newfoundland club of america, inc. regular board of ... · 7. recording secretary’s report (donna...

Newfoundland Club of America, Inc. Regular Board of Directors Teleconference Meeting

Thursday, September 17, 2020, 8 p.m.

All times Eastern Standard Time

US toll number: (530) 881-1212 US toll-free number: (855) 212-0212 Meeting ID: 860-250-452# Meeting wall & Meeting PIN: 1859 https://www.startmeeting.com/wall/860-250-452 Using the (530) 881-1212 telephone number saves the NCA on teleconference expense; please verify your unlimited long distance status. Instructions to use videoconference connection are on page 5-8.

Committee chairperson call in and times: Per arrangements with Lynne Anderson-Powell, NCA Second Vice-president:

Agenda

1. Opening Ceremony:1.1. Roll Call1.2. Motion to adopt agenda

2. Special Order: AKC Delegate’s Report (David Helming)

3. Approval of Minutes:3.1. Regular Board teleconference meeting August 20, 2020; pp. 9-14

3.2. Special teleconference meeting September 3, 2020; pp. 15-16

4. President’s Report (John Cornell):4.1. Thank you from NDCC; p. 17

4.2. Policy for volunteers; p.18

5. First Vice President’s Report (Mary Lou Cuddy):

5.1. See officer report in packet - p. 19-206. Second Vice President’s Report (Lynne Anderson-Powell):

6.1. See committee reports7. Recording Secretary’s Report (Donna Thibault):

7.1. Prepared minutes of August 20, 2020 regular meeting;7.2 Prepared minutes of September 3, 2020 special meeting;7.3 Compiled agenda and meeting packet for this meeting.

NCA Board Agenda - Sept 17, 2020 NOT FOR DISTRIBUTION

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https://www.startmeeting.com/wall/860-250-452

8. Corresponding Secretary’s Report (Pam Rubio):8.1.

9. Treasurer’s Report (Mary L. Price) –9.1. Periodic Receipts & Disbursements Report: August 7 – September 3, 2020; pp. 21-229.2. Periodic Balance Sheet: September 3, 2020; p. 23

10. Immediate Past President’s Report (Pam Saunders)

11. Standing Committee Reports – starting on p. 2411.1 H&L – DNA Position Statement; pp.24-25 11.2 Membership Committee – Mary Lou Cuddy; Membership applications and Newf Tide

publication schedule; p. 26

12. Special Committees –12.1. Strategic Plan Focus Groups – updates

a. Member Engagement – Mary Lou Cuddy, Chair; motion for board approval; p. 27b. Finance – Sue Marino, Chair; motion for board approval; p. 27.c. Education – Pat Randall, Chair; motion for board approval; p. 27.

13. Executive Session – starting on p. 3913.2 Membership Chairman’s Applicant Report, Mary Lou Cuddy – Separate Cover.

14. Unfinished Business and General Orders14.1. What to do about Crufts Qualifying Awards for 2020? (update at May 2020 meeting –

waiting for reply to email inquiry) 14.2. Breeders Education Committee: A request to prepare a Newf Tide article about the AKC

Stud Book, and the percentage of Newfoundland litters bred by NCA members. (due January 2, 2019 agenda deadline).

14.4. Appoint Advertising and Promotions Committee (Adopted, August 18, 2016; repost position per approved action at October 9, 2019 BOD meeting).

14.5. National Specialty Show Coordinating Committee: That the Specialty Show Committee thoroughly review the Specialty Show Guide and include all previous updates for NCA-hosted shows. In addition, a separate volume should be updated and created for the Regional Specialty Guide. Deadline: 2019 Fall F2F Meeting. (March 19, 2020 - 2nd Vice-president to follow-up; update due June 2020 meeting)


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14.6. The following was referred to the National Specialty Show Committee: (update due October 2020 meeting) Motion: Request the National Specialty committee to consider guidelines for dedicating an NCA national to specific persons. Whereas, 1. sometimes it is appropriate to dedicate a specialty to a particular person, but there are

no guidelines on any criterion to be used, and 2. It would be better to consider this problem in advance rather than on the spur of the

moment, Therefore, I move that

1. the problem be referred to the National Specialty committee for their input on guidelines, and they report back to the board at the February meeting with some rough guidelines on such policy or the statement that they do not think any policy is feasible at this time.

14.7. General Order: Jack Dean move, and Lynne Anderson-Powell seconded that:

“Whereas it appears that: 1. The status of the NCA seal as a copyright or trademark item is uncertain and board

members having different impressions of what the law is and how we enforce our rights. 2. The NCA seal has never been registered with federal authorities. 3. There should be some type of competitive bidding on having someone properly register

the NCA Seal. Now, therefore, I move that the board should come up with a plan to find qualified people and determine what they would charge for doing this as well as other associated costs. The motion passed unanimously. (The action was amended on October 17, 2019 by assigning a reporting date of December 5, 2019 -for the December 19, 2019 meeting. A partial report was received on March 26, 2020; update due for June 2020 meeting.)

14.8. General Order: Retired Kennel Name Prefixes. (Lynne Anderson Powell, chair of a Special Committee)

14.9. Policy regarding NCA members calling in as guests to regular Board meetings. (from June 2020 meeting)

14.10. Referral to H&L Committee regarding the letter from Arbitration Committee for comment and report back by the September 2020 board meeting. (from July 16, 2020 meeting)

14.11. Arbitration Committee member’s legal review about question put forward by NCA Arbitration Committee about their personal liability indemnification through the club insurance carrier. (President John Cornell to follow up on this item.)

15. New Business


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President John Cornell 964 Williams Hill Rd

2020 – 2021 NCA Board Member Directory AKC Delegate: David Helming 150 Old Clinton Rd

Richmond, VT 05477-9623 Cell: 802/363-9333 Email: [email protected]

First Vice President: Mary Lou Cuddy 1660 Burch Rd Granville, NY 12832 Home: 518/496-7377 Cell: 518/496-7377 Email: [email protected]

Second Vice President: Lynne Anderson-Powell 358 Swart Hill Rd Amsterdam, NY 12010-7081 Home: 518/843-9892 Cell: 518/598-3746 Email: [email protected]

Recording Secretary: Donna Thibault 514 Bassetts Bridge Rd. Mansfield Center, CT 06250 Cell: 860/465-7743 Email: [email protected]

Corresponding Secretary: Pam Rubio 8955 Burchell Rd. Gilroy, CA 95020-9404 Home: 408/847-1641 Cell: 408/218-3577 Fax: 408/847-2661 Email: [email protected]

Treasurer: Mary L. Price 1004 STH 78 Mount Horeb, WI 53572-3044 Home: 608/437-4553 Cell: 608/520-6929 Fax: 608/437-4553 Email: [email protected]

Immediate Past President: Pam Saunders 26825 NW West Union Rd Hillsboro, OR 97124-8182 Home: 503/647-2472 Cell: 503/705-7181 Email: [email protected]

Flemington, NJ 08822-5536 Home: 908/788-4053 Email: [email protected]

Director: Steve Britton P.O. Box 554 Montrose, MI 48457-0554 Home: 810/639-6898 Cell: 810/247-3458 Email: [email protected]

Director: Roger Frey 11120 Broadway St. Alden, NY 14004-9515 Home: 716/683-1578 Business: 716/685-2685 Fax: 716/685-2685 Cell: 716/481-8095 Email: [email protected]

Director: Sue Marino 5 Idlewood Dr Auburn, MA 01501-2133 Home: 508/832-4585 Email: [email protected]

Director: Pat Randall 3091 Smyrna Church Rd Chatsworth, BA 30709-6072 Cell: 843/697-1113 Email: [email protected]

Director: Stacy Roderick 4309 179th Ave NW Vaughn, WA 98394-9700 Cell: 360/620-0466 Email: [email protected]

Director: Katie Sidesinger 27927 Alabraska Lane Evergreen, CO 80439-6549 Home: 303/999-7862 Email: [email protected]

Revised: 05/13/2020

NCA Board Agenda - Sept. 17. 2020 NOT FOR DISTRIBUTION

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StartMeeting Video Conferencing

You will need to download a StartMeeting application to the device you plan to use for our video conference.

The link to the various apps available is:

https://www.startmeeting.com/downloads#download_application

Once you have installed the StartMeeting application you can start that StartMeeting app and it will bring you to the initial StartMeeting screen.

At this screen you can either Join or Host as meeting. Select Join


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https://www.startmeeting.com/downloads#download_application

This will bring up the sign in screen for a meeting

Fill in your name, email and the Meeting ID which is Board43

Click the green JOIN button

(Hint – you can also click the remember me check box and it will save this info for the next meeting)


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You will now see the following screen:

Just click the “I will decide later” (see red box) under the boxes and above the tool bar.


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That will take you to a screen like this:

To turn on your video you will click the video camera icon on the left of the bottom tool bar.

You will then see the video image.

With Video conferencing Startmeeting displays the current speaker and up to five of those who speak most frequently.

You can also display the list of attendees by clicking the Attendees icon on the bottom tool bar


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1

[email protected]

From: Owner <[email protected]>Sent: Sunday, September 13, 2020 6:42 PMTo: Donna ThibaultSubject: FW: Interesting tidbit from our Volunteer policy document

Representing the Newfoundland Club of America, Inc. Volunteers are asked to not contact organizations or individuals on behalf of the NCA unless they are given specific directions to do so by the Board. Prior to any action or statement which might significantly affect or obligate the Club, volunteers should seek prior consultation and approval from the Board. These actions may include, but are not limited to, public statements to the press or made on social media, coalition or lobbying efforts with other Clubs, or any agreements involving contractual or financial obligations. Volunteers are authorized to act as representatives of the Club as specifically indicated within their job descriptions and only to the extent of such written specifications. The Volunteer does need to be cognizant that because of their position as an NCA committee member that others may deem what they say and how they represent themselves as a reflection on the Club.

Virus-free. www.avg.com


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NCA Charitable Trust 1st Vice President report September 9, 2020

The Charitable Trust Management Board (CTMB) met on Wednesday, September 9, 2020. During the meeting:

• Clyde Dunphy, Chair, reported: o That the Request for Proposals for our Morris Animal Foundation Donor-Inspired

Study for SAS will be released October 14, 2020 and will close on December 14, 2020.

o That he had received one inquiry regarding the Donor-Inspired Study for Newfoundland Forelimb Anomaly asking for assistance in contacting owners of affected puppies. This researcher is with the University of Florida. This Request for Proposals closes the end of September.

o That the Newfoundland Club of America Charitable Trust will be recognized as a Distinguished Donor by the AKC Canine Health Foundation in celebration of the 25th Anniversary of the AKC CHF. This recognizes our Donor-Advised Fund support of two grants with the CHF this year.

• Mary L Price, Treasurer, reported the following: o Updates on the balances and the Morgan Stanley accounts. o Several bequests to the NCA Charitable Trust are moving forward to final

distributions. o That several inquiries regarding estate planning and the Charitable Trust were

received after the first NewfCares: Research and Rescue newsletter was issued. o A person in Idaho is contacting Marc Saunders as she has Newf memorabilia to

sell to benefit the Trust. o There was some discussion on the proposed metrics to be uses for comparison

for the Morgan Stanley accounts. • NCA Rescue: Mary L reported the following:

o Rescue numbers are up, probably due to people going back to work and not having time for the dog.

o South Central recently took in 13 rescues, including two pregnant bitches from a producer in southern Indiana. It was agreed that the CTMB give preliminary verbal approval to South Central for a 50/50 50% grant for expenses when it is needed for these rescues per policy.

o The puppies from Raven’s litter have been placed and their placement fees covered the medical care expenses in excess of donated expenses.

o There are still a good number of dogs coming into Rescue from the Penn-Ohio area. They are getting placed quickly and the placement fees are coming in.

• NewfCare: Research and Rescue newsletter: o The launch went extremely well with over 500 emails going out. The next issue

will go out November 15th. o There was a big bump in donation form requests – the usual 5-6 requests to 23.

• Health Survey:


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o OFA is reviewing the proposed changes and questions. There are 2 breed clubs ahead of ours and it will likely be the end of the year before completion. Plans are for release in 2021.

• Old Business: o Mary L Price reported that she had sent the second sales tax payment to the

state of Michigan on Trust revenues generated at the 2018 Natl. Specialty. • The Trust was informed about the postponement of the 2021 National Specialty from

May to October 24-31, 2021 in Frankenmuth, MI. • The next meeting will be Wednesday, October 7, 2020 at 8:00 pm.


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Newfoundland Club of AmericaReceipts and Disbursements - Operations

August 7 - September 3, 2020INCOMEBreeders List8/28/2020 DEP Dona Baker-Austin 50.00Dues - Applicants8/13/2020 EFT Affinipay B Sasaki 120.00Dues - Renewals8/10/2020 EFT S Stripe 75.008/11/2020 EFT S Stripe 90.008/12/2020 EFT S Stripe 300.008/13/2020 EFT S Stripe 111.008/16/2020 DEP Vari Batch 3 2,906.008/17/2020 EFT S Stripe 340.008/18/2020 EFT S Stripe 855.008/19/2020 EFT S Stripe 590.008/20/2020 EFT S Stripe 570.008/24/2020 EFT S Stripe 75.008/24/2020 EFT S Stripe 80.008/25/2020 EFT S Stripe 425.008/26/2020 EFT S Stripe 150.008/27/2020 EFT S Stripe 155.00Interest8/28/2020 EFT Interest On CD 51.378/31/2020 EFT Interest On CD 3.598/31/2020 EFT Interest On CD 79.068/31/2020 EFT Interest On CD 7.54Newf Tide ads8/16/2020 DEP S Raney 30.00Newf Tide subscriptions:Newf Tide back issues8/28/2020 DEP O'Neill, Willson 145.00Newf Tide subscriptions8/16/2020 8307 N Dalton refund - overpmt -15.008/16/2020 DEP Dalton; Kaestner 125.008/18/2020 EFT S Stripe 180.00

7,498.56EXPENSESAwards8/20/2020 8310 AKC Natl. Champ. show medallion -260.00Breeders Education8/16/2020 8306 S Elan teleconf. 7/2 -2.89Breeders Referral8/16/2020 8306 S Elan phone line -9.988/20/2020 8311 N Young Meyer -102.00


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Newfoundland Club of AmericaReceipts and Disbursements - Operations

August 7 - September 3, 2020Judges Educ8/16/2020 8306 S Elan teleconf. 6/24 -1.64Membership8/10/2020 EFT S Stripe s.c. -2.488/11/2020 EFT S Stripe s.c. -2.918/12/2020 EFT S Stripe s.c. -9.928/13/2020 EFT S Stripe s.c. -4.638/16/2020 8306 S Elan postage - Welcome, -46.40

Renewals - 2nd notices -85.608/17/2020 EFT S Stripe s.c. -10.768/18/2020 EFT S Stripe s.c. -28.138/19/2020 EFT S Stripe s.c. -18.938/20/2020 EFT S Stripe s.c. -17.748/24/2020 EFT S Stripe s.c. -2.488/24/2020 EFT S Stripe s.c. -2.628/25/2020 EFT S Stripe s.c. -13.848/26/2020 EFT S Stripe s.c. -4.968/27/2020 EFT S Stripe s.c. -5.10Miscellaneous8/17/2020 8309 NCA Rescue donation via applic. K Blackw -50.008/18/2020 EFT Affinipay donation for N/R 50.008/20/2020 8313 NCA Rescue donation via Affinipay -50.00Newf Tide:back issues expense8/28/2020 8315 J Siefert postage, supplies -52.48Newf Tide:subscription expense8/16/2020 8308 Sue Mendleson postage, envelopes -24.158/18/2020 EFT S Stripe s.c. -7.02Recording Secretary8/16/2020 8306 S Elan BOD - 7/16 teleconf. -17.43Regl Specialty Coordinator8/16/2020 8306 S Elan AKC fees -15.008/16/2020 DEP Northstar NC; Colonial NC AKC fees reimb. 60.00Technical Resources:Electronic Publications8/16/2020 8306 S Elan Bluehost -419.988/20/2020 8312 Dan Zimmerman Bluehost -54.21Treasurer8/12/2020 EFT BMO Harris s.c. maintenance -43.64

-1,256.92

OVERALL TOTAL 6,241.64


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Newfoundland Club of America, Inc. Balance Sheet

as of September 3, 2020

BMO Huntington LiveNCA, Inc. 501(c)4 Harris National Oak

Bank Bank Bank

Operations - Checking 67,438.03 67,438.03

Operations - CDs CD 6 months - due 2/28/21 .65% 36,823.82 36,823.82 CD 6 months - due 5/10/21 1.50% 62,564.52 62,564.52

National Specialty - Checking 2018 Natl. Specialty 21,133.162019 Natl. Specialty -638.982020 Natl. Specialty 10,757.292021 Natl. Specialty -17,191.35

14,060.12 14,060.12National Specialty stipend CD CD 12 months - due 7/26/21 .70% 12,730.10 12,730.10

Total Operations 193,616.59

Juniors Fund Checking 1,682.70 1,682.70 CD 6 months - due 2/28/21 .65% 5,281.94 5,281.94

6,964.64

Uniform Trophy Fund Checking 2,036.97 2,036.97 CD 6 months - due 2/28/21 .65% 8,470.78 8,470.78

10,507.75 ________

NCA, Inc. 211,088.98 71,157.70 14,060.12 125,871.16

prepared byMary L. Price

TreasurerNCA Board Agenda - Sept. 17. 2020

NOT FOR DISTRIBUTION Page 23 of 27


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Proposal by Health and Longevity, submitted for BOD consideration In February of this year, Health and Longevity voted in approval of updating the official position statement regarding submission of DNA to the CHIC DNA Repository, and the proposal was sent to the BOD with a request it be placed on the agenda. Given the events of this year, it is understandable that other pressing issues be given priority on the agenda. I am hoping, if space on the agenda permits, to resubmit this for your consideration. This proposed change is an attempt to address the following:

• Educating and encouraging ALL Newf owners to submit, not just breeders. There are a lot of pet owners out there whose dogs have various health issues, and many would be more than happy to submit if they knew about it.

• The recent information from Eddie Dzuik, stating that samples from the DNA database aren't of use to researchers unless they're updated when the dog has a change in health. Many people get blood taken on healthy, young dogs (at the National, say), and when a scientist inquires how many samples they have of Newfs with Bloat/Allergies/Cruciate... the OFA runs an internal query. If nobody sends in updates, the samples aren't flagged for those health issues, they just show up as healthy dogs. It'd also be nice to get info when a dog passes, a start on quantifying longevity.

• The updated statement also reflects the OFA's position, which can be read on the OFA website here.

It is of interest to note that looking at records on OFA for the entire Working Group (advance search, only records with DNA), Newfoundlands account for 1/7th of all submissions. That was a massive (and pleasant) surprise! As noted above, Mr. Dzuik has said that we are well represented in terms of DNA samples banked. We are underrepresented in those records being updated. This has the consequence of rendering the DNA virtually useless. When a scientist needs DNA samples, and sends an inquiry to OFA asking how many samples are available for Newfs with osteosarcoma, or Laryngeal Paralysis, or bloat, there are plenty of dogs in there who have had those issues. But because the owner did not update the record, OFA’s internal query shows only “healthy dogs”. When he started his study proposal for Forelimb Anomaly/Congenital Radial Head Luxation, my ex-husband (Dr. James Gilbert) wrote to Mr. Dzuik unbeknownst to me. Dr. Gilbert inquired as to how many samples were banked for Newfs with FLA/CHRL, AND how many for Newfs with SAS. The FLA/CHRL numbers were not surprising. The SAS samples banked shocked me. EIGHTEEN. That’s it, in all these years only 18 DNA samples for Newfs with SAS.

Changing our official position statement is ensuring a strong foundation to build upon. I hope to build upon this foundation with future proposals to H&L that include initiatives to increase


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https://www.ofa.org/about/dna-repository

awareness and encourage participation, such as articles in Newf Tide, resources for both breeders and pet owners on newfdoghealth.org (how to submit, print out sheet to take to vet, how to update record, etc.). These can then be promoted via eNotes, email to regional clubs, and on H&L’s social media.

The position statement is broad, and can be supported with additional information via articles in Newf Tide, on newfdoghealth.org etc. Please see below for the existing text, and the updated (changes are highlighted). The existing position statement can be found here. If the board approves the updated statement, it will replace the existing one on the page linked. Thank you,

Terri Lewin NCA Health and Longevity Committee (member)

Existing Position Statement: The NCA strongly encourages sample submission to the DNA repository for DNA banking in support of future research studies.

Updated Position Statement: (With changes and additions highlighted) The NCA strongly encourages all Newfoundland owners to submit samples to the DNA repository for DNA banking in support of future research studies. We also recognize the importance of updating a dog’s record if the dog has had any significant changes in health. This follow up is crucial for researchers looking to study specific disease.


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http://newfdoghealth.org/

https://www.newfdoghealth.org/positionstatements.html

Membership Applications and Newf Tide NCA By-laws, Article I, Section 3 … the applicant’s name shall be published in a club publication following initial Board approval, and any comments received by the Membership Chairman within 30 days of publication shall be forwarded to the Recording Secretary to be included in the material distributed to Board members prior to final consideration by the Board….. The Policy Manuel does not specifically address the publication of applicants, it just refers to the By-laws. The question has arisen concerning the, at times, lengthy period between the applications being submitted and their publication in Newf Tide. At times, this can approach 5-6 months depending on when the applications are received and the timing of Board meetings and publications deadlines for Newf Tide. With the combining of the 3rd and 4th Quarter 2020 issues, this wait could be even longer. It is frustrating for applicants to be forced to wait so long and does not lend to a positive view of the responsiveness of the NCA. A question was raised at a previous Board meeting of using the NCA e-notes, being an NCA publication, to publish the applications. This would certainly speed up the application process with e-notes being a monthly publication versus the Newf Tide’s quarterly status. Members could easily be approved within 2-3 months. However, the purpose of publishing in an NCA publication is so that ALL members have a chance to comment on the applicants. We do have a small number of households (approximately 26) that do not have a listed email address. There is also a larger number who have opted to not receive club notices electronically and probably would not be receiving NCA e-notes. I do not think we can disenfranchise those members from participating in the comment process. The only alternative that I can see would be that each of those members would need to be mailed the applicants’ information. This would lead to higher costs for the printing and mailing needed. As Membership Chair, I would gladly support any way that we can find to speed up the membership process. But we do need to address the issue of those members who do not receive electronic information from us. - Mary Lou Cuddy Membership Chair


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Motion from the Finance Focus Group: John Cornell moved and Lynne Anderson-Powell seconded the Finance Group’s recommendation to accept advertising and sponsorships from members and non-members on all NCA media, including Newf Tide, e-Notes, and NCA’s social media. Motion carried unanimously Motion from Member Engagement Focus Group: Motion: To survey the NCA membership as to the usefulness of the Breeder List and the Breeder Mentor programs. Members to be asked if they are interested in these programs, are they actively breeding and have they bred a litter in the last year. Education Focus Group Survey of Members Breeding

• Do you actively breed Newfoundland litters? (Yes/No) • What year was your last litter whelped? (select year) • Do you plan to continue to breed? (Yes/No)

NCA Breeder Mentors • Are you aware of the NCA Breeder Mentoring Program? (Yes/No) • Do you have an NCA Breeder Mentor? (Yes/No) • Do you have another kind of mentor? (NCA Breeders List breeder not on the NCA Mentor

list, NCA member who breeds, non-NCA Newf breeder, non-NCA breeder of another breed, Other (text)

• If not, would you be interested in having an NCA Breeder Mentor you? (Yes/No) • If not, why not? (text)

NCA Breeders List • Are you aware of the NCA Breeders List? (Yes/No) • Are you interested in getting on the NCA Breeders List? (Yes/No) • If not, why not? (Text)

Newf Breeder Referral At this time, the Newf Referral committee and Newf Ambassadors are only allowed to refer people to the NCA Breeders List breeders.

• Should they be able to refer to other NCA Breeders who are:

1. members in good standing 2. agree to certain requirements as found in the NCA Ethics guidelines 3. agree to work with the NCA if there are complaints 4. Agree to support their puppy owners by providing advice and education and the puppy with

a home or facilitating its placement if necessary for the puppy’s lifetime.

?(Yes/No)

• If not why not? (Text)


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newfoundland club of america, inc. regular board of ... · 7. recording secretary’s report (donna...

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