Next generation preservation management

BEN FINO-RADIN | MoMA DAN GILLEAN | ARTEFACTUAL SYSTEMS KARA VAN MALSSEN | AVPRESERVE DIGITAL PRESERVATION 2014 | WASHINGTON, DC

A digital repository for museum collections

1973

DIGITALART STORAGE

ARCHITECTUREshapes

behavior

2008 201420132012201120102009

Developthe

Business case

TOTAL GB ACQUIRED ANNUALLY

0

4,000

8,000

12,000

1975 1984 1993 2002 2011

2008 201420132012201120102009

involveall

stakeholders

5 DEPARTMENTS

5 DEPARTMENTS

13 INTERVIEWEES

definesystem

requirementsuse cases&

55 FUNCTIONAL REQUIREMENTS

22 Use cases

55 FUNCTIONAL REQUIREMENTS

22 Use cases SIP CREATION AND INGEST INTEGRITY CHECKING DESCRIPTION SEARCH & BROWSE ADDING VERSIONS REPORTING RISK ASSESSMENT SYSTEMS INTEGRATION ADMINISTRATION

55 FUNCTIONAL REQUIREMENTS

consultthe

experts

6 external advisors

6 external advisorsHOWARD BESSER, NYU MIAP HANNAH FROST, STANFORD UNIVERSITY STEPHEN ABRAMS, CALIFORNIA DIGITAL LIBRARY JEROME MACDONOUGH, UNIVERSITY OF ILLINOIS DAVID MILLMAN, NYU DLTS BEN FINO-RADIN, RHIZOME at the NEW MUSEUM

6 external advisorsHOWARD BESSER, NYU MIAP HANNAH FROST, STANFORD UNIVERSITY STEPHEN ABRAMS, CALIFORNIA DIGITAL LIBRARY JEROME MACDONOUGH, UNIVERSITY OF ILLINOIS DAVID MILLMAN, NYU DLTS BEN FINO-RADIN, RHIZOME at the NEW MUSEUM

2008 201420132012201120102009

DRMC SPECIFICATIONS RELEASED INTERNALLY

2008 201420132012201120102009

TMS

APPLICATION

SERVICES

DATABASE

DAM

STORAGE

TMS

APPLICATION

SERVICES

STORAGE

DATABASE

DAM

TMS

APPLICATION

SERVICES

STORAGE

DATABASE

DAM

!

TMS

APPLICATION

STORAGE

DATABASE

DAM

ARCHIVEMATICA

!

TMSSTORAGE

DAM

ARCHIVEMATICA

!MANANGEMENT/ ACCESS LAYER

2008 201420132012201120102009

requestfor

proposals

32 functional requirements

9 Use cases

Scope

users - direct, indirect

ecosystem

🎯👥$

⚒ technical requirements

2008 201420132012201120102009

RFP ISSUED

distributionof the

Request for Proposals

Vettingthe

vendors

The big institution

and the

VERY Small Vendor

2008 201420132012201120102009

DEVELOPMENT BEGINS

knowyour

vendor

DRMC Team

DAVID JUHASZ!Project Manager

JOSÉ RADDAOUI MARÍN!Developer

JESÚS GARCÍA CRESPO!

System Architect

DAN GILLEAN!Domain Analysis,

Design

MIKE CANTELON!Developer

MISTY DE MEO!Developer

HEATHER ANDERSON!

Developer

EXPECTto be

INVOLVED

FROM USER STORIES…TO UX FLOWCHARTS

FROM UX FLOWCHARTS…

TO WIREFRAMES

FROM WIREFRAMES…

TO PROTOTYPES

Phase 1A Analysis, workflow, mockups

RFP process

Phase 1B Analysis and prototyping

Phase 2 Agile development and more user testing

Phase 3 Deployment, optimization

advisory meetings

20142013

Seb Chan Mike Giarlo Martina Haidvogl Anna Henry Mark Hellar Hanna Hölling Agathe Jarczyk Pip Laurenson Jeff Martin Mark Matienzo Joanna Phillips Dave Rice Gwynne Ryan Mike Smorul Kara Van Malssen Farris Wahbeh Carl Watts Glenn Wharton

PREPAREfor

CHALLENGES

Demo time!

FY14 assessment

resultsit’s not just about technology!

201420132012201120102009

audit & certification of trustworthy digital repositories

📕 ISO 16363:2012

DRMC Specifications

ndsa levels of preservation'

📄

DRMC Specifications📄

Level 1: Protect

your data

Level 2: Know

your data

Level 3: Monitor

your data

Level 4: Repair

your data

STORAGE & GEOGRAPHIC

LOCATION

FILE FIXITY & DATA INTEGRITY

INFORMATION SECURITY

METADATA

FILE FORMATS

NDSA Levels of Preservation

📕 ISO 16363

📕 ISO 16363

In conclusion