Nine steps of a good project planning

• 1. The actual situation• 2.. The problem and the vision• 3. Formulating useful objectives • 4. Organising the objectives• 5. Choosing strategy and Plan of Activities• 6. Indicators how and why• 7. Base line study• 8. Risk Analysis and Risk Management• 9. You plan and planning, monitoring,

evaluation and reporting

StakeholdersFour main groups of stakeholders to listen at:

– Beneficiaries/Target group – Implementers – Financing agents – Decision makers

• Against – Pro, Why • Who influence today - tomorrow

PROBLEM TREE

Your Problem

Cause Cause Cause

Effect EffectEffekrEffect

Why a Problem Tree?

Objective TreeOverall objective

Project objective

Lower objectives

Activities

Problem TreeEffects

Focal problem

Causes

There is a difference between objectives and activities

Empower the women of the target group

Strengthen the capacity of the target group

Increase the democratic awareness among citizens

• Women in the target group are empowered

• The capacity of the target group is strengthened

• An increased democratic awareness among citizens

Indicators

Key questions:• What is the difference between what we

want and what we have• Contain target group (for whom)• Measures (what is the unit for measurement)• Quality (what is the change about)

• Time• Location

Indicators

• An indicator always belongs to an objective, it has always a parent objective and it is never an orphan

• A few as possible• Don’t overlap• Focus on importance and size• Stay with the facts• Base your choice on obtainable

data

How much

• How can you decide the quantity of satisfying results?

• It tells us something about the resources available, the context etc and what you consider realistic and possible in the context, with available resources and

• How does it look like today?

Base Line Study

• The base-line study maps and records the actual values of your indicators at the start of the project

Examples:• Loosing weight• Nutrition program• Women and men attending municipal council• Women talking at the municipal council

meetings

Sources of verifications

• Before you finally decides on indicators you need be sure you can find the figures you are looking for

• Criteria for a good indicator is that is should be based on obtainable data

Examples: Statistics,• interviews with stakeholders• Observations.• Surveys• Documents, reports etc

Where do we find relevant risks?

• In the SWOT (weaknessess and threats)

• In the stakeholder analyses• Among the real difficulties in the

”cause” group in the problem tree• Asking the participant• In your previous experience

Plan, monitor and report

• Monitoring will be done continuously during an project

• What is monitoring: • The periodic measurement of progress of a

project• Focus on the implementation process and

tracking progress towards the objectives by using indicators

• The monitoring as well as other parts of the project need planning and resources

Result chain• Input- What resources are used• Activity – What is done• Output - What is produced or delivered? • Outcome – What do you want to achieve

(change)– Short-term– Medium-term– Long-tem

• Impact - What long-term change are you aiming for?

Key questions

• What is to be achieved? • How will this be achieved? • For whom will it be achieved? • What are the risks it will not be

achieved? • How do we know it is achieved?

Friday morning 10 minutes

• The problem you are adressing• Objectives (the logic)• Typical activities• Major risks - mitigation• Strategy for funding• Explain how it relates to PPP