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CIS117DM Trollen Tentative Assignments Fall 2014
New Perspectives on Microsoft Office Access 2013 Comprehensive
Asg # Description & Errata Estimated
Time
1
Read the course syllabus.
Send an email to [email protected]. Type CIS117 and your first and last name in the subject line (eg: CIS117- Joe Student). In the message body, state that you have read the syllabus. If you have questions regarding the syllabus, you may include them in the message body or we can discuss them in class. I’ll reply to your message with your student code (eg: R2D2), which you’ll need to view online grade updates.
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Data File Setup
1. Launch a web browser and navigate to http://wwwi.scottsdalecc.edu/trollen/CIS117/downloads
2. Do the item below that is appropriate for your situation:
you have a Windows PC and have Access 2013 installed… do CIS117 Data File Setup PC.pdf
you have a Windows PC but don't have Access 2013 installed… do CIS117 Data File Setup mySCC.pdf
you have a Mac… do CIS117 Data File Setup mySCC.pdf
you use Linux… do CIS117 Data File Setup mySCC.pdf
3. Read/Study/Do Setting a Trusted Folder in MS Access
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3
Read/Study/Do Access Tutorial 1 Creating a Database, pages AC 1 – AC 44. Make the following changes:
Pages AC 2&3: Each session begins with a Visual Overview illustration. Get in the habit of taking time to review it as you begin each session. Visual Overviews are also useful as you work through end-of-chapter cases and when you review the material before exams. This one identifies the name and purpose of several important areas of the Access screen.
Page AC 7, step 1: If you’re not using Windows 8 click Start > All Programs > Microsoft Office 2013 > Microsoft Access 2013, then skip to step 3.
Page AC 8, step 1: You obtained your data files in assignment #2 (above).
Page AC 9, step 3: Add your name after Chatham (eg: Chatham – Tom Trollen). This Chatham database file will be used in several future Tutorials. Be sure to work carefully to prevent problems in future Tutorials!
Page AC 9, step 5: Navigate to your \CIS117 Data Files\Access1\Tutorial folder so the file will be created there.
Page AC 17, step 1: Be careful to enter these records exactly as illustrated. You’ll have problems in the future if you don’t!
Page AC 26, step 1: If you’re not using Windows 8 click Start > All Programs > Microsoft Office 2013 > Microsoft Access 2013, then skip to step 3.
Page AC 26, step 6: Navigate to your \CIS117 Data Files\Access1\Tutorial folder.
Page AC 43, add a new step 4: Launch Windows Explorer and backup your Chatham.accdb file by copying it to the CIS117 Data Files\Access1\Tutorial folder on your USB flash drive.
Send your Chatham.accdb file as an e-mail attachment to [email protected], including the assignment number (eg: CIS117 Assignment #3) in the subject line. Be sure to retain a copy of each homework submission email you send in case I don’t receive your original message (eg: spam, message bounces, full inbox, etc.).
Review the Quick Check questions on page AC 23 and page AC 44. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks. Use password efcodd117 to open.
Review the material in Tutorial 1 and consider adding appropriate notes to your exam crib sheet.
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4
Do Tutorial 1 Case 4 Stanley EcoTours on pages AC 49 – AC 50. Make the following changes:
Page AC 49, step 1: Add your name at the end of the file (eg: Stanley – Tom Trollen). Save your new database in the \CIS117 Data Files\Access1\Case4 folder.
Page AC 50, step 4: Be careful to enter these records exactly as illustrated. You’ll have problems in future end-of-chapter cases if you don’t!
Page AC 50, step 9: Skip this step.
Page AC 50, add a new step 17: Exit Access and then use Windows Explorer to backup your Stanley.accdb file to the CIS117 Data Files\Access1\Case4 folder on your USB flash drive.
Send your Stanley.accdb file as an e-mail attachment to [email protected], including the assignment number in the subject line. Be sure to retain a copy of each homework email you send in case I don’t receive your original message (eg: spam filtered, message bounces, full inbox, etc.).
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Read/Study/Do Tutorial 2 Building a Database and Defining Relationships, Session 2.1, pages AC 51 – AC 75. Make the following changes:
Page AC 59, step 1: Your Chatham.accdb file should be in your CIS117 Data Files\Access1\Tutorial folder.
Page AC 75, step 5: Exit Access. Launch Windows Explorer and backup your Chatham.accdb file to the CIS117 Data Files\Access1\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 75. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
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Read/Study/Do Tutorial 2 Building a Database and Defining Relationships, Session 2.2, pages AC 76 – AC 104. Make the following changes:
Page AC 78, step 4: Enter these records carefully. You’ll have problems later on if you don’t!
Page AC 100, step 2: If you see tables whose names begin with MSysNavPane, right-click each table’s title bar, then click Hide Table. Then click Show Table in the Design tab’s Relationships group. Now do the step as written.
Page AC 103, add a new step 12: Launch Windows Explorer and backup Chatham.accdb to CIS117 Data Files\Access1\Tutorial on your USB flash drive.
Review the Quick Check questions on page AC 104. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material in Tutorial 2 and consider adding appropriate notes to your exam crib sheet.
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Do Tutorial 2 Case 4 Stanley EcoTours on pages AC 113 – AC 114. Make the following changes:
Page AC 113, step 1: Your Stanley.accdb file should be in your \CIS117 Data Files\Access1\Case4 folder. Click the Enable Content button after opening the file.
Page AC 114, step 14: If you see tables whose names begin with MSysNavPane, right-click each table’s title bar, then click Hide Table. Then click Show Table in the Design tab’s Relationships group. Now do the step as written.
Page AC 114, add a new step 16: Use Windows Explorer to backup your Stanley.accdb file to the CIS117 Data Files\Access1\Case4 folder on your USB flash drive.
Send your Stanley.accdb file as an e-mail attachment to [email protected], including the assignment number in the subject.
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Read/Study/Do Access Tutorial 3 Maintaining and Querying a Database, Session 3.1, pages AC 115 – AC 139. Make the following changes:
Page AC 138, step 10: Exit Access. Launch Windows Explorer and backup your Chatham.accdb file to the CIS117 Data Files\Access1\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 139. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
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CIS117DM Trollen Tentative Assignments Fall 2014
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Read/Study/Do Access Tutorial 3 Maintaining and Querying a Database, Session 3.2, pages AC 140 – AC 170. Make the following changes:
Page AC 169, add a new step 6: Exit Access and then use Windows Explorer to backup your Chatham.accdb to the CIS117 Data Files\Access1\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 170. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material in Tutorial 3 and consider adding appropriate notes to your exam crib sheet.
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Do Tutorial 3 Case 4 Stanley EcoTours on pages AC 176 – AC 177. Make the following changes:
Step 4: When you modify the ToursByPrice query to display the total Price By Person, have the result appear at the bottom of the datasheet, beneath the detail rows.
Step 12: Exit Access, Use Windows Explorer to backup your Stanley.accdb file to the CIS117 Data Files\Access1\Case4 folder on your USB flash drive.
Steps 13-15: Omit.
Send your Stanley.accdb file as an e-mail attachment to [email protected] including the assignment number in the subject.
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Read/Study/Do Access Tutorial 5 Creating Advanced Queries and Enhancing Table Design, Session 5.1 on pages AC 233 – AC 253. Make the following changes:
Page AC 246, step 3: Be sure to drag the fields to the second column, as indicated.
Page AC 253, step 11: Exit Access. Use Windows Explorer to rename your Clinic.accdb file to include your name (eg: Clinic – Tom Trollen.accdb). Then copy the file to the CIS117 Data Files\Access2\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 253. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
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Read/Study/Do Access Tutorial 5 Creating Advanced Queries and Enhancing Table Design, Session 5.3, pages AC 270 – AC 293.
Page AC 275, step 2: There is no Visit Num field. The author means Visit ID 1552.
Page AC 283, step 7: I didn’t see qryPatientsByName listed among the items that depend on tblVisit. Skip this step if you don’t either!
Page AC 291, step 5: You designated your \CIS117 Data Files folder as a Trusted Folder in an earlier assignment (Setting a Trusted Folder in MSAccess). If it is listed now, skip ahead to step 8. If not, continue with steps 5-7.
Page AC 292, add new step 8: Use Windows Explorer to backup your Clinic.accdb file to the CIS117 Data Files\Access2\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 293. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material in Tutorial 5 (sessions 1 and 3) and consider adding appropriate notes to your exam crib sheet.
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13 Read/Study/Do Guided Tour: Lookup Wizard: List of Values, available at wwwi.scottsdalecc.edu/trollen/cis117/downloads.
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Do Tutorial 5 Case 4 Stanley EcoTours on pages AC 299 – AC300, steps 1-7 and 13-17 only (skip steps 8-12). Make the following changes:
Step 1: Click the Enable Content button after opening the file.
Step 4: To clarify, qryNonBrazilOrPeruTours should show all countries except Brazil and Peru. It should show neither Brazil nor Peru.
Add a new step between steps 6 and 7: Janice is considering a $200 discount for any tour lasting more than 6 nights. Create a query that shows, for all Tours, TourID, TourName, Nights, PricePerPerson, and a calculated column named ProposedRate that shows either the regular PricePerPerson or the discounted rate, depending on whether the tour lasts more than 6 nights. Sort the rows in descending order of number of nights. Save the query as qryDiscountOffer-YourName.
Step 13: Before you do the step, you’ll first have to delete the existing relationship between tblReservation and tblTour. Your Relationships Window should show all 3 tables and two join lines. If not, click the All Relationships button. Now do step 13 as written. Then modify the relationship between tblReservation and tblTour to enforce Referential Integrity, cascading Updates but not Deletes.
Add a new step between step 13 and step 14: Use the Input Mask Wizard to add an input mask to the Phone field in tblGuest. The input mask should use periods as separators (eg: 480.423.6265, with all ten digits required; storing the periods as literal display characters, and using an asterisk (*) as the placeholder. Switch to Datasheet View and test the Input Mask by navigating to the new record (at the bottom of the datasheet) and entering your own phone number as the new record’s Phone field value. Then abandon the new record by pressing the [Esc] key after you type the last digit. Notice that all of the existing Phone values continue to show dashes since they were entered and stored along with the digits. Delete the first record’s phone number (208-344-0975) and click another phone number. Now, return to the first record and type the phone number (847.623.0975). Note that the Input Mask kicks in as you enter the digits.
Add new step 18: Use Windows Explorer to rename your Ecotour.accdb file to include your name (eg: Ecotour – Tom Trollen.accdb). Then backup the renamed file by copying it to the CIS117 Data Files\Access2\Case4 folder on your USB flash drive.
Send your file as an e-mail attachment to [email protected] and include the assignment number in the subject line.
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Read/Study Appendix A Relational Databases and Database Design, pages AC A1 – AC A11, stop at Integrity Constraints. Make the following changes:
Page AC A10: Figure A-10 contains three errors: In the Employee table, EmployeeNum should not be cited as a FK. In the Position table, PositionID should not be cited as a FK. In the EmployeeBonus using a PK of EmployeeNum won’t work because an employee could receive many bonuses over time. The discussion on page AC A8 mentions “annual bonuses” so the design should probably also include a BonusDate field. Then, a composite of EmployeeID and BonusDate could be considered for primary key duty.
Page AC A10 (bottom): The author discusses using bolding for required fields and using either a dotted or solid line depending on the mandatory or optional nature of relationship. We will ignore these visual style elements because those nuances may not be apparent in the brief design problems we will work. Therefore, we will forego bolding of field names and will use solid lines to portray each table relationship.
Type your answers to Review Assignments 1-8 on page AC A28, omitting question 7. [Note: You’ll submit these answers after you include answers to additional questions in an upcoming assignment. Do not email this file yet.]
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Read/Study the Relational Databases and Database Design appendix. Resume at Integrity Constraints on page AC A11 and finish the chapter (AC A27).
Type your answers to Review Assignments 9-14, 18, 21 on pages AC A28 - AC A31 in the same file you used for your answers to questions 1-8 (excluding 7) in the earlier assignment.
Send your answer file as an e-mail attachment to [email protected] and include the assignment number in the subject line.
Review the material in the Relational Design Appendix and consider adding appropriate notes to your exam crib sheet.
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Read/Study/Do Tutorial 4 Creating Forms and Reports, Sessions 4.1 & 4.2, pages AC 179 – AC 221. Make the following changes:
Page AC 200, step 6: Click Cancel instead (don’t bother printing).
Page AC 219, step 4: Click Cancel instead (don’t bother printing).
Page AC 220: add new step 3: Exit Access, then launch Windows Explorer and backup your Chatham.accdb file to the CIS117 Data Files\Access1\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 205 and AC 221. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material in Tutorial 4 and consider adding appropriate notes to your exam crib sheet.
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Do Tutorial 4 Case 4 Stanley EcoTours on page AC 228 – AC 229. Make the following changes:
Step 15: Omit (don’t bother printing).
Step 16. Do as written, then exit Access, and use Windows Explorer to backup your Stanley.accdb file to the CIS117 Data Files\Access1\Case4 folder on your USB flash drive.
Steps 17-19: Omit.
Send your Stanley.accdb file to [email protected] and include the assignment number in the subject line.
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Read/Study/Do Tutorial 6 Using Form Tools and Creating Custom Forms, Sessions 6.1 & 6.2 pages AC 301 – AC 345. Make the following changes:
Page AC310, step 10: Publish the PDF file to your \CIS117 Data Files\Access2\Tutorial folder.
Page AC 310, step 11: Close but do not print the Object Definition report.
Page AC 344, add new step 5: Save and close frmVisitsAndInvoices. Exit Access and use Windows Explorer to backup Clinic.accdb to the CIS117 Data Files\Access2\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 321 and AC 345. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
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Read/Study/Do Tutorial 6 Using Form Tools and Creating Custom Forms, Session 6.3 on pages AC 346 – AC 372. Make the following changes:
Page AC 362, step 5: We want to move both the label and calculated textbox so don’t use the Move handle (which would move only one of the selected controls!) Rather, point to a non-handle location anywhere on the perimeter of either of the two selected controls, then drag to the position indicated.
Page AC 372, add new step 13: Use Windows Explorer to backup Clinic.accdb to the CIS117 Data Files\Access2\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 372. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material in Tutorial 6 and consider adding appropriate notes to your exam crib sheet.
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Read/Study/Do Ch 8 Session 2 Tabbed Control with a Chart, pages AC466 – AC480, stop at Using Templates and Application Parts. Make the following changes:
Page AC 474 (middle of page), step 1: The step should read: Switch to Design view, then click the tab control’s Invoice Chart tab, then click the Invoice Chart tab again to ensure that tab is selected.
Page 480, add new step 11: Exit Access, then use Windows Explorer to backup Clinic.accdb to the CIS117 Data Files\Access2\Tutorial folder on your USB flash drive.
Review the assigned material in Tutorial 8 (pages AC466 – AC480 only) and consider adding appropriate notes to your exam crib sheet.
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Do Tutorial 6 Case 4 Stanley EcoTours, pages AC 379 – AC 380. Make the following changes:
Step 1: Click the Enable Content button after opening the file, if necessary.
Step 3: I asked you to set this Referential Integrity option back in Chapter 5. Check it now and set it, if necessary. Save but do not print the Relationship Report.
Step 4: Don’t print.
Step 5: Omit (skip) this step.
Step 7c: Have the combo box display GuestID, (as illustrated) when the list box portion is closed but show GuestID, Last Name and First Name when the list box portion is pulled down.
Step 7d: Note that the subform control does not display a horizontal scroll bar. Adjust your column widths and the subform control to prevent yours from having a scroll bar.
Step 7e: As you did in the chapter, you’ll first need to add a calculated control in the subform’s Form Footer to do the calculating. Remember to name the calculated control so you can later place a calculated control on the main form that refers to its value.
Add a new step 9: Use Windows Explorer to backup your Ecotour.accdb file to the CIS117 Data Files\Access2\Case4 folder on your USB flash drive.
Send your file to [email protected] and include the assignment number in the subject line.
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Read/Study/Do Tutorial 7 Creating Custom Reports, Session 7.1 on pages AC 381 – AC 399. Make the following changes:
Page AC 394, step 4: If you see a warning that reads “The section width is greater than the page width…” click OK to dismiss the message, then switch to Design View and reduce the report’s Width to 7.5.”
Page AC 398, add new step 12: Use Windows Explorer to backup Clinic.accdb to the CIS117 Data Files\Access2\Tutorial folder on your USB flash drive.
Review the Quick Check questions on page AC 399. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
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Read/Study/Do Tutorial 7 Creating Custom Reports, Sessions 7.2 and 7.3 on pages AC 400 - AC 434. Make the following changes:
Page AC 410, step 11: If you see a warning that reads “The section width is greater than the page width…” click OK to dismiss the message but don’t be concerned. You’ll resolve it on page AC412, step 2.
Page AC 434, add new step 6: Exit Access and use Windows Explorer to backup Clinic.accdb to the CIS117 Data Files\Access2\Tutorial folder on your USB flash drive.
Review the Quick Check questions on pages AC 419 and AC 434. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material in Tutorial 7 and consider adding appropriate notes to your exam crib sheet.
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Do Tutorial 7 Case 4 Stanley EcoTours, pages AC 441 – AC 442. Make the following changes:
Save your work frequently.
Step 1: Click the Enable Content button after opening the file, if necessary.
Step 3: Since none of the layouts provided by the Report Wizard resemble the illustration, begin by creating a new Blank report in Design View and do everything yourself, as you did in the Tutorial (AC405+). Once the new, empty report appears, set its RecordSource property to qryTourReservations. Also, notice that the directions in step 3 say Figure 7-43 shows a sample of the last page of the completed report, yet it displays Page 1 in the upper right. Don’t worry that your report will have more than one page… apparently we have more records.
Step 3i: Do as written. Also, the client wants to ensure the date, title, page numbering, column headings, and line beneath the column headings all appear on each page of the report. Carefully size and align the controls to match Figure 7-43 and mimic its vertical spacing. Don’t overlook the total people controls.
Add new step 3j: Add automatic formatting so that any Tour whose People value is greater than 5 automatically displays as bold, green text.
Step 5: Omit.
Add new step 7: Use Windows Explorer to backup your Ecotour.accdb file to the CIS117 Data Files\Access2\Case4 folder on your USB flash drive.
Send your file to [email protected] and include the assignment number in the subject line.
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Read/Study/Do Tutorial 9 Using Action Queries and Defining Table Relationships, Session 2 on pages AC 516 – AC 540. Make the following changes:
Page AC 522, step 1: The file will be in the Access3\Tutorial folder.
Page AC 539, add new step 7: Use Windows Explorer to rename your Health.accdb file to include your name (eg: Health – Tom Trollen.accdb), then backup Health.accdb to the CIS117 Data Files\Access3\Tutorial folder on your USB flash drive.
Answer Quick Check questions on pages AC 540. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material in Tutorial 9 (Session 2, pages AC 516 – AC 540) and consider adding appropriate notes to your exam crib sheet.
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Do Tutorial 9 Case 4 Stanley EcoTours, pages AC 545 – AC 546. Make the following changes:
Step 1: Click the Enable Content button after opening the file, if necessary.
Omit steps 2, 5, 6, and 7.
Step 8: To clarify, your query should use an Outer Join to show every Guest, even those who lack a matching Reservation. Do not create the outer join in the Relationships Window.
Add new step 12: Use Windows Explorer to rename your Vacation.accdb file to include your name (eg: Vacation – Tom Trollen.accdb). Then backup your file to the CIS117 Data Files\Access3\Case4 folder on your USB flash drive.
Send your file to [email protected] and include the assignment number in the subject line.
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Read/Study/Do Access Tutorial 10 Automating Tasks with Macros, Session 1 on pages AC 547 – AC 571. Make the following changes:
Page AC 570, add new step 7: Use Windows Explorer to backup Health.accdb to the CIS117 Data Files\Access3\Tutorial folder on your USB flash drive.
Answer Quick Check questions on pages AC 571. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
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Read/Study/Do Access Tutorial 10 Automating Tasks with Macros, Session 10.2 on pages AC 572 – AC 598. Make the following changes:
Page AC 575, step 1 (top portion of page): Click the Enable Content button after opening the file, if necessary.
Page AC 575, step 2 (top portion of page): Skip this step… we won’t have these action queries because we did not do Tutorial 9 Session 1.
Page AC 592: step 13: Do as written. Notice that the list box’s first query is selected… because your On Load macro ran in response to the form’s Open event!
Page AC 597: add new step 14: Use Windows Explorer to backup Health.accdb to the CIS117 Data Files\Access3\Tutorial folder on your USB flash drive.
Answer Quick Check questions on page AC 598. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material in Tutorial 10 and consider adding appropriate notes to your exam crib sheet.
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Do Tutorial 10 Case 4 Stanley EcoTours, page AC 602. Make the following changes:
Step 1: Click the Enable Content button after opening the file, if necessary. Also, we won’t have any action queries to delete because we skipped those portions of Tutorial 9 Case 4.
Step 2c: Add functional Preview and Display buttons similar to those in the chapter (AC588+). Do not build a Design View button.
Step 3: The Navigation form must expose frmQueries on a separate Queries tab (review Figure 10-40 on pg. AC597). Do not expose frmQueries mixed in with the other forms.
Step 5: Use Windows Explorer to backup your Vacation.accdb database file to the CIS117 Data Files\Access3\Case4 folder on your USB flash drive.
Send your file to [email protected] and include the assignment number in the subject line.
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Read/Study/Do Access Tutorial 12, Session 12.2 on pages AC 690 – AC 695. Make the following changes:
Page AC 690: Begin at Securing an Access Database.
Page AC 693, step 1: Since we skipped the earlier parts of the chapter, we don’t already have the Health.accdb database open. Open it now from the CIS117 Data Files\Access3\Tutorial folder.
Page AC 693, step 5 and 6: Skip these two steps and resume at step 7.
Page AC 694, step 2: Do as written, then click the Enable Content button after re-opening the database,if necessary.
Page AC 695, add new step 5: Exit Access. Use Windows Explorer to backup your Health.accdb file to the CIS117 Data Files\Access3\Tutorial folder on your USB flash drive.
Answer Quick Check questions 6 and 7 on page AC 697. Answers are available at wwwi.scottsdalecc.edu/trollen/CIS117/QuickChecks.
Review the material assigned in Tutorial 12 (AC 690–AC 695) and consider adding appropriate notes to your exam crib sheet.
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Do Tutorial 12 Case 4 Stanley EcoTours, page AC 702 – AC 703. Make the following changes:
Do steps 1, 9, 10 only.
Step 1: Click the Enable Content button after opening the file.
Skip steps 2-8.
Step 10: Do as written, then use Windows Explorer to backup your Vacation.accdb file to the CIS117 Data Files\Access3\Case4 folder on your USB flash drive.
Send your file to [email protected] and include the assignment number in the subject line.
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