NewsletterfortheweekofNovember13,2017 

Minutes ‐ SASUG Meeting ‐ September 28, 2017 

Job ‐ Technical Services Coordinator ‐ Baldwin Public Library 

Minutes ‐ Adult Services Committee Meeting ‐ August 7, 2017 

Minutes ‐ E‐Content Users Group Meeting ‐ August 10, 2017 

Job ‐ Library Desk Assistant ‐ Berkley Public Library 

 

Shared Automation Systems Users' Group September 28, 2017

Livonia Civic Center Library Meeting called to order by Garrett Hungerford (REDF) at 9:36 am. Approval of Agenda: motion to approve agenda by Connie Jo Ozinga (COMM), seconded by Becky Willemsen (MDHT). Motion passes. Approval of Minutes: motion to approve minutes of July 27, 2017 meeting as amended by Joan Rogers (WATE), seconded by Becky Willemsen (MDHT). Motion passes. System update (Anne Neville, TLN): TLN performed a test of the calling tree on Friday, September 8, 2017: 87% of libraries at the bottom of the calling tree branches received the call. Barring the need for a critical update, TLN is planning no further upgrades of WorkFlows or Enterprise. Likewise, WorkFlows classes will not be scheduled after mid-November: contact Brigette Felix if a training need arises after that time. Anne Neville (TLN), John Inman (TLN), Celia Morse (TLN) and Andrea Dickson (WIXM) will attend the TLC/Carl Users' Group annual conference, November 6-8, 2017. Report from TLN Board (Paul McCann, DEXT): Paul McCann shared recent TLN Board activity: the TLN Board passed the 2017-2018 budget. Additionally, all TLN Board members whose terms were up were reelected. Report from Executive Committee (Paul McCann, DEXT): Paul McCann shared recent Executive Committee activities. At the most recent Executive Committee meeting, Angie Michelini (TLN) shared that the telecommunications RFP had been released and is due in mid-September. Additionally, the Executive Committee discussed the Carl migration update, with the final migration set to take place over Memorial Day weekend, 2018 (pushed back from Easter weekend, as was originally projected). Report from Circulation Committee (Brigette Felix, TLN): the Circulation Committee welcomed Vince Nash (TLN) at their September meeting; Vince gave attendees a delivery overview and answered questions. The Circulation Committee issued a reminder regarding the see note in patron accounts: do not delete those notes unless the note is only relevant to your library. The Circulation Committee also discussed Food for Fines and held elections: the new Circulation Committee chair is Jonathan Deahl (WATE). Additionally, the circulation committee issued a request that libraries review their TLN member directory listings and submit updates as necessary. New business Election results for Ex-Comm: Garrett Hungerford (REDF) shared the elections results for the Executive Committee. Amy Rosen (WHLK) is the group 3 representative, Martin Smith (REDF) is the group 4 representative; Patty Braden (ROMS) and Ed Rutkowski (BRIT) were each elected member-at-large.

Nominations for SASUG chair-elect and secretary: Connie Jo Ozinga (COMM) motioned that Lori Coryell (CHEL) be elected chair-elect by acclimation. Seconded by Ed Rutkowski (BRIT). Motion passes. The committee continues to search for a volunteer for the secretary position. Report on Brandon data extract: Anne Neville (TLN) reported that Sirsi extracted Brandon's data on September 19, 2017 and Brandon went live with Biblionix on September 20, 2017. Brandon's data will not be moved to the Carl system. If you have a Brandon patron using your library, make sure you change that patron's home library to your library in WorkFlows. Migration update: Celia Morse (TLN) shared that Don West of TLC/Carl will be at MLA. She encourages everyone attending to stop by and introduce yourself to Don. The start of the migration process has been delayed until November. The first data extract will take place in early December. Training will begin in late March. The final data migration will take place Saturday-Monday, May 26-28, 2018 and we will start live on Carl on Tuesday, May 29, 2017. Our contract with Sirsi will be extended as the original contract ends 3/31/2017. Discussion on training follows Celia's report. Carl utilizes a hub training model, with one representative from each library attending an initial training facilitated by Carl and then utilizing that knowledge to train their staff. Training will be offered at a variety of locations. Item type clean-up: Garrett Hungerford (REDF) led a discussion of item type clean-up in preparation for the migration to Carl. Library staff members are encouraged to investigate and clean up item types. He suggests that library staff members look at the current month's Total Items by Item Type and Item Category 2 report for their library (available on the shared system statistics page of the TLN website) to see if there are items that are part of collections that you no longer own and were mistakenly not discarded. Note: Local Item 1, Local Item 2 and Local Item 3 will not be migrated to Carl. Motion to adjourn by Connie Jo Ozinga (COMM) at 10:55 am, seconded by Amy Rosen (WHLK). Motion passes.

Next meeting: October 26, 2017 at Redford Township District Library: 25320 West 6 Mile Road Redford, MI 48240

Attendees: Maryann Zurmuehlen NOVI (online) Lori Coryell CHEL (online) Paul McCann DEXT (online) Stephanie McCoy AUBN (online) Steve McGladdery WAYN (online) Devan Green PONT (online) Jacqueline Seimer OXFD (online) Jeni Gannod CLAW (online)

Jude Halloran HIGH (online) Karen Schiller SLYN (online) Laura Gramlich WYDT (online) Joan Rogers WATE Martin Smith REDF Andrea Dickson WIXM Alyson Lobert WALL Toni LaPorte LVCC Connie Jo Ozinga COMM Sandy Ruhmann ALPK Brigette Felix TLN Celia Morse TLN Anne Neville TLN Becky Willemsen MDHT Patty Braden ROMS Ed Rutkowski BRIT Amy Rosen WHLK Ann Hage HTWD Ed Burns FERN Garrett Hungerford REDF Kimberly Schaaf SPRI Judy McIntosh NORT Michelle Wloch BELL Submitted: A. Lobert (WALL) 10/10/2017

Baldwin Public Library - Position Posting

The Baldwin Public Library is the public library of Birmingham, Beverly Hills, Bingham Farms, and Bloomfield Hills. It is a Class V library with a service population of 35,000 and an annual operating budget of $3,500,000. Its annual circulation is 488,000 items, its gate count is 270,000, and its program attendance is 35,000. The Library’s collection consists of 144,000 physical items and over 500,000 electronic resources. The annual acquisitions budget is $560,000. POSITION: TECHNICAL SERVICES COORDINATOR– FULL-TIME

Oversees the Library’s Technical Services Department and supervises the Department’s other staff, which currently consists of one full-time employee and three part-time employees. Oversees the acquisition, cataloging, and processing of 18,000 physical items per year; integrates electronic resources into the Library’s database; and administers the Library’s integrated library system

HOURS: 40 hours per week—primarily daytime hours Monday through Friday, but

some evening and weekend work might be required RESPONSIBILITIES: Reports to the Library Director, but must cooperate closely with the Library’s

other Coordinators and Department Heads. The Technical Services Coordinator needs to fulfill the following duties:

Ensure that materials become available to the public in a timely manner,

that they are cataloged in a way that enhances their accessibility, and (in the case of physical materials) that they are processed attractively

Administer the Library’s integrated library system (ILS), which is currently Sirsi

In fiscal year 2017-18, assist in issuing an RFP for ILS services, evaluating the responses, and selecting a vendor. Then, potentially, manage the transition to a new vendor

Coordinate the Library’s ILS with MeLCat Perform copy and original cataloging Do necessary authority work Keep the Library’s bibliographic database accurate and up-to-date Serve as the primary contact for material vendors Maintain excellent financial records Represent the Department at management meetings Establish and document Department goals, priorities, and procedures Hire, train, supervise, and evaluate staff Train and supervise volunteers Other duties as assigned

QUALIFICATIONS: Candidates should be innovative and enthusiastic; possess a broad knowledge

of interests; be able to communicate effectively; know how to adapt to a fast-paced work environment; enjoy collaboration; and be able to serve both public and staff cheerfully. Requirements:

Master’s Degree in Library/Information Science from an ALA-accredited institution

Knowledge of RDA, AACR2, MARC, Library of Congress subject headings, and Dewey Decimal Classification

Knowledge of integrated library systems Knowledge of standard software packages Experience in a public library environment preferred Experience in a technical services department preferred Open to the challenge of making content in many forms easily available to

patrons Willingness to accept and apply new technology Enthusiasm and willingness to learn Ability to prioritize and multi-task Reliability and patience Ability to express thoughts clearly and effectively both verbally and in

writing Physically capable of lifting loads 50 pounds in weight

SALARY RANGE: Range begins at $22.95/hour BENEFITS: Health, dental and vision insurance Short- and long-term disability Vacation leave, sick leave, personal leave, and holidays

City of Birmingham defined-contribution retirement plan Deferred compensation plan

APPLICATION: Cover letter, resume, and application due by Friday, November 17, 2017 PROCEDURE: Mail cover letter, resume, and fully completed application form to:

Baldwin Public Library Attn: Paul Gillin 300 West Merrill St. Birmingham, MI 48009 Electronically to: paul.gillin@baldwinlib.org The job posting and application is available on the library’s employment

website: http://www.baldwinlib.org/employment/

Adult Services

Meeting Minutes

August 7, 2017

Chelsea District Library

Meeting called to order by Chair Rob Butler at 10 a.m.

April minutes approved

New Business:

● Presentation by Katie Dover-Taylor on diversity, equity, & inclusion in library services, collections, and programs

Resources: Seattle Public Library – Racial Equity Toolkit; Kalamazoo Public Library – Anti-racism transformation

team; EDI task force, Kalamazoo Social Justice

● Literature swap: next meeting, bring extra literature/handouts that you have at your library to share with others

Old Business:

● Adult Services Page – old annual reports, business links, outdated information will be removed

● Special collections & equipment lists – be ready to update your library’s special collections and equipment

holdings at the October meeting. http://tln.lib.mi.us/committee/adult-services/

● Elections: Chair elect: Jakki Malnar – WYDT, Secretary: Karla Gibson – WIXM, starting in October

● Presenters showcase in December – send suggestions to Kelly Ray, WYDT

● TLN workshop committee begins meeting in October

Around the Co-op

TLN – working on timetable to transition to Carl

ALPK: Summer reading, BINGO, raffles, prizes, entertainment, mystery craft; puzzle table drop in all day long; downriver

book fair with LIPK and VFW on 8/12; Social Security workshop; disabled voter registration; solar eclipse viewing party

ROCH: Solar viewing party distributing glasses that day; Adult recess with bounce house, virtual reality, makerspace

items out, nerf fight, doubled attendance from last year; maker space moving into a closed room; looking for speakers

for adulting programs for young adults on how to buy a house, cooking, laundry, jumping a car

WEST: end of summer party; solar eclipse speaker & party; crafts this fall – bath bombs, Mason jars with galaxy inside;

Kristi Robinette in October

WIXM: summer reading; craft programs, 3 book clubs including 1 quarterly at brewery and ESL book club; craft clean up;

plant & seed exchange but no one came

WYDT: Adult summer reading had 320 registrants; busy parent card & regular bingo card; DDA grant for $10 gift cards

for first 300 who registered for summer reading (included teens); Adult nerf night had non-typical library patrons; family

program bike tour of historic sites; found objects crafts - coasters with bottle caps & resin, picture frames with broken

keyboards; Beaumont Hospital Cooking Matters diabetes program; cut the cord; amateur radio club

ROMS: Steven Mack Jones local author; Celtic fusion band; Drew Lathin sustainable landscaping, MSU extension center

healthy eating 6 week program; Tom Carr in October

TAYL: Repeated events for children’s summer reading - afternoon and evening; book groups; Wayne County program

Pathways to Wealth; MSU extension service program on getting a mortgage; coloring group 1st Wednesday all ages; last

Wednesday each month craft time for adults; library for blind events and online book groups

REDF: Summer Reading goes to end of August with weekly prize drawings; eclipse passive program; Craft programs -

bullet journaling, painted rocks, paper pine cone making; Grand River Avenue Arcadia book; program on new apps;

Hoopla

WHLK: Invited to have booth at Maker Faire Detroit promoting Repair Cafés; Raion Taiko concert great attendance; two

good WWI programs – Hello Girls with Lois Sprengnether Keel and concert by DugOuts

CHEL: Family feud inspired game night at pizza place; October pumpkin uncarving contest; song festival with song

writing; eclipse display & glasses; head wrapping around the world program

DHTN: Summer reading program not as successful as at other libraries; Jackson Prison history; Ghosts Gangsters & great

escapes next October with same speaker; Star Trek speaker again

Meeting adjourned at 11:45 for tour of the Chelsea Library

Attendance:

ALPK Anna Brougher

CHEL Shannon Powers

CHEL Keegan Sulecki

DHTN Rob Butler

MILF Sarah Hatter

REDF Linda Pride

ROHL Kricket Hoekstra

ROMS Aubrey Franklin

TAYL Jackie Whinihan

TLN Brigette Felix

WTLD Danielle Hansard

WHLK Denise Harris-Fiems

WIXM Karla Gibson

WYDT Jakki Malnar

WYDT Kelly Ray

E-Content User’s Group Meeting

Meeting Minutes

Thursday August 10, 2017

Milford Public Library

Committee Chair Dustin Brown called the meeting to order at 10:03 a.m. Approval of Agenda. The agenda for the meeting was approved. Approval of Minutes The minutes of the May 4, 2017 meeting were approved. Download Destination:

a. Budget Review: Renee Holden passed out the current budget information. The budget year ends July 31. New funds will be coming soon for budget year 2017/18. Additional content from TLN will go towards the purchase of new materials and not to fulfill holds.

b. Digipalooza: Committee members discussed their take-aways from the 2017 Digipalooza conference in Cleveland. Renee mentioned a conversation with a librarian facing a similar situation with regards to holds and that this librarian had instituted a cap on the number of copies of bestsellers, and that patrons expect to wait for their bestseller holds. This allowed for more focus on bottom level holds that were not being fulfilled. The Policy Committee will discuss the possibility of a cap on major bestsellers. Renee shared the list of titles that have shortened loan times. Certain titles with a large amount of holds go on a shortened loan period of two weeks. Other things mentioned at this year’s Digipalooza include: electronic library cards which allow for digital access and registration for patrons without a regular library card, patron check-out history, the cost-per-circ model for some materials, magazines are returning to the Overdrive platform, messaging service a possibility, AI capabilities for support questions. Recommend to library carts are problematic for libraries. They are hard to decipher and are too large to sort into meaningful carts for purchase. Question about whether we can turn this feature off, or can we make a request that pre-pub titles are only available for request a few months before the purchase date. There was a big push at Digipalooza for curated collections to drive use of less popular or older titles. Cathy Beuhner mentioned the use of individual library URLs linked to websites to highlight advantage titles. Digipalooza slides should be available soon. The cost-per-circ model allows for libraries to choose titles and turn off or turn on the feature. This would be useful for short term high demand titles or book-club titles.

c. New Overdrive Advantage Plus: Dustin circulated a hand-out describing the new Advantage Plus program. The new program allows libraries who opt-in to share titles with the consortium but still retain priority for their patrons on the hold list. Proposed criteria for Advantage Plus eligible titles include: titles that have been checked out in the last month will be excluded, only titles past their 30 day on sale date will be included, only titles under one copy, one user model can be shared, libraries will have the ability to run this plan whenever they choose. Proposed criteria can be adjusted in the future if necessary.

d. Libby: Not a lot of mention of Libby at Digipalooza. Libby should be recommended for new users. There is a help site right on the app. The old Overdrive app will be eventually phased out.

e. Other Business: none

RBDigital: a. RB App News: No new information about the app. The new app debuted on June 27th. There are

91 libraries in the TLN RBDigital group.

Other Business: a. Upcoming meeting locations:

November Livonia Civic Center February Redford May Highland August TBD Nominations for officers will be taken at the next meeting.

Adjourn: 11:10 a.m.

ATTENDANCE

Karin Boughey MILF Ron Andrews CHEL Amy Rosen WHLK Colleen Tabaka TAYL Jim Flury TLN Christy Havens YPSI Alyson Lobert WALL Dustin Brown COMM Karen Smith LVCC Sarah Milroy NORT Renee Holden AUBN Carol Deckert REDF Cathy Buehner HIGH Mary Howard WEST Teresa Natzke FRAN Jess Hesselgrave SALN Lynn Skazalski DHTN Remote Attendees: Paul McCann DEXT Brandi Swinehart ALPK Holly Teasdale LYON Bill Bowman Stephanie McCoy

CITY OF BERKLEY Public Library 3155 Coolidge Highway

Berkley, MI 48072

248-658-3440

EMPLOYMENT OPPORTUNITY

LIBRARY DESK ASSISTANT

Part Time Position

Application deadline: November 17, 2017

Compensation: $11.58 per hour

Schedule: Includes nights and weekends, approximately 24 hours per week

The City of Berkley is seeking a part time library desk assistant to work at the Berkley Public

Library. Under the supervision of the Library Director, assists the public with library

services including materials checkout, library card registration, library equipment,

and information regarding library policies and procedures. Performs clerical tasks to

support library operations.

Successful candidates will meet the following requirements:

High school diploma or equivalent.

Prior customer service experience or previous library work experience is

desirable.

Strong attention to detail.

Able to work with patrons of varied backgrounds, ages, and abilities.

Able to establish and maintain effective working relationships and use good

judgment, initiative, and resourcefulness when dealing with the public and

co-workers.

A complete job description and application are available online at

www.berkleymich.org. Qualified applicants are encouraged to submit a completed

application, resume, cover letter, and three professional references to:

Matt Church, Library Director

Berkley Public Library

3155 Coolidge Hwy.

Berkley, MI 48072

mchurch@berkley.lib.mi.us

The City of Berkley is an Equal Opportunity Employer

CITY OF BERKLEY

JOB DESCRIPTION

LIBRARY DESK ASSISTANT

Department: Berkley Public Library

Supervised By: Library Director

Supervises: No supervisory responsibilities

Position Summary:

Under the supervision of the Library Director, assists the public with library services

including materials checkout, library card registration, library equipment, and

information regarding library policies and procedures. Performs other clerical tasks

to support library operations.

Essential Job Functions: An employee in this position may be called upon to do any or all of the following essential functions. These

examples do not include all of the duties which the employee may be expected to perform. To perform this

job successfully, an individual must be able to perform each essential function satisfactorily.

1. Greet and assist library patrons. Answer questions, locate or direct patrons to

requested books and other materials throughout the library; advise them

concerning library policies and procedures.

2. Perform circulation desk tasks. Issue and renew library cards. Check items in

and out accurately and efficiently using the online system. Collect and

handle cash, checks, and credit card transactions for library fees and other

services.

3. Answer phone calls; provide information to callers or direct call to the

appropriate individual.

4. Assist patrons in use of online catalog, photocopier, scanner, and other

library equipment.

5. Prepare library for opening and closing.

6. May oversee the activities of library pages and prepare returned books for

shelving.

7. Assist with the processing of new materials and the disposition of outdated or

damaged materials.

8. Perform clerical duties such as copying, filing and word processing.

Maintains order of shelves, materials, and facilities.

9. Perform related work as assigned.

Library Desk Assistant 2

Updated 11/06/2017

Required Knowledge, Skills, Abilities and Minimum Qualifications: The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications

necessary to perform the essential functions of the position. Reasonable accommodations may be made to

enable individuals with disabilities to perform the job.

Requirements include the following:

High school diploma or equivalent.

Prior customer service experience or previous library work experience is

desirable.

Strong attention to detail; efficient and accurate keyboarding and solid

technology skillset.

Able to work with patrons of varied backgrounds, ages, and abilities.

High level of commitment to provide superb customer service to library users

of all ages.

Able to establish and maintain effective working relationships; use

independent judgment, initiative, and resourcefulness when dealing with the

public and co-workers.

Able to communicate ideas and concepts effectively, verbally and in

writing.

Must be available to work a varied schedule, including nights and

weekends.

Able to assess critical situations, problem-solve and work effectively under

pressure, within deadlines and changing work priorities.

Able to quickly acquire a working knowledge of library catalog and shelving

methods and procedures, including library terminology, practices, and

services.

Able to acquire skills needed to use, and assist others in the use of, online

library systems.

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of the job. Reasonable accommodations may

be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to

communicate with others in person and on the telephone. The employee is

frequently required to stand for long periods of time. The employee is frequently

required to review computerized documents and view items in the collection. The

Library Desk Assistant 3

Updated 11/06/2017

employee is frequently required to access and retrieve books, periodicals and

other materials that vary in weight, size and shape and may be located at heights

ranging from floor to over-head level. The employee is frequently required to

access various locations within the library. The employee must frequently lift and/or

move items of light to heavy weight and prepare rooms for programs, setting up or

moving tables and chairs as needed.

While performing the duties of this job, the employee regularly works at the

circulation desk or within the stacks of a public library. The noise level in the work

environment is usually quiet but may be loud on occasion.