nih’s public access policy: getting involved & getting compliant susan steelman, mlis head of...
TRANSCRIPT
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NIH’s Public Access Policy: Getting Involved & Getting Compliant
Susan Steelman, MLISHead of Education & Reference Services
UAMS Library March 20, 2013
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Disclosure
Susan Steelman discloses that she has no conflict of interest.
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Objectives
To provide background regarding NIH’s Public Access Policy
To discuss UAMS Librarians’ involvement in the pilot project and how other librarians can become involved
To provide information on how researchers can become compliant
To share information on NIH’s Enforcement of the policy.
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The Law
All articles resulting from any NIH funded (directly or indirectly) projects (in part or
whole) must be made available in PMC within 12 months of publication in a
peer-reviewed journal
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Important Dates
Important Dates 2005 – Policy Established April 7, 2008 – Policy Became Mandatory January 2010 – NIH sending reports back
NIH funded grants active Oct. 2007 – to date
NIH contracts signed April 7, 2008 - to date
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What’s not covered?
Non peer-reviewed articles
Articles in trade magazines
Editorials or correspondence
Abstracts or proceedings
Books or book chapters
Multimedia or other type of publications
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NIH UniStat Pilot Project - Libraries
Harvard Medical School – Countway Library of Medicine
Boston University Medical Center Library
University of Arkansas for Medical Sciences Library
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NIH Announcement
Spring 2013 Enforcement Begins Delay processing of
Non-competing continuation grant awards
July 1st start date Compliance must be met for articles attached to
those awards before award will be processed
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Question #1
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Question #2
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Challenges for Researchers
Publication Dates of Articles Covered Types of Articles Covered Publisher Submissions vs. Author Submissions Complicated Submission Process Knowing the Numbers… NIHMS # vs. PMCID# Rejection of Progress Reports Publisher Permission Refusal
PMID: 18214850 PMCID: PMC2562898
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How to Get Involved
Know the Policy & Submission Methods
Be Aware of Publishing Roadblocks
Get a PACM Role Designation
Learn the System
Fact Sheet Compiled
Presentations & Newsletter Articles
Building Contact Points in Departments
Customized Reports
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Methods for Manuscript Submission
A – Author publishes an article in an open access journal (auto deposit)
B - Author requests that the publisher deposit article in PMC (fee-based)
C - Author or designee deposits via NIHMSS
D - Publisher deposits article in NIHMSS & author must approve/complete the process.
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Submission Process - Authors
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Clarifications from NIH
If journal is embargoed, can it still go in MSS?
What to do about researchers no longer at institution?
If publisher auto-submits, will PMC ID number be automatically sent to PI?
Do articles have to be indexed in
MEDLINE to be accepted in PMC?
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PACM System
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Helping Your Researchers
What Can You Do?
Provide customized reports on compliance
Provide them with form letter (for publishers) customized for your institution
Provide presentations in their units / depts.
Encourage them to start the conversation w/ subgrant awardees
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Important Tips
Authors must retain right to submit to PMC when signing copyright agreement
Authors should start submission process upon acceptance for publication
3 months after publication date – shows up on non-compliant list
Embargo date can be set by author
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Question #3
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Question #4
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Organized Webpage
http://www.library.uams.edu/schpub/nihpolicy.aspx
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Resources
Google Drive https://docs.google.com/folder/d/0B6-FIjB8QQKHUV9SOWpWT0h4Q2c/edit
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Form Letter to Publisher – Requests Permission to Submit Manuscript
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Customized Reports
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Susan Steelman, MLISHead of Education & Reference Services
Univ. of Arkansas for Medical Sciences Library
QUESTIONS?
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1 hour MLA CE available through April 5th
https://www.surveymonkey.com/s/nihpapcompliance
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Wednesday, April 17, 201310:30 am CTTopic: Once Upon A Time: Using Evaluation Findings To Tell Your Project’s StoryGuest Speaker: Cindy Olney, Evaluation Specialist, Outreach Evaluation Resource Center (OERC) Join us!
April SCRCONNECTions