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An Online Patient Management System Built

for Wildlife Rehabilitation

Dave McRuer, MSc. DVM, Dipl. ACVPM

Wildlife Center of Virginia

Call of the Wild Conference: November 13-14, 2010

� Wildlife

� Intake, Incident, Inventory

� Log

� Database

� Online

� Network

� Online database created to assist wildlife care facilities in the

collection and use of data about their patients

� Standardized terminology and incident descriptions

� Standardized admission form

� Sort and search tools allow the user to query the records,

based on any field or combination of fields within the record,

including species, date, locations, types of injuries, life stages

of the patients, etc

� Patient Log

� Features:

◦ Admit patients (individuals or groups)

◦ Record injury events

◦ GoogleMaps to document rescue location and release

◦ Generate annual permits

◦ Search tools

◦ Contact management

� Available NOW!

� Features:◦ Write prescriptions for medications, procedures, diagnostics◦ Manage patient meals◦ Record patient weights◦ Write medical notes (SOAPS)◦ Track which pens in which your patients are located◦ Generate problem lists◦ Generate reports – Treatment sheet, Meals for the day

� Only certain Admission and Disposition fields are required. For all others features, pick only those you want to use.

� Coming SOON!

� WILD-ONe was created by the Wildlife Center of Virginia

� Originally known as Project Tripwire

� Utilizes standardized terminology created by the Clinical

Wildlife Health Initiative (CHWI), the International Species

Information System (ISIS), and the Integrated Taxonomic

Information System (ITIS).

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� This system makes the collection of patient information a simple and routine process

� The admission log includes information on all patients that is both accurate and consistent, making access to, and use of, intake information easier and more effective

� What YOU see is added to what everyone else sees to provide a big-picture overview.

� Generate annual permits

� Review and analyze intake patterns

� Budget review

� Fundraising/Mailing Lists

� Communication

� By working together, using a single set of data collection

tools, the wildlife rehabilitation community could provide the

most comprehensive picture of wildlife health issues ever seen

in North America.

� Specific data fields are complied into a centralized database

from all system users to extend our knowledge and

understanding of wildlife health issues

• Species

• Gender

• Life stage

• Patient number

• Rescue location

• Rescue date

• Circumstances of Injury

•Anatomical site of injury

•Categorization of injury

•Release/placement location

•Disposition date

•Disposition

•Federal band number (if present)

� WILD-ONe will be hosted on and operate from highly secure

servers

� The data contained on these servers is routinely backed up

� Even deleted information on your account can be retrieved

from the server.

� WILD-ONe will also allows users to download patient records

into an Excel spreadsheet at any time

� Absolutely not!!

� You will always own and have access to your data

� Your use of WILD-ONe will not compromise your intellectual property rights

� By using the system, you will only share the portion of your patient intake record that is already public information (13 data fields)

� Information included in State and Federal reports is considered public information

� Information on contacts, donations, medications, meals, procedures, etc. are NOT shared with others unless you chose to do so.

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� Only people approved by each organization’s administrator may access the patient management system.

� Hierarchy of access levels within the organization

� Pooled public information data will eventually be accessible by the rehabilitation community

� Only if already identified under State or Federal laws

� Wildlife agencies already have the authority to review your

records and see your intake log

� Already “reportable” under public health and agricultural

regulations

� Participation in WILD-ONe will not change this at all; it will

just make it easier to comply with agency request for

information

� The goal is to make WILD-ONe available to wildlife care

facilities at little or no cost

� In return, participating centers will be asked to commit a

concerted effort to gather and enter data on their patients

accurately and consistently

� WCV is seeking third-party funding in order to operate and

improve the system

� The WILD-ONe database, with some modifications, can be

used by many groups, including governments, industry, and

researchers

� WILD-ONe may be used to document any type of wildlife

morbidity and mortality information, from oil spills and road

kill to hunter harvest and power line collisions

� NO market for public information

� Participation in the WILD-ONe system is strictly voluntary

� To participate, you just have to agree to comply with the terms

of use and follow the standardized data collection protocols

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Diagnostic Prescriptions Meal Planning

Medication Prescriptions Problems Listing

Medical Notes – SOAP’s Record Weights

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Weight

Graphs

Transfer

Electronic

Records

Formal

Rehab

Networks

Diagnostic

Reports

Enter

Historic

DataAlerts!

Patient

Procedure

Calendars

Search results

of Google

Maps

Photo

Storage

Search results

of Google

Maps

The Future

Your Ideas

Here

� www.wild-one.org

� Username: visitor@wildlifecenter.org

� Password: visitor

� This account is open to everyone and data will be deleted from

time to time

� Practice entering patients, searching data, managing access

levels, PLAY!!