational experience in fostering a strong mind, courage, fortitude, teamwork, fair play and

grace under pressure, intercollegiate athletics is an integral part of the educational program and

student athletes are an integral part of the student body at the University of Mary. The athletic

programs seek to enhance the development of participants as servant leaders, to provide

opportunities for involvement to the entire student body, and to further the public image of the

University.

The University of Mary is an active member of NCAA Division II as part of the Northern Sun

Intercollegiate Conference.

The director of intercollegiate athletics is accountable to the executive vice president, to the

president insofar as required by NCAA, and in cooperation with the other members of the

president’s council, assists the president in all areas of administration. Responsibilities of the

director of intercollegiate athletics include compliance, internal operations, advancement, athletic

trainers, head coaches, and sports information.

Consult the athletic unit/division for job descriptions and responsibilities.

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Director of Intercollegiate Athletics

Athletics Department

Assistant Director for Athletic Development

and Marketing

Assistant Coaches

Graduate Assistant(s)

Equipment Manager

Administrative Assistant

Compliance Officer(Senior Women’s

Administrator)

Sports Information

Director

Head Athletic Trainer

Athletic Trainers


Faculty Athletic Representative

President


Associate Director of

Athletics

Head Coaches(MBA, MWR,

MSO, WSO, WSB, WTE, WSM)

Director of Strength &

Conditioning

Graduate Assistant


Head Coaches

(MFB, MBB, WBB, WVB, Track &

Field)

Assistant Coaches


MBA-Men’s BaseballMWR-Men’s WrestlingMSO-Men’s SoccerWSO-Women’s SoccerWSB-Women’s SoftballWTE-Women’s TennisWSM-Women’s Swimming MFB- Men’s FootballMBB-Men’s BasketballWBB-Women’s BasketballWVB-Women’s Volleyball

Director of

Development/Athletics

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Dean,School of Health Sciences

Athletic Training Department

Athletic Training Program Director

Head Athletic Trainer

Athletic Trainers


Associate Director of Athletics

Clinical Education Coordinator

Adjunct Teaching Faculty

Curriculum Coordinator

Sports Medicine

Athletic Training

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Public Affairs

Fundamental to the needs of the University of Mary are the following services initiated and

implemented by the office of public affairs: resource development to insure a financially sound

future, and the maintenance of communications and relations, internally with faculty, staff and

students, and externally with the University's many actual and potential publics.

The vice president for public affairs is responsible to the president and reports to the executive

vice president in the areas of community relations and marketing. In cooperation with the other

members of the president’s council, the vice president for public affairs assists the president in

all areas of administration. The vice-president builds and sustains favorable public opinions

through the management of publications, the news bureau, and special events or promotional

programs.

Consult the office of public affairs for job descriptions and responsibilities.

14

Vice President for Public Affairs

Public Affairs

Director of University Marketing

Director of Digital Marketing

Administrative

Assistant

Assistant Director

of University Marketing

Graphic Design

Specialist(s)

Director of Community Relations

Photographer &

Design Specialist

Media Relations &

Video Specialist

Hospitality Coordinator

Director of Christian

Leadership Center

Communication &

Writing Specialist

DEPARTMENT OF CREATIVE SERVICES

15

Financial Affairs The Office of Financial Affairs is responsible for all matters related to business, finances,

maintenance, physical plant and auxiliary enterprises. Proper and efficient management in these

areas assures the viability of the University, provides a foundation for sound growth, and makes

possible the achievement of the University’s goals.

The vice president for financial affairs is responsible to the president and reports to the executive

vice president for the administration and management of all business and financial affairs. The

responsibilities of this position include conferring with the president and executive vice president

of the University, the chair of the board, and the president’s council in preparation of the annual

budget which is presented to the board of trustees. In cooperation with the other members of the

president’s council, the vice president for financial affairs assists the president and executive vice

president in all areas of administration.

The vice president for financial affairs is responsible for the activities of business services

(bookstore, student accounts, accounting services, purchasing, university dining services, the

physical plant (maintenance, grounds, information, facilities), and financial aid.

Consult the business office for job descriptions and responsibilities.

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Vice President for Financial Affairs

Financial Affairs

Director of Treasury Services

Director of Physical Plant

Director of Payroll and Budget

Receptionist

Bookstore Clerks

Director of Student Accounts

Director of Bookstore

Director of Financial

Accounting

Accountants and Clerks

Professional Staff

Facilities Planner &

Project Manager

Assistant Director of Physical Plant

Facilities

Coordinators

Maintenance Staff

Mailroom /Print Shop

University Dining

Services

Director of Financial Aid

Professional & Support Staff

Financial

Administrative Specialist

Mechanical and

Electro-Mechanical Supervisors

Grounds Staff

Custodians

Deliveries

Payroll Specialist

Controller

Financial Analyst

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STUDENT DEVELOPMENT

The existence of student development at the University of Mary reflects the commitment of the

University’s founders and sponsors, the Sisters of Annunciation Monastery, to a philosophy of

learning as a process that engages and transforms the whole person. In this philosophy, there is

an intentional emphasis on promoting the growth of the student not only intellectually, but also

spiritually, morally, socially, emotionally and physically. The focus is to help each student

discern and realize his or her full God-given potential in preparation for servant leadership in

one’s profession, family and civic and religious communities.

The student development profession is the higher education profession specifically dedicated to

understand and facilitate the development of students as whole persons. As educators, student

development professionals seek to engage students in a community environment where

opportunities for personal growth and learning related to student’s developmental needs are a

part of daily student life. Student development professionals typically employ creative

experiential teaching and learning techniques, often in settings outside the classroom, to provide

students opportunities to learn through participation. As service providers, student development

professionals provide support services that facilitate student success and provide needed support

for students with specific needs. At the University of Mary, student development practice is

guided by the 8 Principles of Good Practice for Student Affairs at Catholic Colleges and

Universities:

1. Welcomes all students into a vibrant campus community that celebrates God’s

love for all.

2. Grounds policies, practices, and decisions in the teachings and living tradition

of the Church; builds and prepares the student affairs staff to make informed

contributions to the Christian, Catholic and Benedictine mission of the University.

3. Enriches student integration of faith and reason through the provision of

co-curricular opportunities.

4. Creates opportunities for students to experience, reflect upon, and act from a

commitment to justice, mercy, and compassion, and in light of Christian social

teaching to develop respect and responsibility for all, especially those most in need.

5. Challenges students to high standards of personal behavior and responsibility

through the formation of character and values.

6. Invites and accompanies students into the life of the Catholic church through

prayer, liturgy, sacraments and spiritual direction.

7. Seeks dialogue among religious traditions and with contemporary culture to

clarify beliefs and to foster mutual understanding in the midst of tensions

and ambiguities.

8. Assists students in discerning and responding to their vocations,

understanding potential professional contributions, and choosing particular

career directions.

The vice president for student development reports to the executive vice president regarding

the administration and management of the student development program and student retention

efforts. Programs and services that are a part of Student Development include:

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The Student Development Office

University Ministry

Counseling Services

Career Services

The Student Health Clinic

Student Life

o Student Activities

o Student Recreation and Wellness

o Residence Life

Campus Safety and Security.

Consult the office of student development for job descriptions and responsibilities.

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Vice President for

Student Development

Student Development

Director of University Ministry

Director of Student Life

Counselor

Director of

Campus Safety and Security

University Chaplain

Student

Development Office Coordinator

Asst. Director of

University Ministry

Student Health

Clinic(contract)

President

Director of Residence

Life

RD for the University Apartment

Communities

Director of

Student Recreation & Wellness

StudentActivities

Coordinator

Director of Career Services

Executive Vice-

President

Christian Chaplain

Administrative Assistant II

RD for

Hillside Hall

RD for North Hall

RD for the Benedictine

Center Communities

RD for

Greg Butler Hall

Asst. RD for North Hall

RD= Residence Director

Student Volunteer

Program Coordinator

Security Specialist

Security Patrol

(contract)

20

Human Resources

Human resources facilitates various facets of employee recruitment, selection and staffing. The

director of human resources is accountable to the executive vice president regarding planning,

organization, and direction of the activities of the human resources function. Responsible for

records of personnel transactions, the department works collaboratively and extensively with the

vice president for financial affairs, the director of payroll, and with legal counsel. The human

resource function is involved in updates and revisions of employee handbooks.

Consult the Human Resources office for job descriptions and responsibilities.

Enrollment Services

The office of enrollment services facilitates the planning, management, and implementation of

programs necessary to efficiently and effectively recruit and enroll students to the university’s

main campus as well as non-traditional students through the university’s graduate and distance

education programs. Assessing and responding to market opportunities to meet the enrollment

needs of the University of Mary is a responsibility of enrollment services.

The assistant vice president for enrollment services is accountable to the executive vice

president, is responsible for leadership, integration and coordination of components of

enrollment services, and works with the vice president for public affairs.

Consult the office of enrollment services for job descriptions and responsibilities.

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Assistant Vice President for

Enrollment Services

Enrollment Services

Enrollment Data

Specialist


Administrative

Assistant (Phone Hospitality)

Director of

Graduate and Distance Retention

Director of

Undergraduate Admissions

Director of Graduate

Admissions

All StaffGraduate

Admissions

All Staff Non-Trad Retention

All StaffUndergraduate

Admissions

DeansLiffrig Family School of

Education & Behavioral Sciences

Gary Tharaldson School of Business

School of Health SciencesSchool of Arts & Sciences

22

Director of



Coordinator for In-State Admissions


Coordinator for

Transfer Admissions

Assistant Director of Undergraduate

Admissions: Distance


Coordinator for

Out-of-State Admissions

NCAA Athletics

Admissions Representative

Admissions

Representative-Offsite

Admissions

Representative

Admissions

Representative

Admissions

Representative

Coordinator for

Strategic Partnerships

(Watford City)

Admissions

Representative(s)-Travelling

23


Admissions

Graduate Admissions

Coordinator for

Strategic Partnerships

(Watford City)

Office Coordinator

Admissions

Representative/ Student Success

Advisor

Admissions

Representative(s)

AdministrativeAssistant

Graduate Program Chairs

Liffrig Family School of Education & Behavioral Sciences


School of Health Sciences

24


and Distance Retention


Administrative Assistant(s)

Butler Center

Student Success

Advisor(s)

Student Success Advisor Butler

Student Success Advisor(s) Fargo

Assistant Director of


Administrative

Assistant(Fargo)

25

Academic Affairs

The academic program of the University of Mary provides a curriculum with a strong liberal arts

base and quality preparation for professional careers with the goal of forming servant leaders.

Core concepts of the undergraduate curriculum include spirituality and ethics, global

stewardship, communication, and critical thinking while graduate competence mastery includes

professional competence, scholarship, valuing, and environmental contexts. The concept of a

community of learners provides the environment for integration of components significant for

personal and professional success including ethical service and citizenship in a diverse world.

The University offers programs which enhance the possibility for success of all students while

maintaining academic excellence. Students are given assistance to help them attain the academic

standards of the University.

The vice president for academic affairs is the chief academic officer of the University

accountable to the president and is directly responsible for all activities of the schools, as well as

graduate studies, the Student Success Center, the library, distance education faculty and

curriculum, the Rome campus, faculty development, academic functions within the registrar’s

office, and institutional research and data management. In cooperation with the other members

of the president’s council, the vice president for academic affairs assists the president in all areas

of administration.

Schools

Schools of the University of Mary are functional units developed around academic disciplines in

support of the mission and vision of the university and to encourage collaboration and

interdisciplinary exchange. Under the general supervision of the vice president for academic

affairs and the school dean, the schools include:

Gary Tharaldson School of Business Accounting, business administration, CIS, information management, MIS, financial

services and banking, organizational leadership, health care administration, marketing,

sport and leisure management.

Graduate programs: master of business administration, master in science in business,

master of project management.

School of Arts and Sciences Art, biology, Catholic studies, chemistry, economics, engineering science, English,

environmental science, geography, history, mass communication, mathematics, music,

philosophy, physics, political philosophy, political science, pre-professional studies,

public relations, science, sociology, Spanish, speech, theater, theology.

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Liffrig Family School of Education and Behavioral Sciences Criminal justice, elementary education, physical education and health, psychology, social

work, secondary education, special education.

Graduate programs: master of science: addiction counseling, clinical mental health,

school counseling; master of education, doctor of education.

School of Health Sciences Athletic training, communication sciences and disorders, exercise science, medical

laboratory science, human performance science, nursing, radiologic technology;

respiratory therapy.

Graduate programs: master of science in nursing, master of science in occupational

therapy, master of science in bioethics, master of science in clinical exercise physiology,

master of science in kinesiology, master of science in speech language pathology, master

of science in sports and physical education administration, doctor of physical therapy,

doctor of nursing practice.

Each school has an appointed dean charged with responsibility to accomplish school functions

and who is provided with authority commensurate with carrying out such responsibilities.

Immediately accountable to the vice president for academic affairs, the dean leads the school in

its work including planning, organizing, directing, and evaluating.

The Emerging Leaders Academy, an honors leadership program designed for highly-motivated,

capable students and based on the belief that students grow in leadership and become “servant-

leaders” through project experience and service, is a component of each school.

Consult the office of academic affairs for job descriptions and responsibilities within the

academic affairs division.

27

Vice President for Academic Affairs

Academic Affairs

Director of the Student

Success Center

Assistant VP for Academic Affairs-UG Programs and

Faculty Development

Dean, School of Arts & Sciences

Dean, Liffrig Family School of


Asst. VP for Academic Affairs-Graduate Studies

and Research

Dean, School of Health Sciences

Dean,


Director, Library Services

ExecutiveAssistant

Director of Institutional Research

Director of University

Compliance

Librarians/Staff

Veterans Advisor

Director of University

Technology

Graduate Chairs

and Program Directors

Staff

Registrar

CIO

CTO

Legal Counsel (with Exec. VP)

Data Entry

AIMS Module Manager

Assistant Registrar

Data Specialist

Transcript Evaluator


DBA (open)

Programmer/

Analyst(open

Data Manager(open)

GraduateAdmissions

Director of

Instructional Technology

28


Student Success Center

Administrative

Assistant

Director of the Student Success Center

Director of Student

Accessibility Services

Director of SSS/TRiO

Director of Academic Advising

Student

Counseling

Career Services

Coordinator of

Freshman Seminar and Academic

Advisor

Tutor Coordinator

and Academic Advisor

Student Support Services Advisors

Tutors

Assistant Vice President for Academic Affairs-

UG Programs

29


Chair of Graduate and Distance

Education

Chair of Undergraduate

Programs

Administrative

Assistant

Dean

School of Business

Graduate Faculty and Advisor for

Graduate Studies

Accounting

Program Coordinator and

Faculty

Director of Corporate Relations

Faculty

DistanceEducation

AdministrativeAssistant

CIS Program

Coordinator and Faculty

Sport Management

Program Coordinator/

Faculty

Finance Program

Coordinator/ Faculty

Management

Program Coordinator/

Faculty

Internship Program

Coordinator/ Faculty

Asst. VP of

Academic Affairs for Graduate

Studies & Research

Graduate Admissions

30

School of Arts and Sciences

Dean

Math, Engineering, and

Physical SciencesAdministrative Chair

Philosophy, Theology & Social Sciences

Administrative Chair

Language, Communication,

and Fine ArtsAdministrative Chair

SOAS University Wide Programs and Services

Administrative Chair

SOAS Advisory Committee

Professional Development Committee

Assistant

Assistant

Assistant

EconomicsArea Coordinator

HistoryProgram Chair

History EducationProgram Chair

Public Policy

Program Chair

Cultural StudiesProgram Chair

Government and Political Philosophy

Program Chair

Pastoral MinistryProgram Chair

PhilosophyProgram Chair

TheologyProgram Chair

Theological StudiesProgram Chair

Religious EducationProgram Coordinator

BiologyProgram Chair

Biology EducationProgram Chair

ChemistryProgram Chair

Engineering-

Physics Program Coordinator

MLSProgram Chair

MathProgram Chair

Math EducationProgram Chair

ArtArea Coordinator

TheatreDirector

SpanishProgram Chair

Classics

Area Coordinator

EnglishProgram Chair

English EducationProgram Chair

Business CommunicationProgram Chair

Public RelationsProgram Chair

Mass CommunicationProgram Chair

Rome CampusDirector

Global Studies

Coordinator

Catholic Studies

Director

Convocation Committee

Chair

University Read Committee

Chair

Art CommitteeChair

Liberal Arts CoreChair

Theatre CommitteeChair

Student

Publications

Honors ProgramCoordinator

Music DepartmentChair

Music PerformanceProgram Chair

Music Program Chair

Music Education Program

Chair

Faculty

Faculty

Faculty

Faculty

Faculty

Environmental ScienceProgram Coordinator

Music With emphasis in

Sacred MusicProgram Chair

Pre-Professional Programs

Pre-Professional Programs

Ensembles, Choir, Band, Technology, Orchestra, Jazz


Assistant

31

Liffrig Family School of Education and Behavioral Sciences

Chair, Graduate and Distance

Education

Administrative

Assistant

Dean

Director,

Graduate Counseling Programs

Graduate Admissions

Asst. VP for Academic

Affairs-Graduate Studies and Research

Chair,Department of Education

Chair,Department of Behavioral

Sciences

Director,Elementary Education

Program

Director,Early Childhood

Education Program

Director,Special Education

Program

Director,Physical Education

Program

Director,Student Teaching

Program

Director,Emerging Leaders

Program

Director,Social Work

Program

Director,Psychology

Program

Director,Criminal Justice

Program

Director,

Graduate Education Programs

Coordinator, Fargo Center

Counseling Program

Field Director, Fargo Center

Field DirectorBismarck Campus

Coordinator, Clinical Counseling Program

Coordinator, Addiction Counseling Program

Coordinator, School Counseling Program

Master’s Degree Programs

Coordinator, School Administration Program

Coordinator, Special Education Program

Coordinator,

Curriculum, Instruction & Assessment Program

Coordinator,

Reading Program

Coordinator, Education

Leadership Program

Doctoral Degree Program

32



Division Chair

Nursing(Organizational

chart for nursing is separate.)

Chair Graduate Nursing

Chair Occupational Therapy

Chair Physical Therapy

Chair Clinical Exercise

Physiology

Chair Athletic Training &

Kinesiology

Chair Respiratory Therapy

Coordinator Bioethics & Faculty

Formation

Coordinator Rad Tech

Coordinator Medical Lab Science

Fieldwork Coordinator

Billings Coordinator

Fieldwork Coordinator

Faculty

Director Clin Ed

Faculty

Director of Research



Chair Speech &

Language Pathology

Clinical Ed Coordinator

Undergraduate Faculty

Administrative Asst.

Clinical Ed. Coordinator

Undergraduate Faculty

Graduate Faculty

Faculty

ELA Coordinator

Graduate Faculty

Graduate Admissions

Asst. VP of

Academic Affairs for Graduate Studies and Research

33


Chair, Division of

Nursing

Chair of Graduate

Online and Distance Nursing

Education


Division of Nursing


Faculty

Level Coordinators

Coordinator LPN to BSN

CoordinatorRN to BSN

Program

Coordinators

Graduate Faculty

Liaison for Online Nursing Education

Administrative

Assistant

Faculty Mentors

Part TimeClinical/Lab

Faculty

Grad Teaching Assist/BSN

Prepared Faculty

Graduate

Admissions

Asst. VP for

Graduate Studies and Research

34

Mission Advancement

The office of mission advancement is responsible for helping the wider community have a

clear sense of the University of Mary’s mission and impact. In addition to creating sustainable

relationships in order to bring values-based instruction to students wherever they are located, the

office ensures that the University understands and appropriately meets community needs, while

inviting people to engage, personally and professionally, in the life of the institution. This vision

is accomplished through strengthening the University’s development and communications teams

by providing great resources for optimal impact and outreach.

The office of mission advancement develops new aspirations for the University of Mary while

advancing the school’s current initiatives for private and public sector outreach. In so doing, the

university remains the partner of choice in collaboration with corporations, foundations,

government, and other education institutions.

The vice president for mission advancement is accountable to the president of the University and

is directly responsible for external relationships of the university with respect to the fulfillment

of the strategic plan. This includes the board of regents, alumni affairs, and donor relations. In

cooperation with the other members of the president’s council, the vice president for mission

advancement assists the president in all areas of administration.

35

Vice President for Mission Advancement

Mission Advancement

Director of

Development

Director of Alumni

Campaign Chair

Administrative

Assistant

Director of

Development/ Athletics

President Emerita

Chairman Emeritus

Director of

Research and Publications

Database

Administrator

Executive Assistant

AssistantDirector for Athletic Development and

Marketing

36

Governance Structure

The governance structure of the University of Mary is designed to provide the opportunity for

input on a representative basis for all constituencies directly affected by a proposed change. The

governance chart and the standing committee and administrative board structure chart indicate

the process through which the proposed changes flow. The groups identified on the charts

review the proposal and pass their recommendation to the next body on the charts until it reaches

the president or the board of trustees for final disposition.

The term “council” is used to identify groups in the decision making process while “committee”

indicates a group that is advisory to an administrative position or a council, or serves an

implementation or work function. Since some proposals flow through the University Senate

while others go directly to the president, both paths are illustrated on the governance chart as

displayed.

University of Mary Governance Chart

Board of Trustees

President

University Senate

Faculty Council


Graduate Council

Student

Development Council

UMTFO

Schools and Undergraduate

Programs

Schools and Graduate Programs

Student Government

Athletics Council



Presidential Liaisons for Policy Proposals:Faculty Council Vice President for Academic Affairs

Academic Affairs Council Vice President for Academic AffairsGraduate Council Vice President for Academic Affairs

Support Staff Council Executive Vice President Student Development Council Vice President for Student Development

37

Athletics Council Director of Intercollegiate Athletics

Advisory Councils (Non-Governance)


Consisting of the Individuals Below

VP Financial

Affairs

VP Public Affairs

VP Mission

Advancement

VP Academic Affairs

VP Student Development

Director of


Executive VP

Deans’ Council

Consisting of the Individuals Below

Dean, School of


Dean, School of Arts & Sciences


Dean, Gary

Tharaldson School of Business

Assistant VP Academic Affairs

Assistant VP Academic Affairs

38

Standing Committee and Administrative Board Structure

President


Vice President for Financial Affairs

Vice President for

Student Development

Conduct Grievance

Board

Corporate Faculty

University Senate

Vice President for

Public Affairs

Budget Committee

URead Committee

Board of Regents

School of Arts and

Sciences

Asst. Vice

President for Academic Affairs

Academic Standards & Admission Committee

University

Assessment Committee

Program Review

Committee

Institutional Review

Board

Arts & Events

Committee


Academic

Appointment Committee

Director of


Athletic Compliance

Committee

New Student Orientation Committee

Event Services

Committee

Homecoming & Family Week Committee

Student Retention

Committee

Campus Ministry

Advisory Committee

Individually

Designed Major Committee

Alumni Committee

Critical Incident Response Team

Crisis & Risk Management Committee

President’s

Advisory Council

Vice President for

Continuing & Professional Education

Enrollment Committee

Facilities

Management Committee

Dining Services

Committee

Marketing Committee

Dean’s Council

Web Advisory

Committee

Campus

Beautification & Heritage

Committee

39


The President’s Council is responsible for advising and assisting the president in facilitating

decision-making processes, implementing short and long range planning and budgeting

processes, and meeting the information needs of the university community. Representing the

overall interests of the university community, members are the president, executive vice

president, the vice presidents, and the director of intercollegiate athletics.

Deans’ Council

The Deans’ Council serves in an advisory capacity to the vice president for academic affairs

regarding to all matters related to teaching and learning. The Deans’ Council consists of all deans

and assistant/associate vice presidents within the academic affairs division.

University Senate

The University of Mary Senate is an advisory body made up of representatives of the corporate

faculty, student body, support staff, and administration. It serves as a forum for representatives

from across the university community to receive and review proposals submitted by the Deans

Council, Student Development Council, Academic Affairs Council, Faculty Council, and

Graduate Council from the perspective of the greater good of the university as a whole and to

make subsequent recommendations to the president. The Senate also serves in an advisory role

for particular policy and strategic planning considerations as requested by the president and the

President’s Council.

Membership of the University Senate includes the dean and one faculty member from each

school, the UMTFO president and UMTFO University Senate representative (elected), four

student senators (elected), the student body president, two non-teaching corporate faculty

members elected by administrative members of the corporate faculty, one graduate student

elected by the Graduate Council, the vice president for academic affairs, who serves as

chairperson, and the vice president for student development, who serves as vice chairperson.

All University Senate members have full voting privileges in the senate.

To select the non-teaching corporate faculty representatives, a nominating ballot containing the

names of all eligible corporate faculty members is distributed to all those on the ballot. The top

four vote receivers are placed on the election ballot which is distributed to all eligible corporate

faculty members. Ballots are returned to the Office of Academic Affairs for tabulation. The

election is conducted in April with the term of service beginning the following August.

Conduct Grievance Committee

The purpose of the Conduct Grievance Committee is to oversee the investigation of all formal

complaints alleging misconduct as identified in any of the following University of Mary policies:

Sexual Misconduct Policy, Discrimination and Harassment Policy, Hazing Policy, and the

Retaliation Policy. The board consists of three persons appointed by the president of the

university.

40

Faculty Council

The Faculty Council represents the teaching faculty in the University's decision making process

and is responsible to the University Senate and/or the University president. The Faculty Council,

elected by the University of Mary Teaching Faculty Organization (UMTFO), consists of the

president, president elect, immediate past president, recording secretary, and four delegates from

the UMTFO at large. The duties of the council are to attend to all organizational business, to

report to the UMTFO on an annual basis, and to serve as a liaison with the president of the

University.

University of Mary Teaching Faculty Organization

The University of Mary Teaching Faculty Organization (UMTFO) serves as a voice for teaching

faculty and has two main objectives: faculty development and faculty welfare.

Goals are accomplished through meetings of the entire group with the help of organization

officers, a Faculty Council and committee structure. For complete details reference The

Constitution and by-laws for the UMTFO (see Appendix A).

The organization is a duly constituted professional organization for the faculty of the University.

It is not affiliated with any national organization. The membership is as follows:

A. All full and part time teaching faculty shall be eligible for membership and

voting privileges.

B. The president of the University shall be an ex officio member of the UMTFO.4


The Academic Affairs Council is involved with decisions relating to academic programs and

policies, curriculum, convocations, and the library. Specifically, this council serves as the final

recommending body to the president of the University regarding decisions in the following areas:

1. Addition or deletion of individual courses

2. Minor modification of program (major, minor) requirements

3. Library policies and procedures

4. Registration policies and procedures

5. Policies on convocations and other such events

6. Grading policies

7. Policies regarding academic standings of students

This council shall serve as the preliminary hearing body for the University Senate on matters

relating to the following areas:

1. Addition or deletion of major or minor programs

2. Changes in the academic calendar

3. Graduation requirements

4. Admissions requirements for programs

41

5. General curriculum policies

6. Addition or deletion of special programs relating to the academic area of the

University

Generally, proposals relating to the addition or deletion of courses or to the addition or deletion

of major or minor programs will be reviewed by the appropriate academic school(s) before being

considered by the Academic Affairs Council. When serving as a preliminary hearing body, the

council shall attempt to gather as much relevant information as possible regarding the proposal

including the scheduling of open forums for input from the entire University community. The

council should prepare a report for the University Senate listing all information gathered as well

as its recommendation on the topic. The recommendation may be approved as presented,

approved with specific modification or denied.

Members of the council shall include the assistant vice president for academic affairs

(chairperson), the registrar, the librarian, the university historian, one representative from

Student Support Services, two representatives from each academic school elected by members of

that school, and two students from the Student Government elected by the members of that body.

The council shall meet at least once monthly during the regular academic year. Members of the

council are responsible for communication with their constituencies on matters that come before

the council.

Graduate Council

The Graduate Council is charged to initiate and recommend policies and procedures for the

administration of the graduate programs of the University on matters relating to admissions,

retention, curricular requirements, residence requirements, research papers and other scholarly

work, advanced standing and other duties necessary for the successful operation of the graduate

programs; to review all matters pertaining to graduate programs to insure that program policies

are developed, implemented, applied and maintained properly; to study graduate program issues

and when appropriate, recommend changes to the administration – a task force of the Graduate

Council is charged with review and response to issues and brings forward to the council all

matters requiring formal action; and to submit policy and other proposals to those decision

making bodies that are ultimately responsible for the quality of the programs. Specifically, the

council is concerned with matters such as:

1. Graduate faculty qualifications

2. Graduate faculty appointments

3. Program requirements and outcomes

4. Addition to and deletion of courses from the programs

5. Graduation requirements

6. Development of new graduate programs

7. Admission requirements

The following are members of the council:

1. the assistant vice president for academic affairs who serves as ex-officio chair

2. registrar

3. directors of all graduate degree programs

42

4. a representative from University of Mary graduate enrollment services

5. one representative from each school with graduate degree programs and no fewer than

two representatives from each school without graduate degree programs appointed for

staggered two-year terms by the assistant vice president for academic affairs.

Representatives must hold graduate teaching faculty status and must be employed full-

time by the University of Mary

6. one degree-seeking graduate student appointed by the assistant vice president for

academic affairs from nominations by the directors of graduate degree programs.


The Support Staff Council represents the interests of the University’s Support Staff

Association and recommends to administration ideas and proposals for upgrading the quality of

support services in the University. Members are elected by the employees in each department or

departmental group as specified in the Support Staff Constitution. Members are invited to

Corporate Faculty meetings to facilitate communication and to share information.

The Support Staff Association consists of all support staff members of the University of Mary.

The members elect a president, a vice president and a secretary from their own members to serve

on the Support Staff Council. The executive vice president and director of human resources are

ex officio members of the council and act as counsel to the Support Staff Council and clarify any

matters in question. Corporate faculty are not eligible for membership on this council.

Student Development Council

The Student Development Council is an advisory body that is a part of the university’s official

governance structure with the specific responsibility to make recommendations about issues,

policies, and strategic initiatives having to do with student life. The Council has the authority to

initiate proposals and it serves in an advisory role with regard to all proposals/recommendations

initiated in the Student Senate that have to do with student life. The vice president for student

development, the President’s Council and/or the president may also ask the Student

Development Council to serve in an advisory role for particular policy and strategic planning

considerations. Other responsibilities of the Student Development Council include:

1. Make recommendations, in the form of formal proposals, regarding the effectiveness,

quality and future of programs and services that make up the student life experience at

the University of Mary

2. Assist the vice president for student development with the process of program review of

student development departments and programs (according to a schedule determined by

the vice president for student development in consultation with the president of the

Student Senate)

3. Final appeals of determinations made by the Student Government Elections Committee

4. Provide a hearing and make a final determination with regard to impeachment

proceedings involving Student Government Officers (as stipulated in the Constitution of

the University of Mary Student Government)

43

Membership of the Council includes four student senators (elected by the Student Senate), the

president of the student body, a faculty representative (selected by the University of Mary

Teaching Faculty Organization), the director of the student success center or his/her

representative, the director of university ministry; the director of campus safety and security, the

student activities coordinator, the director of residence life, the director of student life, and the

vice president for student development (who serves as chair and who votes only in the case of a

tie.)

Some recommendations made by the Student Development Council with regard to student life

have the potential to have substantial impact on members of the university community other than

students and/or other areas beyond student life. In these cases the vice president for student

development will determine (in consultation with the President’s Council) the status of the

recommendation in question; for example, whether or not a matter needs to be considered by

another governing body at the university. It should also be noted that the Student Senate also

makes decisions that affect the University of Mary student body and is responsible to submit all

of its formal proposals and recommendations to the Student Development Council for review

and a recommendation for approval.

Student Government

Student Government is made up of twenty-six elected representatives of the student body

including a student body president and vice president, elected at-large, and twenty-four senators,

who either serve at-large or who represent the students enrolled in a particular school or those

who live in a particular on- or off-campus residential district. Its purpose is to preserve and

promote cooperation, understanding, and good will between faculty and students and

administration and students while establishing a measure of self-government for students. A

secretary, treasurer and public relations officer are chosen by and from the membership of the

Student Senate. Together with the president and vice president of the student body they make up

the Student Government Executive Committee.

Student Government is served by an advisor appointed by the vice president for student

development. The president and vice president of the student body, the advisor and the vice

president for student development meet regularly throughout the year to maintain

communication and a high level of collaboration between Student Government and the

University administration.

The Student Senate and the Executive Committee are responsible to provide the vice president

for student development with timely copies of the minutes of all their meetings. In addition all

formal motions, recommendations, bills and resolutions passed by the Student Senate must be

submitted to the vice president for student development for inclusion on the agenda of the next

meeting of the Student Development Council for its recommendation regarding the matter.

Considering the recommendation(s) of the Student Development Council, it is the responsibility

of the vice president for student development to make a determination with regard to the status of

all such recommendations; for example, whether to approve, not approve or refer the matter to

another governance body or another administrator for a decision. Such decisions made by the

vice president for student development may be appealed to the president. All appeals must be in

writing and must be received by the president’s office within five business days of the decision.

44

Student Organizations

Student organizations provide students with opportunities to belong and associate with others

who share interests; to be involved in service, social and learning activities; and to develop

leadership skills.

In order to be recognized as an official student organization the group must successfully fulfill

the criteria to obtain a charter outlined in the University of Mary Student Organizations Manual.

Charters must be renewed every three years. Temporary charters are available for groups in the

process of starting a new student organization. Organizations that do not obtain an official

charter are not eligible to engage in fundraising activities, nor are they eligible to use university

facilities, nor are they eligible to receive university funding. Further information about student

organizations may be obtained from the student organizations coordinator (contact the Student

Development Office for contact information).

The Student Organization Program is an elective, co-curricular experiential student development

learning program designed to:

1. Provide students with meaningful opportunities to learn and practice organizational

leadership skills, under the mentorship of a faculty/staff advisor, by assuming

responsibility for the activities and the viability of an organization formed for a worthy

purpose.

2. To provide organization members with opportunities to learn, meet others and form

friendships with others who share academic, professional, or personal interests and goals.

3. To advance the Christian, Catholic and Benedictine mission of the University of Mary

and to make a positive difference for the good at the university, in the community and

beyond.

The number of student organizations at the university varies from year to year as new

organizations are formed and others become inactive and disband. New student organizations

must be approved by the university. Existing student organizations are responsible to maintain

their status as active student organizations in good standing with the university.

The Student Activities Office is responsible for the registration and administrative oversight of

all student organizations at the university. The office serves as a resource for students interested

in starting a new student organization, for the officers and members of existing organizations and

for the faculty and staff who serve as advisors. It also administers the funds the university has

allocated to support the student organization program. The Student Organization Program

Manual provides information about policies and procedures related to student organizations.

See the university’s policy for Fundraising Activities by Students and Student Organizations.

Athletics Council

The Athletics Council is responsible for advising or establishing athletics policies and making

policy decisions. The Athletics Council must comply with the terms of NCAA rule 6.1 (or its

successors) in terms of composition, council administrator, subcommittees, attendance and

voting. The director of intercollegiate athletics serves as chair and is responsible to call

45

meetings, oversee the records of board business, to report to the president regarding council

business, and to review the NCAA rule annually and to ensure that the council remains in

compliance with NCAA and other applicable rules. In addition to the director of intercollegiate

athletics, the council includes the executive vice president, vice presidents for academic affairs

and for financial affairs, the faculty athletics representative, the senior women’s administrator, a

school dean, the president of SAAC, and one student appointed by student government.

Summary Statement

The governance structure of the University of Mary is largely comprised of councils and

committees. Committees serve in an advisory capacity to an administrative position or fulfill

an implementation or task function.

Corporate Faculty

The University of Mary Corporate Faculty (UMCF) has as its model a governance principle

based on the Benedictine tradition of the University. In matters that affect and serve the

institution as a whole, the entire community is called to offer advice to the community

leadership.

The purpose of the UMCF is to provide the means for consideration and discussion of overall

University concerns through a general assembly of the members. The assembly meets:

(l) to consider basic information in such external areas as social expectations, economic trends,

demographic trends, federal and state government planning; (2) to implement institutional goals

and instructional and student service programs; (3) to promote quality standards; (4) to give

impetus to the planning process of the University.

The UMCF meets at the fall and spring workshops and at least one time each semester.

Generally, the president of the University will delegate persons or committees to direct the fall

and spring workshops. The president convenes and presides at all UMCF meetings called during

the course of each semester. Depending upon the matters to be considered, the president may

seek advice from groups such as the President’s Council.

Members of the teaching faculty, including part time faculty, and professional and administrative

personnel hold membership in UMCF. Members of the Support Staff Affairs Committee are

invited to meetings for purposes of facilitating communication and sharing information.

Budget Committee

The Budget Committee reviews budget requests submitted by each of the administrative units

and makes recommendations regarding the final budget to be created and presented to the board

of trustees. The committee determines the feasibility of institutional capital requests and strives

to insure that budget requests are consistent with each unit’s plan, its schedule, and the

institutional plan. Membership consists of the president and the president’s council. The vice

president for financial affairs prepares the budget and chairs the committee.

46

Facilities and Space Committee

The Facilities and Space Committee is responsible for space planning, facilities utilization, and

facility development. The committee develops and at least annually updates a campus master

plan in coordination with campus developments and/or restructuring and the budget process. The

committee’s responsibilities encompass assessment of and recommendations for use of space in

current and new facilities as well as enhancing and beautifying the campus. Executive approval

of the master plan involves consultation with the Campus Beautification and Heritage

Committee. An annual report is made to the University. Members include the President’s

Council and the director of physical plant or his or her designee. The vice president for financial

affairs chairs the committee. See “Capital Expenditure Approval Process Flow” chart.

Campus Beautification and Heritage Committee

The Campus Beautification and Heritage Committee, advisory to the president of the University,

serves to foster beauty and hospitality and to maintain the architectural integrity of the campus.

Considerations involving the committee include the enhancement of landscaping and the campus

environment as well as comfortable and functional gathering spaces conveying a sense of

warmth to meet contemporary student needs. It reviews proposed developments and changes

that will affect the appearance of campus structures, interiors, and/or grounds. Sensitivity to

original architect Marcel Breuer’s design principles is an element of these considerations.

Membership consists of three Sisters of Annunciation Monastery, two corporate faculty members

familiar with Breuer’s work, and at least one student. The work of the committee is coordinated

in collaboration with the vice president for financial affairs or his/her designee.

See “Capital Expenditure Approval Process Flow” chart.

47

Capital Expenditure Approval (CEA)

Process Flow

Members of the University of Mary community, to include the leadership of Student Government, are invited to submit requests for renovation or improvement of space by using a Capital Expenditure Approval (CEA) form. The form includes a brief description of the project and a cost estimate (confirmed by Facilities Director or his/her delegate).

The form also includes guidelines for campus development proposed by the Campus Beautification and Heritage Committee. This committee, advisory to the president of the University, serves to foster beauty and hospitality and to maintain the architectural integrity of the campus (Corporate Faculty Handbook, II 14).

The Facilities & Space Committee is chaired by the Vice President for Financial Affairs (VPFA) and includes the Facilities Director and the following Presidential Liaisons: Vice President for Academic Affairs, Vice President for Student Development, Vice President for Public Affairs, Vice President for Continuing & Professional Education, Director of Intercollegiate Athletics. The President of the University attends meeting of the Facilities & Space Committee ex officio.

Renovation/Improvement

Proposal (CEA Form)Proposal sent to

Presidential

Liaison*

Review by

VPFA as Chair of

Facilities & Space

Committee

Opt. 2Opt. 1

*See Governance Chart for Presidential Liaisons, all of whom are

members of the University’s Facilities & Space Committee.

Determination of the option for consultation

is at the discretion of the President, except

as required in joint planning memoranda.

Opt. 1, <$10,000 & non-public space Opt. 2, >$10,000 OR public space

VPFA Consults

Budgets & Determines

Approval Status

Facilities &

Space

Committee

Presidential

Review

Opt. 3

Confer w/

Beautification

& Heritage

Committee

Confer w/

Joint

Planning

Task Force

President Considers

Recommendation &

Determines Approval

Status

President Considers

Proposal & Determines

Approval Status

President Considers

Proposal & Determines

Approval Status

Approved Project Submitted to Facilities Director to Bid, Schedule, Implement

Critical Incident Response Team

The Critical Incident Response Team (CIRT) is responsible for responding to emergency

situations including such situations as fires, inclement weather, hostile person on campus. The

team is also charged with communicating with students, faculty, staff, and the media. Team

members include the vice president for financial affairs or designee, director of the physical

plant, the vice presidents for academic affairs and student development, the director of

communications and the director of campus safety and security. Other members may be

appointed.

Enrollment Committee

The Enrollment Committee reviews and stays informed of current environmental issues and

trends affecting enrollment and retention at the University of Mary. Recognizing enrollment

and retention as key to fulfilling the mission and vision of the university, the committee

produces research studies and disseminates research data pertinent to other units or divisions; it

develops strategies based on institutional data and assessment outcomes; it advises on the

promotion of the university and its programs to attract, retain and serve University of Mary

students; it reviews and evaluates the services offered by the enrollment services unit; it looks to

implementing the strategic initiatives of the institutional plan. Membership consists of the

director of undergraduate admissions, chair; registrar, director of financial aid, assistant vice

president for enrollment services or designee, representatives from the Emerging Leaders

Academy and from the Student Success Center, UMTFO president, and a student.

Safety and Security Committee

The University of Mary Safety and Security Committee exists to: a) advise the president in

regard to the development of the University’s policies and protocols pertaining to risk reduction

and crisis response preparedness and b) assist the president and administration in implementing

policies and protocols in the event of crisis and potential crisis situations. The committee will

meet regularly during the academic year and as needed at the discretion of the president. Each

year, no later than the end of May, the committee will submit an annual report to the president

which describes the University’s readiness to address potential crisis situations and specific

recommendations in regard to risk reduction for the institution. Membership of the committee

shall include:

1. the vice president for student development who serves as chair of the committee

2. either the vice president for financial affairs or their appointee

3. president of UMTFO

4. either the vice president for academic affairs or the assistant vice president for academic

affairs

5. either the vice president for public affairs or their appointee

6. director of campus safety and security

7. athletic director

8. a student appointed by the student senate.

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University Ministry Advisory Committee

The University Ministry Advisory Committee serves as the overall advisory body to the Director

of the University Ministry program at the University of Mary. Specific responsibilities of the

committee are to 1.) Provide guidance and direction for the program consistent with the vision of

the University’s founders and sponsors, the Benedictine Sisters of Annunciation Monastery; Ex

Corde Ecclesiae; Empowered by The Spirit, the U.S. Catholic Bishops’ pastoral letter on campus

ministry; and 2.) Provide recommendations to the Director and University Ministry staff with

regard to liturgical, programmatic, and policy issues. The committee meets regularly during the

academic year.

Membership of the committee consists of the Director of University Ministry, who serves as the

chair; a member of the University’s sponsoring body, the Benedictine Sisters of Annunciation

Monastery; the coordinator of the University of Mary Theology department; the coordinator of

the University’s Catholic Studies program; two Catholic members and one non-Catholic member

of the University of Mary corporate faculty or support staff (appointed by the Director of

University Ministry); the Diocesan Director of Vocations; one member of the University

Ministry student leadership team (elected by the team); and members of the University Ministry

staff (non-voting).

Homecoming and Family Week Committee

Homecoming and Family Week is a University of Mary tradition. It is an annual celebration of

the University of Mary’s mission. Homecoming brings our students and their families, alumni,

faculty and staff (current and retired), sponsors - the Sisters of Annunciation Monastery, friends

and benefactors, and members of the community together in celebration of the University’s past,

present and future.

The Homecoming and Family Week Committee plans and coordinates the annual celebration.

The full-committee generally meets once a month with sub-committees meeting as needed.

Membership includes:

the director of student life (co-chair)

the director of alumni relations (co-chair)

two alumni appointed by the director of alumni relations

the student body president

two students selected by the Student Senate

a parent of a current student appointed by the director of student life

two members of the teaching faculty appointed by the vice president for academic affairs

a dining services representative appointed by the director

a member of Annunciation Monastery appointed by the president

a representative from Public Affairs appointed by the vice president for public affairs

the athletic director or his/her representative

the director of university ministry or his/her representative

the director of physical plant or his/her representative

the student activities coordinator

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Dining Services Committee

Purpose and Goals: The purpose of the Dining Services Committee is to actively seek feedback

and suggestions from students, faculty, staff and guests about dining, catering and concession

services at the University in order to evaluate satisfaction levels and to make recommendations

for future improvements and enhancements regarding dining services. Goals are as follows: 1.)

to support a strong and positive collaborative partnership between dining services and the

University of Mary community; 2.) achieve high levels of satisfaction among students, faculty,

staff and guests with hospitality provided through dining, catering and concession services at the

University of Mary; 3.) enhance the sense of community by providing students, staff, faculty

and guests the opportunity to provide input and suggestions for decisions impacting dining,

catering and concession services.

Membership: Director of food services (chair)

One member of the Student Development staff appointed by the

Vice President for Student Development

One member of Annunciation Monastery member appointed by the president

One administrative representative appointed by the vice president for public affairs

One representative appointed by the athletic director

One faculty representative appointed by the University of Mary Teaching

Faculty Organization

One representative of the support staff appointed by the Support Staff Organization

One representative of the Student Senate appointed by the president of the student body

One resident from each of the residence halls listed below. One resident of the hall is

eligible to apply to serve as the hall representative with the representative being selected

from among all applicants by a three-person committee consisting of the director of

student life, the residence director of the hall, and the student body president.

o Greg Butler Hall/Hillside Hall

o North Hall

o Boniface/Boniface West

o Boyle/Deichert Halls

o The Cloisters

o Saint Joseph Hall/Saint Scholastica Hall

Meeting Schedule: The committee meets once a month and more often if deemed necessary.

Dining Services provides personnel to record the minutes of all meetings. Copies of the minutes

are provided on a timely basis to the vice presidents of financial affairs and student development

as well as the Dining Services corporate representative. Recommendations made by the

committee are approved on a case-by-case basis related to budgetary implications.

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Academic Appointment Committee

The Academic Appointment Committee assists the vice president for academic affairs in

reviewing nominations for promotions in academic rank. The committee consists of two deans

or department chairs appointed by the president and two faculty persons elected by UMTFO.

One of the elected persons shall hold the rank of professor or associate professor. The vice

president serves as chairperson. Recommendations of the committee are given to the president.

The board of trustees makes the final decision.

Individually Designed Major Committee

The Individually Designed Major (IDM) Committee oversees the process and academic quality

of proposals students at the university may submit to design their own major course of study.

The IDM is an intentionally designed program of study that helps the student to focus on

discipline areas and coursework that already exist at the University but are not currently offered

in the form of a major. The IDM committee reviews and approves the academic coherence of the

proposed individually designed major. All students must meet the regular graduation

requirements of the University.

Student's requesting an individually designed major must meet minimum academic standards.

Their proposal for an individually designed major must have the sponsorship of an appropriate

dean. The IDM proposal must be submitted to the committee chairperson by no later than

December 1 of the sophomore year. The IDM Committee must meet and vote on the proposals

prior to February 15. The approval must be unanimous. Appeals of the committee's decision

follow the regular academic appeals process, beginning with the assistant vice president of

academic affairs.

Committee members include the registrar, two representatives from each academic school, and

two students from the student government elected by the members of that body. A faculty chair-

person is elected from the committee membership. Membership is by appointment of the

president of the University upon recommendation of the academic unit. The committee meets as

needed during the regular academic year. Members of the committee are responsible for

communication with their constituencies on matters that come before the committee.

Technology Governance Committee

The purpose of the University of Mary’s Technology Governance Committee is to guide the

direction, focus, mission alignment, investments, initiatives, and accountability of the University

of Mary’s Information Technology (IT) supporting the University’s priorities and to maximize

IT's value to the University’s programs, partners, stakeholders, and customers. The

Technology Governance Committee guides and controls the formulation and implementation of

IT strategy that meets the business and academic needs of the University. Facilitated by the

Chief Information Officer, membership includes the President’s Council, representatives of the

Office of Information Technology, the Academic and Administrative Technology

subcommittees, Student Government, project-specific subcommittees and ad hoc subcommittees.

See the University’s Information Technology Resources Acceptable Use Policy.

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Welcome Week Committee

The Welcome Week Committee plans, schedules, coordinates and evaluates the University’s fall

welcome program for all new undergraduate students. The goals of Welcome Week orientation

are to help new students and their families: a) become familiar with the campus and campus

resources; b) learn about the University of Mary’s values and traditions; c) ease the student’s

transition into the first year experience and their first year seminar course (HUM 122 or ELA

110); and d) facilitate a successful adjustment to the academic environment and university life.

The committee begins the planning process for fall Welcome Week during the spring semester

and the chair provides an update to the president’s council no later than the first of May to seek

approval for the theme, schedule and budget. The committee is responsible to survey students

and parents who participate in the Welcome Week program to assess and evaluate the degree of

success in accomplishing the program’s goals. A final report from the committee, including

recommendations, is made to the president’s council by October 1.

Membership of the committee includes the Director of Academic Advising (chair), the Director

of Undergraduate Admissions, the Assistant Vice President for Academic Affairs, the Director of

Student Life, one Admissions representative, two members of the Student Development staff,

one University Ministry representative, one IT representative, one Athletics representative, one

member of the teaching faculty, and two students who have served as peer leaders. The Vice

President for Academic Affairs serves as the representative of the President’s Council and

attends meetings as needed to provide direction during the planning and implementation of the

Welcome Week program. He/she approves all budget expenditures.

Student Retention Committee

The Student Retention Committee serves in an advisory capacity to the President with regard to

University-wide programs and goals for student retention. The committee is responsible to

submit an annual report to the President assessing progress toward retention goals and

recommendations for the future. The committee is chaired by the Director of the Student

Success Center.

Academic Standards and Admission Committee

The primary purpose of the Academic Standards and Admission Committee is to oversee and

assist academic and administrative units as it pertains to admission of students to the university.

Membership includes the assistant vice president for academic affairs or designee, the director of

undergraduate admissions or designee, the registrar, a representative of the student success

center, an advisor from the University of Mary distance education program, and two teaching

faculty members (one undergraduate, one graduate) appointed by the vice president for academic

affairs. The representative for academic affairs chairs the committee. The director of

undergraduate admissions is responsible for preparing the agenda, calling the meeting, furnishing

pertinent information on candidates, and informing candidates of the action of the committee.

53

Institutional Review Board

The University is committed to ensuring that all research involving human and animal subjects

at the University is conducted in accordance with ethical and professional standards. The primary

mission of the institutional review board is to protect the public and protect the subjects of

research. See the university’s Institutional Review Board for protocol and forms for submission

of a research proposal. The university’s Scientific Misconduct Policy can be found in Appendix

D of the Teaching Faculty Resource Handbook.

University Assessment Committee

The University Assessment Committee provides general oversight to academic and

administrative units in conducting ongoing assessment to improve student-learning, student

development, and university services and operations and provides assessment leadership for

academic programs and administrative units across the university. In addition to the assistant

vice president for academic affairs and the director of institutional research and data

management, one of whom serves as chair, committee members include the vice presidents, the

director of graduate studies, deans, and two students. The committee’s responsibilities include:

Providing oversight for institution-wide measures of the quality of learning and teaching

as well as overall measures of institutional effectiveness.

Guiding, defining, and implementing university assessment and institutional effectiveness

policy and procedures.

Providing feedback to the Office of Institutional Research regarding the development and

improvement of the university assessment applications.

Overseeing and reviewing the quality of review committees' reviews of program and unit

assessment results reports and plans.

Overseeing task-forces working on focus areas related to assessment of learning and

teaching and institutional effectiveness.

Establishing task forces to investigate, monitor, and report on any aspect of student

learning and teaching or institutional effectiveness deemed necessary by the committee.

Preparing, by the chair under the direction of the committee, the annual report on these

issues for the committee. The committee reviews, authorizes, and provides an annual

report to the president documenting strengths and weaknesses of the university's overall

effort in assessment and institutional effectiveness.

Reporting, by the chair, the results of overall assessment of general education core

outcomes and university goals to the assessment committee. Collection and preliminary

analysis of such data may be delegated to a task force authorized by the committee.

Program Review Committee

The Program Review Committee (PRC), a standing subcommittee of the university assessment

committee, is advisory in function. It brings a university-wide perspective to a review process

that is supportive to the university’s mission and goals. Its responsibility is to review academic

and administrative units as determined by the president in consultation with the vice presidents

54

and school deans. Its recommendations are directed to those responsible for institutional

decision-making. Specifically, the committee’s responsibilities include the following:

1. Review the variety of data used to meet the criteria for program review.

2. Review the assessment results provided by the division or unit.

3. Indicate the level of support to be considered for the program within a climate of

limitation. Recommend only one of the following:

This program should be strengthened with increased support.

This program should be discontinued.

This program should continue as it is.

The members and chairperson of the Program Review Committee are appointed by the president

with recommendations from the corporate faculty. The five-member committee with two

alternates (alternates serve when a committee member’s program is under review) is comprised

of teaching faculty and non-teaching faculty (never fewer than two of each). Members are

appointed for three year terms and are eligible for reappointment for a total of three full terms.

Alternates are appointed annually and may be reappointed.

Arts and Events Committee

Congruent with the University of Mary’s mission to serve the religious, academic and

cultural needs of people in this region, the University of Mary Arts Committee seeks to

educate and promote artistic expression as an academic and community experience.

To unite and strengthen the various sources for producing art and art-related events at the

University of Mary, the Arts Committee will coordinate arts events with curriculum using

defined mission, organization and means of production. The committee is overseen by the dean

of the School of Arts and Sciences and collaborates with directors of other committees/events.

Members include a designated coordinator serving as chair and liaison with the dean, the director

of art galleries, director(s) of theatre events, study-abroad art faculty (when appropriate),

editor(s) of Holograph, chair of URead (when appropriate), other art-events supervisors and at-

large members including students. The committee consults with the music department. Music,

the galleries and other currently established budgets are autonomous from that of the Arts

Committee.

Uread Committee

The URead Committee promotes genuine community and liberal education of all campus entities

through the reading of a common text. Administration, faculty, students, and staff are

represented on the committee, choose the book for the campus read and develop potential links

between the book selection and its themes as they relate to the University of Mary liberal arts

curriculum, specific academic programs, student groups, and various other communities. The

committee selects a charity related in some way to a theme of the book, coordinates activities

that promote understanding of the work of that charity, and, through fundraising efforts, makes

financial contributions to its cause. The chair of the URead Committee is appointed by the dean

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of the School of Arts and Sciences and collaborates with the chairs of the Arts and Events

Committee and the Convocation Committee in planning events.


The Convocation Committee organizes, schedules, and publicizes convocations to be held on

campus according to policies established by the Academic Affairs Council. The chairperson

and the membership are appointed by the dean of the School of Arts and Sciences. Meetings are

scheduled as necessary. The chair of the Convocation Committee collaborates with the Arts and

Events Committee and URead Committee in planning events.

Event Services Committee

The Event Services Committee serves as the logistics planning group of the university and is

charged with coordinating the details and processes of event management for both internal and

external guests. The committee is comprised of representation from hospitality services,

athletics, Chartwells Dining Services, the physical plant, and student development. Membership

is not fixed by number but by need. The committee meets weekly throughout the year. The

Director of Community Relations serves as the chair of the Event Services Committee.

Marketing Committee

The Marketing Committee serves as the marketing, branding, and public relations development

group of the university and is charged with strategic planning for enrollment marketing, public

relations, communication of the university’s initiatives to both internal and external constituents,

and athletic marketing. The committee is comprised of representation from public affairs,

enrollment services, and athletics. Membership is not fixed by number, but by need and areas of

responsibility. The committee meets weekly throughout the year. The Director of University

marketing serves as the chair of the Marketing Committee.

Board of Regents

The University of Mary has an associate board known as the board of regents, which serves the

University in the following capacity: the board of regents shall be concerned with ways and

means of presenting the University to the public or promoting the expansion and development of

the University endowments, scholarships, building projects and such other matters as may be

referred to it from time to time by the board of trustees, including requests for assistance and

advice on educational plans and policies

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Alumni Committee

The Alumni Committee, the Alumni Association's governing body, consists of a four-member

executive board and twelve members at large. Five new members are elected to the committee

annually. The executive board is comprised of the president, the vice president, the secretary and

the alumni director who also serves as a resource person. The goals of the committee are:

1. To promote the interest and welfare of the Alumni Association.

2. To foster the welfare and growth of the University of Mary.

3. To establish mutually beneficial relations between the University, students, faculty,

parents, friends and its alumni.

4. To promote activities beneficial to the University and the Alumni Association.

Athletic Compliance Committee

The Athletic Compliance Committee exists to ensure the institution’s compliance with all rules,

regulations, and guidelines of the National Collegiate Athletic Association (NCAA). The

committee is responsible for determining that all applicable rules and regulations of the NCAA

are followed in the institution’s conduct of its intercollegiate athletics program. The committee

is responsible for determining compliance on the part of the institutional staff, student-athletes,

and other individuals who represent the institution’s athletic interests, ensuring compliance with

all NCAA rules. Members include the faculty athletic representative who serves as chair, the

director of intercollegiate athletics, compliance officer, financial assistance representative,

registrar, and admissions representatives.

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APPENDIX A

CONSTITUTION UNIVERSITY OF MARY TEACHING FACULTY ORGANIZATION

ARTICLE I - NAME The name of this organization shall be the University of Mary Teaching Faculty Organization, hereafter referred to as the UMTFO. ARTICLE II - OBJECTIVES The objectives of this organization shall include, but not necessarily be limited to these:

A. To establish and maintain an effective voice for the teaching faculty. B. To promote the general welfare of the teaching faculty (includes

salary, fringe benefits, teaching load, and working conditions). C. To promote faculty development (includes in-service, sabbatical leave, workshops, conferences).

D. To promote and maintain academic excellence. ARTICLE III - MEMBERSHIP A. All full and part time teaching faculty shall be eligible for membership and voting privileges. B. The president of the University shall be an ex officio member of the UMTFO. ARTICLE IV - OFFICERS Section 1. Officers The officers of the UMTFO shall be president, president elect, and recording secretary. Section 2. Qualifications The officers shall be voting members of the UMTFO. Section 3. Election

The officers shall be elected by ballot at the March meeting of the academic year. The president elect will be elected every other year, at the March meeting of each even year. Ballots will be submitted by the voting membership

Section 4. Term of Office

The president shall be elected for a term of two years. All other officers shall be elected for a term of one year. Newly elected officers shall assume office at the close of the business meeting when elected.

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A-2 .

Section 5. In the event that an officer elected in the spring does not return in the fall, a special election for that position will be held at the September UMTFO meeting. During an academic year, should the president be unable to fulfill his/her responsibilities as stated in the constitution through sickness, death or for any reason, they shall be replaced by the president elect who shall serve out the remainder of the president’s term and continue as president through the next two academic years. A special election will be held within thirty days of the change of offices so that the membership can select a president elect. The new president elect will serve out the remainder of the term and continue through the next academic year. If there is no president elect currently serving, a special election will be held within thirty days so that the membership can select a president. The new president will serve out the remainder of the two-year term. In the event that the secretary of the organization is unable to fulfill the duties of the office, the president of UMTFO shall appoint someone from the organization to complete the term. Section 6. The new president shall convene a meeting of the new and outgoing Faculty Council members prior to the close of each academic year. At that time, a business agenda for the coming year will be set. ARTICLE V - MEETINGS There shall be at least two (2) regularly scheduled meetings per academic year; the first is to be held no later than September 30 and the second, for the purpose of electing officers and other positions and for conducting official business, no later than March 31. ARTICLE VI - QUORUM The members present at a scheduled meeting shall constitute a quorum. Special meetings will require a quorum consisting of 20% of the total membership. ARTICLE VII - AMENDMENTS Proposed amendments to this constitution shall be submitted in writing to the Faculty Council at least 30 days prior to the council's meeting. The Faculty Council shall submit the proposed amendments to the UMTFO for approval. The UMTFO must pass the proposed amendments by two-thirds of the members present.

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A-3 ARTICLE VIII - FACULTY COUNCIL Section 1. Membership

The Faculty Council shall consist of the president, president elect, or immediate past president, recording secretary and five delegates from the UMTFO at large.

Section 2. Qualification Any voting member may be nominated for membership on the Faculty Council. Section 3. Election and Term of Office The at large delegates to the Faculty Council shall be elected by ballot during the the March meeting of the academic year. Every year, two members shall be elected for a two year term. Every March ending in an odd year, a third member shall be elected for a two year term. In the event that Faculty Council representatives are unable to complete their term, elections would be held as described under Article IV, Section 5. Section 4. Quorum The number required for a quorum in the Faculty Council shall be a simple majority of the council membership. Section 5. Meetings

Faculty Council will be open to all teaching faculty. Teaching faculty may participate in the discussion of council business but do not have voting

privileges.

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A-4 BY-LAWS

OF THE UNIVERSITY OF MARY TEACHING FACULTY ORGANIZATION

ARTICLE I - DUTIES OF OFFICERS Section l. General The duties of officers shall be such as their titles imply and as the by-laws state. Officers shall attend all scheduled UMTFO and Faculty Council meetings. Officers who are absent from more than three scheduled meetings per year may be asked by the Faculty Council to resign. Section 2. Special Duties A. The president shall: 1. Prepare and distribute an agenda (3) days prior to a meeting of the organization. 2. Call regularly scheduled meetings and such special meetings as deemed necessary. 3. Preside at meetings of the organization. 4. Act as liaison between the UMTFO and the administration of the University of Mary. 5. Serve as chairperson of the Faculty Council. 6. Routinely report on the business of Faculty Council to UMTFO. B. The president elect shall: 1. Fulfill the duties of the president in the absence of the president at the UMTFO and the Faculty Council meetings. 2. Serve as a member of Faculty Council. 3. Serve as ex-officio member of all UMTFO committees. 4. The president elect, with approval of the majority of Faculty Council and the president, shall direct the work of each standing committee.

5. Assume the office of president at the close of the organization’s last business meeting of the academic year.

C. The recording secretary shall: 1. Record, publish, and distribute the minutes of all meetings of the UMTFO and the Faculty Council. 2. Maintain a list of all voting members of UMTFO.

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A-5 ARTICLE II - FACULTY COUNCIL Section 1. Duties The Faculty Council shall: A. Serve as liaison to the president of the University. B. Attend all scheduled UMTFO and Faculty Council meetings. Representatives who are absent from more than three scheduled meetings per year may be asked by the Faculty Council to resign. C. Attend to all business that occurs between any scheduled meetings of UMTFO.

D. Assist the president of UMTFO with regular reporting of its major proceedings to the membership.

E. Be responsible for addressing faculty welfare issues. ARTICLE III - COMMITTEES Section l. General

A. All standing committees shall be appointed by the president with majority approval of the Faculty Council.

B. The number of members of each committee shall be determined by the

Faculty Council. C. At the end of the academic year each committee shall submit a written report of the committee’s activities to the UMTFO president. Section 2. Nominating Committee A. The Nominating Committee shall present a slate of one or more candidate(s) for the office of president elect, recording secretary, and for each vacancy on the Faculty Council. B. The Nominating Committee shall facilitate election to offices during the March meeting of the academic year. C. The Nominating Committee shall present a slate of candidates for University committees.

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A-6 D. The Nominating Committee shall facilitate the election of UMTFO representatives to University committees during the April meeting of the academic year.

E. The Nominating Committee shall, at the beginning of the academic year, submit to the Faculty Council a list of all UMTFO members serving on University and UMTFO committees.

Section 3. Faculty Development Committee The Faculty Development Committee shall address all matters pertaining to the professional growth of the faculty. Section 4. Policies, Procedures, and Protocols Review Committee

The Policies, Procedures, and Protocols Review Committee, composed of three at-large UMTFO members, is charged with reviewing any and all policies, procedures, and protocols (as outlined in the Corporate Faculty Handbook) that both directly and indirectly pertain to and/or impact teaching faculty. Policies, procedures, and protocols will be identified and reviewed based on immediate and/or long-term needs as chosen by the membership of UMTFO, any of its committees, or the Faculty Council. Any such review will be done in light of the organization’s objectives as outlined in Article II of the UMTFO Constitution. The nature of this committee’s work can inform and assist the work of any UMTFO group or entity.

Section 5. Salary and Benefits Committee The Salary and Benefits Committee is a standing committee composed of three UMTFO members appointed by Faculty Council to meet with a three-member committee from the University of Mary administration and board of trustees. The purpose is to provide data, share information, and, when appropriate,

present proposals concerning faculty salary and benefits. Three members will be elected to three-year terms. One member will retire annually and one new member will be added each year.

Section 6. Scholarship Committee The Scholarship Committee is a standing committee composed of four teaching faculty elected from UMTFO. The purpose of the committee is to explore and undertake ways to raise money to maintain a student scholarship fund established in 1988. All moneys raised will be invested by the university with the interest earned used to establish the scholarship.

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A-7 Section 7. Special Committees

The UMTFO president, with the approval of the Faculty Council, may appoint or dissolve ad hoc committees at any time deemed necessary.

ARTICLE IV - AMENDMENTS Proposed amendments to the by-laws shall be submitted in writing to the Faculty Council at least 30 days prior to the council's meeting. The Faculty Council shall submit the proposed amendments to the UMTFO for approval. The UMTFO must pass the proposed amendments by two-thirds of the members present. ARTICLE V - RULES OF THE MEETING All business meetings shall be conducted according to the Robert's Rules of Parliamentary Procedures. Amended October 13, 2010

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APPENDIX B

CONSTITUTION OF THE

UNIVERSITY OF MARY SUPPORT STAFF ASSOCIATION

ARTICLE 1 NAME

The name of this organization is the University of Mary Support Staff

Association.

ARTICLE 2 OBJECTIVES

The Support Staff Association strives:

1. To promote a better understanding between the Administration, Faculty and

Support Staff.

2. To establish mutually beneficial conditions between Administration, Faculty

and Support Staff.

3. To welcome new members to the Support Staff and to orientate these members

to the University of Mary.

ARTICLE 3 MEMBERSHIP

Membership of the Support Staff Association consists of all Support Staff

members of the University of Mary.

ARTICLE 4 MANAGEMENT AND DUTIES OF OFFICERS

The management of the Support Staff Association is vested in these officers:

A President, a Vice-President, and a Secretary.

The President presides at all meetings of the Support Staff Association and

of the Affairs Committee and executes any corresponding duties.

The Vice-President assists the President and presides at meetings in her/his

absence.

The Secretary acts in the capacity of secretary at meetings of the Support Staff

Association and of the Affairs Committee. She/He distributes a copy of the

minutes of the meetings of the Support Staff Association to each of its members

and to the executive vice president or his designee and the director of human

resources of the University of Mary.

ARTICLE 5 OPERATION

The Support Staff Association meets in the fall of each year and thereafter as

the Affairs committee deems it necessary. Meetings shall be conducted

according to the rules of parliamentary procedure.

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B-2

The Officers are nominated at large and elected by written ballot by the Support

Staff Association at the last meeting of the year in May. The newly elected

officers take office August 1. Officers shall serve a one (1) year term and not

more than two (2) consecutive terms. When an officer is unable to complete

her/his term a new officer shall be elected at the next meeting. The “limits of

term” apply when an officer is elected to serve a full term.

For decisions which require a vote, all members of the Support Staff including the vice

president and secretary have one vote. The president votes only to break a tie vote. A

majority determines the final action of the Support Staff on the issue. A majority is here

defined as one more than half of the votes of the members present.

The Support Staff Association does not have final decision making authority but serves

in a recommending capacity and may formulate and submit policy recommendation to

the director of human resources and the administrators of the University of Mary.

ARTICLE 6 AFFAIRS COMMITTEE

The Affairs Committee represents the interests of the Support Staff Association and

recommends to the Support Staff ideas and proposals upgrading the quality of support

services at the University of Mary.

Membership of the Affairs Committee consists of one (1) representative from each of

the following departments or group of departments, unless otherwise notes:

Custodial/Maintenance (two [2] positions)

Nursing, PT, OT, Liffrig School of Education and Behavioral Sciences,


Public Affairs, Enrollment Services, Mission Advancement

Business Office, Student Accounts, Mailroom, Bookstore, Financial Aid,

Ft. Riley, Fargo Center

Student Development, Student Success Center, Athletic Training, Athletics,

Registrar

The Representatives are nominated and elected by written ballot by the Support Staff

Association at the last meeting of the year in May. The newly elected representatives take

office August 1.

A Representative serves a one (1) year term and not more than two (2) consecutive year terms.

When a Representative is unable to complete her/his term a new Representative is elected at a

meeting of all members of that department. The interim requirement does not apply when an

individual completes the term of a predecessor.

The officers of the Affairs committee are those of the Support Staff Association. Meetings of the

Affairs Committee shall be called by the President as deemed necessary.

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For decisions which require a vote, each Representative has one vote. Officers do not vote

except the President who may vote to break a tie. A majority determines final action of the

Affairs Committee on the issue.

**An individual must have completed her/his probationary period to be eligible for election as a

Representative.

Updated April 6, 2015

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