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North Carolina State Approving Agency North Carolina State Approving Agency Dr. Joseph Wescott II, Executive Director, NC SAA Presented by Elizabeth Kelly, Program Specialist, NC SAA

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North Carolina State Approving Agency History 1944FDR signs GI Bill of Rights 1945Congress recognizes responsibility of States to determine education of their citizens Late State Approving Agencies created; 1940soverseen by Governor, but funded by the VA TodayA cooperative and successful combined federal-state program!

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North Carolina State Approving Agency NC SAA Staff Joseph Wescott II, Executive Director Program Specialists Elizabeth Kelly Jay Fitzgerald Meghan-Joy Woodall John Pritchett Kathy Nicholson, Program Assistant NCSU Intern: Sara Brown

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North Carolina State Approving Agency The Players The Triad VA SAA Institution/SCO Other players DoE DoL FAA Accrediting agencies State L&C agencies And of course--THE VA-ELIGIBLE STUDENTS Mutual trust, Mutual dependence! Mutual trust, Mutual dependence!

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North Carolina State Approving Agency It Takes A Team! SAA & VA collaborate to help you Interpret laws and regulations Maintain integrity of programs Train the SCOs Encourage greater use of VA benefits Help your school better serve veterans! Education Liaison Rep (ELR) State Approving Agency (SAA) Regional Processing Office (RPO) VA Central Office (VACO) VA School Certifying Official (SCO)

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North Carolina State Approving Agency NC SAA To ensure quality instruction, appropriate administration, and fair and equitable practices for every veteran (and eligible person) who enters a NC SAA-approved educational program. We do this by: o Validating and approving educational courses and programs to be pursued by veterans and eligible persons o Overseeing North Carolinas educational institutions, and ensuring compliance with federal and state guidelines o Ensuring the interests and prerogatives of the State are preserved in both processes Mission & Responsibility

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North Carolina State Approving Agency NC SAA Program Specialists Assignments* All: Public and Private Universities, Community Colleges Elizabeth Kelly: On-Military-Base, Truck, Beauty, Barber Jay Fitzgerald: Religious Exempt Institutions & Nursing Meghan-Joy Woodall: Trade, Business, Hospitals, Massage Joseph Wescott: Flight, High Schools, L&C, new applications * Note: Some assignment overlap occurs based on workload

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North Carolina State Approving Agency Approvals Evaluate educational programs for approval Provide written evaluations and approvals to VA and the schools Inspections and Compliance Survey Visits Visit and inspect each new/active educational institution Confirm compliance for approved courses and programs Technical Assistance Respond to institutional and veteran requests for information and assistance Provide written reports to DVA, as requested Maintain records and files for the State of North Carolina Our Partnership with You NC SAA

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North Carolina State Approving Agency NC SAA This is THE document that actually conveys State / DVA approval for educational programs to be considered for payment under the GI Bill. Your Approval contains General information about your school Programs and hours that are approved (or EXCLUDED) Calendars, tuition and fees Unique programs or policies (Remedial / Branches, others) Requirements specific to your institution The Approval

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Remember: o Every approval is different! It is specific to your school or institution, and is based upon your catalog and applicable state and federal law. o You should read/review your approval annually, and comply daily. o Many of your questions are answered here. Keep it handy! The Approval, cont. NC SAA

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The Addendum o A unique NC SAA Form that contains The General Information section from the Approval, AND A specific change to the Approval o Corrects or changes some portion of an Approval o Examples: Changes to the academic calendar date (after published) Change of policy in Requirements section Delete a program or change the hours approved for a program The Approval, cont. NC SAA

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The Addendum o Addenda are mailed or emailed to you, with instructions o Supersedes the original information in the Approval o Print a copy of the Addendum and add it to the Approval o Comply with the Addendum changes The Approval, cont. NC SAA

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North Carolina State Approving Agency Computer based remedial content may be certified if it meets the following conditions: o It is delivered in a classroom on campus (set time and place). o Attendance is taken. o An instructor is present at all times to facilitate and answer questions. o Coursework is organized in such a fashion that students are working on the same material during the class period. Remember: Remedial courses may not be certified if they are offered as independent study, distance learning, or hybrid course delivery. Remedial Training Also Note:

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Prior Credit High School Transcripts The DVA Form 22-8794 Continuing Education Important Special Interest Items NC SAA

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Prior Credit Must be evaluated and recorded (by law) prior to enrollment OR within 2-terms. This means you must have official transcripts of all previous training on file. Must have proof of prior credit evaluation in the student file. Important Special Interest Items, cont. NC SAA

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Prior Credit Military Transcripts: Obtain them in accordance with your applicable school policy If your institution has signed the DoD MOU, then you must obtain military transcripts, and they must be evaluated for possible transfer credit If a student has attended degree programs through the military (e.g., Community College of the Air Force), then you must obtain official copies of those transcripts, regardless of your school policy, and evaluate for possible transfer credit Important Special Interest Items, cont. NC SAA

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High School Transcripts: Are they required? Depends on your school and on your Approval If HS transcripts document part of admission process, YES! Schools that teach degree / IHL programs generally require HS transcripts for new (freshmen) admissions Private and Proprietary schools are generally required to meet State standards NCD / Diploma / Certificate programs generally require proof of high school completion OR ability to benefit Important Special Interest Items, cont. NC SAA

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North Carolina State Approving Agency VA Form 22-8794 Designation of Certifying Officials When there are changes, submit a new form to DVA and a copy of same to NC SAA. Be sure to include full contact information for each certifying official o Name, phone and fax number and e-mail address for each certifying official in the appropriate box. o The Approving Official must sign box 7. Important Special Interest Items, cont. NC SAA

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North Carolina State Approving Agency Continuing Education Courses Generally these courses are not approved. All courses must lead to a vocational objective, i.e. a job. Few exceptions: state licensed, state mandates, etc. Contract courses: o Both the contractor and host institution must be approved. o Questions of academic quality control, awarding of credit, certification and records management. Important Special Interest Items, cont.

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North Carolina State Approving Agency NC SAA NC SAA assists DVA with this responsibility Former Supervisory Visits were more focused on SCO training and process improvement Compliance Survey primarily an audit of federal entitlement program; focus shifted from academic programs to more emphasis on finances Compliance Surveys

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North Carolina State Approving Agency NC SAA NC SAA schedules visits with the institution NC SAA Program Specialist conducts on-site visit reviewing: Process Management (prior credit evaluation, timeliness/accuracy of certifications, attendance, etc.) Records Management (required documentation is present) Visit reports maintained at NC SAA with copy sent to DVA Inspection discrepancies (if any) require resolution with documentation of corrective action to NC SAA (approval issues) or referral to DVA (payment issues). Expanded audits: 30% Financial discrepancies 50% Discrepancies of any type Compliance Survey Process

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ADMISSIONS/REGISTRATION DOCUMENTATION A.Copy of students Application for Admission B. Copy of high school transcript for Entering Freshman and Transfer Students C. Copies of transcripts for all post secondary education with chosen Curriculum Transfer Credit clearly documented. D. Copy of students current Curriculum with: (1) All to- date credits and transfer credits clearly identified and, (2) If applicable, a prior credit re- assessment if student changes programs with new Curriculum record annotated accordingly. E.Copy of Remedial/Deficiency test scores (if applicable) F. Copies of Student Schedules with non-Curriculum course selections, i.e. not VA benefit eligible, clearly identified. G.Copies of completed Drop/Withdrawal forms H. Copies of Plan of Study course substitution approvals (if applicable) I.Copy of current academic transcript J.Copy of student Attendance Records for clock-hour programs (if applicable) VA DOCUMENTATION a) (Optional) Copy of Application for VA Education Benefits (VA Form 1990) if available b) Copies of all Enrollment Certifications (VA Form 22- 1999) to include Remedial/Deficiency CH (if applicable) identified separate from Curriculum CH c) Copies of all Changes in Student Status (VA Form 1999b); Amend, Adjust, Terminate d) Copies of Request for Change of Place of Training (VA Form 1995/5495) e) (Optional) Copies of DD-214s, Certificate of Eligibility and NOBEs as available f)Reporting fees usage Record Keeping Requirements

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North Carolina State Approving Agency NC SAA The Post 9/11 GI Bill Public Law 111-377 Public Law 112-249 Principles of Excellence (Executive Order 13607) Public Law 113-146 Changing Laws, Changing Roles

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North Carolina State Approving Agency Post 9/11 GI Bill Became effective on August 1, 2009 A complex program! Many levels of eligibility Confusing concurrent eligibility New benefits similar to original WW II GI Bill Difficult to understand and administer SAAs took on new consultant/trainer role

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North Carolina State Approving Agency Public Law 111-377 Became effective October 1, 2011 Many positives More programs now covered by Post 9/11 GI Bill More potential beneficiaries A Game-Changer for SAAs o Changed State/Federal approval authorities o SAAs acquired new role of assisting VA with Compliance Surveys

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North Carolina State Approving Agency Public Law 111-377, cont. Changed States authority to approve programs Accredited, public & non-profit degree programs deemed approved without continuing State review States no longer process approvals for public and non-profit private institutions Approval AND disapproval authority given to U.S. Secretary of Veterans Affairs Schools with deemed approved programs provided approval/change notifications to ELR with courtesy copy of catalog/forms to NC SAA SAAs retained jurisdiction over for-profit schools, and Non- College Degree (NCD) programs at all schools

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North Carolina State Approving AgencyBUT Effective October 1, 2013, VA no longer accepts modification form--all requirements for approval go to NC SAA. All NC institutions must submit an approval package to the NC SAA. All approval related concerns and questions must come to the NC SAA. Big Change Last Year

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North Carolina State Approving Agency Public Law 112-249 Public Law 112-249, signed on January 10, 2013, mandates, among other things... A centralized mechanism for tracking/publishing feedback from students and SAA regarding quality of instruction, recruiting practices, and post-graduation employment placement of institutions of higher education. SAAs will share with accrediting agencies or associations information regarding the SAAs evaluation of an IHL. Improving Transparency of Education Opportunities for Veterans

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North Carolina State Approving Agency New This Year National VA Online Feedback (Complaint) System o A centralized online reporting system; launched in Jan 2014 o Report violations of the Principles of Excellence (E.O. 13607) Report negative experiences with educational institutions Identify and address unfair, deceptive, misleading practices o Ensure high quality academic and student support services VA Online Comparison Tool o Launched in February 2014 o Easier to calculate Post-9/11 GI Bill benefits and learn more about VAs approved colleges, universities and other education and training programs across the country. VA & NASAA Initiatives

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North Carolina State Approving Agency Signed into law August 8, 2014, as Public Law 113-146 Primarily addresses veterans health matters Expands Fry Scholarship eligibility to spouses Effective January 1, 2015 Entitlement expires 15 years after servicemembers death or the date the spouse remarries, whichever is earlier If also eligible for Chapter 35 (DEA), must make irrevocable election of one chapter H.R. 3230 Veterans Access, Choice, & Accountability Act of 2014 Also This Year

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North Carolina State Approving Agency Public IHLs and In-State Tuition Beginning July 1, 2015: Cannot approve programs for which covered students, regardless of residency, are charged T&F that are higher than the in-state rate Covered individuals are Ch 30 and Ch 33 vets discharged or released from active duty ( 90 days) less than 3 years before enrollment in the program, and Ch 33 Fry Scholarship beneficiaries and TOE recipients But: IHL may require covered individual to demonstrate intent to become resident Can require any type of proof of intent except physical presence STAY TUNED FOR GUIDANCE FROM VA AND STATE OF NORTH CAROLINA Veterans Access, Choice, & Accountability Act of 2014 P.L. 113-146, cont.

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North Carolina State Approving Agency NC SAA Responsibilities include: 33 03 separate institutions of learning, plus 47 branch locations Our Service to You: CC onducted 76 Compliance Survey visits PP rocessed requests for new approval, resulting in 41 new institutions RR eviewed and completed 175 applications for program re-approval (new catalogs) EE valuated and approved over 1,000 individual programs Hundreds of technical assistance phone calls and e-mails *As of September 1, 2014

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North Carolina State Approving Agency Thank you! Any (more) questions?