north east province -pilot wash project (nep-wash) report_may_ august... · 2014. 2. 13. ·...

AGM-RWS(NWSDB)

North East Province -Pilot WASH Project

(NEP-WASH) Grant No: TF010773

Progress Report 03 (May - August 2012)

Rural Water & Sanitation Section

National Water and Drainage Board

05-09-2012

AGM-RWS(NWSDB)

Table of Content

1. General Information .......................................................................................................................... 4

1.1 Background ................................................................................................................................. 4

1.2 Project Scope .............................................................................................................................. 4

2. Progress of the project categories ..................................................................................................... 5

2.1 Goods, works, non consultancy servicers and consultants’ servicers ......................................... 5

2.1.1 Selection of sub projects ..................................................................................................... 5

2.1.2 Social Mobilization ............................................................................................................. 7

2.1.3 Formation of Water User Associations (WUAs) ................................................................ 7

2.1.4 Water Supply .................................................................................................................... 10

2.1.5 Appointment of Individual consultants ............................................................................. 14

2.1.6 Progress of works contracts .............................................................................................. 15

2.1.7 Progress of the supply contracts ........................................................................................ 18

2.1.8 Civil works tenders for WSS sub projects ........................................................................ 19

2.1.9 Issues identified ................................................................................................................ 20

2.2 Incentive Grants ........................................................................................................................ 21

2.2.1 Sanitation Programme ....................................................................................................... 21

2.2.2 Hygiene Programme ......................................................................................................... 25

2.3 Capacity building, training programmes and Workshops ......................................................... 27

3. Financial Progress ........................................................................................................................... 31

4. Progress of Management Information System (MIS) ..................................................................... 33

4.1 Requirement Analysis of MIS .................................................................................................. 33

4.2 Design of MIS .......................................................................................................................... 34

4.3 Development of MIS ................................................................................................................ 34

5. Environment Component ............................................................................................................... 35

6. Annexes .......................................................................................................................................... 36

6.1 Master Programme with Implementation Plan ......................................................................... 36

6.2 Procurement Plan ...................................................................................................................... 36

6.3 Selected Sub Projects Maps in Mannar and Trincomalee districts ........................................... 36

AGM-RWS(NWSDB)

North East Province - Pilot WASH Project

(NEP-WASH)

Financial Assistance AusAID

Fund Administration/ Collaboration World Bank

Implementing Agency National Water Supply and Drainage Board

Facilitation/Coordination Pradeshiya Sabha (PS)

Community facilitation and coordination Water Users Association (WUA)

Project Duration 24 months

Project Area Mannar and Trincomalee Districts in North &East Provinces

Project Period 16/11/2011 - 16/11/2013

Project Management Rural Water and Sanitation Section

AGM-RWS(NWSDB)

1. General Information

1.1 Background Australian International Development Agency (AUSAID) has decided to provide a grant of US $ 2.01 Million (US $ 01 million for Mannar and US $ 01 million for Trincomalee) through World Bank to the NWSDB for the implementation of North East WASH project in Post –Conflict settlements in Mannar and Trincomalee Districts. AUSAID has decided to entrust the responsibility of project execution to the World Bank, Sri Lanka office. The duration of the project is 2 years.

Grant agreement was signed on 15th November, 2011.

1.2 Project Scope

• Provision of safe drinking water supply to approximately 3000 households in 12 subprojects based on NEHRP project in Mannar and Trincomalee Districts.

• Provision of latrines to 900 households. • Capacity Development of District RWS Units, Local Authorities and Water Users

Associations (WUAs)

RWS Section of the NWSDB will be responsible for overall project management. District RWS Units, under the guidance of Deputy General Manager (DGM) of the respective region will be responsible for district level project implementation with the assistances and coordination of the relevant Local Authorities.

Figure 01- Fund allocations under the grant agreement

No Category Amount of the Grant Allocated

(expressed in USD)

Percentage of Expenditures to

be Financed (Inclusive to

Taxes) 01 Goods, Works, non-consulting services and consultants

services 1,800,00 100%

02 Incentive Grants 90,000 100%

03 Training and Workshops 30,000 100%

04 Incremental Operating Costas 90,000 100%

Total Amount 2,010,00

AGM-RWS(NWSDB)

2. Progress of the project categories

2.1 Goods, works, non consultancy servicers and consultants’ servicers 2.1.1 Selection of sub projects

This activity was carried out in accordance with the principles stipulate in the operational manual which has prepared for the project and accepted by the AusAID / World Bank.

The governing principles appeared in the Operational Manual in relation to the selection of sub projects are as follows;

• The villages should be one that was assisted by the NEHRP Project. • Mine clearance is completed. • Availability of electricity supply to the proposed pump houses and overhead tanks. • Village should be situated in an area where the NWSDB is not proposing a scheme

or [propose an expansion of supply within the next 02 years] • Availability of potential water sources in the area.

In accordance with the above principles preliminary list of villages have been identified in applying the selection criteria. A prioritized list has been prepared and highest ranked six sub projects were selected from each District.

The consent for the list of these sub projects was granted by the AusAID / World Bank.

Six sub projects were selected from each District as per to the above selection criteria and DPCC concurrences have also been obtained.

AGM-RWS(NWSDB)

List of Sub Projects & Villages in Mannar and Trincomalee Districts

Figure 02 - Mannar District

No DS Division PS Area Name of the Sub Project Villages

1 Madhu Nanadan Mathakiramam Kunchchikulam Mathakiraman

2 Manthai West Palampiddi Palampiddi Thatchchanamamaruthamadu

3 Mannar Mannar Thalaimannar Village Thalaimannar Village 4

Musali Musali Kondachchi Kokkupadayan Kondachchi

Koolankulam Koolankulam Thampattamuthalikaddu Ahathimurippu

Figure 03 - Trincomalee District

No DS Division PS Area Name of the Sub Project Villages

1 Gomarankadawela Gomarankadawela Bakmeegama Bakmeegama 2 Kuchchaveli Kuchchaveli Navatsolai Navatsolai

Kumpirupiddy East 3 Morawewa Morawewa Namalwatha Namalwatha 4 Muthur Muthur Killiveddy Killiveddy

Kumarapuram 5* Seruvila Seruvila Neelapola Neelapola 6 Morawewa Morawewa Mahadivulwewa Mahadivulwewa

Pubuthupura Viharagama

• Neelapola sub project area: Implementation of water supply programme in Neelapola will be depending upon the availability of water sources. However, Sanitation and Hygiene Education programmes are being progressively implemented.

.

AGM-RWS(NWSDB)

2.1.2 Social Mobilization

Figure 04 - Progress of Social Mobilization

a) Participatory survey

2.1.3 Formation of Water User Associations (WUAs)

Figure 05 - Progress of Formation of WUAs

S/N Activities Performance

Trincomalee District Mannar District

01 Participatory survey • Community leaders were trained

• Participatory Survey was conducted

• Collection of data in all sub projects is completed.

• Community leaders were trained

• Participatory Survey was conducted

• Collection of data in all sub projects is completed.

02 Analyzing of village participatory survey data

Analysis of participatory survey data in all sub projects has been completed.

Analysis of participatory survey data has been completed.

03 Identification of requirement of Safe drinking water

Identified the requirement of safe drinking water facility in all sub projects.

Identified the requirement of safe drinking water facility in all sub projects.

04

Identification of sanitation and Hygiene Education need.

Identified the sanitation need for all sub projects

Identified the sanitation need for all sub projects

Identified the Hygiene Education need for all sub projects

Identified the Hygiene Education need for all sub projects

Activities Performance

Trincomalee District Mannar District

Mobilization of communities Commenced and continued Commenced and continued

Formation of small groups

Small groups have been formed in all sub projects

Small groups have been formed in all sub projects

Formation of Water User Associations (WUA)s

WUAs have been formed in all sub projects

WUA have been formed in 5 (five) sub projects

AGM-RWS(NWSDB)

2.1.3.1 Community meetings held

a) Trincomalee District

Table 01 - Community meetings

Name of Sub Project No. of meetings held

Small group meetings WUA meetings

Bakmeegama 03 07

Navatsolai 04 07

Namalwatta 03 06

Killiveddy 04 07

Neelapola 04 06

Mahadivulwewa 04 09

b) Mannar District

Table 02 - Community meetings

Name of Sub Project No. of meetings held

Small group meetings WUA meetings Mathakiramam 05 04

Palampiddy 08 05

Talaimannar Village 05 08

Kondachchi 05 09

Koolankulam 04 04

Community meeting at Mahadivulwewa

AGM-RWS(NWSDB)

2.1.3.2 Registration of Water Users Associations

a) Trincomalee District

Figure 06 - Progress of WUA Registration

S/N Name of WUA

Registration National Water Supply & Drainage Board (NWSDB)

Relevant other authority

01 Neelapola Water Users association RWS/TRI/35/CBO/03

Commissioner of Local Government (CLG)

02 Namalwatte Water Users association RWS/TRI/35/CBO/04


03 Navatsolai Water Users association RWS/TRI/35/CBO/06


04 killiveddy Water Users association RWS/TRI/35/CBO/02


05 Bakmeegama Water Users association

RWS/TRI/35/CBO/001


06 Mahadiwulwewa Water Users association

RWS/TRI/35/CBO/04


b) Mannar District

Figure 07 - Progress of WUA Registration

S/N Name of WUA Registration

National Water Supply & Drainage Board (NWSDB) Relevant other authority

01 Koncachchi/Kokkupadayan Water Users Association

RWS/MAN/42(5)/149/CBO-01 Pradeshiya Sabah Musali

02 Koolankulama Water User Association

RWS/MAN/42(5)/147/CBO-02 Pradeshiya Sabah Musali

03 Matha Water User Association

RWS/MAN/42(6)132/CBO-04

Pradeshiya Sabah Nandan

04 Palampiddi - Uthayasoorian Water User Association

RWS/MAN/42(4)/40/CBO-03

Pradeshiya Sabah Manthai West

05 Talaimannar - St. Lawrence Water User Association

RWS/MAN/42(3)/48-49/CBO-05

Pradeshiya Sabah Mannar

AGM-RWS(NWSDB)

c) Figure 08 - Opening of Bank Accounts

S/N Name of WUA Details of Bank Accounts

Name of bank Type of Account A/C number

1 Koncachchi/Kokkupadayan Water Users Association

People's Bank Savings 166-2-001-1-0018224

2 Koolankulama Water User Association


3 Matha Water User Association People's Bank Savings 166-2-001-4-0018251

4 Uthayasoorian Water User Association


5 St. Lorance Water User Association Bank Of Ceylon Savings 73081597

6 Bakmeegama Water Users Association

Bank Of Ceylon Savings 72931537

7 Killiveddy Water Users Association People's Bank Savings 095-2-001-3-0045875

8 Mahadiwulwewa Water Users Association


9 Navachcholai Water Users Association


10 Neelapola Water Users Association People's Bank Savings 233-2-001-5-0029989

11 Namalwatte Water Users Association Bank Of Ceylon Savings 72994402

2.1.4 Water Supply

A number of locations have been identified with the assistance of community and the relevant Pradeshiya Sabhas to select potential water sources.

Consent letters have been obtained from the land owners of all sites for water source investigations.

A contract has been awarded to National Water Resources Board (NWRB) to conduct water source investigations.

AGM-RWS(NWSDB)

Table 04 - Status of water source investigation

Trincomalee

S/N Sub project Type of source Status of investigation

Successful Unsuccessful

1 Koolankulam Deep tube well Yes

2 Kondachchi Deep tube well Yes

3 Palampiddi Existing shallow well Yes

4 Mathakiramam 02 Nrs. of New Shallow wells to be constructed

Yes

5 Thalaimannar Village 02 Nrs. of New Shallow wells to be constructed

Yes

Mannar

S/N Sub project Type of source Status of investigation

Successful Unsuccessful

1 Kilivedddi One deep tube well constructed and one shallow well to be constructed

Yes

2 Navatsolai Existing shallow well and new shallow well to be constructed

Yes

3 Namalwatta Two shallow wells to be constructed

Yes

4 Mahadivulwewa Two shallow wells to be constructed

Yes

5 Bakmeegama Not yet finalized

A

T

AGM-RWS(NWSD

2.1.4.1 W

Trincomalee Distr

DB)

Water service area

rict

a of the project

Page 112

A

M

AGM-RWS(NWSD

Mannar District

DB) Page 113

AGM-RWS(NWSDB)

2.1.5 Appointment of Individual consultants

Individual consultancy

Type of individual consultancy Assignment

Location Date of award

Contract Number Period of assignment, months

Total amount of the individual consultancy assignment, Rs.

Water supply and Environmental Engineer for Trincomalee

Trincomalee District

01.06.2012 AGM (RWS)/Trincomalee/consultancy/2012/02

16 2,080,000.00

Water supply and Environmental Engineer for Mannar

Mannar District

01.06.2012 AGM (RWS)/Mannar//consultancy/2012/01

16 2,080,000.00

Community development and training Specialist

Project Management unit

01.04.2012 RWS/PMU//consultancy/2012/08

15 2,700,000.00

Community development Officer


01.04.2012 AGM (RWS)/Trincomalee/consultancy/2012/04-1

16 1,600,000.00




16 1,600,000.00


Mannar District

01.04.2012 AGM (RWS)/Mannar//consultancy/2012/03-1

16 1,600,000.00


Mannar District


16 1,600,000.00

Engineering Assistant


01.04.2012 AGM (RWS)/Trincomalee//consultancy/2012/06-1

16 1,440,000.00




16 1,440,000.00


Mannar District


16 1,440,000.00

Engineering hAssistant

Mannar District


16 1,440,000.00

AGM-RWS(NWSDB)

Mahadivulwewa Namalwatta

Musali Pradeshiya Sabha Kondachchi Sub Project

2.1.6 Progress of works contracts

Water sources investigation, drilling and test pumping

Initially the NWSDB was assigned to investigate the availability of ground water in select sub project areas. Water Recourses Board (WRB) was selected for detail investigations and ground water exploration in the project areas to facilitate detail design work.

Concurrence of the World Bank has been received for the detail investigations and the construction of tube wells in twelve sub projects.

And the contract was signed on 23 rd March 2012 for the period of three months for a contract value is Rs.7, 928,450.00. The water sources investigation, drilling of tube wells and yield tests in Trincomalee and Mannar Distric has been completed by the WRB as per to the contract.


Mannar District

AGM-RWS(NWSDB)

Progress of the water sources investigation, drilling of tube wells and yield tests

Mannar District

Sub project Water sources investigation

Drilling of tube wells Yield test

Kondachchi Completed Tube well constructed and depth of the well is 28 meters

Safe yield is 300 lpm and 10 hours pumping recommended.

180 cubic meters per day could be pumped

Koolankulam Completed Tube well was constructed and depth of the well is 32 meters



Palampiddi Completed Tube well was constructed and depth of the well is 32 meters



In addition to above water source, existing dug well close to reservoir could be used and yield test completed, consent letter for to use as a water source for Palampiddi wss

Mathakiramam Completed Deep ground water is not feasible and two locations were proposed for construction of shallow wells in downstream of the existing reservoir in the village

Existing shallow well closed to dam of the reservoir in down steam was tested and based on the results two location for shallow well construction were identified.

Thalaimannar village

Completed Deep ground water is not feasible and two locations were proposed for construction of shallow wells in Church premises in the Thalaimannar village

Existing shallow well in Church land was tested and based on the results two location for shallow well construction were identified.

AGM-RWS(NWSDB)


Sub project Water sources investigation

Drilling of tube wells Yield test

Kiliveddi Completed A tube well was constructed and depth of the well is 30 meters


72 cubic meters per day could be pumped and quantity is not sufficient.

Therefore location for shallow well construction close to existing steam in village was selected.

Neelapola Completed Two Tube wells were constructed and depth of the well is 60m and 77 meters

Well 01- Safe yield is 90 lpm and 12 hours pumping recommended.

Well 02- Safe yield is 35 lpm and 12 hours pumping recommended.

Navastholai Completed Deep ground water is not feasible and two locations were proposed for construction of shallow wells within the village

Three number of Existing shallow wells within village were tested and based on the results two location for shallow well construction were identified.

Mahadiulwewa Completed Deep ground water is not feasible and two locations were proposed for construction of shallow wells in close to existing stream in the village

Three number of Existing shallow wells closed to steam were tested and based on the results two location for shallow well construction were identified.

Bakmeegama Completed Deep ground water is not feasible and two locations were proposed for construction of shallow wells in downstream of the existing reservoir in the village

Two number of Existing shallow wells closed to down steam of the reservoir in the village were tested and based on the results two location for shallow well construction were identified.

AGM-RWS(NWSDB)

2.1.7 Progress of the supply contracts

Office equipment such as computers, digital camera, Photocopier, fax machine, and office furniture has already been purchased for Trincomalee and Mannar RWS units.

Two motorcycle for each District have also been purchased

Status of Tendering Process as at 15th August, 2012

No Sub Project Preparation of Designs

Preparation of BOQ

Preparation of Bid Documents

Evaluation of Bid Documents

Advertising in the Public Newspapers

Bid Received

Bid Evaluation

Approval

01 Palampiddi

02 Navatsolai

03 Mathakiramam

04 Thalaimannar

05 Kiliveddy

06 Namalwatte

07 Mahadivulwewa

08 Koolankulam

09 Kondachchi

10 Nakmeegama

11 Neelapola

AGM-RWS(NWSDB)

2.1.8 Civil works tenders for WSS sub projects

Progress of the preparation of water supply contract

Mannar District

Sub project Design of the components of WSS

Preparation of bid documents

Document Evaluation

Bid calling Bid evaluation

Palampiddi Completed Completed Completed Bids close on 30.08.2012

In Progress

Mathakiramam Completed Completed, tender document sent to Tender Section for bid calling

Completed To be closed on 14.09.2012

Thalaimannar Village

Completed Completed, tender document sent to Tender Section for bid calling

Completed To be closed on 14.09.2012

Kondachchi Completed Completed, tender document sent to Tender Section for bid calling

In Progress

Koolankulam Completed Completed In Progress


Sub project Design of the components of WSS

Preparation of bid documents

Document Evaluation

Bid calling Bid evaluation

Navastholai Completed Completed Completeed Bids close on 30.08.2012

In Progress

Namalwatha Completed Completed, tender document sent to Tender Section for bid calling

In Progress

Killiveddy Completed Completed, tender document sent to Tender Section for bid calling

In Progress

Mahadiulwewa Completed In Progress Bakmeegama Completed

AGM-RWS(NWSDB)

2.1.9 Issues identified

1. According to the hydrological investigation reports of Mannar district, hard lime stone aquifer exists 8-12 m below ground level (except Mannar peninsula). Shallow aquifer in Kondachchi and Koolankulam sub project areas consists of sandy clay mixed soil and good quality is not available in the shallow aquifer. The required quantity of water could only be extracted from lime stone aquifer in which hard taste water available. Hence, the only alternative is to extract hard water from the lime stone aquifer for Kondachchi and Koolankulam water supply schemes and chemical water quality parameters of the hard water are within the SLS limit.

However, the hardness cannot be removed from conventional treatment methods such as aeration, sand filtration and roughing filtration. Only treatment option is RO (Reverse Osmosis) filtration. Capital cost and operational cost for RO filtration is very expensive and it cannot be accommodate within the budget.

Therefore, in providing water supply facility to those two sub projects, following guidelines will have to be followed.

• Pipe water supply facility providing with Chlorination and it can be used for other purposes ( excluding water for drinking and cooking)

• For drinking and cooking, RO filtered water will be provided and the beneficiaries will have to carry water from tower site. Since, at least 20 liters of water required for each family for drinking and cooking per day, six (6) cubic meters required. RO plants have to be designed to treat 6 cubic meter of water per day. Approximate capital cost for RO plant will be around Rs 2 million (To treat 6 cubic meters per day) and per family cost for drinking water will be around Rs 60.)

2. Bids were closed for Palampiddi and Navatsolai water supply contracts. As per to the bid values, cost for the each water supply scheme (excluding power supply and road reinstatement payment to relevant road Authority) is around Rs. 30 million excluding taxes. But procurement plan already allocated for Rs. 15 million for each water supply contract.

AGM-RWS(NWSDB)

2.2 Incentive Grants 2.2.1 Sanitation Programme

2.2.1.1 Objectives of the programme

The main objective of the sanitation programme is to improve the health wellbeing of the beneficiary communities in the project areas. The specific objectives of the sanitation:

• Provide sanitation facilities to the neediest households • Establish Sanitation Revolving Fund (SRF) in order to provide possible source of

financial assistance to meet the future sanitation requirement. Mannar District

Beneficiaries construct their toilets in Kiliveddi

AGM-RWS(NWSDB)


2.2.1.2 Progress of Sanitation and Hygiene education programmes

• Participatory baseline survey has been carried out in all (12) the sub project areas in Trincomalee and Mannar Districts.

• Identified the sanitation need of 12 sub projects and prepared beneficiary lists.

Figure 07- Selected No. of Beneficiaries;

District PS Divisions Sub Projects Sanitation

No. of Units Trincomalee

Gomarankadawela Bakmeegama 64 Muthur Killiveddy 63 Seruvila Neelapola 71 Kuchchaveli Navatsolai 59 Morawewa Namalwatha 59 Morawewa Mahadivulwewa 73

Total 389 Mannar

Nanadan Mathakiramam 31 Manthai West Palampiddi 24 Mannar Thaimannar Village 22 Musali Kondachchi 73 Musali Koolankulam 114

Total 264 Grand Total 653

Monitor the process of construction of toilets

AGM-RWS(NWSDB)

• Guidelines and specimen formats for sanitation proposals have developed in both Sinhala and Tamil Language and disseminated to WUAs in both Districts.

• Sanitation proposals for communities and school programmes in respect of all sub projects in Trincomalee and Mannar Districts have been submitted and approved.

• Sanitation programmes are now being implemented in eleven (11) sub projects

Figure 08 - Implementation status of sanitation programme


a) Sanitation programme - Communities

Name of sub project

Sanitation need (HH) Grant released Present status of construction

Required Phase I 1st

installment @ (Rs.)

Total amount released

(Rs.)

Construction up to the walls of toilets

completed

Bakmeegama 36 7,000 252,000 06

Navatsolai 40 7,000 280,000 09

Namalwatta 21 7,000 147,000 02

Killiveddy 40 7,000 280,000 15

Neelapola 25 Implementation of sanitation programme is yet to

be decided.

Mahadivulwewa 43 7,000 301,000 20

Total

AGM-RWS(NWSDB)

b) Sanitation and Hygiene programmes – Schools

• Awareness programme has been conducted to members of School Development Societies (SDS) on school sanitation and hygiene programmes in all sub projects.

• Health sub committees have been formed in each selected schools. • Health sub committees were orientated on school sanitation and hygiene

programmes. • Proposals have been finalized to implement sanitation and hygiene programmes in

schools selected for project activities.

Mannar District

a) Sanitation programme - communities

Name of sub project

Sanitation need (HH)

Grant released Ready for

issuing second

installment Required Phase I 1st

installment(Rs.)

Total amount released

(Rs.)

Construction up to the walls of toilets

completed

Palampiddy 30 10 7,000 56,000 10 10

Talaimannar village

23 10 7,000 70,000

Kondachchi 73 25 7,000 175,000 20 20

Mathakiramam 31 10 7,000 70,000

Koolankulam 114 30 7,000 70,000

Total 271 85 441,000

b) Sanitation and hygiene programmes - Schools

• Awareness programme has been conducted to members of School Development Societies (SDS) on school sanitation and hygiene programmes in all sub projects.

• Health sub committees have been formed in each school. • Health sub committees were orientated on school sanitation and hygiene

programmes. • Proposals have been finalized to implement sanitation and hygiene programmes in

schools selected for project activities.

AGM-RWS(NWSDB)

2.2.1.3 Sanitation Revolving Fund (SRF)

• Guidelines for Sanitation Revolving Fund have been developed. • Awareness programmes have been conducted among the members of the WUAs

on implementation of SRF. • Sanitation beneficiaries agreed to repay Rs.2, 500 to the WUAs within a period of

ten (10) months after obtaining the sanitation grant. • An agreement has been signed by each beneficiary with WUA at the time of

obtaining the grant.

2.2.2 Hygiene Programme

Objective of the programme The general objective of hygiene education is to encourage people to adopt good health habits and to promote hygiene related behaviors. Target group of Hygiene Education The project implements its hygiene education activities among two main fronts:

a) Communities b) School children

Present Progress • Prepared Hygiene education guidelines for communities and school children. • Create awareness among project staff and WUA staff how to use and apply

guidelines in the implementation of HE programmes. • Developed and printed posters for hygiene awareness. • Distributed printed posters to the project Districts. • Used posters at awareness programmes as training materials to educate

communities. • Hygiene awareness posters are being displayed in the public places in the project

areas. • A training module has been developed for Hygiene Education. • Two separate Training of Trainers (TOT) workshops have been conducted for the

project staff and office bearers of Water Users Associations in Trincomalee and Mannar Districts on Hygiene Education programme.

• A number of hygiene education awareness programmes have been conducted at school level with the assistance of health staff of the province and still being continued. (More details are papered under the Section 2.3 in the report.)

AGM-RWS(NWSDB)

Hygiene awareness programme at T/KilliveddyMaha Vidyalaya

Hygiene awareness programme at T/KilliveddyMahavidyalaya

Hygiene awareness programme at T/Neelapola Vidyalaya, Neelapola

Hygiene awareness programme at T/Neelapola Vidyalaya, Neelapola

AGM-RWS(NWSDB)

2.3 Capacity building, training programmes and Workshops

• RWS units have been established in Mannar and Trincomalee and provided with computers, photo copy machines, furniture and other office equipments

• The need assessments for capacity building of PSs and WUAs have been carried out..

Training

The following training programmes have been conducted:


S/N

Name of Programme/ workshop

Target group Objective Date/s Venue

1 Orientation workshop for project partners

Relevant representatives of NWSDB head office, RSCs,RWS units, PSs, Project key staff

Create awareness on the project process and project activities among project staff and the partners.

21st & 22nd October, 2012

Hector Kobbekaduwa Agrarian Research & Training Institute, Colombo 07

2 Training of Trainers(TOT) workshop on Social Mobilization

Staff of PMU, project staff of Trincomalee and Mannar districts and the relevant staff of Pradeshiya Sabhas (PSs) in the project area.

Training of the target group as Trainers on process, activities and outputs of social mobilization component of the project.

20th & 21st Jan, 2012

Institute of Post Harvest Technology, Anuradhapura.

3 Training workshop on introduction to the implementation of Sanitation programme and

Relevant staff of PSs and the project staff.

Create awareness on sanitation component of the project among the target group.

02nd April, 2012

Department of Industries, Uppuveli, Trincomalee.

4 WUA Strengthening training

Staff of PMU, project staff of Trincomalee and Mannar districts and the relevant staff of Pradeshiya Sabhas (PSs) in the project area.

Sharing experience with similar sub projects. Improve the knowledge on Institutional and financial management of WUA.

20th - 21st July 2012

Hotel Holiday Inn, Polonnaruwa

AGM-RWS(NWSDB)

S/N

Name of Programme/ workshop


5 Workshop on procurement of goods, works and procurement of Consultants

Senior Staff of NEP WASH Project

Create awareness on procurement process of the project among target group.

19th July, 2011

Galle Face hotel, Colombo

6 Hygiene Awareness workshop

Students of Grade 3 - 5 Grade 6 - 8, Grade 9 - 11 at T/M/U Kiliveddy Maha Vidayalam, Trincomalee

Create awareness on practicing good health habits among school children.

28th May, 2012

T/M/U/ Kiliveddy Maha Vidyalam, Trincomalee


Students of Grade 3 - 5 Grade 6 - 8, Grade 9 - 11 at T/ Neelapola Vidyalam, Trincomalee


30th May, 2012

T/ Neelapola Vidyalam, Trincomalee


Students of Grade 3 - 5 at T/ Kumpurupitty East Junior School, Trincomalee


29th May, 2012

Kumpurupitty East Junior School, Trincomalle


Students of Grade 3 - 5 at T/ Namalwatte Vidayalaya, Trincomalee


7th June, 2012

Namalwatte Vidayalaya, Trincomalle


Students of Grade 3 - 5, Grade 6 - 8 at T/ Mahadivulwewa Maha Vidayalaya, Trincomalee


8th June, 2012

T/ Mahadivulwewa Maha Vidayalaya, Trincomalee


Students of Grade 3 - 5, Grade 6 - 8 and Grade 9 - 11at T/ Madawachchiya Vidayalaya, Trincomalee


12th June, 2012

T/ Madawachchiya Vidayalaya, Trincomalee

12 Training Programme on Financial Management

Office bearers of relevant WUAs and RWS Staff of Trincomalee

Create awareness on financial management system to be implemented at WUAs

Conference Hall, Regional Support Centre, Trincomalee

AGM-RWS(NWSDB)

Mannar District

S/N Name of Programme/ workshop


1

Hygiene Awareness Programme

Students of school in Kondachchi


1st June, 2012

Kondachchi Government Muslim College

2 Hygiene Awareness Programme



1st June, 2012

RDS Building, Kondachchi




11th July, 2012

Kondachchi Government Muslim Mixed School




12th July, 2012

Kondachchi Government Muslim Mixed School

5 TOT Hygiene Sanitation Awareness Programme

PS Staff, and CDOs


13th July, 2012

Murunkan RWS Unit

6 Initial Hygiene Education Programme

Students of school in Ahathimurippu (Koolankulam)


17th July, 2012

Ahathimurippu Government Muslim Mixed School

7 Hygiene Education Programme (Community)

Communities in Ahathimurippu (Koolankulam)

Create awareness on practicing good health habits among communities

17th July, 2012

Rishad Bathiudeen Hall, Koolankulam

8 Hygiene Education Training Programme

Students of school in Thalaimannar Village


16th July, 2012

Lowrence Roman Catholic Tamil Mixed School

9 Hygiene Awareness Programme Students of school in

Palampiddy


4th June, 2012

Tatchchanama- ruthumadu Government Tamil Mixed School

AGM-RWS(NWSDB)

S/N Name of Programme/ workshop



Communities in Palampiddy


4th June, 2012

Multi Purpose Building, Palampiddy


Communities in Koolankulam


21st May, 2012

Multi Purpose Building, Koolankulam

12 Importance of Good Hygiene Practice and Hygiene Promotion through sanitation facilities

Communities in Palampiddy


12th August, 2012

Residence of Mr. S. Ravindran

Diversified Training

In order to enhance the human capacity of office bearers of WUAs it has been organized a diversified training programme with the resource inputs of National Institute of Social Development (NISD).The NISD is the pioneering national institute for social work in Sri Lanka.

This progrmme has been specially designed to improve the leadership skills of the community leaders who are living in the conflict affected areas.

Group Discussions Create awareness

AGM-RWS(NWSDB)

3. Financial Progress

According to the requirement of the Central Bank, a separate account has been opened at the Central Bank for the project.

Two separate new bank accounts were opened in Trincomalee and Mannar Districts as per to the NWSDB board approval.

Financial operations are in progress.

AGM-RWS(NWSDB)

Status Report as at 31st August, 2012 Cost by Components

S/N Components Allocation US$ @ 132 (Rs.) Expenditures

(Rs) Trincomalee

District Mannar District Head Office

1 Piped Water Supply Schemes 1,610,000 212,520,000.00 3,628,497.60 1,775,972.80 1,852,524.80 2 Sanitation Incentive Grants 90,000 11,880,000.00 4,769,214.98 3,959,214.98 810,000.00 3 Strengthening of Local Agencies 3.1 Training ,Workshops 30,000 3,960,000.00 391,134.00 110,817.00 280,317.00 3.2 Community Support, Social Intermediation 120,000 15,840,000.00 3,293,815.00 1,526,100.00 1,241,475.00 526,240.00 4 Program Management and Capacity Building 4.1 ICT equipment 30,000 3,960,000.00 2,335,484.00 1,185,242.00 1,175,992.00 4.2 Management Information System, Monitoring 10,000 1,320,000.00 35,500.00 6,300.00 29,200.00 4.3 Incremental Operating Cost for the NWSDB 90,000 11,880,000.00 332,150.00 322,150.00 5 Documentation 30,000 3,960,000.00 6 W I P 1,642,108.10 1,051,882.10 500,000.00 90,226.00 Total 2,010,000 265,320,000.00 16,453,653.68 9,615,528.88 5,889,508.80 948,616.00

AGM-RWS(NWSDB)

4. Progress of Management Information System (MIS)

Project Management tools are essential for successful project implementation. It empowers project team in establishing good result monitoring and evaluation. It was emphasized that management information system beneficial to NEP-WASH project in order to

• Systematically document the progress of project implementation • Drawing key lessons for future replication • Strengthen the capacities of key stakeholders in monitoring performance of water supply

system all along.

MIS developed aiming to achieve above goals successfully and following activities have been completed accordingly.

4.1 Requirement Analysis of MIS In order to understand goals of MIS and atomic level needs systematic requirement analysis carried out as listed below.

Description of Activity Status

1 Project Document analysis Completed

Procurement Plan Analysis Completed

Water supply implementation plan study Completed

Hygiene Program study Completed

Sanitation Program Study. Completed

2 Stake holder Interviews Completed

Conducted Interview with project director Completed

Conducted Interviews with other key personals in project management unit.

Completed

3 Developing & Delivering of MIS requirement specification document

Completed

MIS Demonstration at Mannar RWS Unit

AGM-RWS(NWSDB)

4.2 Design of MIS MIS design was carried out in considering several technology and options in achieving aims of MIS. The SWOT analysis carried out from available options and it was concluded to develop MIS using Microsoft Excel based application. It was noted that the other options like web based solution would not feasible since time requirement is very critical in this particular project.

The activities carried out during the design phase are as follows.


1 Development of data dictionary and grouping of data into logical data groups. Completed

2 Presentation on MIS is conducted to Aus Aid/World Bank and revised the design of MIS in accordance with the comments made by Aus Aid/World Bank representative.

Completed

3 Presented MIS aspects to staff of Project Management Unit(PMU) for awareness and concurrence.

Completed

4 Design of user interface requirements. Completed

5 Preparation of MIS design document. Completed

4.3 Development of MIS MIS development carried out with various inputs surfaced cross through requirement analysis and design phase.

The activities are as follows.


1 Develop formats to feed data Completed 2 Feed data collected during base line survey Completed 3 Feed data collected from sub project profiles Completed 4 Feed data in relating to Water User Associations (WUA) of all sub projects. Completed 5 Develop data presentation screens for each sub project. Completed 6 Develop module to enter and store project activities Completed 7 Develop module to enter and store physical progress of project activities and

implement algorithm to calculate overall and individual project activities. Completed

8 Develop module to enter and store financial progress of project activities and implement algorithm on progress calculation

Completed

9 Develop module to report timely progress of project. Completed 10 Develop interface to present organization structure. Completed 11 Develop module to present progress graphically Completed 12 Develop module to view baseline survey data. Completed 13 Presented developed MIS to project staff at Mannar District RWS unit. Completed

AGM-RWS(NWSDB)

5. Environment Component

Environment aspect has been considered as one of the vital components of the project.

• Two Engineers have been appointed in two Districts to implement the environment component.

• The Engineers of Mannar and Trincomalee Districts were trained on the environment component of the project by the Environmental Specialist of the World Bank.

• Environmental checklist for the preliminary assessment of environment impacts of the projects has been developed.

• Preliminary assessment of environment impacts has been completed in two Districts and the results have been forwarded to the Environmental Specialist of the World Bank for review.

AGM-RWS(NWSDB)

6. Annexes

6.1 Master Programme with Implementation Plan Master Implementation Plan was prepared in consultation with RWS units and other divisions of NWSDB (ref - Annex 1)

6.2 Procurement Plan Initially procurement plan was approved on 21/02/2012 .Revised procurement plan has been sent to World Bank for No Objection (ref - Annex 2)

6.3 Selected Sub Projects Maps in Mannar and Trincomalee districts a. Mannar Map (ref - Annex3)

b. Trincomalee Map (ref - Annex 4)

AGM-RWS(NWSDB)

Annex - 01

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Annex - 03

Annex 2

Annex - 01

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Annex - 02

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Annex - 04 b