nita cowan leandra edwards lisa smith cash handling ......leandra edwards lisa smith. updates...
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Cash Handling Wellness VisitSummer Training July 9, 2019
Nita CowanLeandra Edwards
Lisa Smith
Updates● Brink’s scan cards and blue
books○ Use red books until full
● Brink’s deposit bag barcodes
● E-checks
● Cash Handling User Guide updates
K-12 Instrument Rental FeesWhat we know
● K-8 $50● Managed by site● No discounts, no prorating● Destiny assigns replacement
cost when marked as “lost”● Rental fee does not offset
replacement cost
What we will know later
● 9-12 $50 pending approval● Specific process steps● Rental agreement
HS Athletic Ticket Sales ● Will be delivering tablets to high schools
● Mandatory ticket seller training through Schoology
● Resources available in Cash Handling User Guide and on District website
Panel Discussion Thank you to our participants!
Group activities:
pollev.com/ar450
Poll Everywhere PRACTICE QUESTION:
Using one word, what did you like best about school?
(you can answer multiple times)
PANEL QUESTION: What does your receipt process look like?
What does your receipt process look like?BEST PRACTICE RECOMMENDATIONS
● Timeliness - receipt at time of sale, or as promptly as possible
● Backup person - have a plan for when you are absent/unavailable
● Tools for compliance - training, communication, rosters
PANEL QUESTION: K-8 Schools, How do you manage payments without a
change fund?
Giving change when you don’t have a change fund?BEST PRACTICE RECOMMENDATIONS
● Require exact payment● Pay online
SHOULD NOT
● Make change with your own money● Make change from money in the safe
PANEL QUESTION: What do you do when someone tells you to “keep the
change”?
What do you do with overpayments?BEST PRACTICE RECOMMENDATIONS
● Reflect the overage in your EOP over/short● Receipt the overage to the same item as the original payment
SHOULD NOT
● Have any sort of change jar/slush fund
PANEL QUESTION: What is your EOP process?
What is your EOP process?BEST PRACTICE RECOMMENDATIONS
● EOP at end of the day
● Scan to AR when all paperwork is complete
● Notify AR of any deposit issues when you email the documentation
PANEL QUESTION: How do you review Student Activities deposits?
Missing signaturesPaperwork missing or incompleteNot filled out correctly or are incompleteNothing, my sponsor is amazingMoney counted wrong by studentsIncomplete paperworkTally marks don’t match moneyLack of signatures/too many signatures on wrong linesOur student activities coordinator is awesome - signaturesNumbers don’t tally from the top to the bottomMissing forms, incorrect monies, burn ticket mistakesCash does not match what was written on formsIncomplete paperwork/sponsor holding moneyIndicating item each at the cost times the quantity
How do you review Student Activities deposits?BEST PRACTICE RECOMMENDATIONS
● Issue a receipt to the club
● Use the deposit review checklist
● Training and communication with sponsors
How do you review Student Activities deposits?
AsanteAshton Ranch (blue book)Canyon Ridge (blue book)Dysart ElDysart High SchoolEl Mirage (blue book)Freedom TraditionalKingswoodLukeMarley ParkMountain View (blue book)
Rancho Gabriela (blue book)Riverview (blue book)Sonoran HeightsSundown MountainSunset HillsSurpriseThompson RanchValley VistaWest PointWestern Peaks (blue book)Willow Canyon
Thank you!
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