nlrmp tech fair 2009

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Reaching out… through IT R NLRMP Tech Fair NLRMP Tech Fair 2009 2009 Date: 16 Dec 09 Name: Natraj Kumar

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NLRMP Tech Fair 2009. Date: 16 Dec 09 Name: Natraj Kumar. Scanning. Digitization. Process Analysis. Data Analysis & Modeling. Reengineering. Web Hosting. Challenges in Land Records Digitization. Case Study. Client Oklahoma County Register of Deeds, USA Objective - PowerPoint PPT Presentation

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Page 1: NLRMP Tech Fair 2009

Reaching out… through IT R

NLRMP Tech Fair 2009NLRMP Tech Fair 2009

Date: 16 Dec 09

Name: Natraj Kumar

Page 2: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com2

Scanning

Data Analysis & Modeling

Process Analysis

Reengineering

Digitization

Web Hosting

Page 3: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com3

Challenges in

Land Records Digitization

Page 4: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com4

Case Study

Client

Oklahoma County Register of Deeds, USA

Objective

Preserve the existing paper registers & microfilms

To convert the textual data into digital format

To enable access to public over internet

To maintain security and privacy concerns

About 8 million documents

Page 5: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com5

Scope

Scan & Capture data from

Deeds – Names, Date, Value, Location, Doc Number

Reception Index Registers – Names, Reception #, Date, Time

Legal Index Registers – Parcel Number, Surrounding Land, Owner, Doc number

Period Covered 1890 onwards

Automatic Linkage of the above 3 types of data

Page 6: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com6

Challenges

Moving Goal Posts

Poor Microfilm Quality

Resulted in Onsite paper Scanning

Inaccurate Determination of register size

Reengineer process

Missing Documents/ Registers

Scan & Create Microfilm

Shrinking timelines

Multiple Shifts

Page 7: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com7

Challenges – Auto Linking

Inconsistent Doc Numbering

Inconsistent Doc Type

Changing Binding/ Numbering Conventions

Handwriting in Color Inks

Spelling errors

Legibility issues

Result – only 32% autolinked

Page 8: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com8

Solution

Reengineered the process

Inputs from the records keeper

Split Scan & Stitch

Accommodate multiple levels of search & match

Included Manual choose & link process

Flag doubtful cases

Changed scanning specifications

Result

Less than 2% of exceptions

Page 9: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com9

More Challenges

Webhosting

Pay per view

Changing regulations

Social Security & Date of Birth Masking

Day forward (Current) documents

16 Hour Turnaround of data

Page 10: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com10

Success

Page 11: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com11

Testimonial

Page 12: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com12

Other Projects

Ingham County, USA

Saginaw County, USA

Wayne County, USA

Attorney General’s Department, NSW, Australia

Oklahoma County Vital Records

Page 13: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com13

HTC’s Digitization Practice

Over 130 Million Pages Digitized

Over 5 million historic newspaper pages

Handled Historic Books, Manuscripts, Newspapers

Largest Microfilm Scanning installation

Over 15 years in e-Publishing & Digitization

Page 14: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com14

About HTC

In business since 1990

Headquartered in Troy, Michigan, USA

ISO 9001:2008, ISO 27000 & CMM 5 certified

Offices in Chennai, Hyderabad

APAC – Australia, Hong Kong, Singapore, Malaysia, Vietnam, China

Europe – UK, Germany, Belgium, Norway

Over 4000 people worldwide

Page 15: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com15

Partial List of HTC’s Valued Customers

Page 16: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com16

State of Michigan

Partial List of HTC’s Valued Customers

Page 17: NLRMP Tech Fair 2009

© by HTC Global Services, Inc. Do not copy or distributewww.htcinc.com17

Please Visit us at

Stall 21

SDF II, Phase II

MEPZ, Tambaram

Chennai - 600 045, India

Email: [email protected]

Phone : +91 44 2262 3522

Fax : +91 44 2262 7713

Thank You