newcstle residential contract 2011
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TABLE OFCONTENTS 20II
Administration and Catering
Contract
Introduction
1.01Contract is binding1.02Contract time1.03Contract changes1.04Eligibility1.05Compliance with laws1.06Termination of contract,
prior to move-in
1.07Termination of contract,after move-in
1.08Termination of contract,by the University
1.09Payment of room tariff,fees and charges
1.10Overdue accounts1.11Meal plans1.12Meal rebate1.13Damages and related
costs
1.14Force majeure1.15Liability1.16Insurance1.17Protection of privacy1.18Disputes1.19Room assignment1.20Designated roommate1.21Moving in1.22Early arrivals1.23Late arrivals
1.24Room condition andhousekeeping
1.25Room change1.26Unauthorised
occupancy/subletting
1.27Guests1.28Overstaying1.29Abandoned
accommodation and
personal property
1.30Moving out1.31Staying over the summer
period
1.32Applying for readmission1.33Accommodation Services
property
1.34Room entry1.35Repairs and alterations1.36Construction and
maintenance
1.37Non-residence furnitureand appliances
1.38Fire systems, fire safetyand smoking
1.39Driving and parking1.40Parking permits1.41Disabled parking1.42Pest treatment1.43Lock-outs1.44Fines1.45Computing and
communications
1.46Linen1.47Storage1.48Equipment loan and rules1.49Non waiverResidential Life Standards
Self care
2.01Alcohol and Other DrugsPolicy
2.02Scope of the Alcohol andOther Drugs Policy
2.03Respecting otherschoices with alcohol
2.04Responsible alcoholconsumption
2.05Healthy limits withalcohol
2.06Alcohol free areas2.07Alcohol free periods2.08Excessive alcohol use2.09Alcohol age restrictions2.10Drugs2.11Personal hygiene2.12SmokingCommunity2.13Respecting others2.14Bullying2.15Initiations2.16Pranks2.17Inappropriate images or
messages
2.18Online behaviour
2.19Swearing2.20Modesty2.21Staff2.22Respecting others
property
2.23Respecting Universityproperty
2.24Damage to property2.25Damage prevention2.26Litter2.27Recycling2.28Permission to enter
bedrooms
2.29Beds and mattresses2.30Furniture2.31Pets2.32Posters and decorations2.33Alterations2.34Kitchens2.35Housekeeping2.36Respecting the cleaning
Staff
2.37Laundry2.38Catering and the Dining
Hall2.39Acceptable behaviour in
the Dining Hall
2.40Dining Hall dress code2.41Guests and visitors2.42Guests and University
policy
2.43Seeking permission forguests to stay
2.44Guests and otherresidents
2.45Guests and facilities2.46Guests and Staff2.47Partners and children2.48Parties and other
functions
2.49Acceptable noise2.50Music volume2.51Noise curfews2.52Study rooms2.53Bicycle storage2.54Swimming pools2.55Swimming pool safety2.56Appropriate swimwear2.57Promotional activities2.58Use of logos2.59Media representationSafety and security
2.60Doors and corridors2.61Fire alarms and fire
fighting equipment
2.62Fire hazards2.63Emergencies2.64Weapons2.65Throwing or falling
objects
Discipline guidelines
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TABLE OFCONTENTS 20II
Residential Life Community
Standards Incident and
Sanction Matrix
Level One3.01Cleanliness3.02Failure to co-operate3.03Noise3.04Dining Hall dress code3.05Breach of alcohol
guidelines
3.06Dining Hall behaviour3.07Dining Hall food wastage3.08Dining Hall item removal3.09Dining Hall guests3.10Vandalism3.11Litter3.12Pranks3.13Room alterations3.14Guests3.15Failure to report
Occupational Health and
Safety matters
Level Two
3.16Alcohol policy3.17Issued with three verbal
warnings
3.18Dishonesty andmisrepresentation
3.19Evacuation drill3.20Security: entry and exit
doors
3.21Dining Hall behaviour
3.22Disturbing the peace3.23Failure to comply3.24Lock outs (excessive)3.25External soliciting3.26Inappropriate material3.27Unacceptable behaviour3.28Smoking3.29Unauthorised personal
furniture or equipment in
bedroom or various
common areas
3.30Unauthorised roomchange
3.31Substance use3.32Swimming pool3.33Use of University and
college logos and names
3.34Negligent housekeepingLevel Three
3.35Bullying3.36Discrimination and
harassment
3.37Lighting of fire3.38Fire hazards3.39Evacuation3.40False reporting of
emergency
3.41Fire equipment misuse3.42Dangerous driving3.43Pets3.44Subletting
3.45Unacceptable behaviourmore serious than a Level
Two incident
3.46Possession of stolenproperty
3.47Theft3.48Destruction of property3.49Illegal and/or
unauthorised substance
use
3.50Trespassing or forcibleentry
3.51Violence, assault, orserious threats of
violence
3.52WeaponsAppendix l
Policies and procedures
of the University of
Newcastle relevant to
Accommodation Services
and the Residential Life
Community
Appendix llFinable offenses and
charges
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TABLE OFCONTENTS 20IIRESIDENTIAL CONTRACTADMIISTRATION & CATERING 20IIRESIDENTIAL CONTRACTINTRODUCTION20II
Living in accommodation on campus is not like living in
an apartment, unit, house, boarding house or in a family
home.
As a Resident living on campus at the University of
Newcastle you are not only subject to the same laws that
protect people in Australia, but you will also be held
accountable to the Universitys legal and moral
obligations to create a harmonious and inclusive
community that promotes academic excellence.
By choosing to live on campus, you are seen as a leader
in the University community and the highest standards
of behaviour and ethical judgement are expected at all
times.
It is the Universitys aspiration that you and all residents
living on campus will have an enjoyable experience that
will support both your academic and personal ambitions.
This contract will detail the legal and behavioural
obligations for people who choose to live on campus.
This contract also contains the following:
Residential Life Community Standards
Residential Life Community Incident and
Sanctions Matrix
A list of related policies from the Policy Library
of the University of Newcastle.
Australian Federal and New South Wales State Law will
always be applied in the first instance in reference to the
Contract conditions, Residential Life Community
Standards, Residential Life policies and guidelines in this
contract. University legislation, rules, policies,
procedures and guidelines will also apply to the
implementation of Contract conditions, Residential Life
Community Standards, Residential Life policies andguidelines. The University of Newcastle reserves the
right to amend or alter its legislation, rules, policies,
procedures and or guidelines at any time without notice.
Where references are made to the University of
Newcastle, such references denote the larger community
of members and all affiliates of the University of
Newcastle. Any references to the Residential Life
Community or Accommodation Services denote only
those units, or functions of the University of Newcastle
that relate directly to the management of on campus
residential accommodation and its related services.
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1.01Contract is bindingThe purpose of this contract is to create an
agreement between you and the University of
Newcastle. The conditions and terms of thisagreement are outlined within this document. By
accepting your accommodation offer you have
confirmed that you agree to comply with the terms
and conditions held within this contract. You should
also note that the University reserves the right to
amend the rules and guidelines at any time during
the term of this agreement as required.
To accept your accommodation offer, by the set
due date, you must:
Confirm that you will comply with the
terms and conditions of this contract
either online or, by signing and submitting
a paper version of the contract
Provide payment of the administration fee
and if applicable, the orientation fee
Even if you omit to complete a step in the
acceptance or move-in process, you agree that
taking possession of validly offered accommodation
establishes this Contract between you and theUniversity.
1.02Contract timeThis contract commences at 9am on the Move-In
Date and ends at 12 noon on the Move-Out Date.
Both of these dates are specified within your
Contract acceptance page.
1.03Contract changesChanges may not be made to the terms of this
contract without the written permission of the
Accommodation Services management. During theterm of the contract, the University reserves the
right to amend the provisions of the contract at any
time by sending you an email notification to your
student email address, or other provided email
address if a student email address is not held.
Changes will be effective and binding upon you on
the date set out in the notification. If no date is set
out in the notification, the contract changes will be
effective one week from the date the notification
was sent. However, changes may be implemented
immediately when it is viewed that the health or
safety of any person may be adversely affected by a
delay.
1.04EligibilityEligibility for residence is restricted to students
enrolled full-time at the University of Newcastle
and the Hunter Institute of TAFE (Ourimbah). If you
are not enrolled as a full time student, you may
have your Contract terminated. If you terminate
your enrolment or enrol as a part time student, you
must notify Accommodation Services
administration and provide proof of the change
within 3 working days of the change in status. Part
time students may be permitted to continue their
residency at the discretion of the management
staff.
If you cease to be a bona fide student at the
University of Newcastle or Hunter Institute of TAFE
(Ourimbah) by discontinuing class attendance or
withdrawing from your course, your Contract willbe terminated and termination fees will apply.
If you are a non-student you are only eligible for
accommodation if you are the designated
roommate of a full-time University of Newcastle
student. Also, you should note that if your student
roommate moves out, you will also need to vacate
on-campus accommodation.
1.05Compliance with laws, etcYou agree to the terms of this contract and to abideby all federal, state and local government laws and
by-laws, University legislation, rules, regulations,
policies, procedures and guidelines, including but
not limited to the Residential Life Community
Standards, the Residential Life Community
Incidents and Sanctions Matrix and any other
directive issued by Accommodation Services.
1.06Termination of contract, prior to move-inTo terminate this agreement before occupancy you
must notify Accommodation Services in writing atleast 5 days before you are due to take up
occupancy. If applicable, the termination of this
agreement by you prior to occupancy results in the
refund of the Orientation fee.
The Administration fee will only be refunded to you
if you have withdrawn from the University, or have
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suffered severe personal problems which occurred
after accepting your offer and which are beyond
your control. In both cases appropriate
documentation must be provided toAccommodation Services.
Failure to occupy the room allocated to you on the
assigned date may result in termination of this
agreement with forfeiture of the Administration fee
and, if applicable, the Orientation Fee.
1.07Termination of contract, after move-inTo terminate this agreement after occupancy you
must lodge a Contract Termination Application with
Accommodation Services.
If the termination date is prior to the 1 October,
you are liable for providing 4 weeks notice, and a
$250 Contract cancellation fee. The 4 weeks notice
period commences from the date the application is
received at the office.
If termination date is after 1 October, you are liable
to pay until the end of your contract period. No
contract cancellation fee will apply.
The University will endeavour to finalise and send
notice of any outstanding charges via email or
refunds due to you to your address within 45 days
of the completed room check being processed and
noted on the administration system.
1.08Termination of contract, by the UniversityThe University may immediately terminate this
Contract should it consider that you and/or your
situation pose a potential danger to individuals orthe residential community.
The University may also terminate this agreement
for the following reasons:
a) Failure to make a payment as required bythis agreement;
b) Suspension or expulsion from theUniversity;
c) Exclusion from a current academicprogram
d) Disciplinary action and/or failure to complywith relevant University rules, policies and
guidelines, including the Universitys Code
of Conduct, the Residential Life
Community Standards and conditions of
this contract
e) A breach of any condition of this contractf) Failure to comply with any reasonable
direction by an officer of the University
If this agreement is terminated by the University for
reasons described above, you will be charged for
the period of occupancy until the official checkout
date. You must return your room cards and keys on
this date, otherwise you will receive additional
charges.
Your Contract will be placed under review if you
have an outstanding debt and do not have an
approved payment arrangement prior to the due
date of your debt. In this case, you will be requiredto meet with the Manager Residential Life to
discuss this matter. Your Contract may be
terminated at this time if you do not address the
debt, or undertake a payment arrangement to
address the debt. Possible payment arrangements
may be referred to the Student Indebtedness
Advisory Group. If your Contract is terminated
under these conditions, you may be housed till a
date that is nominated by the University. You would
still be responsible for any room and board fees and
any other charges incurred up to your official
checkout date.
1.09Payment of room tariff, fees and chargesThe Administration Fee and Orientation Fee as
noted on your Contract acceptance page is payable
upon your acceptance of an accommodation offer.
Your weekly room tariff is also listed on your
Contract acceptance page and applies for the
Contract period, on a pro-rata basis. This tariff is
payable in instalments and on the due dates as
follows:
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Semester One 2011
Instalment 1 Instalment 2
Tariff Period 9 weeks, 5 days
(1 Feb 10 Apr)
11 weeks
(10 Apr 26 Jun)
Due Dates 8 April 2011 6 May 2011
Semester Two 2011
Instalment 1 Instalment 2
Tariff Period 11 weeks
(26 Jun 11 Sep)
11 weeks
(11 Sep 27 Nov)
Due Dates 2 September 2011 7 October 2011
If an approved contract period varies to the above
dates, the amount payable will be adjusted
accordingly, with any additional days added to the
first instalment.
All amounts are listed as, and payable in, Australian
Dollars.
All accounts and correspondence are issued to the
resident (only) via your NUmail email account. It isyour responsibility to monitor and action any such
communication.
All other charges are payable within 14 days from
date of issue and as stated on any issued invoice,
statement, or email advising of charges on your on-
line accommodation account.
You can make payments at any time or amount
prior to the instalment due dates, as long as the
minimum amount of the instalment is paid by the
due date (eg. pay all of Semester One by 8 April, orweekly / fortnightly payments totalling the
instalment by 8 Apr). Any payments in advance will
remain as a credit on your accommodation account
and will be offset against the invoice/charge when
issued.
Goods and Services Tax (GST)
As per Australian Taxation Law, GST is payable for
accommodation provided to residents who are not
enrolled tertiary students in Australia and arepermitted to stay by the management staff.
GST is payable by all residents on any other fees /
charges.
Payment Methods
Payments are to be made on-line through the
accommodation portal, via Visa or Mastercard
(debit or credit card). The link is:
http://accommodation.newcastle.edu.au
You will be advised of your individual log-in and
password when you receive your offer of
accommodation. This log-on and password is to be
kept in a secure manner and will be used
throughout your residency to access the
accommodation portal, including viewing and
paying your accommodation account.
The on-line payment facility is available 24 hours
per day, 7 days per week. Payments are processed
through an ANZ Secure Payment Server and you will
receive a response to your payment at that time.
Card details are processed by the bank, and not
retained by the University.
If you cannot pay via on-line payment, an Australian
cheque or overseas bank draft (in Australian
Dollars) can be made payable to The University of
Newcastle and sent to the Accommodation
Services Office, The University of Newcastle,University Drive, CALLAGHAN NSW 2308
1.10Overdue accountsIf you experience financial difficulties with payment
of your account, you can apply for an
accommodation payment plan which will provide
some additional time to pay (up to 29 May for
Semester One and 29 October for Semester Two).
Applications must be lodged by the instalment due
dates noted in 1.09 above. Details on how to apply
will be provided with your first tariff account.
If a payment plan is not suitable, please contact the
Finance Officer prior to the due date to discuss an
appropriate payment arrangement.
A Negative Service Indicator (NSI) will be raised
against your student account for any overdue fees
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or charges until such time as the debt is paid in full.
An NSI prohibits further enrolment, graduation,
access to course results and the issue of transcripts.
Appropriate debt recovery action will be
undertaken for any overdue payments. Any unpaid
debts in your name may be referred to the
Universitys Student Indebtedness Advisory Group if
appropriate, or referred to the Finance Division for
further action.
You are liable for any costs incurred in recovery of
an unpaid debt including referral to the Universitys
Debt Collection Agency and/or for any legal action
that is taken to recover the debt.
As noted in this Contract under 1.08, The University
may terminate your Contract for overdue
accommodation fees. Unsatisfactory payment
history can also affect any accommodation
readmission application.
1.11Meal plansIf you reside in a Main Hall room at Edwards Hall,
the provision of 16 meals per week within the
contract is mandatory.
If you reside in a Standard Room at International
House, the provision of 5 dinners per week within
the contract is mandatory unless certain exceptions
are met. These exceptions may include
dietary/medical conditions and academic program
restrictions. For a resident of a standard room at
International House to receive a contract without a
meal plan, they must first contact Accommodation
Services to apply for a self catered contract.
Supporting documents may be necessary to attainapproval. If approved, they will need to sign a new
agreement/contract and return their meal tag. The
resident will continue to pay for meals until the
new contract has been signed or, agreed to online,
and the meal tag returned.
Students residing in self catered accommodation
are able to arrange a meal plan to be included in
their contract. To arrange this provision they must
contact Accommodation Services administration
and complete the necessary documentation.
1.12Meal rebatesIf you are a resident in a catered college and must
be away from your accommodation for a period of
time due to a requirement within your program of
study, you may apply for a Meal Rebate. The
application form can be obtained from the
Accommodation Services Office. This Meal Rebate
is only available for valid and provable periods of
absence on placement. You must apply by
completing the appropriate form prior to your
departure, providing the required evidence to
support your claim. If applicable, you must also
hand in your meal tag to the Accommodation Office
prior to your departure and collect it from the
office on your return. The application form can be
obtained from the Accommodation Services Office
and lists the applicable rebate amount.
1.13Damages and related costsYou agree to pay for damages, lost property or
additionally incurred service or administrative costs
you or your guests cause to the Universityresidence facilities whether through accident,
neglect or intent.
You must check and complete your room inventory
form upon moving into the Hall and lodge this
within 7 days of starting residency. You must report
any discrepancy or damage to Accommodation
Services immediately. The cost of any damage or
discrepancy not reported will be charged to your
account. If you do not lodge the updated room
/kitchen inventory the University shall take the lastrecorded official inventory as correct.
Any damage identified in your room will be charged
to you. You agree to accept shared responsibility
for all communal areas and any damage within or
to a communal room or communal area is deemed
the responsibility of all persons assigned to or
identified as users of the communal room or the
communal area unless individual responsibility is
determined. This includes all types of shared space,
and the contents therein, you may have access to
including, but not limited to, all residential precinct
buildings and facilities, your building, wing, block or
your unit.
After inspection of the room and/or the common
areas/service facilities by University or contractor
staff, an amount determined by the University to
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be payable due to additional cleaning, required
repairs, missing items or damage to the building,
furniture, equipment, administrative costs or fines
will be charged. This account must be paid within14 days of the date of issue.
If University staff are required to undertake repairs
to damage determined to be caused by you, the
cost of the staff time utilised in any related
maintenance, administrative or investigative work,
may be charged to you.
1.14Force majeureThe University, insomuch as it is within its control,
will provide the accommodation pursuant to theterms and conditions stated in this Contract.
To the extent that the University is unable to fulfil,
or is delayed or restricted in fulfilling, its obligations
under this Contract due to any cause beyond its
control, the University shall be relieved from the
fulfilment of its obligations during that period and
you shall not be entitled to any reduction in fees or
compensation as a result thereof. This may include
without limitation: a strike by its employees; any
action of job action or labour unrest; fires; floods;earthquakes; any acts of God; intervention by
civilian or military authorities; acts of war; acts of
terrorism; public health emergencies; unusually
destructive or disruptive storms; or new or
amended federal, state, or local laws, regulations,
bylaws and policies.
1.15LiabilityThe University acknowledges, and you are hereby
made aware, that criminal activity, personal injury
and theft occur, and the risk exists for such futureoccurrences on University premises, specifically
within and around the residences, dining hall, car
parks and residence facilities. Therefore, you agree
to assume responsibility for your own personal
safety and security, as well as for your own
personal belongings.
The University assumes no responsibility for the
theft, destruction or loss of money, valuables or
other personal property belonging to you, or in
your custody or your guests or other persons,regardless of cause. This includes losses which
occur in your room, storage rooms, public areas
and other areas of the residential precinct or in
baggage handling or storage. You are encouraged
to arrange your own personal property insurance.
The University provides locks to external and
bedroom doors to afford reasonable security to
residents. All residents are responsible for keeping
their rooms, units and other accessible residential
areas secure.
1.16InsuranceThe University does not provide you with general
insurance, liability insurance or property insurance
for your personal belongings. It is recommended
that you arrange for your person and al l your
personal effects in your residence and any other
residential area to be covered by private insurance.
1.17Protection of privacyPersonal information in possession of
Accommodation Services about a resident will not
be released to persons outside the University
administration, including family members or
friends, without the written consent of the resident
concerned, unless permitted or required by law.
1.18DisputesShould a dispute not be able to be resolved through
discussion between the parties concerned, the
party asserting that there is a dispute will formallynotify the Deputy Academic Registrar, Student
Support Services of the dispute in writing. The
Deputy Academic Registrar, Student Support
Services will then attempt to resolve the dispute.
If you believe that any penalty arising from the
dispute resolution is unjust, an appeal against any
penalty imposed may be made directly to the
Academic Registrar, in writing, within 14 days of
notification of the outcome of the dispute.
1.19Room assignmentRoom allocation is based on established quotas.
The University reserves the right to make
alternative allocation priorities and decisions based
upon the needs of individual students and/or the
residential community. The Residential Precinct is
not currently suitable for family accommodation.
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You are entitled to occupy and use only your
allocated bedroom and associated common areas.
The use of any other room in a residential unit is
prohibited without the prior consent in writing ofthe Accommodation Services staff.
Subject to the availability of space, the University
allows allocation of accommodation according to
requested Residence preferences on a non-
discriminatory basis. However the University does
not guarantee assignment to a particular building
or unit, type of accommodation or with a specific
roommate. Roommate requests may be granted
when the requests are mutual and both
applications are timely.
The University reserves the right to make
alternative assignment decisions or reassign
students for such reasons as the University
determines appropriate. These reasons include,
without limitation: the use of temporary
accommodation when permanent space is not
available; construction, renovation, maintenance
activities; interpersonal conflicts; health, safety,
security concerns; natural disasters; pending
disciplinary action and non-compliance with
University regulations. Room reassignment and
utility or facility disruptions shall not result in the
reimbursement or reduction of room tariffs
referred to in this agreement.
The University reserves the right to consolidate
single occupants residing in a shared room. If it is
necessary to assign a single occupant to a shared
room or to allow a single occupant to remain in a
shared room, the occupant will be charged at the
full room tariff from the effective date.
1.20Designated roommateYou are not permitted to have any other person
reside in your accommodation unless your
accommodation is a one bedroom unit. If you are
occupying a one bedroom unit, you may invite a
maximum of one additional person to be your
designated roommate.
Your designated roommate must be approved in
advance by Accommodation Services. Onceapproved this person must then also complete the
offer acceptance process before being entitled to
move into your accommodation. Please note that
children are not eligible as a roommate.
If your roommate decides to terminate their l icence
agreement, you accept that you will have
responsibility for the total room tariff on their
departure. To ensure a resident in such a position is
provided with fair notice, a departing roommate
must provide written evidence to AccommodationServices that they have informed their roommate of
their intention to depart at the time of submitting a
termination application. Failure to do so may result
in the resident intending to depart incurring
additional fees.
If your designated roommate is not a student at the
University of Newcastle, they will not be entitled to
reside in the accommodation unless you reside
there at the same time. A Goods and Services Tax(GST) amount will apply to the tariff of any non-
student residents.
1.21Moving inYou may receive your room keys and check into
your residence from the Accommodation Services
office located near the Edwards Hall residences.
You can only receive your room keys and check-in
during normal office hours on or after the move-in
date specified in this Contract. The normal office
hours are 8:00am 4:30pm, Monday to Friday. Ifyou are unable to arrive during normal office hours,
you will need to obtain short-term accommodation
off campus until the office is next open.
1.22Early arrivalsAccommodation Services are under no obligation to
provide accommodation prior to the Contract
move-in date. However, requests to move in prior
to the Contract move-in date will be considered. A
request must be made in writing to
Accommodation Services. If approved, the
accommodation tariff and the terms and conditions
of this Contract will commence on the date of the
early arrival. You will still only be able to move-in
and receive your room keys during normal office
hours as specified in item 1.21.
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1.23Late arrivalsIf you plan to arrive more than ten days after your
move-in date, you must notify Accommodation
Services in writing. Accommodation not occupiedwithin ten days of your move-in date may be
cancelled and reassigned without further notice.
Tariff charges apply from commencement of your
contract move-in date, even though you may arrive
after this date.
1.24Room condition and housekeepingFollowing check-in you have seven days to
complete and submit a room condition and
inventory form. After your departure the room and
common areas will be inspected. Any missing items,damage not documented on your room condition
and inventory form, or additional cleaning required
will be assessed and will be charged to you.
If you prepare food and drink in your
kitchen/kitchenette, you are responsible for
cleaning up afterwards and for maintaining the
kitchen/kitchenette at all times in a hygienic
condition. The cost of any additional cleaning as
assessed by Accommodation Services staff or
contractor staff will be charged to you.
Residents with private bathrooms shall provide
unimpeded access to their bathroom for cleaning
purposes not less than once each two weeks.
Where there is a need to engage cleaning
contractors to provide extra cleaning in a shared
unit, if the residents responsible are not identified,
all residents of the unit will be charged accordingly.
Housekeeping services are provided primarily for
the public areas of the residences. You are
responsible for maintaining cleanliness within your
allocated living areas including your bedroom,
kitchens and bathrooms.
1.25Room changesThere are two types of room changes available:
a) A standard room change involves movingto new accommodation when it becomes
available
b) The second type of change is called aroom swap. This can occur between two
residents who mutually agree to exchange
or swap accommodation
The fee for a room change is $110 (GST inclusive)
per person.
If you wish to apply for either of these changes, you
are to complete a room change request form from
the Accommodation Services Office. Room changes
are not guaranteed and will only be offered at the
discretion of Accommodation Services.
Unauthorised room changes or swaps will result in
a fine of $250 and you may be required to move
back to your assigned accommodation and/or be
subject to disciplinary action.
1.26Unauthorised occupancy/sublettingSubletting is not permitted. You shall not sublet or
provide the use of a Hall of Residence bedroom to
any other party. This includes allowing a nonresident to sublet or share a space in single or share
rooms. Breaching of this condition may result in the
termination of this Contract.
1.27GuestsPlease refer to the Residential Life Community
Standards 2.41 Guests and visitors through to 2.46
Guests and staff.
1.28OverstayingIf you remain in your accommodation after themove-out or eviction date, no new right of
occupation is created and thereby the University
may, without notice, re-enter and take possession
of your accommodation, remove you and any other
persons and property and use such force and
assistance as deemed necessary.
If the University expressly grants its approval to
your continued occupation of your accommodation
and accepts payment of fees for that occupation,
then any right of occupation is only for the period
contained within that approval.
1.29Abandoned accommodation and personalproperty
Your accommodation and your, and any/or your
guests, personal property may be deemed by the
University to be abandoned when:
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a) Your personal property is substantiallyremoved and your tariff fees are unpaid 14
days after the due date; or
b) Your tariff fees remain unpaid 14 daysafter the due date and the University has
not received a response from you for a
period of 7 days after sending you a notice
If the University deems your accommodation to be
abandoned, the University may re-enter your
accommodation and, in addition to any additional
rights the University may have, the University may
re-rent your accommodation.
You acknowledge that in the case of abandonment,
the University will remove and dispose of your, and
any of your guests, personal property without any
compensation to you or your guests. You will agree
that the University will be under no obligation to
store any such belongings remaining in the
accommodation or to sell them or otherwise
recover their value.
1.30Moving out of your accommodationCheck out time for all residents at the end of their
Contract is 12 noon. If you do not depart by 12
noon, you will be l iable for extra accommodation
charges that will be charged at the casual rate. All
keys and cards must be returned to the office at the
time of departure. Room charges will be incurred at
the casual rate until the room keys/cards have been
received and checked in.
Vacating your accommodation means removing all
persons and personal possessions from your
accommodation. If you fail to vacate possession
when required by contract, then in addition to anyother costs, you will pay all the Universitys costs
arising from such a failure to vacate. This may
include without limitation, the cost to clean your
accommodation and to provide hotel and meals for
the incoming resident who is scheduled to take
possession of your accommodation.
You acknowledge that in the case of any of your, or
any of your guests, personal property remaining in
your accommodation after you were due to vacate
possession, the University will remove and d isposeof your and your guests personal property without
compensation to any person. You will agree that
the University will be under no obligation to store
any such belongings remaining in the
accommodation or to sell them or otherwise
recover their value.
1.31Staying over the summer periodYou are able to nominate for accommodation
during the summer vacation period. Instructions on
how to do this will be sent via email by the
Accommodation administration to residents during
the month of October. If you do not receive this
information during October, please contact the
office staff.
1.32Applying for readmissionResidents who wish to return to on campus
accommodation for the following year and/or
semester must complete an on-line readmissionprocess. Accommodation Services staff will inform
residents by email when this readmission process is
open for the following year/semester.
Readmission places can be limited and students can
be excluded from consideration due to poor
payment history and reportable poor behaviour.
1.33Accommodation Services propertyYou are responsible for the custody and care of
your room keys, room, room content and jointlyresponsible (with the other unit residents) for the
common areas of your units. You will be charged
the cost of cleaning, replacement or repair made
necessary by lack of care of the Universitys
property for which you are responsible.
You are expected to report any damage within your
room or common areas within a timely manner.
You can report the damage by using the on-line
maintenance request system, reporting it to
Accommodation Services staff, or if urgent andoutside of normal office hours, to University
Security Services staff.
University property must not be removed from
rooms, units or other areas of the Residence
without the prior written consent of management
staff. In particular, the removal of furniture or
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equipment from common areas to individual units
or bedrooms is prohibited. Borrowed common
area furniture will be considered stolen and the act
of removal will be dealt with as a disciplinary actand/or with the issue of a fine.
1.34Room entryThe University respects the need for, and right to,
privacy of each resident. However, the University
reserves the right to enter and inspect residents
rooms at any time when it is deemed necessary to
protect and maintain University property, to ensure
the safety and wellbeing of residents and/or to
facilitate the maintenance of good order and
discipline. Reasonable notice will be provided priorto any staff member conducting routine checks.
If you have requested a repair or custodial task to
be performed in your room, the
caretaking/custodial staff will enter your room to
complete that request.
1.35Repairs and alterationsAll repairs and alterations to accommodation and
facilities will be carried out by the University.
Residents are prohibited from repairing or alteringthe exterior or interior of their room or unit or
facilities and should report any required repairs to
Accommodation Services using the online
maintenance request system.
1.36Construction and maintenanceThere are ongoing maintenance, renovation and
construction projects taking place in and around
the residences. The work typically takes placeduring regular business hours, but may begin earlier
or extend into evenings or weekends. The
University will take measures to ensure that
prudent construction practices are followed, but
there may be noise, dust, and temporary disruption
to some services. You may be required to
temporarily or permanently relocate to facilitate
construction or renovations to the residence area.
There will be no compensation or reduction to your
residence fees due to disruption and/or relocation.
1.37Non-residence furniture and appliancesYou must not bring in your own furniture or
equipment for the common areas of the residence,
or bedrooms for your personal use, without prior
permission. The cost of the removal of property will
be charged to you.
If you wish to have a bar fridge, or any other major
electrical appliance within your room, you must
request prior permission from Accommodation
Services. You must provide proof that it has been
tested and tagged by an authorised technician
within the previous three months, or that the
appliance is new and within the warranty period.
The arrangement of the cost of any testing and
tagging is your responsibility. If an unauthorised
and/or untested and untagged bar fridge is found
within your room, it may be removed by University
staff and you will be issued with a $250 fine.
1.38Fire systems, fire safety and smokingYou must abide by the fire safety regulations.
Interference with fire equipment including fire
hoses, fire extinguishers and smoke detectors will
result in immediate termination of the Contract.
Fire regulations prohibit cooking, burning of
candles, burning of incense and the use of electric
radiators, electric blankets, or any other heaters in
rooms. Cooking is only allowable in designated
kitchen/tea room spaces. Only the heater provided
by Accommodation Services may be used.
Malicious or careless actions that lead to the
activation of crisis/fire systems may result in a
monetary fine and/or disciplinary action for those
residents responsible or involved. If a modification
of the fire safety system is found within your room
during your stay or, during room inspections
following your departure, a fine of $250 will be
charged to you.
You must not have in your possession or store any
combustible materials or liquids, firearms or knives
or any other dangerous or illegal substances or
items in the room or anywhere on University
property.
Smoking is not permitted within 3 metres of a
University building. In addition, smoking is not
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permitted inside rooms, adjacent to the entrances
of the building or the covered walkways outside
rooms and the University Smoke-free Policy must
be adhered to at all times. Please refer to theUniversity of Newcastle Smoke Free Environment
Policy at:
http://www.newcastle.edu.au/policylibrary/000329
.html
1.39Driving and parkingAll internal roads and parking lots at the University
of Newcastle, including those at accommodation
sites on campus are covered by the same laws as all
public roads in New South Wales. This means that
you may be fined if you are driving while over thelegal blood alcohol limit, do not obey speed limits,
drive in a dangerous manner or disobey parking
restrictions. Although the fine may be issued by a
University Security Officer, any fines issued are
administered by the New South Wales Police
through the Infringement Processing Bureau. Aside
from monetary fines, you can lose points from your
drivers licence and non payment of fines could
mean that legal action may be taken against you.
1.40Parking permitsIf you own a vehicle and wish to park at the
residences, you must apply for a University of
Newcastle Residential Parking Permit. The cost for a
year permit is $155. This permit will allow you to
park in the designated car parks at the
accommodation sites. To apply for a Residential
Parking Permit, you must contact the
Accommodation Services office. You will need to
provide your current vehicle registration papers
and the vehicle you use must be either owned by
you or a parent or guardian. You cannot apply for aResidential Parking Permit if your vehicle is not
owned by you and is owned by another non
resident student. Once issued with a Residential
Parking Permit, you must display your permit on
your vehicle whenever you park in a designated
residential car park. Failure to display your permit
on your vehicle may result in a fine. You cannot
park in any spaces marked Service or Staff. You
are not permitted to park or store an unregistered
vehicle at any accommodation site.
Please note: For those residents who become
employed as Residential Assistants, Senior
Residential Assistants, Residential Coordinators,
Residential Mentors or Senior Residential Mentors,
you still cannot park in any space marked Service
or Staff.
1.41Disabled parkingThe University of Newcastle provides parking
spaces close to buildings for people with
disabilities. These car parks are clearly marked. You
may only park in a disabled car space if you possess
a current Australian Disability Parking (ADP) permit.
Your ADP permit must be prominently displayed on
your front windscreen. You may be fined if you
forget to display an ADP permit and park in a
disabled car park.
1.42Pest treatmentYou should not allow conditions to exist that, in the
opinion of Accommodation Services, may
encourage the infestation of insects, rodents orother vermin. You are required to report the
presence or suspected presence of pests in your
accommodation to Accommodation Services.
Should treatment be required, you will be required
to comply with the prescribed treatment methods
and protocol. This may include relocation, cleaning
and/or removal and disposal of furnishings or
personal possessions. In such an event you shall not
be reimbursed by the University for any disruption,
relocation, loss or loss of use of any personal
possessions or furnishings.
1.43Lock-outsYou must keep your room keys with you at all
times. If you lock yourself out of your room during
office hours, you must come to the Accommodation
Services to register your lock-out and they will
provide you with access to your room. If you lock
yourself out after-hours you will need to phone the
on-call staff member.
If you lock yourself out of your room, a fine can be
charged to your accommodation account. You will
not be liable for a fine on the first occasion, but you
will receive a fine if this occurs a second or
subsequent time, with the value of the fine
escalating with the number of transgressions (see
Appendix II).
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1.44FinesFines will be applicable to a number of
misdemeanours. These are outlined in Appendix II.
Finable misdemeanours include:
Lock-outs
Lock changes
Tampering with fire detectors
Mattresses in common areas
Having unit front doors jarred open
Having unit fire doors jarred open
Untagged bar fridges
Unauthorised room changes
Placing obstructions in hallways or fireexits
1.45Computing and communicationsThe university will provide computing network
access to your accommodation. If you use this
service, you agree to abide by the Universitys
conditions of use. Refer to Appendix I.
1.46LinenYou are supplied with a mattress protector only.
You are responsible for the laundering of this item
during your stay. This must remain in your
accommodation on your departure. If not, you will
be charged for the replacement.
1.47StorageThere is no storage space provided by
Accommodation Services. If you are vacating your
accommodation temporarily or permanently and
wish to store your possessions for a defined period,
you will need to make your own arrangements.
1.48Equipment loan rulesThe maximum period of loan for sporting
equipment, BBQ keys, etc is 48 hours. It is also
possible that a shorter loan period may be required
by Administration staff. Equipment borrowed over
the weekend must be returned by 10am on the first
working day of the next week. If you fail to return
loan equipment by the due date you may be
charged for lost property or temporarily banned
from obtaining further loans.
1.49Non waiverNon enforcement of any part of this contract by the
University does not waiver any rule nor breach of
this contract.
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We all live in a community and to belong to a community
means having the security, stability and support to live a
happy and fulfilling life.
In choosing to live on campus, you are choosing to be a
member of the Residential Life Community. The strength
and success of your new community grows from your
and the other residents care and attention to the
Residential Life Community as a whole. The common
welfare of all members of the Residential Life
Community should always be kept firmly in mind. This in
turn will enable your new community to meet your
needs and the needs of other residents living on campus.
Participation is a key to harmony and personal progress
for the greatest number depends on a harmonious andsafe community.
The primary focus of the Residential Life Community is to
support you and all other residents living on campus in
the continuum of your developing self awareness, social
confidence and academic endeavour.
Your rights and responsibilities within the Residential Life
Community are interdependent of your attitudes and
behaviour.You and every other member of the
Residential Life Community can expect consideration andrespect for your feelings and needs. In return, you have
the responsibility to make reasonable adjustments when
accommodating others needs and to show respect for
the rights of every other member of the Residential Life
Community.
Self Care
2.01Alcohol and Other Drug policyThe University of Newcastle has granted you the
privilege of being able to drink alcoholic beverages
while living on campus. This privilege will be granted
so long as you follow the University of Newcastle
Alcohol and Other Drug policy (see appendix 1) and
the Residential Life Community Standards. You are
expected to be no more than a moderate drinker.
Where drinking leads to antisocial behaviour or
there are repeated breaches of the Universitys
Alcohol and Other Drug Policy, the University of
Newcastle through its Student Discipline Committee
may, at any time, institute partial or full bans ondrinking alcohol in campus accommodation sites.
Such bans may be extended for any period of time.
2.02Scope of the Alcohol and Other Drug policyAny person, whether staff, student, resident, guest
or visitor on any accommodation site at the
University of Newcastle will be held accountable to
the Universitys Alcohol and Other Drug Policy and
the Residential Life Community Standards. Where
Staff and Students of the University of Newcastle
are also residents in campus accommodation, the
Universitys Alcohol and Other Drug policy and the
Residential Life Community Standards will also apply
to all events occurring on all campuses and at any
event, at any location, sponsored by the University
of Newcastle, affiliates of the University or the
Residential Life Community. If you are a
representative of the University of Newcastle, any of
its affiliates or the Residential Life Community you
will also be held accountable to the Universitys
Alcohol and Other Drug policy and the Residential
Life Community Standards at any event you attendat any location including locations overseas.
2.03Respecting others choices with alcoholYou may decide not drink alcoholic drinks at all.
Abstinence is supported by the Residential Life
Community as a valid personal choice. There will
always be alcohol free events provided by the
Residential Life Community. Non alcoholic drinks,
including water, are available at all events where
alcohol is also served. Whether you drink alcohol or
not, you are asked to respect the choices otherpeople make when deciding what they may like to
drink.
2.04Responsible alcohol consumptionIf you choose to drink alcohol while living on campus
you are strongly encouraged to be a leader in
promoting responsible drinking of alcohol to your
peers. Irresponsible behaviour and/or excessive
drinking may result in sanctions at any level. You are
prohibited from organising, promoting or
participating in drinking games, pub crawls, keg
parties or any event where excessive use or
excessive availability of alcohol is present. You are
also prohibited from using or providing drinking
devices such as hoses, funnels, beer bongs, buckets,
punchbowls etc in which to mix or consume alcohol.
You cannot brew your own beer, ferment or distil
any alcoholic beverage in any part of the residences
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or on part of any campus of the University of
Newcastle.
2.05Healthy limits with alcoholThe Australian Alcohol Guidelines state that men
should drink no more than four standard drinks a
day and never more than six standard drinks on any
day. Women should drink no more than two
standard drinks a day and no more than four
standard drinks on any day. Everyone should have
at least one alcohol free day every week. Please go
towww.alcohol.gov.au for definitions of a standard
drink.
2.06Alcohol free areasThere are specific areas of the residences that are
alcohol free at all times. You must not drink any
alcoholic drink at any time in any of the corridors,
stairwells, foyers, study rooms, computer labs,
design room, tutorial rooms or car parks. The rest
of the Universitys campuses are designated alcohol
free zones and alcoholic drinks are only permitted
in licensed premises on campus, or where a
temporary liquor licence has been obtained for an
event. You must not drink alcohol at any sporting
event associated with the University or the
residences or at any of the Universitys sporting
facilities. Alcohol is permitted in the Dining Hall only
during special events.
2.07Alcohol free periodsYou must observe the alcohol free times for all
common areas used by residents. From Sunday to
Thursday you are permitted to drink alcoholic
beverages from 12 noon through to 12 midnight of
that day and on Friday and Saturday you are
permitted to drink alcoholic beverages from 12noon through to 1am the following morning. All
other times are alcohol free. Common areas
include the lounges, kitchens, kitchenettes, BBQ
areas, lawn areas around the residences, the
internal courtyard of Barahineban and the grassed
area outside the pool fence behind the Dining Hall.
If you are drinking alcohol and smoking on the
lawns, please remember not to smoke within three
metres of any building.
2.08Excessive alcohol useRegular excessive use of alcohol, binge drinking and
drinking to be drunk, has serious health and social
impacts. If you are identified has having a pattern
of alcohol use that is considered excessive or
problematic you may be asked to attend a health
assessment or counselling. If your behaviour
becomes antisocial as a result of excessive use of
alcohol you may receive sanctions at any level. Such
sanctions can range from counselling to the
termination of your contract and eviction from your
residence.
2.09Alcohol age restrictionsSome residents living on campus will be under the
legal drinking age of 18. If you are under the age of
18 while living on campus, it is against the law for
you to drink alcohol or for you to be served or given
alcohol by another resident or any other person. If
you are over the age of 18, it is illegal for you to
supply alcohol to any person under the age of 18.
You are also not allowed to promote alcohol to or
entice any underage resident into drinking alcohol.
2.10DrugsThe possession, use or sale of illegal drugs is
prohibited by law. Allegations of illegal drug use
may involve a range of interventions from referral
to counselling or a drug rehabilitation service to
referral to the police for investigation. Possession
of any illegal drug will be reported to the police and
may result in the termination of your contract and
eviction from your residence. Possession of any
equipment associated with drug manufacture oruse may be referred to the police for investigation.
Improper use of prescription medication or the sale
or unregulated supply of prescription medication
can also be illegal and may also be referred to the
police for investigation.
2.11Personal hygieneIt is expected that you will maintain a healthy
standard of personal hygiene. While people vary in
their personal needs, a minimum healthy standard
of personal hygiene will be considered to consist of
regular showering, cleaning teeth and wearing
reasonably clean clothing. Lapses in maintaining a
minimum standard of personal hygiene can
constitute a health issue, and where such lapses are
noted, you may be asked to attend counselling.
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2.12SmokingIt is your choice if you wish to smoke tobacco or
other legal non tobacco products but p lease be
aware that the University of Newcastle is a smokefree place for all residents, staff and visitors to the
University. What this means for a resident who
chooses to smoke is that you may not smoke
indoors at any site on campus including your room,
the common area you share with other residents,
the Dining Hall, any corridor, stairwell or covered
space near any building on campus. This will include
all recreational areas such as the BBQs, pools and
all sporting facilities. You must not smoke within
three metres of any building. Smoking will include
the use of cigarettes, cigars, pipes, shisha, hookahs
etc. Chewing tobacco is not permitted as there are
no facilities such as spittoons on campus.
Community
2.13Respecting othersYou are expected to be honest at all times and to
not knowingly provide false written or verbal
information. You are also to remember that it can
be against the law to engage in racist,
discriminatory, sexist conduct or other behaviour
likely to cause offence. Bullying, discrimination,
harassment, racism, sexual harassment and verbal
or physical violence are not tolerated in the
Residential Life Community. You must abide by all
University policies directed at protecting the rights
of individuals. (see appendix 1). You will be
assisted, through compulsory orientation
workshops, to understand your responsibilities to
uphold the Universitys policies.
2.14BullyingYou and all other residents have the right to live
and study in an environment free from harassment,
bullying or intimidation. You can expect not to be
pressured to take part in any event if you do not
wish to join. In return you will preserve the comfort
of other residents, respect their right to make
personal choices and not pressure others to
participate if they choose not to do so.
2.15InitiationsInitiation can also be called rite of passage, hazing,fagging or having/taking on an apprentice. You
must not organise, be involved with or promote any
practice where a resident or residents are made
subordinate to any other resident and requested or
made to perform services to another resident or
group or residents. You must not participate in any
activity that creates mental, emotional or physical
discomfort or exposes another to undue
embarrassment or ridicule.
2.16PranksNo-one is permitted to start, take part in, or
encourage malicious pranks. Malicious pranks
include any planned or spontaneous activity that
may induce excessive fright, disgust,
embarrassment, offense or cause physical, mental
or emotional discomfort to anyone, whether they
are the target of the prank or an observer.
2.17Inappropriate images or messagesWhat you may find amusing, others may find
offensive. Take care in what images or materials
you display in your residence, on your books, yourt-shirts or other objects that may be used for
display. You should also consider what messages,
images or attachments you send through any
media, whether physical or electronic. Take note
that any material that is sexual in nature or
denigrates any person, gender, race, religion, ethnic
background, culture etc or any material that incites
hatred against any person or people is not
permitted. To display, send or promote such
material is against University policy and will incur
sanctions and may be referred to an external
agency for further investigation.
2.18Online behaviourAs a student of the University of Newcastle you will
be expected to use online resources as part of your
study and are allowed to use the Universitys
computing resources for your study. You also are
granted internet access as part of your
accommodation contract. The University
Community exists as an online presence as much as
it exists physically and you must extend your
respect of University resources and property to all
online resources owned or managed by or on
behalf of the University or its affiliates. You must
not defame any member of the University
Community or the University itself in any public
online forum. You are not permitted to use online
resources such as email, blogs, social networking
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sites or any electronic transmission to bully or
harass any person, group or organisation whether
or not they are a member of the University
Community.
2.19SwearingAll residents are also reminded to develop an
awareness of their language usage, particularly at
times of stress. If you have the habit of frequently
swearing, you may cause offence to others. If you
shout at someone and swear in an argument, this
may be considered verbal abuse.
2.20ModestyYou are not permitted to be naked outside of yourbedroom, or to be seen naked from within your
bedroom through the window or an open door. You
must always wear clothing when walking to and
from the bathroom to your room. Covering your
genitals with your hand or hands while not wearing
any clothes is still nudity. You should also consider
that some people may feel discomforted if you walk
around your residence in just your underwear. It
may seem contradictory to you that the same
person may not be bothered by seeing a person
wearing swimming briefs or a bikini at the beach orpool but be upset by seeing you in your underwear
in your residence. Please be considerate of other
residents whose culture has different ideas of
modesty compared to yours.
2.21StaffThe staff of the University of Newcastle are
required by the Universitys Code of Conduct to
treat all residents with respect and ensure that theappropriate duty of care for them is maintained.
During your time with the Residential Life
Community you will need to interact with different
members of staff. Staff will include the
Accommodation Services office staff, the
Residential Life team, Caretakers, Catering Staff,
Cleaners and Security Services staff. You must
comply with any reasonable request by any staff. It
is also expected that you will show respect for staff
members while they undertake their duties.
2.22Respecting others propertyStealing is an offence and will not be tolerated in
the Residential Life Community. Any allegation of
stealing will be investigated and may be referred to
the police. You will respect the property of other
residents, guests of residents, staff and property
owned by the University of Newcastle. It is
expected that you will take reasonable care with
any device, equipment, sporting equipment or
goods entrusted to you that belong to anotherresident, staff member or the University of
Newcastle. If an item is damaged or lost when
registered in your name you will be asked to explain
the loss or damage. If it is found that you were
responsible for the loss or damage, you will be
charged the cost of repair or replacement. Where a
replacement cost is incurred, you will be expected
to pay for the current value for a new replacement
regardless of the age of the original or damaged
item.
2.23Respecting University propertyYou are required to also respect the buildings,
grounds and facilities owned by the University of
Newcastle. This includes all residential buildings,
grounds and sporting venues. Specific areas of the
University of Newcastle, such as sporting venues,
have particular rules to their use. Rules can include:
not drinking alcohol or not using glass containers or
glass drinking vessels while at such venues. It is
your responsibility to check the usage rules for such
venues and to adhere to any restrictions. Anyreport of misuse of University property or venues
could result in a ban in the future use of the
property or venue and the possibility of sanctions.
2.24Damage to propertyIf you are involved in an incident where damage to
University property happens as an unintended
result of your actions you may be expected to pay
for part of or all of the cost of the repair to the
property. An example of such an incident would be
wrestling in a common area and breaking furnitureor damaging a plastered wall. If it is determined
that the damage to University property is
deliberate, you will be charged for the repair and
you may incur other sanctions and the matter may
be referred for external investigation.
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2.25Damage preventionTo prevent possible accidental damage to the
interior of the residences and other University
Facilities, you must not use any sporting equipmentin your room, common areas, hallways, stairwells or
in the Dining Hall. Sporting equipment can include
but is not limited to items such as; any type of ball
used for sport, any bat, racquet, stick or pole etc.
You must not ride or use skate boards, inline or
roller skates, unicycles, bicycles or any other type of
small vehicle indoors. You must not misuse
wheeled furniture such as chairs or trolleys for
racing in corridors etc. The use or misuse of any of
the previously mentioned equipment indoors will
result in sanctions.
2.26LitterYou are expected to be responsible for any garbage
you produce by placing it in the appropriate bins.
Leaving garbage in any common area or on any part
of the University Campus, including all outdoor
areas of the residences, will not be tolerated. If you
litter you may be fined, have to pay for clean up
costs or subject to other sanctions. Fines for littering
are on a sliding scale, with a verbal warning for the
first instance, $5 for the second and for each
subsequent incident the fine will double; for
example, for third instance the fine will be $10 etc.
2.27RecyclingRecycling bins are provided for residents use and
you are expected to sort your waste packaging into
the bins provided. The accumulation or collection of
glass bottles, other glass containers, aluminium,
plastic containers or other packaging in bedrooms
or common areas is an occupational health and
safety hazard. Failure to use the recycling bins andallow the accumulation of waste packaging will
result in sanctions.
2.28Permission to enter bedroomsYou must not enter or make use of any vacant
bedroom or use or remove any items from a vacant
bedroom. You must also not enter the bedroom of
another resident without their permission. Please
do not assume that because you are a good friend
of someone or their door happens to be open that
you have permission to enter without themagreeing. You should also remember that
permission granted to enter someones room on
one occasion does not mean that you will have
permission to enter on any other occasion without
first asking. Finally, you should also respect that
anyone may change their mind as to what access
they grant and may at anytime withdraw
permission to enter their room without notice or
explanation. You have the same right to grant or
deny entry to your bedroom.
2.29Beds and MattressesIf you need a bed or mattress other than those
provided by Accommodation Services, particularly if
the need is for a health reason, you must provide
the relevant documentation from a registered
health professional. In any instance where a
request is granted to replace a bed or mattress for
health reasons, you will be required to provide the
replacement bed or mattress yourself.
2.30FurnitureAll furniture that is required for your needs has
been provided by Accommodation Services. You are
not permitted to keep personal furniture,
equipment, overly large plants or excessively large
decorative objects in your room or in the common
areas of your residence. You may be charged for
the removal of such items. Where such items are
deemed to have collective ownership, all
individuals claiming ownership will be charged
removal costs. If you wish to bring in some of your
own electrical goods such as bar fridges ortelevisions etc, you must first contact
Accommodation Services to seek permission and
provide proof that all electrical appliances have
been tested and tagged as fully functional by a
licensed electrician. All costs associated with testing
and tagging electrical appliances is your
responsibility.
2.31PetsYou are not allowed to keep a pet or pets in your
bedroom or any common areas. The only exceptionis a fish or a small number of fish kept in a small fish
bowl or a small aquarium of no more than 15 litres
capacity. If you wish to keep fi sh you must receive
permission from the Accommodation Services
Office before you bring them into your residence. If
your fish are to be kept in a common area, you
must also seek approval from other residents with
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whom you share the common area. Approved
companion animals such as a guide dog for people
with a visual disability are not considered pets and
are allowed.
2.32Posters and decorationsIf you wish to put up posters or other decorations
on your walls, you can use Blu-Tak or a similar
adhesive which leaves no trace when removed. You
must take care when removing your posters or
decorations to make sure that the surface has not
been damaged and that no trace of the adhesive is
left. You cannot use tape, nails, thumbtacks, pins,
staples or any type of glue to fix posters to wall. If
in doubt, please ask one of the caretakers who willbe happy to advise you. You are not permitted to
write or draw on the walls, doors, cupboards,
refrigerators or any other surface with pencil,
crayon, paint, markers, pens, lipstick or any other
material. You may have to pay for any cleaning or
repair costs associated with the removal of
damaging adhesives, for writing or for drawing on
surfaces. You may also incur sanctions.
2.33AlterationsYou are not allowed to make any renovations oralter the physical structure of your room or any
other room in the residences. You must also not
erect any outdoor television or radio aerial of any
kind. This includes any small device that can be
clipped to a window frame or hung out of a window
or from a balcony. You must also not build any
computer networks or interfere with the computing
facilities provided by Accommodation Services.
2.34KitchensIf you have access to a kitchen and prepare food,
you are responsible for cleaning up afterwards. If
you use a kitchen you will also have a shared
responsibility for keeping the kitchen clean. All
food must be stored in the cupboards and
refrigerators provided in all self catered units and
the refrigerators provided in Edwards Hall. Your
food must be kept in sealed containers and any
food, which in the opinion of Accommodation
Services or the Residential Life staff can constitute a
health hazard, may be removed and disposed ofwith no compensation payable to you. Food that
may constitute a health hazard may include any
food stuff that is in a sealed or unsealed container
where an expiry date has expired or any food stuff
which is stale or mouldy. Upon finishing your
contract and leaving your residence, you must
dispose of all remaining food items by throwing
them in the bin provided in your residence.
2.35HousekeepingYou are expected to keep your bedroom tidy. Foryour bedroom, tidy will mean an orderliness of your
personal items, including your clothing, with
minimum obstruction of floor space. You will also
have a shared responsibility to keep tidy any
common area in your unit or floor. For a common
area, tidy will mean minimum obstruction of floor
space and no food scraps, dishes, glasses, drink
containers or cutlery left in the common area.
Under no circumstances are you to leave spilt food
or liquid on the floor or on surfaces in kitchens or
other common areas. You are expected to cleansuch spills immediately. If you are living in a unit,
you will be expected to help create a cleaning
roster for your unit. Help in preparing a cleaning
roster will be provided by the Residential Life Staff.
2.36Respecting the cleaning staffCleaning staff will regularly enter your living space
to carry out their duties. You are expected to
comply with any reasonable requests from the
cleaning staff and may not hinder them from
cleaning. Inspections are conducted at regularintervals and not meeting the minimum level of
cleanliness or not participating in a cleaning roster
may result in sanctions. If the common areas in
your unit or floor are unavailable for cleaning due
to obstruction or not meeting the minimum
standards for cleaning this may result in a sanction
which could include further cleaning costs being
charged to you.
2.37LaundryLaundry facilities are available free for your use.You are responsible for doing your own laundry as
there is no laundry service provided. As the
laundries are shared you must take care not to
monopolise any washing machine or clothes dryer
for too long. You must not stop a washing machine
cycle and remove another residents clothes or put
your clothes in a washing machine or clothes dryer
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that is currently in use. There are posters displayed
in each laundry with operating instructions and a
full list of laundry etiquette. Any clothes that are
not collected from a laundry in 48 hours will placedin a specially marked basket and if not then
collected by the end of semester, these clothes will
be donated to charity.
2.38Catering and the Dining HallIf you are paying to have meals catered, then you
will use the Dining Hall. Please remember, you
cannot transfer your catering rights to anyone else,
whether a fellow resident or a guest. Stealing food
for yourself, another resident or a guest is strictly
prohibited and may result in sanctions and may bereferred to external agencies for investigation.
2.39Acceptable behaviour in the Dining HallDuring meals you are expected to behave in a civil
manner and not disturb others eating their meals. If
you start or join in a food fight, or create a mess
with food or drink, or create some other
disturbance, you may incur sanctions. You are not
permitted to remove cutlery, crockery or furniture
from the Dining Hall. Deliberately wasting food is
not permitted. Occasionally catering staff may askyou to wait while the meal is being served or to
help with some small task related to serving meals.
You are expected to help the catering staff with any
reasonable request.
2.40Dining Hall dress codeYou must adhere to the dress code whenever you
are eating in or using the Dining Hall. Both men and
women must wear clothing that covers their bodyfrom the mid thigh to the base of their neck and
wear footwear. For example, a t-shirt or singlet and
shorts for either gender are acceptable. Swimming
briefs for men and bikinis for women are not
permitted. Footwear must not include sporting
footwear such as soccer boots with studs.
2.41Guests and visitorsWhenever you invite someone who is not a
resident on campus to visit you or stay with you in
your residence, that person becomes your guest.You will always be held responsible for the
behaviour of any of your guests, whether they
received a direct invitation or not. Any invitation
may be direct or implied. A direct invitation is
where you speak to someone or send them a
message, asking them to visit or to stay. An implied
invitation can be where a friend or someone you
know may hear of an event being held in a
residence and invites themselves without receiving
an invitation from you or any other resident and
when they arrive, you accept their presence
without question. If you hold open a door for a
stranger and let them enter a residence or common
area, then this is also an implied invitation and you
will be held responsible for the actions of that
stranger.
2.42Guests and University policyAll guests will be bound by University policies and
guidelines, particularly those that relate to drinking
alcohol and what constitutes acceptable behaviour.It is your responsibility to explain to your guest
what is acceptable under the Residential Life
Community Standards. In any event where your
guest removes or damages any item belonging to
another resident or the University of Newcastle,
you will be charged for the replacement costs of
the item. Where the damage is to University
facilities, you will also be charged for the cost of
repairs. Please note that if your guest is involved in
any illegal activities while visiting or staying in the
residences or visiting any of the Universitys
campuses while staying as your guest, you may also
be subject to police investigation and possible
charges related to the crime committed.
2.43Seeking permission for a guest to stayYou may wish to invite someone to stay with you.
You need to register your guest and apply to the
Residential Life Manager to have them stay. To
register your guest there is an online Guest
Registration form that you must complete which
can be found on the Accommodation Services
website. Your guest can only stay one night during
the week or two consecutive nights during the
weekend during term. Your guest is not permitted
to stay more than five nights in total during the
year. You are not permitted to host a guest during
exam preparation times. You are also not permitted
to give your keys, swipe cards or electronic tags to
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your guest. You must stay on campus when your
guest uses your room or any common areas in your
residence. Your guest must sleep in your bedroom
and may not sleep on any couches or on anyimprovised bed in any common areas. You may not
move a bed or any other furniture into a common
area for your guest.
2.44Guests and other residentsIf you are living in a shared unit with shared
common areas, you will need to talk to the other
residents in your unit and ask the other residents if
it is okay for your guest to stay. Your guest will be
permitted to stay unless the majority of the other
residents in your unit object. It is always wise tocheck first as this can avoid any misunderstanding
or discomfort for yourself, your guest, and the
other residents in your unit. You will also need to
check with the other residents if there are
particular communal habits that your guest should
be aware of or observe. For example, some people
may expect a gue