niso virtual conference scientific data management: caring for your institution and its intellectual...
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NISO Virtual ConferenceScientific Data Management: Caring for Your Institution and
its Intellectual Wealth
Building Best Practices in Research Data Management: Tisch Library’s Initiatives
Regina RaboinResearch Data Management Services Group CoordinatorScience Research & Instruction LibrarianTisch Library, Medford CampusTufts University
Tisch Library
Established in 1852, Tufts is a private university
with campuses in Boston, Medford/Somerville &
Grafton, Mass., and Talloires, France
Total students: 10,819; Undergraduates: 5,131; Graduate and professional: 5,284; International: 1,246
Total libraries: 6; Total volumes, all libraries: 1,236,421
Tisch Library: 59 staff; 20 professional, 39 library assistants
From: Tufts University Fact Book 2013-2014
FOCUS
• University Relationships: Collaborating across Tufts University
• Research Data Management Education
• Data Management Plans Consultation Services
Building and Collaborating:Strategic Initiatives
• National Science Foundation (NSF) Informational Trip (March 2014)
o Arranged by Lewis-Burke Associates, LLC
o Meetings and Discussions
• NSF Head, Policy Office, Division of Institution and Award Support
• Seven Division Directors
o Executive summary: OVPR, Tufts Libraries, TTS, and DCA have opportunity to evolve and build university-wide data management services, policies and procedures.
o Report with broad takeaways and recommendations for OVPR/Tisch Library collaborative initiatives/actions
• E-Science Duraspace Institute (November 2013 - April 2014)
o Collaboration between Tisch Library and Tufts Technology Services (TTS)
o Environmental survey of Tufts E-Science and data management policies
o Results: Tisch Library Data Management Services Strategic Plan
Strategic University Partnerships– Vice-provost for Research
o Office of Proposal Development o Office of Research Administration o Office of Program Development
– Lewis-Burke Associates, LLC
– Arts and Sciences Associate Director for Research Affairs and Grants Administrator
– School of Engineering Research Administrator
– Tufts Digital Collections and Archives (Tufts Institutional Repository and Digital Library)
– Tufts Technology Serviceso Research and GIS Technical Serviceso Educational and Scholarly Technology Services
– Tufts University ScholarlyCommunications Team
– University Library Council
– Hirsch Health Sciences Library
– Webster Veterinary Library
– Department Grant Coordinators
Research Data Management Education:Tools and Opportunities
New England Collaborative Data Management Curriculum (NECDMC)
NECDMC Website
http://library.umassmed.edu/necdmc/
Research Data Management Software Pilot Project = Electronic Lab Notebooks (ELNs)
Data Management Practices at Tufts
• Faculty
–utilize ad hoc data management systems
–are reliant on their students and research associates to store, manage and retrieve their group’s data
–leverage services offered by Tisch library staff to prepare data management plans for grant submissions
• University Data
–Finding the data as mandated by the government becomes increasingly difficult as:
–more and more data are generated
–students/associates use different data storage methods
–students/associates leave the university
–the time between data acquisition and request increases
To select, implement, manage and support a University-wide research data management service for the Tufts research community.
Project Charter / Goal
Exploratory Phase: 2012-2013
• May 2012 – Nov 2013
• Participants– Chemistry Department– Digital Collections & Archives – Tisch Library– Tufts Technology Services
• Stages– Assessed ELN/LIMS market and products– Surveyed Tufts research community– Outreach to other institutions
Research Data Management Services Group Role
• Developed an overview of best practices in research data management and metadata for pilot participants
• Participated in software evaluations, pilot project training and surveying participants; gathering feedback and helping with final assessment of products
• Collaborating with Tufts Technology Services to develop training for Tufts faculty/researchers and students (ELN software + NECDMC)
Pilot Results
• Both programs were generally well-received
• Researchers believed that the programs would facilitate their research and data management processes.
• Easy-to-use vs. complicated/powerful
• Tufts Administration and Office of Vice-Provost for Research/Tufts Technology Services approved purchasing of both LabArchives & Agilent
13
Consulting on Data Management Plans
• Group Goals
– Provide data management plan support and development
– Provide updated information on evolving Federal open data requirements & guidelines
– Educate researchers (faculty, staff students) in research data management, open data & open access
– Collaborate, coordinate and consult with A, S & E and University-wide data management initiatives
Data Management Plans: How do we work with A & S and SOE?
• Administrators contact us with lists of faculty who are preparing NSF grant proposals
• Use email template to contact researchers
• Ask to work with researcher in person, email, sometimes both; meeting with subject specialist and metadata librarian
• DMP template is attached to email
– When necessary will provide a directorate specific template
• Ask researcher to provide grant summary and/or prospectus
• Provide a ‘path’ or ‘outline’ for researcher
Accomplishments, 2009 -• Strong university partnerships established and continue to be nurtured.
• Established Tisch Library’s Data Management Services Group
o Data Management/Data Sharing Plans consultations
• NSF, NIH, NEH (Digital Humanities) and others
• Hirsh Health Sciences Library now represented
• Serves A, S & E; Tufts Medical, Dental & Friedman Schools; most recently Cummings
• Education Services: Best Practices in Research Data Management
o New England Collaborative Data Management Curriculum (NECDMC)
• Collaboration with University of Massachusetts Worcester, and other New England institutions
• Key role in curriculum development, outreach and piloting (ongoing)
o Savvy Researcher Series (ongoing)
• NECDMC modules customized for A, S, & E community
o HHSL: Tufts Medical/Dental/Sackler School/Friedman School
o Research Data Management Software (ELNs)
Group’s Future Initiatives• General
– Continue building on the National Science Foundation (NSF) Informational Trip recommended actions
– Build on the DuraSpace Institute takeaways and continue developing strategic agenda for Data Management Services
– Update/redesign Data Management Research Guide
– Work with TTS and others to develop a ‘one services portal’ surrounding data management services at Tufts
– Sustainability for Research Data Management Services Group
• Data Management Plans
– DMP Tool, Version 2 – download, customize and link from web site
– Research Administration Software: work with Office of the Vice-provost for Research to move some outreach services into this system.
• Education
– Tufts Graduate Schools, Research labs, Centers/Institutes (especially new interdisciplinary centers)
– NSF REU Students
– TTS & RDM Software: Development of training for Tufts faculty/researchers and students (merge with NECDMC)
Tisch Library Data Management Services Grouphttp://researchguides.library.tufts.edu/datamanagement
Librarian Consultant Expertise Contact Information
Megan BresnahanScience Collections Librarian
Tisch Library, Medford
Scholarly Communications; Research Data Management Curriculum
Martha KelehanSocial Sciences Bibliographer
Tisch Library, MedfordSocial Sciences; Scholarly Communications [email protected]
Alex MayCataloging and Metadata Services Librarian
Tisch Library, MedfordMetadata Services [email protected]
Alicia MorrisHead of Metadata and Technical Services
Tisch Library, MedfordMetadata Services [email protected]
Josh QuanSocial Sciences Data Librarian
Tisch Library, MedfordSocial Sciences; Data Analysis [email protected]
Evan SimpsonHead, Research & Instruction
Tisch Library, Medford
Coordinator for Research Data Management Services Group [email protected]
Karen VagtsEngineering, Business, Math Research and
Instruction Librarian; Citation Tools Coordinator
Tisch Library, Medford
School of Engineering Data Management Services
Engineering, Business, Math, Entrepreneurship
Berika WilliamsResearch & Instruction/ Emerging Technologies and Web Librarian
Hirsh Health Sciences Library, Boston
Research Data Management Curriculum [email protected]
For More Information:
Contact
Evan Simpson
Head, Research & Instruction
Tisch Library, Tufts Unversity
Tisch Library Data Management Services Grouphttp://researchguides.library.tufts.edu/datamanagement
Images
• National Science Foundation (NSF). http://www.nnin.org/reu/reu-convocation-poster-
requirements&h=601&w=600&tbnid=yZsCEqQaRQIrkM:&zoom=1&docid=9tFMxpFktvOcgM&ei=nlviVJCIEsTHsQSl-IGYDw&tbm=isch&ved=0CBwQMygAMAA. Date retrieved: February 15, 2015.
• Duraspace E-Science Institute. http://www.duraspace.org/e-science-institute. Date retrieved: February 15, 2015.
• Project: School of Data Education. http://www.flickr.com/photos/okfn/6840876757/in/photostream/Attribution 2.0 Generic (CC BY 2.0). Date retrieved: February 15, 2015.
• New England Collaborative Data Management Curriculum (NECDMC). http://library.umassmed.edu/necdmc/. Date retrieved: February 15, 2015.