no action required- information only mark mroczkowski will ...€¦ · final da reviews 09/30/2016...
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AGENDA ITEM: VII
Florida Polytechnic University
Finance and Facilities
Board of Trustees
December 7, 2016
Subject: Workday ERP
Proposed Committee Action
No action required- Information only
Background Information
Mark Mroczkowski will provide the committee an update on Workday ERP.
Supporting Documentation: Presentation
Prepared by: Mark Mroczkowski, Vice President and CFO
Finance and Facilities Committee 12.07.16 Page 18
Workday Project Status Report
Mark Mroczkowski
December 2016
©(Year) Florida Polytechnic UniversityJRS 2016-11-07
Finance and Facilities Committee 12.07.16 Page 19
Status 10/31/16
Start Date Baseline End Date Revised End Date Project Phase
10/15/2015 10/31/2016 Test
Overall Health Schedule Budget Issues
G G G G
Project Objectives
This project is to deploy the Workday HCM and Financials application, to transition current business
processes from UF and to support future administrative business processes at Florida Poly.
1. Leverage innovative technology by moving toward cloud-based services
2. Phase out the Shared Services agreement with University of Florida
3. Create an environment of excellent customer service and user experience
4. Deliver quality state-of-art tools and streamline business processes
5. Create an easy-to-use system based on transparency and information sharing
Key Milestone End Date Status
Plan Stage 01/31/2016 Completed
Architecture / Design 05/15/2016 Completed
Configure / Prototype 07/31/2016 Completed
Test 08/31/2016 Completed
Deploy / Go-Live 10/01/2016 Completed
Final DA Reviews 09/30/2016 Completed
Build Gold 09/24/2016 Completed
Train End Users 09/30/2016 Completed
Post Production Support
1st Payroll 10/11/2016 Completed
2nd Payroll 10/25/2016 Completed
1st Run Integrations 10/31/2016 Completed
Finance History Load 10/31/2016 Delayed
Key Accomplishments Current Period (Oct)
• Completed Move to Production
• Completed two Payrolls in Production
• Completed Start up Processing in Production
Total ToDate % % Completed
(10/15/15-10/31/16)
Hrs 11,366 12,155 107%
99%$ $2,133,990
*Incl CO$2,153,485 101%
Upcoming Milestones & Deliverables
• Load Financial Transaction History and Business Assets
Finance and Facilities Committee 12.07.16 Page 20
Timeline Progress
2015 2016
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
Plan Stage
Architect Stage
Configure & Prototype Stage
Test Stage
Deploy Stage Post Production
We Are Here
Finance and Facilities Committee 12.07.16 Page 21