ngs contracting for surveying and mapping

NGS CONTRACTING

For Surveying and Mapping

Positioning America for the Future

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION National Ocean Service National Geodetic Survey

George Leigh

National Geodetic SurveyOctober 27, 2005



Contracting HistoryContracting History

Color Film Processing -1973All Film Processing - 1984All Obstruction Chart Scribing - 1978Airport Geodetic Control - 1985Airport Aerial Photography - 1989



Contracting HistoryContracting History

Shoreline Aerial Photography - 1996Shoreline Satellite Photography - 1999Shoreline Compilation - 1996Airborne SAR - 1997Aerial Digital Photography - 2000



Contracting MechanismsContracting Mechanisms

Standard Low-Bid

Combination of Technical & Cost

Brooks Act (A & E)



DefinitionsDefinitions

CO = Contracting Officer– NOAA Official With Special, Legal Contracting

Authority– Signs Contract– Handles Contract Disputes– CO Is ONLY Person Legally Allowed to Change a

Contract or Task Order



SOW = Statement Of Work

Project Instructions

–Define Area and Any Parameters Unique to Project

Task Order

–Legal Document From CO Assigning Work to Firm Already Under Contract

DefinitionsDefinitions

VERSION 12January 23, 2002

SCOPE OF WORKSHORELINE MAPPING

NOAA COASTAL MAPPING PROGRAMREMOTE SENSING DIVISIONNATIONAL GEODETIC SURVEYNATIONAL OCEAN SERVICE

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATIONU.S. DEPARTMENT OF COMMERCE

April 17, 2003

MEMORANDUM FOR: Shoreline Mapping Contractor

FROM: Captain Jonathan W. Bailey, NOAA, Chief, Remote Sensing Division

SUBJECT: State of Georgia Shoreline Mapping Project Instructions

This document is the Project Instructions for Project GA0301, Wassaw Island to Jekyll Islandin the state of Georgia.

1.0 General: These Project Instructions contain project specific information for a shorelinemapping project and take precedence over the “Scope of Work, Shoreline Mapping forthe Coastal Mapping Program” (SOW), Version 12, dated February 15, 2002. All partsof the SOW not mentioned in these Project Instructions remain in effect.

1.1 Introduction: This project is being undertaken to provide digital shoreline for NOAAnautical charts and other uses. Note, all nautical charts referred to in this document areNOAA nautical charts.

1.2 Coverage: The project includes the ocean shoreline, the Intra-Coastal Waterway (ICW),river and creek banks and all marsh areas within the project area. The project areaextends from near the southerly end of Wassaw Island to the northern end of JekyllIsland.

The project limits are: NE 80° 55' W 31° 53' NNW 81° 19' W 31° 53' NSE 81° 15' W 31° 03' NSW 81° 35' W 31° 03' N

These limits are for the purpose of finding the area in which aerial imagery andcompilation are to take place. Imagery acquisition and map compilation are not requiredwithin the entire boxed area. See the accompanying marked-up copies of nautical charts11506, 11508, 11510, & 11511 to see which shoreline is required and the back limit ofcompilation in marsh areas where that limit differs from the SOW requirement of 2000feet from the waterline. The charts also show the different levels of horizontal accuracyrequired for the compilation effort.

Also enclosed is one blank set of nautical charts covering the project area.

1.3 Scope: This project, GA0301, will be divided into two phases. The first phase willinclude planning, aerial photography, and ground control surveys. The second phase



Transmittal LetterTransmittal Letter

Transmittal Procedures – Track shipments both to and from contractor

– Keep File of all Letters Back and Forth



NGS Contract ProcessNGS Contract Process

Available Training Procurement– COTR Class (5 Days)– Project Management (3 Days)

– A & E Class (5 Days)

– COTR Refresher (1 Day)

– Basic Procurement (3-5 Days)

– Ethics in Federal Contracting (1 Day)

– Cost Estimating for Technical Personnel (3 Days)

– Writing Performance Work Statements (3 Days)




USACE Contract Process– USACE Already Has Contracts in Place– NOAA Transfers Funds to USACE– NOAA Provides Technical Oversight– USACE Provides Administrative Oversight




NOAA A&E Contract Process– Writing Announcement (FedBizOps)

Small Business vs. Large Business Indefinite Delivery/Indefinite Quantity (IDIQ) Summary & Location of Work Range of Services Required Dates Cost Range Evaluation Factors




NOAA A&E Contract Process Cont.– Prepare FedBizOps Announcement– Prepare Government Cost Estimate (GCE)– Evaluate Technical Responses– Negotiate With Contractor– Select Contractor– Award Contract– Award Task Orders



NGS Task Order Process & SOPNGS Task Order Process & SOP

NGS Determines Project Areas and PrioritiesNGS Prepares Project Instructions (PI)NGS Prepares Govt. Cost Estimate (GCE)NGS Sends PI to Contractor with Deadline




Contractor Submits Technical & Cost ProposalsNGS Reviews ProposalsNGS Negotiates Technical And Cost ProposalsNGS Approves ProposalsNGS Submits PI & GCE and $ to NOAA

Procurement




CO Awards Task Order – Firm May Begin Work

NGS Visits Firm & Gives PowerPoint Presentation (1st Time)

Weekly Status Reports RequiredInterim Data Deliveries Required




E-mail CommunicationContractors Submit InvoicesNGS Reviews, Approves & Tracks InvoicesNGS Reviews & Approves DeliverablesNGS Reviews & Approves Task Order

Height ModHeight Mod

Height Modernization has 8 Project complete & 1 Project underway 4 firms under NOAA contract

1 firm under USACE contract



Shoreline Mapping has 38 Projects awarded:

5 firms under NOAA contract

2 firms under USACE contract



Airport Photography Flown 1 Firm under USACE Contract



New Technologies/TestsNew Technologies/Tests

IFSAR – 1 Current ProjectLIDAR – 2 Current Shoreline ProjectsDigital Cameras – Test of 3 different digital

camerasCORS Interpolation Test – Positioning

Aerial Imagery Acquisition (30, 15, 10, 5, 1 sec collection rate)



Icy Bay, AK

Yakutat Bay, AK

IFSARIFSAR

Castle Cape Area, Alaska Peninsula 1997

Current Project: US Gulf Coast



LIDARLIDAR

Shoreline Mapping in northwest AK

Shoreline Mapping in Long Island, NY



Digital CameraDigital Camera

Three contractors testing over WI test course:– Z/I Imaging DMC (Flown)– Vexcel Ultra Camera– Leica AD540

(Ground truth survey of 280 points)



New SOW Version 13ANew SOW Version 13A(488 Pages – Posted on W W W)(488 Pages – Posted on W W W)

TABLE OF CONTENTS

SUBJECT SECTION

INTRODUCTION.....………….………………………………. 1SCOPE………….......………………………………………….. 2PROJECT PARAMETERS.......……………………….....……. 3 GOV’T SUPPLIED INFORMATION AND MATERIALS…... 4DATA ACQUISITION…...........………………………………. 5DATA PROCESSING…………………………………......…... 6OFFICE DATA COLLECTION.………………………………. 7QUALITY CONTROL...........………………………………….. 8DELIVERABLES…………………………………………….… 9DELIVERY SCHEDULE………………………………………. 10POINTS OF CONTACT……………………………………….. 11



New SOW, Version 13ANew SOW, Version 13A

A. AIRPORT PHOTOGRAPHY SOW B. PROJECT INSTRUCTIONS C. AERIAL PHOTOGRAPHY REQUIREMENTS D. SHAPEFILE REQUIREMENTS E. COASTAL CARTOGRAPHIC OBJECT ATTRIBUTION SOURCE TABLE [C-COAST] F. C-COAST GLOSSARY G. E-MAIL STATUS REPORT FORMAT H. EED FILE CHECKING PROGRAMS I. AEROTRIANGULATION REPORT OUTLINE J. TIDAL COORDINATION REQUIREMENTS K. FEATURE COMPILATION L. PROJECT COMPLETION REPORT M. COASTAL MAPPING PROGRAM GLOSSARY N. SURVEY DISK DIAGRAMS O. GROUND PHOTO CONTROL P. GROUND SURVEYS Q. SURVEY FORMS:

Attachments:



New SOW, Version 13ANew SOW, Version 13A

R. REQUIREMENTS FOR DIGITAL PHOTOGRAPHS OF SURVEY CONTROL S. WRITING STATIONS DESCRIPTIONS WITH WDDPROC T. SETTING CONCRETE MARKS U. SETTING A SURVEY DISK IN BEDROCK OR A STRUCTURE V. SETTING AN NGS 3-D MARK W. STATION SITE SELECTION GUIDELINES X. GEODETIC BENCH MARK TIES Y. LIDAR REQUIREMENTS Z. DIGITAL AERIAL CAMERA USAGE AND DATA PROCESSING AA. HYPERSPECTRAL SENSOR USAGE AND DATA PROCESSING AB. INTERFEROMETRIC SYNTHETIC APERTURE RADAR (IFSAR) AC. TRANSMITTAL LETTER SAMPLE AD. TECHNICAL PROPOSAL CONTENTS AE. CHART EVALUATION FILE AF. SUN ANGLE NOMOGRAMS (AND SUN REFLECTIONS)

FROM MANUAL OF COLOR AERIAL PHOTOGRAPHY

Attachments:



Shoreline Mapping TrainingShoreline Mapping Training

PowerPoint

Demonstrations, Activities

Training at Contractors’ Offices


NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION

National Ocean Service

National Geodetic Survey

Coastal Mapping ProgramCoastal Mapping Program

Specifications for Shoreline MappingSpecifications for Shoreline Mapping

Scope of Work, Version 13A Scope of Work, Version 13A



SummarySummary

NGS Needs to Require High Quality

by Providing:– Comprehensive & Current SOW’s & Project Instructions– Excellent Training– Correct Answers to Questions– Thorough, Timely, & Unbiased Review of Deliverables

ngs contracting for surveying and mapping

Documents

noaa contract

task orderdefinitionssow

federal contracting

aerial digital photography

airport aerial photography

technical oversightusace

technical personnel

technical costbrooks