north bend school district 13 table of ...board legal status - bb 2-65 suspension of policies........

NORTH BEND SCHOOL DISTRICT 13 TABLE OF CONTENTS SECTION AB BOARD GOVERNANCE AND OPERATIONS The People and Their School District AB Nondiscrimination AC Discrimination ComplaintGrievance Procedure AC-AR

Americans with Disabilities Act ACA Educational Philosophy AD District Goals AE Board Goals BA Board Legal Status BB

Board Powers and Duties BBAIndividual Board Member=s Authority and Responsibilities BBAA

Board Elections BBBBoard Member Qualifications BBBABoard Member Oath of Office BBBB

Board Member Resignation BBCBoard Member Removal from Office BBDVacancies on the Board BBEBoard Member Ethics BBF

Board Member Conflicts of Interest BBFA Board OrganizationBoard Organizational Meeting BCBCA

Board Officers BCBBoard-Superintendent Relationship BCDBoard Committees BCE

Board MeetingsRegular Board Meetings BDBDA

Special and Emergency Board Meetings BDBExecutive Sessions BDCBoard Meeting Procedures BDD

Notification of Board Meetings BDDABoard Meeting Agenda BDDCPublic Participation in Board Meetings BDDH

Policy Development BF

Adoption and Revision of Policies BFCAdministrative Regulations BFCA

Board Policy Implementation BFDAdministration in the Absence of Policy BFE

Board Legal Status - BB 2-65

Suspension of Policies BFFBoard Policy Review BFGBoard PolicyAdministrative Regulation Certification BFG-AR

Board-Staff Communications BG Orientation of New Board Members BHBHA

Board Member Development BHBBoard Member Compensation and Expense Reimbursement BHD

Evaluation of Board Functions BK The following symbol is used on some policies As used in this policy the term parent includes legal guardian or person in a parental relationship

The status and duties of a legal guardian are defined in ORS 125005 (4) and 125300 - 125325 The determination of whether an individual is acting in a parental relationship for purposes of determining residency depends on the evaluation of the factors listed in ORS 419B373 The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109056 For special education students parent also includes a surrogate parent an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-0005 (18)


Code AB

North Bend School District 13 Adopted 121294 Readopted 50806 Orig Code(s) 12301 The People and Their School District On behalf of the patrons of the district the Board believes 1 All students can learn and have a right to equitable treatment and an education appropriate to their

fullest developmental capacity 2 School learning experiences should be exciting and rewarding and should help students see the

value of life-long learning 3 To be prepared for the future students must learn to be creative flexible and adaptable and be able

to communicate effectively in order to work cooperatively and collaboratively with others 4 Positive self-esteem and good health ndash both physical and mental ndash are essential for optimal learning 5 In order to live peacefully and productively in a pluralistic society and world students must learn to

understand their own history and culture as well as those of other peoples of the world 6 Students must learn to share in responsibility for the resolution of community as well as global

problems and issues and develop skills for meeting obligations to self family and society 7 Students must acquire knowledge of fundamental concepts and learn to value the contributions to

human knowledge in the areas of science including mathematics the social sciences the humanities and fine arts

The Board reaffirms and declares it intent to 1 Keep district citizens regularly and thoroughly informed through communication of school system

policies programs concerns and planning and to carry out this policy through the efforts of the Board and district staff

2 Invite the advice and counsel of people in the district especially at open Board meetings 3 Support citizen advisory committees to consider concerns that affect the district END OF POLICY Legal Reference(s) ORS 332107


Code AC

North Bend School District 13 Adopted 50806 Nondiscrimination The district shall promote nondiscrimination and an environment free of harassment based on an individualrsquos race color religion sex national origin disability marital status or age or because of the race color religion sex national origin disability marital status or age of any other persons with whom the individual associates In keeping with requirements of federal and state law the district strives to remove any vestige of discrimination in employment assignment and promotion of personnel in educational opportunities and services offered students in student assignment to schools and classes in student discipline in location and use of facilities in educational offerings and materials and in accommodating the public at public meetings The Board encourages staff to improve human relations within the schools and to establish channels through which citizens can communicate their concerns to the administration and the Board The superintendent shall appoint and make known the individuals to contact on issues concerning the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act of 1973 Title VI Title VII Title IX and other civil rights or discrimination issues1 The Board will adopt and the district will publish grievance procedures providing for prompt and equitable resolution of student and employee complaints Federal civil rights laws prohibit discrimination against an individual because heshe has opposed any discrimination act or practice or because that person has filed a charge testified assisted or participated in an investigation proceeding or hearing ADA further prohibits anyone from coercing intimidating threatening or interfering with an individual for exercising the rights guaranteed under the Act END OF POLICY Legal Reference(s) ORS 192630 ORS 326051(1)(e) ORS 342934(3) ORS 659805 ORS 659815 ORS 659850 ORS 659865 ORS 659870 ORS 659A006

1Districts are reminded that the district is required to notify students and employees of the name office address and telephone number of the employee or employees appointed


ORS 659A009 ORS 659A029 ORS 659A030 ORS 659A043 ORS 659A103 ORS 659A109 ORS 659A112 - 659A139 ORS 659A142 ORS 659A145 ORS 659A233 ORS 659A236 ORS 659A309 ORS 659A321 ORS 659A409 OAR 581-015-0054 OAR 581-021-0045 OAR 581-021-0046 OAR 581-021-0049 OAR 581-022-1140 Age Discrimination Act of 1975 42 USC sectsect 6101-6107 (2006) Age Discrimination in Employment Act of 1967 29 USC sectsect 621-634 (2006) 29 CFR Part 1626 (2006) Americans with Disabilities Act of 1990 42 USC sectsect 12101-12213 29 CFR Part 1630 (2006) 28 CFR Part 35 (2006) Equal Pay Act of 1963 29 USC sect 206(d) (2006) Rehabilitation Act of 1973 29 USC sectsect 791 793-794 (2006) Title IX of the Education Amendments of 1972 20 USC sectsect 1681-1683 (2006) Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance 34 CFR Part 106 (2006) Title VI of the Civil Rights Act of 1964 42 USC sect 2000d (2006) Title VII of the Civil Rights Act of 1964 42 USC sect 2000e (2006) Wygant v Jackson Bd of Educ 476 US 267 (1989) Cross Reference(s) ACA - Americans with Disabilities Act GBA - Equal Employment Opportunity JB - Equal Educational Opportunity


Code AC-AR

North Bend School District 13 Adopted 50806 Discrimination ComplaintGrievance Procedure Complaints regarding the interpretation or application of the districtrsquos nondiscrimination policy shall be processed in accordance with the following procedures Informal Procedure Any person who feels that heshe has been discriminated against should discuss the matter with the building principal who shall in turn investigate the complaint and respond to the complainant within five school days If this response is not acceptable to the complainant heshe may initiate formal procedures If the building principal is the subject of the complaint the individual may file a complaint directly with the superintendent If the superintendent is the subject of the complaint the complaint may be filed with the Board chair Formal Procedure Step I A written complaint must be filed with the building principal within five school days of receipt

of the response to the informal complaint The building principal shall further investigate decide the merits of the complaint and determine the action to be taken if any and reply in writing to the complainant within 10 school days

Step II If the complainant wishes to appeal the decision of the principal heshe may submit a written

appeal to the superintendent within five school days after receipt of the building principalrsquos response to the complaint The superintendent shall meet with all parties involved as necessary make a decision and respond in writing to the complainant within 10 school days

Step III If the complainant is not satisfied with the decision of the superintendent a written appeal may

be filed with the Board within five school days of receipt of the superintendentrsquos response to Step II In an attempt to resolve the complaint the Board shall meet with the concerned parties and their representative at the next regular or special Board meeting A copy of the Boardrsquos decision shall be sent to the complainant within 10 days of this meeting

If the complainant is not satisfied after exhausting local complaint procedures or 90 days whichever occurs first heshe may appeal in writing to the Superintendent of Public Instruction


Discrimination Complaint Form Name of Person Filing Complaint Date School or Activity StudentParent Employee Nonemployee (Job applicant) Type of discrimination Race Color Religion Sex National Origin Disability

Marital Status Age Specific complaint (Please provide detailed information including names dates places activities and results of informal discussion) Remedy requested The complaint form should be mailed or taken to the building principal Direct complaints related to educational programs and services may be made to the US Department of Education Office for Civil Rights Direct complaints related to employment may be filed with the Oregon Bureau of Labor and Industries Civil Rights Division or the US Department of Labor Equal Employment Opportunities Commission


Code ACA

North Bend School District 13 Adopted 50806 Americans with Disabilities Act The district in compliance with the Americans with Disabilities Act (ADA) of 1990 is committed to maintaining employment practices services programs and activities that provide equity to qualified individuals with disabilities The district will provide reasonable accommodations for the known disabilities of all applicants and current employees in all employment application procedures hiring advancement or discharge employee compensation job training other terms conditions and privileges of employment upon request and advance notice A reasonable accommodation must not present an undue hardship for the district be unduly costly extensive or disruptive nor present a direct threat to the health or safety of others in the workplace District services programs and activities will be accessible and usable by qualified individuals with disabilities consistent with Section 504 of the Rehabilitation Act of 1973 and the ADA Accessibility may be achieved through nonstructural as well as structural methods In order to achieve equal access the district will make available appropriate auxiliary aids and services that promote effective communications Primary consideration will be given to the request of individuals with disabilities in the selection of appropriate aids and services Final determination will be made by the Board Auxiliary aids and services determinations will be based on availability effectiveness and financial or administrative burden to the district The Board may direct the superintendent to develop revise update or implement an appropriate plan that provides for district compliance with the ADA including the appointment of an ADA compliance officer and the establishment of a process for the investigation and prompt and equitable resolution of any complaint regarding noncompliance END OF POLICY Legal Reference(s) Rehabilitation Act of 1973 29 USC sectsect 791 793-794 (2006) Americans with Disabilities Act of 1990 42 USC sectsect 12101-12213 29 CFR Part 1630 (2006) 28 CFR Part 35 (2006) Chevron USA Inc v Echazabal 536 US 73 (2002) Cross Reference(s) AC - Nondiscrimination GBA - Equal Employment Opportunity JB - Equal Educational Opportunity


Code AD

North Bend School District 13 Adopted 121294 Readopted 50806 Orig Code(s) 12302 Educational Philosophy The school system recognizes its obligation to accept and nurture the potential that is within each student and to foster those qualities in each that will enable himher to contribute effectively and participate responsibly in a democratic society The district will strive to provide a stimulating environment and opportunities for learning through which students can acquire the knowledge abilities skills attitudes and understandings which will enable them to become effective citizens The intellectual development of the student is the major responsibility of the district but it shares with the home the church and other community institutions the responsibility of the moral emotional social physical and aesthetic development of individual students It is recognized that the explosive increase of factual information in modern societies makes unrealistic the assimilation by every individual of all humanityrsquos past and present experiences Understanding of principles and the ability to locate and apply information are stressed along with acquisition of information Content to be studied is selected to provide a fund of knowledge which will assist individuals to meet hisher own goals and to make a positive contribution to the society in which they live Learning situations selected are appropriate for individualized as well as for group instruction so as to best stimulate creativity originality initiative and academic achievement A teaching staff with the highest professional and personal qualifications is considered of fundamental importance to good education Every effort is made within the resources available to the district to employ teachers with such qualifications and to equip them with the best possible instructional resources The district guards and promotes the pursuit of truth and is an agency for transmission of our cultural heritage It is committed to enduring values of justice freedom honesty beauty and truth All youth will be provided the opportunity to develop questioning and problem-solving skills To foster this ideal for youth teachers must have the freedom to encourage academic inquiry and experimentations within the limits of professional competence and ethical standards Educational growth and development are fostered in an atmosphere of freedom where pressures to conform are avoided It is however recognized that the concept of freedom is learned and that youth needs guidance in its development The right of freedom must be accompanied by responsibility and concern for the rights of others Students and staff have the right to expect a school environment that is positive and not threatening The school system therefore will not tolerate any form of personal ethnic racial religious or sexual harassment


The patrons of this district have repeatedly demonstrated that they desire a school system of the highest quality It is the intention of the Board to continue to provide an educational program that will rank in this category END OF POLICY Legal Reference(s) ORS 329025 ORS 329035 ORS 332107 OAR 581-022-1020


Code AE

North Bend School District 13 Adopted 50806 District Goals The goal of the district working in cooperation with staff parents and community members is to provide a school district that has the following characteristics 1 Provides equal and open access and educational opportunities for all students regardless of their

linguistic background culture race sex capability or geographic location 2 Assumes that all students can learn and establishes high specific skill and knowledge expectations

and recognizes individual differences at all instructional levels 3 Provides special education compensatory education linguistically and culturally appropriate

education and other specialized programs to all students who need those services 4 Provides students with a solid foundation in the skills of reading writing problem solving and

communication 5 Provides opportunities for students to learn think reason retrieve information use technology and

work effectively alone and in groups 6 Provides for rigorous academic content standards and instruction 7 Provides students an educational background to the end that they will function successfully in a

constitutional republic a participatory democracy and a multicultural nation and world 8 Provides students with the knowledge and skills that will provide the opportunities to succeed in the

world of work as members of families and as citizens 9 Provides students with the knowledge skills and positive attitude that lead to an active healthy

lifestyle 10 Provides students with the knowledge and skills to take responsibility for their decisions and

choices 11 Provides opportunities for students to learn through a variety of teaching strategies 12 Emphasizes the involvement of parents and the community in the total education of students 13 Transports students safely to and from school


14 Ensures that the funds allocated to schools reflect the differences in costs facing each district 15 Ensures that local schools have adequate control of how funds are spent to best meet the needs of

students in their communities and 16 Provides for a safe educational environment END OF POLICY Legal Reference(s) ORS 329025 ORS 329035 ORS 332107 OAR 581-022-1020 OAR 581-022-1030


Code BA

North Bend School District 13 Adopted 50806 Board Goals The Board is responsible to the people for whose benefit the district has been established Further the Boardrsquos current decisions will influence the future course of education in the districtrsquos schools By virtue of this responsibility the Board and each of its members must look to the future and to the needs of all district citizens This requires a comprehensive perspective and long-range plan in addition to addressing immediate problems The Boardrsquos primary responsibility is to establish policies purposes and programs and procedures which will best produce educational achievement The Board is charged with accomplishing this while also being responsible for wise management of available resources The Board must fulfill these responsibilities by functioning primarily as a legislative body which formulates and adopts policy by selecting an executive officer to implement policy and by evaluating the results Further it must carry out its functions openly and seek the involvement of students staff and the public during its decision-making processes In accordance with these principles the Board through its operations will seek to achieve the following goals to 1 Concentrate the Boardrsquos collective effort on policy-making and planning responsibilities 2 Formulate Board policies that best serve each studentrsquos educational interests 3 Provide the superintendent with sufficient and adequate guidelines for implementing Board policies 4 Maintain effective communication with the students staff and the public to maintain awareness of

attitudes opinions desires and ideas 5 Conduct Board business openly soliciting and encouraging broad-based involvement of the

students staff and the public in the Boardrsquos decision-making processes END OF POLICY Legal Reference(s) ORS 332107


Code BB

North Bend School District 13 Adopted 50806 Board Legal Status This district will be known as the North Bend School District The Constitution of the state of Oregon charges the Legislature with providing by statute for a uniform and general system of common schools The Legislature enacts laws to delegate the immediate control of the schools to locally elected boards of directors thus the Board is the governing body of the district Federal and state statutes and State Board of Education rules define and outline the general powers and duties of the Board The Oregon statutes authorize the Board to transact all business within the jurisdiction of the district control the district schools and educate the children residing in the district Oregon Administrative Rules establish further requirements and guidelines for districts The Boardrsquos duty is to carry out those statutes and rules that are mandatory eg ldquoThe Board shallrdquo where the laws are permissive eg ldquoThe Board mayrdquo the Board is empowered to exercise judgment and discretion The regular term of office for Board members will be four years The terms of office will commence on the first day of July following regular district elections The term of office for members appointed to fill a vacancy will be until June 30 following the next regular district election The term of office for members elected to fill a vacancy will be the time remaining in the vacated Board position END OF POLICY Legal Reference(s) ORS 255335 ORS 332018(1) ORS 332030(4) ORS 332072 ORS 332075 ORS 332105 ORS 332107 ORS 335505 OR CONST art VIII sect 3

Board Powers and Duties - BBA 15-65

Code BBA

North Bend School District 13 Adopted 50806 Board Powers and Duties The Legislature of the state of Oregon delegates to the Board responsibility for the conduct and governance of schools The general powers granted to the Board are 1 Legislative or Rule-Making Authority

In regular or special public meetings after open discussion and after membersrsquo votes are recorded the Board will establish rules or policy to govern the conduct of its members and the proceedings of the Board

The Board shall establish policies for governing schools and students consistent with State Board of Education rules and with local state and federal laws

The Board is responsible for providing adequate and direct means for keeping informed about the needs and wishes of the public and for keeping local citizens informed about the schools

2 Judicial Authority

As provided by law policy or contract the Board acts as a fact-finding body or a court of appeal for staff members students and the public when issues involve Board policies or agreements and their implementation and when the Board must determine the rights duties or obligations of those who address the Board

3 ExecutiveAdministrative Authority

The Board will appoint a superintendent delegated to establish administrative regulations to implement Board policy and goals The Board will evaluate the superintendentrsquos performance

The Board may establish academic and financial goals for the district and evaluate the superintendentrsquos implementation of those goals

The Board will oversee the districtrsquos financial affairs by authorizing appropriating and adopting budgets and by proposing local option or bond elections when appropriate and as allowed by law to provide for program operation and maintenance or acquisition of district property

The Board will authorize the superintendent to approve payment on all contracts and business transactions of the district in accordance with Board policies on purchasing and budget requirements The Board will provide for an annual audit of the districtrsquos assets

The Board will employ the staff necessary to carry out the educational program and will provide for regular evaluation of staff

The Board will direct the collective bargaining process to establish collective bargaining agreements with the districtrsquos personnel The Board will establish through the collective bargaining process where appropriate salaries and salary schedules other terms and conditions of employment and personnel policies for districtwide application

The Board will establish the days of the year and the hours of the day when school will be in session

END OF POLICY Legal Reference(s) ORS 192630 ORS 243656 ORS Chapters 279A 279B and 279C ORS 294305 - 294565 ORS 328205-328304 ORS 330080-330310 ORS 334005 ORS 334125 ORS 334145 ORS 334175 ORS 334185 ORS 334215 ORS 334225 ORS 334240 ORS Chapter 339ORS 342805-342937 ORS Chapter 343

OAR 581-024-0205 OAR 581-024-0206 OAR 581-024-0208 OAR 581-024-0210 OAR 581-024-0225 OAR 581-024-0226 OAR 581-024-0228 OAR 581-024-0235 OAR 581-024-0250 OAR 581-024-0252 OAR 581-024-0260 OAR 581-024-0265 OAR 581-024-0280 OAR 581-024-0288


Board Elections - BBB 17-65

Code BBAA

North Bend School District 13 Adopted 50806 Individual Board Memberrsquos Authority and Responsibilities An individual Board member exercises the authority and responsibility of hisher position when the Board is in legal session only A Board member has the authority to act in the name of the Board when authorized by a specific Board motion When authorized to act as the districtrsquos designated representative in collective bargaining a Board member may make and accept proposals in bargaining subject to subsequent approval by the Board A Board member has the right to express personal opinions When expressing such opinions in public the Board member must clearly identify the opinions as hisher own Members will be knowledgeable of information requested through Board action supplied by the superintendent and gained through professional Board activities Members of the Board will adhere to the following in carrying out the responsibilities of membership 1 Request for Information

Any individual Board member who desires a copy of an existing written report or survey prepared by the administrative staff will make such a request to the superintendent A copy of the material may be made available to each member of the Board Requests for the generation of reports or information which require additional expense to the district must be submitted to the Board for consideration

2 Requests for Legal Opinions

Any Board member may request a legal opinion Such request however shall be made through the Board chair to the superintendent If the legal opinion sought involves the superintendentrsquos employment or performance the request should be made to the Board chair Legal counsel is responsible to the Board

3 Action on Complaints or Requests Made to Board Members

When Board members receive complaints or requests for action from staff students or members of the public such information is to be conveyed to the superintendent for action

4 Board Memberrsquos Relationship to Administration


Individual Board members will be informed about the districtrsquos educational program may visit schools or other facilities to gain information and may request information from the superintendent Board members will not intervene in the administration of the district or its schools

5 Contracts or Agreements Made By Individual Board Members

Contracts or agreements made by individual Board members without the Boardrsquos authority are invalid

END OF POLICY Legal Reference(s) ORS 332045 ORS 332055 ORS 332057 ORS 332075 38 OR ATTY GEN OP 1995 (1978) S Benton Educ Assrsquon v Monroe Union High Sch Dist 83 Or App 425 (1987)


Code BBB

North Bend School District 13 Adopted 50806 Board Elections 1 Number of Directors

The Board will consist of seven members elected by zone and will be known as the district school board The term of office shall be four years

2 Designation of Board Positions

Board membersrsquo positions and their respective successors in office will be designated by numbers as Position No 1 No 2 No 3 No 4 No 5 No 6 and No 7 In all proceedings for the nomination or election of candidates for or to the office of Board member every petition for nomination declaration of candidacy certificate of nomination ballot or other document used in connection with the nomination or election will state the position number to which the candidate aspires

Individuals may seek more than one elected position such as school board and education service district board individuals may not seek more than one elected position in the same election An exception would be if one of the districts has fewer than 10000 registered voters

The director zones shall be the ones established by general election on July 1 1960 and amended by

the general election on November 3 1998 These zones shall be as follows Zones l 2 amp 3 Comprise the area north of the Bay and the boundaries are co-terminous

(Voting Precincts 1 through 3 Rural) Zones 4 5 6 amp 7 Comprise the area south of the Bay and the boundaries are co-terminous

(Voting Precincts 3 through 7 City) Reelections for Board positions will occur as follows Position No 1 Spring 2007 and every four years thereafter Position No 2 Spring 2005 and every four years thereafter Position No 3 Spring 2007 and every four years thereafter Position No 4 Spring 2005 and every four years thereafter Position No 5 Spring 2005 and every four years thereafter Position No 6 Spring 2005 and every four years thereafter Position No 7 Spring 2007 and every four years thereafter END OF POLICY

Legal Reference(s) ORS 249013 ORS 255075 ORS 255235 ORS 255245

ORS 255335 ORS 332011 ORS 332018 ORS 332118 - 332138

ORS 335505


Board Member Oath of Office - BBBB 21-65

Code BBBA

North Bend School District 13 Adopted 50806 Board Member Qualifications A person is eligible to serve as a Board member if heshe is an elector of the district An ldquoelectorrdquo means an individual qualified to vote under Section 2 Article II of the Oregon Constitution The individual must be 18 years of age or older registered to vote at least 20 calendar days immediately preceding any election in the manner provided by law and must have been a resident within the district for one year immediately preceding the election or appointment Additionally if the district is zoned the individual must meet the requirements of ORS 332124 - 332126 No person who is an employee of the district is eligible to serve as a Board member while so employed A person who is an employee of a public charter school may not serve as a member of the Board of the district in which the public charter school that employs the person is located END OF POLICY Legal Reference(s) ORS 137230 - 137285 ORS 247002 ORS 247035 ORS 249013 ORS 332016 ORS 332018 ORS 332030 ORS 332124 ORS 332126 Oregon Constitution Article II Section 2 Oregon Constitution Article VIII Section 6

Code BBBB

North Bend School District 13 Adopted 50806 Board Member Oath of Office New directors must qualify by taking an oath of office before assuming the duties of office The oath of office will be in the following form

I _______________________ do solemnly swear (or affirm) that I will support the Constitution of the United States the Constitution of the state of Oregon and the laws thereof and the policies of the North Bend School District During my term I will faithfully and impartially discharge the responsibilities of the Office of School Board Member to the best of my ability and will bear in mind always the welfare of the children entrusted to the school district

END OF POLICY Legal Reference(s) ORS 332005


Board Member Ethics - BBF 23-65

Code BBC

North Bend School District 13 Adopted 50806 Board Member Resignation The Board believes that any citizen who files and seeks election or appointment to the Board should do so with full knowledge of and appreciation for the investment in time effort and dedication expected of all Board members and that the citizenrsquos intent to serve reflects intention to serve a full term of office When a member decides to terminate service the Board requests earliest possible notification of intent to resign so the Board may plan for the continuity of Board business The Board will announce the resignation and declare the vacancy at its next regular meeting The Board will determine the procedures to be used in filling the vacancy The Board may begin a replacement process and select a successor prior to the effective date of resignation however the actual appointment shall not be made before the resignation date

END OF POLICY Legal Reference(s) ORS 236325 ORS 332030 Cross Reference(s) BBE - Vacancies on the Board


Code BBD

North Bend School District 13 Adopted 50806 Board Member Removal from Office The Board shall declare the office of a director vacant upon any of the following 1 The death or resignation of an incumbent 2 When an incumbent ceases to be a resident of the district 3 When an incumbent ceases to discharge the duties of office for two consecutive months unless

prevented by sickness or unavoidable cause 17 When an incumbent ceases to discharge the duties of office for four consecutive months for any

reason 5 When an incumbent is removed from office by judgment of any court 6 When an incumbent has been recalled from office by district voters 7 When an incumbent is elected by zone and moves from the zone to which heshe was elected The

incumbent shall continue to serve as director to June 30 next following the next regular district election At that election a successor shall be elected to serve the remainder if any of the unexpired term to which the director was elected If the term to which the director was elected expires June 30 next following the election of the successor the successor shall be elected to a full term

Vacancies will be filled through appointment by the Board unless a majority of the positions are vacant at the same time In that case vacancies will be filled by the South Coast Education Service District END OF POLICY Legal Reference(s) ORS 249865 - 249877 ORS 332030 ORS 408240 Cross Reference(s) BBE - Vacancies on the Board


Code BBE

North Bend School District 13 Adopted 50806 Vacancies on the Board Vacancies will be filled through Board appointment The Board appointee must be a legally registered voter and a resident within the district for one year immediately preceding the appointment and a resident of the zone from which the vacancy has occurred If the vacancy occurs in a zone the Board shall advertise and accept applications for a 20-day period to find an eligible resident from the same zone If an eligible zone resident cannot be found the Board shall appoint one of the eligible residents from the district Board elections are held every odd-numbered year which for the purposes of this policy are termed ldquoelectionrdquo years The appointee 1 Will serve until June 30 following the next ldquoelectionrdquo at which time the individual elected in May of

that year will fill the remaining portion of an unexpired term or serve a full four-year term or 2 Will serve until June 30 of a subsequent ldquoelectionrdquo year if the vacancy occurs after the filing date in

an ldquoelectionrdquo year A Board member so elected as a replacement will serve the remaining year(s) of the term of office of the Board member being replaced Upon appointment by the Board the newly appointed Board member(s) will be sworn and seated immediately If the offices of a majority of Board members are vacant at the same time the Directors of the South Coast Education Service District shall appoint persons to fill the vacancies from qualified school district voters END OF POLICY Legal Reference(s) ORS 249865 - 249877 ORS 255245 ORS 255335 ORS 332030 ORS 332122 ORS 332124 Cross Reference(s) BBBA - Board Member Qualifications BBC - Board Member Resignation

Code BBF

North Bend School District 13 Adopted 50806 Board Member Ethics Board members will treat other Board members the superintendent staff and the public with dignity and courtesy and will provide an opportunity for all parties to be heard with due respect for their opinions Board members will recognize the superintendent as the chief executive officer to whom the Board has delegated administrative authority to establish regulations and oversee the implementation of Board policy A Board member has the right to express personal opinions When expressing such opinions in public the Board member should clearly identify the opinions as personal A Board member will respect the privacy rights of individuals when dealing with confidential information gained through association with the district Individual Board members and the Board as a public entity must comply with the Code of Ethics for public officials provided in state law END OF POLICY Legal Reference(s) ORS 162015 - 162035 ORS 162405 - 162425 ORS 192630 ORS 244040 ORS 244120 ORS 332055


Board Officers - BCB 27-65

Code BBFA

North Bend School District 13 Adopted 50806 Board Member Conflicts of Interest No Board member will use hisher official position or office to obtain personal financial benefit or detriment or financial gain or detriment for relatives or for any business with which the Board member or a relative is associated ldquoBusinessrdquo means any corporation partnership proprietorship enterprise association franchise firm organization self-employed individual or any legal entity operated for economic gain ldquoBusiness with which a Board member or relative is associatedrdquo means any private business or closely held corporation of which a Board member or relative is a director officer owner employee or agent or any private business or closely held corporation in which a Board member or relative owns or has owned stock another form of equity interest stock options or debt instruments worth $1000 or more at any point in the preceding year any publicly held corporation in which a Board member or relative owns or has owned $100000 or more in stock or another form of equity interest stock options or debt instruments at any point in the preceding calendar year or any publicly held corporation of which a Board member or relative is a director or officer No Board member or relative will solicit or receive directly or indirectly during any calendar year any gift or gifts with an aggregate value in excess of $100 from any single source that could reasonably be known to have a legislative administrative regulatory contractual supervisory or judicial interest in the district ldquoRelativerdquo is defined as a Board memberrsquos spouse children of Board member or of spouse brothers sisters and parents of a Board member or of spouse No Board member will solicit or receive either directly or indirectly any pledge or promise of future employment based on any understanding that the Board memberrsquos vote official action or judgment would be thereby influenced No Board member will attempt to use or use for personal gain any confidential information gained through hisher official position or association with the district A Board member will respect individualsrsquo privacy rights when dealing with confidential information gained through association with the district Individual Board members and the Board as a public entity are bound by the Code of Ethics for public officials as stated in Oregon law


Potential Conflict of Interest ldquoPotential conflict of interestrdquo means any action or any decision or recommendation by a Board member that could result in a financial benefit or detriment for self or relatives or for a business with which the Board member or relatives are associated unless otherwise provided by law A Board member may after declaring hisher potential conflict of interest either vote or abstain on the issue Abstaining from a vote does not meet the legal requirement of publicly stating a potential conflict Actual Conflict of Interest ldquoActual conflict of interestrdquo means any action or any decision or recommendation taken by a Board member that would result in a financial benefit or detriment to self or relatives or for any business with which the Board member or relatives are associated unless otherwise provided by law A Board member may not vote lawfully if an actual conflict of interest exists unless a vote is needed to meet a minimum requirement of votes to take official action Such a vote does not allow the Board member to participate in any discussion or debate on the issue out of which an actual conflict arises END OF POLICY Legal Reference(s) ORS 162015 - 162035 ORS 162405 - 162425 ORS 244010 ORS 244020 ORS 244040 ORS 244120 ORS 244130 ORS 244350 - 244380 ORS 332055 ORS 659A006 38 OR ATTY GEN OP 1995 (1978)


Code BCBCA

North Bend School District 13 Adopted 50806 Board OrganizationBoard Organizational Meeting No later than the next regular meeting following July 1 the Board will organize itself for the year The organizational meeting will consist of but not be limited to the following actions 1 Election of a Board chair 2 Election of a first and second vice chair 3 Provision for a time and place for regular meetings 4 Other organizational actions prescribed by law or by Board practice The incumbent Board chair will preside until a successor is elected whereupon the successor will assume the chair In the event no incumbent chair or vice chair remains on the Board or neither is able to continue to serve as an officer the Board will select a temporary chair to conduct the election END OF POLICY Legal Reference(s) ORS 255335 ORS 332040 - 332045 ORS 332057 Cross Reference(s) BCB - Board Officers


Code BCB

North Bend School District 13 Adopted 50806 Board Officers At its first scheduled meeting after July 1 the Board will elect one of its members to serve as chair and one to serve as vice chair No member of the Board may serve as chair more than four years in succession If a Board member is unable to continue to serve as an officer a replacement will be elected immediately The replacement officer will serve the remainder of the officerrsquos term until the following July The Board chair will 1 Assist the superintendent in establishing the agenda for regular Board meetings 2 Call special meetings when required 3 Preside at all meetings of the Board and enforce the rules of order 4 Sign the minutes and other official documents that require the signature of the chair 5 Represent the district and the Board at official functions unless this duty is delegated by the Board

chair to another Board member 6 Appoint all committees and will be an ex-officio member of all such committees unless otherwise

ordered by the Board 7 Have the right to discuss issues and vote In the absence incapacitation or death of the chair the first vice chair will perform the duties of chair and when so acting will have the chairrsquos powers In the absence of both the chair and first vice chair the second vice chair will perform the duties of the chair and when so acting will have the chairrsquos powers The first and second vice chair will perform other functions as designated by the Board The superintendent will designate a staff member to serve as Board secretary and will directly supervise and evaluate the secretary The secretary to the Board will take notes at Board meetings compile minutes and perform related work as assigned by the superintendent or requested by the Board chair These duties will include but not be limited to the following 1 Record the disposition of all matters on which the Board considered action 2 Prepare and distribute minutes in advance for approval at the next Board meeting 3 Maintain properly authenticated official copies of the minutes 4 Maintain the official record of Board policies

Board or District Spokesman The Board may appoint one of its members usually the chair or another person to make authorized statements to the public or the media when the Board deems that under the circumstances the districtrsquos position should be articulated by a single voice The spokesman serves at the Boardrsquos direction and may be removed or replaced at any time by action of the Board END OF POLICY Legal Reference(s) ORS 255335 ORS 332040 ORS 332045 ORS 332057


Board-Superintendent Relationship - BCD 32-65

Code BCD

North Bend School District 13 Adopted 50806 Board-Superintendent Relationship The superintendent shall be the chief executive officer and shall be responsible for the professional leadership necessary to translate the will of the Board into administrative action The superintendent shall be responsible for all aspects of district operation and for such duties and powers pertaining thereto as directed or delegated by the Board and to develop such procedures and regulations as heshe considers necessary to ensure efficient operation of the district The Board expects that the superintendent is professionally able and possesses outstanding qualities of leadership vision and administrative skill and that the superintendent will implement all Board policies in good faith The superintendent can expect the Board will respect the superintendentrsquos professional competence and extend to himher full responsibility for implementation of Board policy decisions The Board holds the superintendent responsible for carrying out its policies within established guidelines and for keeping the Board informed about district operations END OF POLICY Legal Reference(s) ORS 332505 ORS 332515

Code BCE

North Bend School District 13 Adopted 50806 Board Committees Special committees may be appointed by the Board for specific purposes to serve until their assignment is completed The entire Board may meet as a committee-of-the-whole The function of special committees will be fact-finding deliberative and advisory rather than legislative or administrative The committee will make recommendations directly to the Board as a whole which alone may take action Committee meetings may be called by the Board chair the committee chair or any committee member Committee-of-the-whole meetings called ldquowork sessionsrdquo may be held Committee-of-the-whole meetings may be called by the chair or any two Board members All meetings of special committees and of committees-of-the-whole will be publicly announced and the public will be permitted to attend The Board and its committees may sit in executive sessions to discuss matters when such sessions are required or permitted by law All matters referred to a committee will be thoroughly investigated A committee will not have the power to act for the Board except as the Board has specifically authorized but will make recommendations to the Board Committee recommendations and reports will become an official part of Board minutes A Board committee may appoint subject to Board approval advisory members from the staff student body or community Advisory members will be instructed in the committeersquos functions and their status These members may not be included in considering whether a quorum of the committee is present nor may they vote on recommendations to be made to the Board Either an advisory member or an ex-officio member may present a written minority report to the Board END OF POLICY Legal Reference(s) ORS 192610 - 192690 ORS 332045 ORS 332105

Board Committees - BCE 33-65

Administrative Regulations - BFCA 34-65

Code BDBDA

North Bend School District 13 Adopted 50806 Board MeetingsRegular Board Meetings ldquoMeetingrdquo means the convening of the Board as the districtrsquos governing body to make a decision or to deliberate toward a decision on any matter The Board has the authority to act only when a quorum is present at a duly called regular or special meeting Communications between and among a quorum of members convening on electronically linked personal computers or by telephone conference call are subject to the Public Meetings Law 1 Regular Meetings

All regular and special meetings of the Board will be open to the public except as provided by law All meetings will be conducted in compliance with state and federal statutes All Board meetings will be held within district boundaries No meeting will be held at any place where discrimination on the basis of disability race creed color sex age or national origin is practiced

If requested to do so at least 48 hours before a meeting held in public the Board shall provide an interpreter for hearing-impaired persons Other appropriate auxiliary aids and services will be provided upon request and appropriate advance notice Communications with all qualified individuals with disabilities shall be as effective as communications with others

The first regular meeting after July 1 of each year will be an organizational meeting to elect Board officers for the coming year and to establish the yearrsquos schedule of Board meetings

One regular Board meeting will be held each month The meeting schedule will be established at the organizational meeting in July but may be changed by the Board with proper notice The purpose of each monthly meeting will be to conduct the regular Board business The Board chair will conduct the meeting or in hisher absence the first vice chair will conduct the meeting If both the chair and first vice chair are absent the second vice chair will conduct the meeting If all three are absent the person with the longest period of service on the Board will conduct the meeting

2 Private or Social Meetings

Private or social meetings of a quorum of the Board for the purpose of making a decision or to deliberate toward a decision on any matter are prohibited by the Public Meetings Law

3 Adjourned Meetings

A Board meeting may be adjourned to another time if a quorum is not present or if additional business needs to be conducted at the regular time of adjournment The time date and place of the adjourned meeting will be specified and appropriate notice given



All meetings held in public shall comply with the Oregon Indoor Clean Air Act and the smoking provisions contained in the Public Meetings Law END OF POLICY Legal Reference(s) ORS 174104 ORS Chapter 192ORS Chapter 193ORS 332045 - 332111 ORS 433835 - 433875 38 OR ATTY GEN OP 1995 (1978) 41 OR ATTY GEN OP 28 (1980) Americans with Disabilities Act of 1990 42 USC sectsect 12101-12213 29 CFR Part 1630 (2006) 28 CFR Part 35 (2006) Cross Reference(s) ACA - Americans with Disabilities Act BDB - Special and Emergency Board Meetings BDC - Executive Sessions BDDA - Notification of Board Meetings


Code BDB

North Bend School District 13 Adopted 50806 Special and Emergency Board Meetings Special meetings may be convened by order of the chair upon request of three Board members or by common consent of the Board members The district clerk will post notice at least 24 hours before such a meeting is to be convened The purpose of special meetings is to give the Board an opportunity to gather information and to discuss and fully explore various aspects of an issue Local news media will receive written notice of the meeting at least 24 hours in advance Emergency meetings may be called only in the event of an actual emergency Appropriate notice will be given to the public and the press The minutes of the meeting will describe the nature of the emergency No business other than that related to the emergency will be discussed at these meetings END OF POLICY Legal Reference(s) ORS 192640 ORS 332045 OACE v Salem Keizer Sch Dist 95 Or App 28 (1989) Cross Reference(s) BDBDA - Board MeetingsRegular Board Meetings BDDA - Notification of Board Meetings


Code BDC

North Bend School District 13 Adopted 50806 Executive Sessions The Board may meet in executive session to discuss subjects allowed by statute but may not take final action except for the expulsion of students matters pertaining to or examination of the confidential medical records of a student and that studentrsquos educational program Executive sessions may be held during regular special or emergency meetings for any reason permitted by law The presiding officer will announce the executive session by identifying the authorization under ORS 192660 for holding such session and by noting the subject of the executive session Members of the press may attend executive sessions except those matters pertaining to deliberations with persons designated by the Board to carry on labor negotiations hearings on the expulsion of minor students or examination of the confidential medical records of a student or that studentrsquos educational program and current litigation or litigation likely to be filed if the member of the news media is a party to the litigation or is an employee agent or contractor of a news media organization that is a party to the litigation An executive session may be convened by the chair upon request of three Board members or by common consent of the Board for a purpose authorized under ORS 192660 If an executive session is held pursuant to ORS 332061 the following shall not be made public the name of the minor student the issue including the studentrsquos confidential medical records and educational program the discussion and each Board memberrsquos vote on the issue All executive session minutes shall be kept in written form Content discussed in executive sessions is confidential END OF POLICY Legal Reference(s) ORS 192610 - 192710 ORS 332045 ORS 332061 Cross Reference(s) BDBDA - Board MeetingsRegular Board Meetings BDDA - Notification of Board Meetings


Code BDD

North Bend School District 13 Adopted 50806 Board Meeting Procedures 1 Quorum

A quorum will consist of the majority of the Board members A smaller number may meet from time to time and compel the presence of absent members The affirmative vote of a majority of Board members is required to transact any business

2 Vote Needed for Exercise of Powers

The affirmative vote of a majority of Board members will be necessary for exercising any of the Boardrsquos powers

3 Board Member Voting

Individual votes on motions andor resolutions will be by ldquoyesrdquo or ldquonordquo and the result of each memberrsquos vote will be recorded by name in the minutes

4 Abstaining from Vote

If a Board member chooses to abstain from voting such abstention will be recorded 5 Parliamentary Procedure

Official Board business will be transacted by motion or resolution at duly called regular or special meetings

Except as otherwise provided by state law andor Board policy the rules of parliamentary procedure comprised in Robertrsquos Rules of Order Newly Revised ldquoProcedure in Small Boardsrdquo as modified by the Board will govern the Board in its deliberation

The chair will decide all questions relative to points of order subject to an appeal to the Board

END OF POLICY Legal Reference(s) ORS 192650 ORS 332045 ORS 332055 ORS 332057 38 OR ATTY GEN OP 1995 (1978)


41 OR ATTY GEN OP 28 (1980) Code BDDA

North Bend School District 13 Adopted 82889 Readopted 50806 Orig Code(s) 1320 Notification of Board Meetings After the organizational meeting the time and place of the regular scheduled meetings will be posted at the district administration building and newspapers and other public media will be sent a copy of this adopted schedule Public notice of regular and special Board meetings and the Agenda will be published in The World Coos Bay Notice of special meetings other than those on the adopted schedule will be given to all members of the Board to the appropriate media and to other interested persons at least 24 hours in advance (ORS 192640) When emergency meetings are to be held such notice will be given that is appropriate to the circumstances (ORS 192640) If an executive session is to be called that fact along with the citation of the specific authorization will be included in the notice (ORS 192660) The official address for notices of meetings will be the Board memberrsquos home unless otherwise arranged Telephone notice will also be given if possible Every effort shall be made to contact each member concerning called meetings END OF POLICY Legal Reference(s) ORS 192610 - 192690 ORS 332045 Americans with Disabilities Act of 1990 42 USC sectsect 12101-12213 29 CFR Part 1630 (2006) 28 CFR Part 35 (2006) Cross Reference(s) ACA - Americans with Disabilities Act BDDH - Public Participation in Board Meetings


Code BDDC

North Bend School District 13 Adopted 50806 Board Meeting Agenda The Board chair and the superintendent will prepare an agenda for all regular meetings of the Board Items of business may be suggested by any Board member staff member student or citizen of the district by notifying the superintendent at least five working days prior to the meeting A consent agenda may be used by the Board for noncontroversial business The consent agenda will consist of routine business that requires action but not necessarily discussion These items may all be approved at the same time A Board member may ask that any item be removed from the consent agenda The removed item will then be placed on the regular agenda The agenda will follow a general order established by the Board Opportunities for the audience to be heard will be included The Board will follow the order of business set up by the agenda unless the order is altered by a consensus of the Board Items of business not on the agenda may be discussed and acted upon if the majority of the Board agrees to consider them The agenda together with supporting materials will be distributed to Board members at least [three] full working days prior to the meeting The agenda will be available to the press and to interested patrons through the superintendentrsquos office at the same time it is available to the Board members Copies of the agenda for the press and public will not contain any confidential information included in the Board membersrsquo packets Members of the public may request a copy of the agenda at the superintendentrsquos office The district will ensure equally effective communications are provided to qualified persons with disabilities upon request as required by the Americans with Disabilities Act Appropriate auxiliary aids and services may include large print Braille audio recordings and readers Primary consideration will be given to the requests of the person with a disability in the selection of appropriate auxiliary aids and services Should the Board demonstrate such requests would result in a fundamental alteration in the service program or activity or in undue financial and administrative burdens alternate equally effective communications will be used Auxiliary aids and services for persons with disabilities will be available at no charge to the individual END OF POLICY


Legal Reference(s) ORS 192640 Americans with Disabilities Act of 1990 42 USC sectsect 12101-12213 29 CFR Part 1630 (2006) 28 CFR Part 35 (2006) Cross Reference(s) BDDH - Public Participation in Board Meetings


Code BDDH

North Bend School District 13 Adopted 50806 Public Participation in Board Meetings All Board meetings with the exception of executive sessions will be open to the public The Board invites district citizens to attend Board meetings to become acquainted with the program and operation of the district Members of the public also are encouraged to share their ideas and opinions with the Board when appropriate It is the intent of the Board to ensure communications with individuals with disabilities are as effective as communications with others Individuals with hearing vision or speech impairments will be given an equal opportunity to participate in Board meetings Primary consideration will be given to requests of qualified individuals with disabilities in selecting appropriate auxiliary aids2 and services Auxiliary aids and services for persons with disabilities will be available at no charge to the individual All auxiliary aids andor service requests must be made with appropriate advance notice Should the Board demonstrate such requests would result in a fundamental alteration in the service program or activity or in undue financial and administrative burdens alternative equally effective means of communication will be used Audience During an open session of a Board meeting members of the public are specifically invited to present concerns during the designated portion of the agenda At the discretion of the chair further public participation may be allowed Request for an Item on the Agenda A member of the public may request the superintendent place an item of concern on the agenda of a regular Board meeting This request should be made in writing and presented to the superintendent for consideration at least five working days prior to the scheduled meeting Procedures for Public Participation in Meetings The Board will establish procedures for public participation in open meetings The purpose of these procedures will be to inform the public how to effectively participate in Board meetings for the best interests of the individual the district and the patrons The information will be easily accessible and available to all patrons attending a public Board meeting

2Auxiliary aids include but are not limited to such services and devices as qualified interpreters assistive listening systems note takers readers taped texts Brailled materials and large print


Discussion or presentation concerning a published agenda item is limited to the public communication section on the agenda unless otherwise authorized by the chair A visitor speaking during the meeting may introduce a topic not on the published agenda The Board at its discretion may require that a proposal inquiry or request be submitted in writing and reserves the right to refer the matter to the administration for action or study Any person who is invited by the chair to speak to the Board during a meeting should state hisher name and address and if speaking for an organization the name and identity of the organization A spokesman should be designated to represent a group with a common purpose Statements by members of the public should be brief and concise The chair may use discretion to establish a time limit on discussion or oral presentation by visitors Questions asked by the public when possible will be answered immediately by the chair or referred to staff members for reply Questions requiring investigation may at the discretion of the chair be referred to the superintendent for response at a later time At the discretion of the Board chair anyone wishing to speak before the Board either as an individual or as a member of a group on any agenda item or other topic may do so by providing the Board secretary with a completed registration card prior to the Board meeting in order to allow the chair to provide adequate time for each agenda item The Board chair should be alert to see that all visitors have been acknowledged and thanked for their presence and especially for any contributed comments on agenda issues Similar courtesy should be extended to members of staff who have been in attendance Their return for future meetings should be welcomed Petitions Petitions may be accepted at any Board meeting No action will be taken in response to a petition before the next regular meeting Petitions will be referred to the superintendent for consideration and recommendation Criticisms of Staff Members Speakers may offer objective criticism of district operations and programs but the Board will not hear complaints concerning individual district personnel The chair will direct the visitor to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals END OF POLICY Legal Reference(s) ORS 165535 ORS 165540 ORS 192610 - 192690 ORS 332057Americans with Disabilities Act of 1990 42 USC sectsect 12101-12213 29 CFR Part 1630 (2006) 28 CFR Part 35 (2006)


Code BF

North Bend School District 13 Adopted 50806 Policy Development The Board has the authority and responsibility to establish policy The Board accepts the definition of policy set forth by the National School Boards Association

School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system They create a framework within which the superintendent and hisher staff can discharge their assigned duties with positive direction They tell what is wanted

The formulation and adoption of policies recorded in writing will constitute the basic method by which the Board will exercise its leadership in the operation of the school system The policies shall be consistent with Oregon Revised Statutes Oregon Administrative Rules and all federal laws and regulations The basic responsibility for initiating reviewing and recommending new policies or policy modification will rest with the superintendent however new policies or changes in existing policy may be proposed by any Board member group or organization staff member parent student or other member of the community The superintendent in developing these policies may be guided by the recommendations of the staff and may seek parent and community input during the preparation and subsequent review of policy statements Advice from legal counsel may be appropriate The superintendent will furnish necessary background information and make all final policy recommendations to the Board END OF POLICY Legal Reference(s) ORS 332107 ORS 332505 OAR 581-022-1610 OAR 581-022-1720 Cross Reference(s) BFD - Board Policy Implementation BFF - Suspension of Policies


Code BFC

North Bend School District 13 Adopted 50806 Adoption and Revision of Policies Board policies will be subject to alteration addition or deletion only upon majority vote of the Board at any regular or special meeting in which all members have been notified in writing of the proposed alteration addition or deletion at least 24 hours in advance In most cases a first reading of the policy will be scheduled on a regular meeting agenda prior to its adoption at a subsequent regular meeting A proposed change in policy will not be made at the meeting in which the change is proposed unless an emergency arises A quorum of the Board is required to declare an emergency situation The formal adoption of policies will be recorded in the Board minutes Only those written statements so adopted and so recorded will be regarded as official Board policy Any formal motion or action of the Board which as a revision of existing policy creates amends or supplements policy will be called to the attention of the Board when reviewing the minutes for formal adoption Board policy documents will be printed and assembled in loose-leaf booklets When additions deletions or amendments are made to Board policy the addition deletion or amendment will carry the adoption date and the corrected copy will be published and inserted in each Board policy manual at the earliest opportunity The operation of any section or sections of policies not established by law or specifically listed in the current collective bargaining agreement may be temporarily suspended by a majority vote of the Board at a regular or special meeting The policy manual will be reviewed regularly to keep it current END OF POLICY Legal Reference(s) ORS 332107 ORS 332505 OAR 581-022-1610 OAR 581-022-1720 Cross Reference(s) BFG - Board Policy Review

Code BFCA

North Bend School District 13 Adopted 50806 Administrative Regulations Administrative regulations are detailed directions governing the operation of the district The superintendent is authorized to formulate such administrative regulations appropriate for the implementation of policies adopted by the Board and necessary for the consistent operation of the district The Board may review any administrative regulation and may direct its revision if in the Boardrsquos judgment such regulation is not consistent with adopted policies END OF POLICY Legal Reference(s) ORS 332107 OAR 581-022-1610 OAR 581-022-1720


Administration in the Absence of Policy - BFE 48-65

Code BFD

North Bend School District 13 Adopted 50806 Board Policy Implementation Effective Date of Policies All new or amended policies will become effective on the day after adoption by the Board unless a specific date is included in the motion for adoption Policy Implementation The superintendent and administrative staff will implement Board policies The superintendent may formulate administrative regulations and procedures to assist policy implementation It will be the Boardrsquos duty to evaluate the effectiveness of the policy and the effectiveness of the administrationrsquos implementation of the policy Policy Dissemination The written policies that govern the district will be maintained in a policy manual to be updated by district staff as new policies are developed or existing policies are revised or repealed Each Board member will be provided with a current policy manual Each school shall provide at least one copy of the Boardrsquos policy manual in the schoolrsquos library and one copy in the business office Each employee will be specifically notified of the existence and availability of personnel policies The Boardrsquos policy manual will be considered a public record and will be open for inspection at the district office during regular working hours The superintendent will provide channels for disseminating appropriate policies to the community END OF POLICY Legal Reference(s) ORS 192410(4) ORS 332107 ORS 332505 OAR 581-022-1610 OAR 581-022-1720 Cross Reference(s) BFF - Suspension of Policies CH - Policy Implementation

Code BFE

North Bend School District 13 Adopted 101077 Readopted 50806 Orig Code(s) 11707 Administration in the Absence of Policy In cases where action must be taken within the school system and the Board has not provided policy to guide administrative action the superintendent will have the power to act The superintendent shall then submit such actions to the Board for review at the next regular meeting It will be the superintendentrsquos responsibility to promptly inform the Board of such action END OF POLICY Legal Reference(s) ORS 332107 OAR 581-022-1610


Suspension of Policies - BFF 50-65

Code BFF

North Bend School District 13 Adopted 50806 Suspension of Policies In the event of emergency or special circumstances the operation of any section of Board policy including those governing its own operational procedures may be temporarily suspended by a majority of the Board members at any regular special or emergency meeting This suspension however does not apply to any section of Board policy that may be established by law collective bargaining agreement or other contract END OF POLICY Legal Reference(s) ORS 332107 OAR 581-022-1610

Code BFG

North Bend School District 13 Adopted 50806 Board Policy Review To keep written policies current and relevant the Board will regularly review and update its policies The Board also will evaluate the implementation and effect of such policies The superintendent has continuing responsibility to alert the Board of all policies that may need revision END OF POLICY Legal Reference(s) ORS 332107 OAR 581-022-1610 OAR 581-022-1720 Cross Reference(s) BFC - Adoption and Revision of Policies BFCA - Administrative Regulations

Orientation of New Board Members - BHBHA 51-65


Code BFG-AR

North Bend School District 13 Adopted 50806 Board PolicyAdministrative Regulation Certification The superintendent shall certify that Board policies and administrative regulations are reviewed annually to ensure consistency with state and federal law collective bargaining agreements and that actual practice of the district reflects Board direction Section AB - Board Governance Yes No All policies meet state and federal requirements and are consistent with collective

bargaining agreements and the practice of the district reflects Board direction

If no identify Board policy(ies) in need of revision and explain

Policy Code Issue Recommendation

Yes No All administrative regulations meet state and federal requirements and are consistent

with collective bargaining agreements and the Board policies they are developed to implement and the practice of the district reflects superintendent direction

If no identify administrative regulations in need of revision and explain

Administrative Regulation Code Issue Plan of Action


Section C - General School Administration Yes No All policies meet state and federal requirements and are consistent with collective








Section D - Fiscal Management Yes No All policies meet state and federal requirements and are consistent with collective





Yes No All administrative regulations meet state and federal requirements and are consistent with collective bargaining agreements and the Board policies they are developed to implement and the practice of the district reflects superintendent direction



Section E - Support Services Yes No All policies meet state and federal requirements and are consistent with collective









Section F - Facilities Yes No All policies meet state and federal requirements and are consistent with collective








Section G - Personnel Yes No All policies meet state and federal requirements and are consistent with collective








Section H - Negotiations Yes No All policies meet state and federal requirements and are consistent with collective









Section I - Instruction Yes No All policies meet state and federal requirements and are consistent with collective








Section J - Students Yes No All policies meet state and federal requirements and are consistent with collective








Section KL - School-Community-Agency Relations Yes No All policies meet state and federal requirements and are consistent with collective








Date Superintendent


How to Develop a Process for Monitoring School Board Policies Begin with an Up-to-date Policy Manual If therersquos some question as to how up to date your district manual is have it reviewed by an organization such as your state school board associationrsquos policy department a law firm or other group that offers that service This type of service can help your district check the policy manual for legal compliance Policies that go beyond legal compliance such as mission and goal statements should be reviewed by the Board perhaps with community input to assure that they are still relevant If not they should be updated Separate the Manual into Sections by Broad Topic Area Most district policy manuals are divided into sections by topic area eg AB - Board Governance C - Administration D - Fiscal Services E - Support Services F - Facilities G - Personnel I - Instruction J - Students and KL - Community Relations or something similar Establish a Yearly Agenda Calendar The calendar should include a schedule for monitoring each policy topic area as well as other governance activities Legally mandated activities may be included as well Once this process is completed each policy topic area will be reviewed and monitored once each year Beyond that individual policies may be updated on an as needed basis as changes occur in legal requirements and local conditions Develop Compliance Indicators and Write Them Down About each broad policy section ask the question ldquoWhat information or assurance would we need to have to ensure that the district is in compliance with the policies in this sectionrdquo Take into consideration information that the Board already receives such as audit reports student discipline reports reports on student drop-out rates yearly budgets school report cards test score results etc Always keep in mind the cost in staff time that information gathering will require and temper your requests for information with an eye toward cost effectiveness and staff workloads For each broad policy topic area put in writing exactly what the Board is going to require from staff in the way of assurance that the district is in compliance with Board policies For some districts or in some policy areas this may be as little as certification by the superintendent that the district is in compliance For other districts or in more sensitive topic areas this may require hard data


Code BG

North Bend School District 13 Adopted 101397 Readopted 50806 Orig Code(s) 174127413741 4741 Board-Staff Communications The Board desires to maintain open channels of communication between itself and the staff The staff shares with us the role of representative of the district Like us staff members are often parents of students within the district and are entitled to provide input to the Board like other concerned citizens in the community Staff Communications to the Board All reports to the Board or any Board committee of an official nature from principals teachers or other staff members will be submitted through the superintendent This procedure will not be construed as denying the right of any employee to appeal to the Board in official procedures such as complaints and grievances Staff members are invited to Board meetings and are encouraged to provide input on matters of staff concern Board Communications to Staff All official Board communications policies and directives of staff interest and concern will be communicated to staff members through the superintendent and the superintendent will employ all such media as are appropriate to keep staff fully informed of the Boardrsquos problems concerns and actions Visits to Schools Individual Board members may visit schools on an informal basis These Board members will not possess any supervisory or administrative authority Board members need to be recognized as part of the education team and need to learn about how education is conducted at all levels Staff members should be open and treat the Board members just as they would a parent or other visitor Excellence in education is a shared responsibility within the district Notice to Staff Staff members will be addressed annually by the superintendent or designee This policy will be reviewed and the team concept reinforced to ensure open lines of communication END OF POLICY Legal Reference(s) OAR 581-022-1720 Anderson v Central Point Sch Dist 746 F2d 505 (9th Cir 1984) Connick v Myers 461 US 138 (1983) Cross Reference(s)

GBD - Board-Staff Communications KK - Visitors to District Facilities Code BHBHA

North Bend School District 13 Adopted 50806 Orientation of New Board Members A new member is to be given the Boardrsquos and staffrsquos fullest measure of courtesy and cooperation Board and staff will make every effort to assist the new member to become fully informed about the Boardrsquos functions policies procedures and issues In the interim between election and assuming office or following appointment the new Board member(s) will be assisted in the following ways 1 The newly elected or appointed Board member will be given materials on the role of a Board

member 2 The newly elected Board member will be invited to attend Board meetings to observe the operation

of the Board until heshe assumes office July 1 3 The newly elected or appointed Board member will be given a copy of Board policies Board

priorities long-range plans and district-adopted budget 4 The members of the Board will serve as mentors to newly elected or appointed Board members 5 The superintendent will supply material pertinent to meetings and will explain its content 6 The newly elected or appointed Board member will be invited to meet with the superintendent and

other administrative personnel by arrangement with the superintendent to discuss services they perform for the district

7 The newly elected or appointed Board member will be encouraged to attend the Summer Board

Conference and the Leadership Academy sponsored by the Oregon School Boards Association 8 The newly elected Board member will receive all reports and communications normally sent to

Board members END OF POLICY Legal Reference(s) ORS 332107


The People and Their School District - AB 62-65

Code BHB

North Bend School District 13 Adopted 50806 Board Member Development The complexity of Board membership demands opportunities for development study and training for Board members The Board places a high priority on the importance of a planned and continuing program of in-service education for its members In order to develop leadership capabilities become informed about current issues in education and improve their skills as members of a policy-making body Board members will participate in opportunities for development that may include but not be limited to the following 18 In-service activities planned by the Board and by the administration for staff members as appropriate 19 Participation in conferences workshops and conventions held by state and national school boards

associations and other educational organizations 20 Subscriptions to publications addressing Board member concerns Recognizing the need for continuing training and development of its members the Board encourages the participation of all members in appropriate conferences conventions and workshops To control both the investment of time and funds necessary to implement this policy the Board establishes these principles and procedures for its guidance 1 The superintendent will inform Board members in a timely manner of upcoming conferences

conventions and workshops The Board will decide which meetings appear to be most likely to produce the greatest benefit to the Board and the district

2 Funds for participation at such meetings may be budgeted When funds are limited the Board will

designate which members would be most appropriate to participate at a given meeting 3 If authorized to attend and reimbursement is approved by the Board Board members will be

reimbursed upon request for reasonable and necessary expenses actually incurred 4 When a conference convention or workshop is not attended by the full Board those who do participate

will be requested to share by means of written or oral reports information recommendations and materials acquired at the meeting

END OF POLICY


Legal Reference(s) ORS 332018(3) ORS 332107 Cross Reference(s) BHBHA - Orientation of New Board Members BHD - Board Member Compensation and Expense Reimbursement


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North Bend School District 13 Adopted 50806 Board Member Compensation and Expense Reimbursement No Board member will receive any compensation for services other than reimbursement for approved expenses actually incurred on district business Such expenses may include the cost of attendance at meetings conferences or visitations when such attendance has been approved by the Board Reimbursement includes but is not limited to transportation meals lodging and miscellaneous expenses END OF POLICY Legal Reference(s) ORS 244020(15) ORS 244040(1)(a) ORS 332018(3) OR GOVrsquoT STANDARDS AND PRACTICES COMMrsquoN ADVISORY OPINION 93A-1007 (Nov 18 1993) OR GOVrsquoT STANDARDS AND PRACTICES COMMrsquoN ADVISORY OPINION 97A-1004 (Apr 21 1997) OR GOVrsquoT STANDARDS AND PRACTICES COMMrsquoN STAFF OPINION 02S-015 (May 20 2002) OR GOVrsquoT STANDARDS AND PRACTICES COMMrsquoN STAFF OPINION 03S-015 (Sept 11 2003) Cross Reference(s) BHB - Board Member Development


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North Bend School District 13 Adopted 50806 Evaluation of Board Functions The Board will plan a regular evaluation of its function as a Board This evaluation may be broadly based on relationships and activities or may focus on a particular activity or area Working with the superintendent the Board chair and an ad hoc Board committee appointed by the chair may develop the evaluation plan Upon Board approval an outside consultant may develop and lead the appraisal session(s) The Board will use the evaluation plan to monitor and assess its performance on a regular basis END OF POLICY Legal Reference(s) ORS 332107


Suspension of Policies BFFBoard Policy Review BFGBoard PolicyAdministrative Regulation Certification BFG-AR

Board-Staff Communications BG Orientation of New Board Members BHBHA

Board Member Development BHBBoard Member Compensation and Expense Reimbursement BHD

Evaluation of Board Functions BK The following symbol is used on some policies As used in this policy the term parent includes legal guardian or person in a parental relationship

The status and duties of a legal guardian are defined in ORS 125005 (4) and 125300 - 125325 The determination of whether an individual is acting in a parental relationship for purposes of determining residency depends on the evaluation of the factors listed in ORS 419B373 The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109056 For special education students parent also includes a surrogate parent an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-0005 (18)


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north bend school district 13 table of ...board legal status - bb 2-65 suspension of policies........

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