Hillsboro BannerFriday, October 9, 2020 13

Erickson AgencyInsurance Services502 W. Caledonia Ave.PO Box 743Hillsboro, ND 58045

701-636-5852701-636-3929

1-800-890-5852

Stop in and let Lee explain your options

Questions about the new health care plans?

Come to the Erickson Agency, your health insurance headquarters, for individual and group health plans.

News

Read the news generated at the

Traill County Courthouse

in the Hillsboro Banner

It makes cents.

12/ CENT

SALES TAX

VoteYesin the November election

See the growhillsborond.com website for more information

This is our town. And we have an opportunity to make it even better.

Paid for by Hillsboro Economic Development Corporation

In 2019, Hillsboro residents said city revitalization, child care, recreation offerings and high-paying jobs were the most critical issues facing the city.Source: 2019 TCEDC survey

MortgagesServices

GroceriesHealth Care

Taxable purchases do NOT include

A city half-cent sales tax will generate approximately $80,000 a year to be used to improve Hillsboro.

For every two dollars spent on taxable purchases in Hillsboro, consumers will pay an extra cent.

The revenue generated will be used for new opportunities in the city, including new business growth, building cleanup, city amenities, and business rehab loans and grants.

These funds will stay in Hillsboro, distributed by the Hillsboro Economic Development Corporation.

We have a way to expand these opportunities in Hillsboro.

Available Walk-In Sales

Red Handpicked Potatoes

20-lb. bag

$8Red Premium

Potatoes50-lb.

bag$18

Monday-Friday 8 a.m. - 4:30 p.m.

Stop by our wash plant at 16218 13th St NE, Buxton

Call for smaller packs!

In observance of

Columbus DayWe will be

CLOSEDMonday, Oct. 12

Hillsboro636-4444Hunter

874-2161Galesburg488-2211

Grandin484-5351

Hope945-2397Gackle

485-3391Red Lake Falls218-253-2265

Streeter424-3373

Jud685-2211Harvey

324-2572Sharing Our Heritage. Sharing Our Future.

www.dhbanknd.com

HILLSBORO CITY COMMISSION SPECIAL MEETING

MONDAY, AUGUST 31, 2020, 6:30 PM

AT MSCCCommissioners present: Terry

Sando, Levi Reese, Dave Sather & Shawn Skager, also present John Juelson

Commissioner absent: Mike Kress

Commissioner Sando called the executive session to order at 6:30PM.

Commissioner Reese made a motion to start an Executive session- Applications are to be kept confiden-tial until 3 or more have been formal-ly chosen. Commissioner Skager seconded. Motion passed.

Commissioner Reese moved to adjourn executive session at 7:03PM. Commissioner Sather sec-onded; motion carried.

Commissioner Reese moved to interview top three candidates (La-Von Sieg, Ashley Frederick and Sta-cy Smelden). Commissioner Sather seconded; motion passed.

Commissioner Reese moved to have a special meeting Wednesday 09/09/2020 at 5:30PM. John Juel-son recommended commissioners and city hall staff only allowed to ask questions. Interviews about 10-15 minutes long. Commissioner Skager seconded; motion carried.

Open meeting started at 7:08 and ended at 7:12PM

Gave Cole from the Banner the 3 candidate’s names to publish.

Commissioner Reese moved to adjourn open meeting. Commission-er Skager seconded; motion carried.

Terry Sando, PresidentDesiree Lacher,

City Administrative Assistant

HILLSBORO CITY COMMISSION REGULAR MEETING

SEPTEMBER 8, 2020, 6:30 PMTHE HILLSBORO BOARD OF

CITY COMMISSIONERS HELD A REGULAR MEETING AT MAIN COMMUNITY CENTER AT THE ABOVE DATE AND TIME.

Commissioners present: Kress, Reese, Sando, Sather and Skager.

Commissioners absent: noneCommissioner Sando opened

the meeting with the Pledge of Alle-giance at 6:30 PM.

Reading of the Minutes:Commissioner Reese moved to

approve the August 17, 2020 City Commission Meeting Minutes. Com-missioner Sather seconded. Motion carried.

Presentation of Bills: AP to be approved on

09/08/2020: Acme Tools, carbure-tor, driver, saw, $301.03; Amer-ipride, mops & rugs, $419.58; Border States Electric, aluminum wedge clamp, $158.13; Bowersox, Bruce, 05/19-05/20 P&Z, $600.00; Busi-ness Essentials, shredder, office supplies, $784.71; Cannon Tech-nologies, (16) elec. meters, Yukon fees, $18,185.64; Cardmember Service, pool fees, fuel, cleaning prod., $390.97; Cole Papers, ar-mory- foam soap, $66.33; Core & Main, curb box, bushings, fittings, $1,137.47; ECRWD, raw water, $6,602.17; Engineering Unlimited, Padlocks, $215.68; Ewing Oil, fuel, $233.17; Farnams- Napa, filters, oil, tools, silicone, $87.18; Halstad Telephone Company, phone & in-ternet, $934.80; Hawkins, pool & wtp- chemicals, $8,198.75; Hillsboro Banner, legals & ads, $769.50; Hill-sboro Lumber, black sharpie, $3.99; Klemetson Lawn Mowing, 07/07/20 stump grinding, $63.00; Kress, Mike, 2019, 05/20- P&Z; mow-ing, $1,201.67; KRJB-FM, Sports 2020/2021, $1,960.00; Lawson Prod-ucts, Screws & Washers, $70.81; Lessard, Mike, 05/19-05/20 P&Z, $600.00; Locators & Supplies, red marking paint, $51.78; Loffler, August copies; Alarm monitoring, $164.02, Microsoft Online, August 2020 ser-vices, $272.00; Midwest Pest Con-trol, all pests, $103.00; MRES, AMI meter count fee, $366.40; ND One Call, August Calls, $34.80; Nodak Electric Co-op, M-bar-D- line torn down 8/25/20, $751.85; NW Tire, Backhoe- rim & tire, $417.45; Olsen Hardware, hose, pool supplies, sink supplies, $158.91; Paulson Gravel Service, 200 yd gravel, $2,800.00; Premium Water, City Hall & Shop- water, $57.30; PSN, August fees,

$292.36; Reese, Levi, Orchard- fencing, post hole digger, $868.16; Riteway, utility cards, $1,109.10; RMB Environmental Labs, WTP & pool- water testing, $215.00; RS Electric, service work- body shop, $2,023.00; Sandbo Plumbing, liberty ejector pump, sink, $3,099.01; Sar-gent, Shelby, refund of meter depos-it, $100.00; Sheyenne Gardens, Or-chard- trees, $3,325.00; Team Lab, EZ dose it, $2,030.00; Traill County Treasurer, September policing con-tract, $13,763.24; Valley Plains Equipment, filter pliers, $52.66; Vi-king Insurance, F350 & Larue Snow-blower ins, $559.00; Willison, Mike, 05/19-05/20 P&Z, $600.00; Mootz Construction, SHOP- 2nd payment (9/1/20), $58,500.00. Total Accounts Payable: $134,698.62.

EOM to be approved on 09/08/2020 (PAID on 08/31/2020): James P. Baumgartner, Payroll, $4,218.95; Kathleen A, Duval - pool, Payroll, $7,891.14; Ella J. Fors-eth - pool, Payroll, $1,275.06; John H Geray - pool, Payroll, $207.79; Kyle S. Henningsgard - pw, Payroll, $2,312.21; Thomas C. Keeney, Pay-roll, $418.62; Tanner D. Linnell - pw, Payroll, $2,306.27; Hannah G. Lui-thle - pool, Payroll, $498.05; Gavin K. Mitzel - pool, Payroll, $1,132.76; Kelsey M. Moore - pool, Payroll, $2,947.63; Lydia H. Nelson - pool, Payroll, $2,736.82; Annie R. Nielsen - pool, Payroll, $986.51; Jay J. Alf-son, Payroll, $3,702.89; James M. Anderson, Payroll, $5,133.81; Julie H. Bjorklund, Payroll, $5,601.00; Jonthan E. Hams, Payroll, $4,421.88; Gerald M. Hovet III, Pay-roll, $3,655.11; Desiree K. Lacher, Payroll, $3,115.63; Matthew J. Mut-zenberger, Payroll, $5,151.58; Taxes Federal, Payroll taxes, $18,842.94; Blue Cross Blue Shield of ND, Den-tal & Vision Ins, $552.60; Bell State Bank & Trust, Profit Sharing Plan, $2,964.58; Missouri River Energy Services, July Energy Charges, $127,707.05; ND Pers, Aug Health Insurance, $6,978.48. Total Ac-counts Payable: $214,759.36.

Commissioner Skager moved to pay bills as presented. Commission-er Kress seconded. Motion carried.

City Commissioners Reports:Commissioner Reese – Work-

ing on fence for the Orchard project. HEDC approved the ½ cent sales tax was submitted to the county to be put on ballot in November. The develop-ers of Riverwalk applying for a grant for a splash pad and wondering who would be doing maintenance.

Commissioner Kress – Kiwanis Housing looked fine as both lots and variances goes, were built in the 70’s about same time planning and zon-ing were formed.

Commissioner Sather – nothing to report, requested if the culvert isn’t in by next week in the SE corner to please move as kids are playing on it. Public Work Director Anderson said it will be moved.

Commissioner Skager – Inter-views for the City Auditor job are set for September 9th. Would like the lines for the turning lane at the four way stop on Hwy 81 painted and to get a no parking sign on south lane on Caledonia Avenue due to semi-trucks parking.

Commissioner Sando – will have more information on airport runway after 15th meeting.

City Officers Reports:Public Works Director Anderson

– Would like to see if we could do work on 2nd St NE Storm Sewer to dead end North. Public Works build-ing construction going well.

City Attorney Juelson – nothing to report.

Deputy Auditor Bjorklund – Rec-reational Trails Program Grant for 2021 was not approved for Riv-erwalk Trail System. Sent out the Liquor License renewals to be ap-proved at next meeting on Septem-ber 21st.

Traill County Sheriff’s Depart-ment – nothing personal in city owned garage now.

Old Business: none New Business:Charlie Vein, AE2S – Water Ser-

vice Contract - we received a version on August 10th, 2020, this has basic points to go into a contract that At-torney Juelson will be working on. I am coming up with points that will be good for both City of Hillsboro and ECRWD. It is found that ECRWD has the franchise rights to provide

water to the Development, which is located within the City limits of Hill-sboro. . The new water main will be owned and operated by ECRWD. As the City is requiring fire protec-tion, the developer of the Riverwalk Development is responsible for pro-viding fire protection and will need to meet the City standards. The hydrants, hydrants leads and gate valves will be owned and maintained by the City. The City will read all water meters and will bill ECRWD monthly. ECRWD will be charged a rate for water based on the current rate of supply/treatment/high service pumping as determined by the Joint Powers Agreement and any costs need for connections to Riverwalk Development.

Commissioner Sando would like to thank Charlie Vein, AE2S, for the review of the Water Service Contract details. Attorney Juelson will be writ-ing the document if ECRWD doesn’t produce one in the next few weeks. ECRWD has not been in compliance with true-up costs for the last 2 years with City so this is a big concern, our costs right now are 60% City and 40% ECRWD.

Charlie Vein, AE2S, the Joint Power agreement is clear that City owns the water treatment plant and the capacity is split 60% City and 40% ECRWD. The ECRWD can’t go over the 40% capacity in one day. Whoever needs the upgrades due to growth they will be responsible for paying for all costs associated with the upgrades. For use of the water line from plant to development the calculated rate based on the 2020 budget is $0.19 per thousand gal-lons.

Commissioner Reese moved to approve the Water Service Agree-ment Contract between ECRWD, and City of Hillsboro be approved by Commissioner Sando and Acting Au-ditor Bjorklund, only if minor chang-es needed after the Commissioners have a day to approve first. Commis-sioner Kress seconded. On a roll call vote, the following Commissioners voted ‘Yes’ – Skager, Kress, Sather, Reese and Sando. Motion carried.

Steve Swanson, AE2S – Project Updates –

2nd Street Storm Sewer – 100 % of plans are done and signed, shop drawings have been approved ready for Naastads to start.

Riverwalk Development – Re-quested updated files from Lowry Engineering for a list of items we need to review before final plat is ap-proved. Commissioner Reese asked if in the developer agreement they a letter of credit for up to 75% to 100% until lots are sold if possible. Com-missioner Sando we are trying to go in parallel with the water agreement, developer’s agreement and final plat with the guarantee that no contracts would be let until we get the devel-oper’s agreement and bonding done.

Jordahl Subdivision – Task or-der no. 3 - construction has begun so AE2S is going to do periodic site observation during pipe installation, compaction and paving. Commis-sioner Reese moved to pay hourly for inspection of Jordahl property. Commissioner Sather seconded. None voted no. Motion carried.

Eastside Drain – Nothing is been done yet due to wet conditions, wait-ing for Naastad.

EV Charging Station – Presented two drawing for the EV Charging sta-tions three stalls to put the station on and the second with the adjacent property, there is some discrepancy in the deed that would need to be fixed, this would take some doing to get changed. The deed read paral-lel to east property line and should have been west property line. Will also need more overhead lighting for the station. Commissioner Sando said there are two different electrical sources to provide power to stations.

Commissioner Reese moved to approve the agreement when done by Attorney Juelson, can be ap-proved by Commissioner Sando and Acting Auditor Bjorklund, but will be first sent out for Commissioners to approve within a day.

Commissioner Kress seconded. On a roll call vote, the following Commissioners voted ‘Yes’ – Skag-er, Kress, Sather, Reese and Sando. Motion carried.

Task order No. 5 EV Charging Station, will cover surveying map of two different properties, providing

engineering service when laying it out this will be set up on hourly.

Commissioner Reese make a motion to approve the task order no. 5. Commissioner Kress seconded. None voted no. Motion carried.

Auditor Assistance – Provided budget review, task order in place if more help is needed in auditor assis-tance. Commissioner Reese make a motion to approve the task order no. 6. Commissioner Sather seconded. None voted no. Motion carried.

Sanitary Forcemain Replace-ment & I-29 Watermain Crossing – Working on getting USDA grant application finished to be submitted. Currently sizing pipe and pricing op-tions to get the costs for sewer and watermain to give a more accurate budget for the I-29 project around one million. Will need a new letter agreement as it is going through USDA needs to use an EJCDC agreement. We are waiting to apply for the grant in October.

Public Works Director Anderson on 2nd Avenue to dead end on 2nd Street NE, the water stands in the valley gutter and freezes. We could put pipe underground to the north, fix the asphalt, curb and gutter. Tabled until the meeting of September 21st, to see if we have funding for this.

Kiwanis Drive – Housing Author-ity’s Project

Housing Authority of Cass Coun-ty is requesting City of Hillsboro to relinquish our “Responsible Entity” status to Traill County to conduct En-vironmental Review to be more ef-ficient in paperwork. Commissioner Skager made a motion to relinquish our “Responsible Entity” to Traill County Commissioners. Commis-sioner Kress seconded. None voted no. Motion carried.

Commissioner Sather moved to adjourn the meeting at 7:55 PM. Commissioner Skager seconded. Motion carried.

The next regular meeting of the Hillsboro Board of City Commission-ers will be at 6:30 PM on Monday, September 21, 2020 at Main Street Community Center.

Terry Sando, PresidentJulie Bjorklund,

Acting City Auditor

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