niso onix-pl project - training session, part 1

NISO Training

NISO TrainingONIX-PL Encoding Project

October 3, 2013

Speakers:

Todd Carpenter, Executive Director, NISO Selden Lamoureux, Consultant, SDLInforms;

former Electronic Resources Librarian

http://www.niso.org/workrooms/onixpl-encoding/






What do you get when you cross a license and XML?

Answer: ONIX-PL

October 3, 2013 ONIX-PL Training Webinar #1 2

Todd CarpenterExecutive Director

National Information Standards Organization (NISO)

Overview

A bit about NISOLicense encoding overview and backgroundDevelopment of ONIX-PLThe NISO ONIX-PL Encoding InitiativeResources and questions


National Information Standards Organization

Non-profit industry association accredited by ANSI Mission of developing and maintaining technical standards related to

information, documentation, discovery and distribution of published materials and media

Represent US interests in information and documentation to the International Organization of Standardization (ISO)

70 Voting Members, 108 LSA members as of 201325% libraries and library organizations35% publishers and publishing organizations40% library systems suppliers and other intermediaries

Staff: 4 professional full-timeVolunteers: 400+ spread out across the world


License, license or license

To license (to give)




To license (to receive)





A license (to argue over)





A license (to argue over)

A license (to sign)


Licenses are everywhere now


Little wonder why we don’t read licenses


Massive Investment

Libraries andpublishers invest atremendous amountof time and energynegotiating license terms


Worthwhile investment?

Where do these documents endup after they are signed?


1997: Early days of licensing

Source: http://www.clir.org/pubs/img/pub79fig3.gif


http://www.clir.org/pubs/img/pub79fig3.gif

DLF E-Resource Management Initiative (ERMI)

• November 22, 2000: Karen Calhoun, Cornell University Libraries, posted a message to ALCTS Technical Services listserv:“How are people managing bibliographic, license, evaluation, troubleshooting, etc. data about licensed network resources?”

• Tim Jewell, U. Washington, & Adam Chandler, Cornell, collaborated on a survey of librarians who manage digital resources asking how they do so

• DLF launched ERMI initiative in 2002


DLF E-Resource Management Initiative (ERMI)

• Goals of ERMI -“This project is developing common specifications and tools

for managing the license agreements, related administrative information, and internal processes associated with collections of licensed electronic resources.”

• Published report in August 2004– ERMI 2 launched in 2006 – Final report December 2008

Interested in more about new directions related to ERMI, join me for lunch!


DLF ERMI Workflows


Differences between print and electronic workflow

As described in initial ERMI report

Source: http://www.diglib.org/pubs/dlf102/dlfermi0408appb.pdf

http://www.diglib.org/pubs/dlf102/dlfermi0408appb.pdf

http://www.diglib.org/pubs/dlf102/dlfermi0408appb.pdf

E-Resources Management Initiative (ERMI)

Areas for exploration and development recommended in ERMI reports:– Management systems (Now ERMs)– Management of usage data (SUSHI)– Define license terminology (ERMI data dictionary)– Training community on how to encode license– Exchange of terms (LEWG - ONIX-PL)– Cost-per-use calculation data (CORE)



License Interpretation

Can the library use the resource to fulfill Interlibrary

Loan requests?

Slide courtesy of Nathan Robertson, U. Maryland Law Library



LICENSE AGREEMENT

….

5.2.3. Blah. blah blah blah. . .

5.2.4. Interlibrary Loan. Institution may not use Electronic Titles for purpose of interlibrary loans. 5.2.4. More Blah. blah blah blah.


Loan requests?




LICENSE AGREEMENT

….



LICENSE AGREEMENT

….

4. PROHIBITED USES.

Licensee may not:a) blah blah…

b) sell, supply or otherwise distribute data retrieved from the Licensed Resource to third parties;c) blah blah blah….




LICENSE AGREEMENT

….



LICENSE AGREEMENT

….

4. PROHIBITED USES.



LICENSE AGREEMENT

1. License:

i) blah blah…

ii) …you will not re-distribute the materials retrieved from the products to other libraries or third parties… blah blah blah…..

v) Notwithstanding the above restrictions, this license shall not restrict your rights to use of the materials under the copyright law of the United States and the doctrine of “fair use.”




LICENSE AGREEMENT

….



LICENSE AGREEMENT

….

4. PROHIBITED USES.



LICENSE AGREEMENT

1. License:

i) blah blah…



LICENSE AGREEMENT

1) blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah blah …

2) blah blah blah blah blah blah blah blah blah blah blah blah blah blah…




LICENSE AGREEMENT

….



LICENSE AGREEMENT

….

4. PROHIBITED USES.



LICENSE AGREEMENT

1. License:

i) blah blah…



LICENSE AGREEMENT




Loan requests?




LICENSE AGREEMENT

….



LICENSE AGREEMENT

….

4. PROHIBITED USES.



LICENSE AGREEMENT

1. License:

i) blah blah…



LICENSE AGREEMENT



!!?!

?


Loan requests?


Benefits of License Encoding and Expression

• Encoding licenses, storing and sharing them in an electronic format could allow:– Increased awareness of the terms– Easier to share terms with users– Improved compliance with terms– Clarity (if desired) about what is in a license– Better, faster, and easier negotiation based on

clearer understandings (perhaps)


Joint License Expression Working Group (LEWG)

Joint NISO/EDItEUR/DLF/PLS GroupMultiple tracks related to the same issue• ONIX-PL • Developed a mapping of ERMI terms to ONIX-PL• Promoting the use of license expression, adoption of

ONIX-PL• Review terms and expand as needed• Planning a survey to assess the need for ongoing

maintenance of ERMI data dictionary, other needs


ERMI Terms of Use Fields• Authorized User Definition• Local Authorized User Definition Indicator• Fair Use Clause Indicator• All Rights Reserved Indicator• Database Protection Override Clause

Indicator• Citation Requirement Detail• Digitally Copy• Print Copy• Scholarly Sharing• Distance Education• Interlibrary Loan Print or Fax• Interlibrary Loan Secure Electronic

Transmission• Interlibrary Loan Electronic


• Course Reserve Print• Course Reserve Electronic/

Cached Copy• Electronic Link• Course Pack Print• Course Pack Electronic• Remote Access• Concurrent Users• Pooled Concurrent Users• Other Use Restriction Note

ERMI Permission Encoding• Permitted (explicit)• Prohibited (explicit)• Permitted (interpreted)• Prohibited (interpreted)• Silent (no interpretation)• Not applicable


Thoughts on prohibition


http://www.flickr.com/photos/downtempo/147587189/

What is ONIX?ONIX is an acronym for ONline Information eXchange

Suite of XML Schemas for representing publishing industry product information

ONIX - Books; ONIX - Serials; ONIX - RRO; ONIX - PL

Maintained by EDItEUR jointly with Book Industry Communication (UK) & the Book Industry Study Group

User groups in Australia, Canada, France, Germany, Italy, the Netherlands, Norway, Spain and the Republic of Korea


What is ONIX-PL?


What is ONIX-PL, really?

• A structure for making the content of a license machine-readable

• An XML format• A tool to make license terms and conditions

more accessible• Extensible so additional terms can be added to

dictionary in the future


What ONIX-PL is not

• ONIX-PL is not a Rights Expression Language • It is not designed to prevent/enable access to a piece

of digital content• While it can express the content of a license, it is not

a license• A complete ONIX-PL record isn’t required• OPEN to interpretation


Where does ONIX-PL stand?

Available and ready to use• ONIX-PL format specification v1.0

– Schema released in November of 2008• ONIX-PL Dictionary Issue 4• OPLE Editing tools• Guidelines for ONIX-PL applications


How could one use ONIX-PL?

• Eliminate mapping and manual entry of license terms into an ERM

• Improve user interface for easily accessing terms

• Potential to simplify the process of license negotiation

• Improve storage, sharing, public display• Audit copy preservation


Some thoughts on license expression

Clearly, communicating license permissions and prohibitions to staff and users is difficult

License expression is not a simple process Definite cost-benefits analysis needed Consider:– Desire for ambiguity versus clarity– The level of detail that your organization needs– ONIX-PL is not an enforcement mechanism– Issues impacting negotiation


NISO ONIX-PL Encoding Initiative

• Funded by the generous support of the Andrew W. Mellon Foundation

• Grant begun in February, 2013• 13-month project

– Gather and encode up to 50 licenses– Deposit encodings in public repositories– Provide training on how to use them


NISO ONIX-PL Encoding Initiative

• Rationale:– If we can seed the community with template

licenses by undertaking the vast majority of the core work, can we jump-start adoption?

Every negotiation starts with a template and then tweaks them from there.

– Can’t we start with template encodings and tweak them?


ONIX-PL Encoding Initiative: Why?

• ONIX-PL Languishing in a Catch-22 situation– No one to hear from, no one to call to

• Success of the KB+ encodings of the JISC specific licenses for JISC members, but limits

• Availability of open repositories for these data• Agreement by publishers to allow encodings

of templates


4-Part ONIX-PL Training

• Today – An Introduction to Encoding a License in ONIX-PL

• 2nd – Depositing an encoded license• 3rd – Extracting an ONIX-PL-encoded license

and importing it into your ERMS• 4th – Tweaking the template to match your

negotiated terms


Additional Resources• ONIX-PL Home (EDItEUR website)

http://tinyurl.com/ONIX-PLThis page includes the format specification (ONIX-PL version 1.0) and a data dictionary, with plans on schema release, support tools (including OPLE).

• ONIX-PL Working Group (NISO website) http://www.niso.org/workrooms/onixpl

• NISO ONIX-PL Webinar Slideshttp://tinyurl.com/ONIX-PL-1Slides from the September 10, 2008 webinar, "ONIX for Publications Licenses (ONIX-PL): Simplifying License Expression.”

• NISO ONIX-PL Webinar Q&Ahttp://tinyurl.com/ONIX-PL-2


Additional Resources (2)• The Importance of Linking Electronic Resources and Their Licence Terms:

A Project to Implement ONIX for Licensing Terms for UK Academic Institutionshttp://tinyurl.com/ONIX-PL-3Article by Brian Green and Liam Earney (Serials 20.3 [Nov. 2007]: 235-239). This article looks at the issues facing libraries as they seek to manage and communicate rights negotiated in an ever increasing number of licenses for online resources.

• JISC ONIX-PL Websitehttp://tinyurl.com/ONIX-PL-4JISC Collections identified a priority requirement by UK academic libraries for about 80 existing licenses to be available in machine-readable form, with full representation of the license, including all clauses and usage rights expressed. JISC is using ONIX-PL and the OPLE editing tools to do this.

• ONIX for Licensing Terms Description & FAQhttp://tinyurl.com/ONIX-PL-5

• ONIX/ERMI Mapping & Encoding Formathttp://tinyurl.com/ONIX-PL-6


One very last thing…


Image from Will Lion: http://www.flickr.com/photos/will-lion/2646213692/

Thank you!

Todd Carpenter, Executive [email protected]

National Information Standards Organization3600 Clipper Mill Road, Suite 302Baltimore, MD 21211 USA+1 (301) 654-2512Fax: +1 (410) 685-5278www.niso.org


A tour of the ONIX-PL License Encoding Project…

Selden Durgom LamoureuxE-Resources Librarian

[email protected]


Included in the tour…

• Introduction & Project Status• Steps involved in encoding• Live view of OPLE (ONIX-PL editor)• Questions


Introduction and project status

• Funded by Mellon in February 2013• Project began in March• Training provided by David Martin at EDItEUR• Target of at least 30 licenses: 15 publisher

license & 15 library/consortial model licenses• Early participants include: Elsevier,

Nature Publishing Group, Springer, JSTOR, Duke University Press, Walter de Gruyter


First step: Reaching out to publishers


Step 2: the original license in editable text

4. Permitted Use and Prohibitions

Authorized Users may download, save, and print articles from the Licensed Materials database for their own noncommercial educational and research use, but may not further disseminate these articles in their electronic form without express written permission from the Licensor. It is strictly prohibited for the Licensee to download copies of the entire database for any purpose without express written permission. The Licensee will exercise reasonable efforts to ensure that access to and use of the Licensed Materials is limited to Authorized Users. Provisions for sharing by the Licensee of the electronic versions of articles from the Licensed Materials with persons outside the Licensee’s campus or institution, or with other institutions affiliated with the Licensee, may be negotiated between the Licensor and the Licensee (with or without additional subscription fees being required by the Licensor). Any such amendments will not be valid unless attached in writing to this License Agreement. Interlibrary loan: Interlibrary loan: A hard copy printed from the electronic files of the Licensed Materials may be supplied to another institution by mail or fax or secure transmission using Ariel or its equivalent (whereby the electronic file is deleted immediately after printing). The supply of such copies must conform to CONTU (National Commission on New Technological Uses of Copyrighted Works) guidelines or similar restrictions to “fair use” provisions under copyright law. Coursepacks: Copies for course or research use that are supplied to the end user at no cost may be made without explicit permission or fee. Copies that are provided to the end user for a copying fee may not be made without payment of permission fees to the Licensor.


Step 3: re-numbering4. Permitted Use and Prohibitions4.1 Authorized Users may download, save, and print articles from the Licensed Materials database for their own noncommercial educational and research use, but may not further disseminate these articles in their electronic form without express written permission from Licensor. 4.2 It is strictly prohibited for the Licensee to download copies of the entire database for any purpose without express written permission. 4.3 The Licensee will exercise reasonable efforts to ensure that access to and use of the Licensed Materials is limited to Authorized Users. 4.4 Provisions for sharing by the Licensee of the electronic versions of articles from the Licensed Materials with persons outside the Licensee’s campus or institution, or with other institutions affiliated with the Licensee, may be negotiated between the Licensor and the Licensee (with or without additional subscription fees being required by the Licensor). Any such amendments will not be valid unless attached in writing to this License Agreement. 4.5 Interlibrary loan: A hard copy printed from the electronic files of the Licensed Materials may be supplied to another institution by mail or fax or secure transmission using Ariel or its equivalent (whereby the electronic file is deleted immediately after printing). The supply of such copies must conform to CONTU (National Commission on New Technological Uses of Copyrighted Works) guidelines or similar restrictions to “fair use” provisions under copyright law. 4.6 Coursepacks: Copies for course or research use that are supplied to the end user at no cost may be made without explicit permission or fee. Copies that are provided to the end user for a copying fee may not be made without payment of permission fees to the Licensor. 4.7 Electronic reserves: Articles for course or research use that are supplied to the end user at no cost may be made without explicit permission or fee. Articles that are provided to the end user for a fee of any sort may not be made without payment of permission fees to the Licensor. E-reserves should be posted on a secure site accessible to class members only, and articles purged from the e-reserve system at the end of each semester.October 3, 2013 ONIX-PL Training Webinar #1 56

Next Steps: applying the ONIX-PL schema in OPLE


(Usage Terms Continued…)


And the last elements of section 4 (in General Terms)


Summary View: What you MAY do


Summary View: What you MAY NOT do


XML View


Live view of OPLE (ONIX-PL editor)


Thank you!

I welcome your questions, both now and via email!

Selden Durgom LamoureuxE-Resources Librarian

[email protected]


We look forward to seeing you at a future NISO training event.

THANK YOU