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NORTH ISLAND COLLEGE BOARD OF GOVERNORS REGULAR MEETING

TO BE HELD IN KOMOUX HALL BOARDROOM, COMOX VALLEY CAMPUS THURSDAY, JANUARY 25, 2018 @ 1:00 PM

AGENDA

*Note: Lunch will be served at 12:30pm with the business meeting starting at 1:00pm.

PRESENTATION 1:00 p.m. Education Council (20 minutes)

Dennis Lightfoot, Chair, Education Council

Topic Attachment Action Time

1. CALL TO ORDER1.1 Acknowledgement of First Nations Traditional Territory 1.2 Welcome Board of Governors New Member / Oath of

Office– Jane Marie Atherton (2 mins) 1.3 Adoption of Agenda To adopt (1 mins)

2. CONSENT AGENDA2.1 Minutes of the Regular Meeting of November 23, 2017 To approve2.2 Executive Committee Report Information2.3 Finance and Audit Committee Report Information2.4 Regional Highlights Report Information2.5 Correspondence and Information (Agenda item #5) Information (5 mins)

3. BOARD BUSINESS3.1 Board Objectives/Action Items Log as of January 25, 2018 To discuss (5 mins)3.2 Roundtable Regional Reports Information (20 mins)

4. REPORTS ON STRATEGIC ACTIVITIES4.1 President4.1.2 President’s Report, January 2018 Information (5 mins)4.1.3 International Student Enrolment, Winter 2018 Information (10 mins)

4.2 Vice President, Learning and Students 4.2.1 Fall/Winter Cumulative Stable Enrolment Report Information (5 mins)4.2.2 Request for Cancellation – Academic Credentialed

Programs: - Exercise and Wellness certificate- Practical Nursing Access certificate- Drafting certificate- Heavy Equipment Operator Foundation certificate- Aircraft Sheet Metal Manufacturing Technician certificate

To approve (10 mins)

4.3 Vice President, Finance and Facilities 4.3.1 2018/2019 Budget Preparation Information (5 mins)4.3.2 Financial Projections to Year End 2017/2018 Information (5 mins)4.3.3 Third Quarter Financial Statements 2017/2018 Information (5 mins)

4.4 Vice President, Strategic Initiatives 4.4.1 Strategic Initiatives Division Update Information (5 mins)4.4.2 NIC Foundation Report Information (5 mins)

4.5 Chair, Education Council 4.5.1 Education Council Report Information (3 mins)

5. CORRESPONDENCE AND INFORMATION(attachments)

5.1 Board of Governors Calendar of Events 20185.2 NIC Year in Review 20175.3 NIC Campbell River Campus Expansion Newsletter5.4 CICan 2018 Conference at a Glance5.5 CICan 2018 Rural Colleges Symposium5.6 F2018/2019 Budget Newsletter

6. NEXT MEETING DATES- Special meeting – Wednesday, March 7, 2018- Regular meeting – Thursday, March 22, 2018,

Campbell River Campus

7. ADJOURNMENT 2:45 pm

MINUTES OF THE REGULAR MEETING OF THE NORTH ISLAND COLLEGE BOARD OF GOVERNORS NOVEMBER 23, 2017 Draft December 5, 2017 Page 1 _____________________________________________________________________________________________________________________

MINUTES OF THE REGULAR MEETING OF THE NORTH ISLAND COLLEGE BOARD OF GOVERNORS

HELD IN KOMOUX HALL BOARDROOM, COMOX VALLEY CAMPUS THURSDAY, NOVEMBER 23, 2017

BOARD MEMBERS PRESENT

D. Lamb, Community Member, Campbell River Region, ChairJ. Bowman, PresidentK. Gibson, Faculty RepresentativeR. Grant, Community Member, Campbell River RegionJ. Kortlever, Student RepresentativeD. Lightfoot, Chair, Education CouncilE. Mosley, Community Member, Port Alberni RegionJ. Murphy, Community Member, Comox Valley Region, Vice ChairC. Reyno, Support Staff RepresentativeN. Schofield, Student Representative

BOARD MEMBERS ABSENT B. Bell, Community Member, Comox Valley RegionR. Everson, Community Member, Comox Valley RegionG. Phelps, Community Member, Comox Valley Region

ALSO PRESENT T. Bellavia, Associate Vice President, Access and RegionsK. Crewe, Director, Human Resources and OrganizationalDevelopmentC. Fowler, Vice President, Finance and FacilitiesR. Heidt, Vice President, Strategic InitiativesR. Reid, Executive Assistant, Board of Governors

___________________________________________________________________________________________

1. CALL TO ORDER

D. Lamb called the meeting to order at 2:00 p.m.

1.1 Acknowledgement of First Nations Traditional Territory

D. Lamb acknowledged that the meeting is being held in the traditional territory of the K'ómoks First Nation.

1.2 Adoption of Agenda

J. Bowman suggested amending the agenda to include a welcome to the new student representatives and swearingin. D. Lamb acknowledged the presence of former student representatives J. Mundi and J. Whitehead and thankedthem for their work on the Board during the past year.

Moved C. REYNO/Seconded R. GRANT: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE ADOPT THE REGULAR AGENDA OF NOVEMBER 23, 2017 AS AMENDED.

Motion carried

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1.3 Welcome Board of Governors New Members / Oaths of Office

D. Lamb welcomed new student representatives Jennifer Kortlever and Nicolas Schofield to the Board. J.Kortlever and N. Schofield read and signed their respective oaths of office.

2. CONSENT AGENDAD. Lamb reminded the Board that an item in the consent agenda can be pulled out separately for discussion anddeliberation upon request.

2.1 Minutes of the Regular Meeting of September 28, 2017 2.2 Action Items Log as of November 23, 2017 2.3 Executive Committee Report 2.4 Finance and Audit Committee Report 2.5 Regional Highlights Report 2.6 AGB Workshop Reports 2.7 Correspondence and Information (Agenda item #5)

Moved J. MURPHY/Seconded C. REYNO: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE RECEIVES AND APPROVES THE ITEMS INCLUDED IN THE CONSENT AGENDA OF NOVEMBER 23, 2017.

Motion carried 3. BOARD BUSINESS3.1 Board of Governors Objectives, 2018

The Board agreed that the objectives be made a standing item in regular meeting agendas by incorporating them into the Board’s action items log.

3.2 Board Bylaw #4 – Domestic Tuition and Fee Bylaw

T. Bellavia presented the 2018 Domestic Tuition and Fee Bylaw with updated schedules incorporating a 2%increase based on the Provincial Government’s Tuition Limit Policy. Two cost-recovery programs whose tuitionwere not increased are the Coastal Forest Resource and Underground Mining Essentials certificate programs asthere was a concern that the market will not respond to an increased rate for those programs. T. Bellaviaconfirmed that the College continues to offer the lowest tuition on Vancouver Island. Keeping tuition rates low isboth a historical practice and policy as the College is committed to providing access to its students.

Moved J. MURPHY/Seconded R. GRANT: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE A 2% INCREASE IN TUITION AND FEES AND BYLAW NO. 4, 2018 – DOMESTIC TUITION AND FEE BYLAW.

Motion carried 3.3 Board Bylaw # 6 – International Tuition and Fee Bylaw

T. Bellavia presented the 2018 International Tuition and Fee Bylaw with a recommendation for tuition and fees tobe increased by 2%, similar to Board Bylaw #4.

Regarding international education, the Board would like to understand how tuition and fees are structured for international students. Information on the financial aspects of international education will be included in a future Board discussion of a high level strategic policy planning for international education growth for NIC.

Information on Bylaws # 4 and # 6 will be communicated to NIC students and North Island Student Union.

Moved R. GRANT/Seconded N. SCHOFIELD: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE A 2% INCREASE IN TUITION AND FEES AND BYLAW NO. 6, 2018 – INTERNATIONAL TUITION AND FEE BYLAW.


Motion carried 3.4 Roundtable Regional Reports Most Board Members provided positive comments about the annual retreat held in October as well as about J. Bowman’s report on his sabbatical leave project which he presented at the retreat.

R. Grant and D. Lamb are part of the Campaign Leadership Cabinet, a group of Campbell River communitymembers who will be spearheading the fundraising campaign for the College’s Campbell River Campusexpansion and renovation project. R. Grant reported that the group recently held its first meeting. He also attendedthe official opening of the North Island Hospital’s Campbell River and District Hospital on November 16.

D. Lightfoot, K. Gibson and J. Kortlever all attended the Parent-Student Info Night at the Comox Valley campuson November 15. D. Lightfoot attended the event as a math and science instructor, adding that he was impressedwith the enthusiasm shown by both students and faculty. Regarding the Education Council (EdCo), D. Lightfootreported that since September EdCo has approved five new programs, 20 program revisions, 27 new courses and16 course revisions. He added that the EdCo meeting on December 15 will likely be even busier since theCurriculum Committee held two meetings in November. J. Kortlever attended the Parent-Student Info Night as acurrent NIC student. She spoke with high school students and their parents about her experience studying at NIC.K. Gibson attended the event as a Business Administration faculty.

N. Schofield, who is also an EdCo member, remarked at the amount and quality of work that both EdCo and theCurriculum Committee do. C. Reyno, D. Lightfoot and J. Murphy attended the North Island Hospital’s ComoxValley Hospital opening on November 14. C. Reyno was pleased to have gone to the opening. She was a BoardMember when discussions about the sale of land to Island Health first began. J. Murphy was pleased to witnessthe College’s involvement with the new hospital, noting that NIC Health and Human Services students played akey role in the transition to the new hospital.

D. Lamb attended a recruitment event for the School of Business where about 50 employers participated includinghis own accounting office.

3.5 President’s Performance Objectives, 2017-18 D. Lamb reported that the President’s Performance and Compensation Committee met on November 6 to discussand review the President’s performance objectives which J. Bowman had provided to the Committee. J. Bowmanadded that he will be reporting back to the Board in the new year with a list of priorities from his sabbatical leaveproject.

Moved E. MOSLEY/Seconded C. REYNO: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE THE PRESIDENT’S PERFORMANCE OBJECTIVES, 2017-18 AS PRESENTED.

Motion carried 4. REPORTS ON STRATEGIC ACTIVITIES4.1 President4.1.1 President’s Report, November 2017

J. Bowman highlighted portions of his report including meetings with the ElderCollege Executive Committee andSchool District 71. He also reported participating as a guest interviewee for the Campbell River Chamber ofCommerce Shaw TV program in October. J. Bowman added that NIC will be producing its own local show aboutthe College.


4.2 Vice President, Learning and Students 4.2.1 Credential and Tuition – Employment Transition Culinary Assistant Certificate

T. Bellavia presented the proposed certificate program developed jointly by Kathy O’Donnell, Department Chair,Access for Students with Disabilities and Chef Alan Irving of the Culinary Arts program in the Port Albernicampus. The proposed program builds on the success of NIC’s existing Employment Transition ConstructionAccess program which received a Colleges and Institutes Canada award for innovation and has been a successfulprogram offering for the past three years. Although the proposed program comes with a tuition of $3,200, it isexpected that all students will receive funding to cover the tuition. The program is also dependent on a specialpurpose funding from the Province every year.

Moved K. GIBSON/Seconded J. MURPHY: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE THE CREDENTIAL: EMPLOYMENT TRANSITION CULINARY ASSISTANT CERTIFICATE.

Motion carried Moved R. GRANT/Seconded C. REYNO: THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVES THE PROGRAM FEE OF $3,200.00 FOR THE EMPLOYMENT TRANSITION CULINARY ASSISTANT CERTIFICATE.

Motion carried 4.3 Vice President, Finance and Facilities 4.3.1 2018-19 Budget Guidelines and Ongoing Budget Development Timeline

C. Fowler reported that the 2018-19 budget is scheduled for Board approval in April 2018. He informed the Boardthat because the College has not received a budget letter for fiscal year 2017-18 from the Provincial Government,the budget assumptions presented are preliminary and adjustments will be made on receipt of said budget letter.Some of the budget assumptions include possible economic dividends, funding for wage settlements and the 2%increase in tuition. The College hopes that the Government will provide a funding equivalent of lost tuitionrevenue for Adult Basic Education. C. Fowler added that government funding does not cover inflationarypressures.

4.3.2 Second Quarter Financial Statements 2017/18

The Finance and Audit Committee reviewed the second quarter statements at its meeting on November 7, 2017. C. Fowler explained that since the College is not yet in the middle of its academic year, the second quarterfinancial statements do not provide a complete fiscal picture of where the College is at this time. The next quarterfinancial statement will more accurately reflect this. He added that the College’s investment funds are expected toproduce realized gains by end of 2017. Once the amount is determined in January, the Board will be asked toallocate the use of those funds for the Campbell River Campus project.

4.4 Vice President, Strategic Initiatives 4.4.1 Strategic Initiatives Division Update

R. Heidt reported that the high school marketing campaign partnership is going well. He has met with key highschool officials in the Parksville/Qualicum area.

4.4.2 NIC Foundation Report

R. Heidt reported on large donations received by the Foundation recently, adding that the Foundation handed outa record amount of $290,000 this year to a number of students across programs.

5. INFORMATIONThe Board received the following information items:


5.1 Board of Governors Calendar of Events 2017-18 5.2 NIC Presentation to Select Standing Committee on Finance and Government Services, October 3, 2017 5.3 NIC Q2 Forecast Report 5.4 BC Colleges Updates – Student Housing, Financial Flexibility, Applied Research and Innovation,

Supporting Indigenous Learners 5.5 BC Colleges Presentation to Select Standing Committee on Finance and Government Services,

October 6, 2017

6. NEXT MEETING DATES5.1 Regular meeting – Thursday, January 25, 2018, Komoux Hall, Comox Valley Campus 5.2 In-camera meeting – Thursday, January 25, 2018, immediately following the regular meeting

6. ADJOURNMENTThe meeting adjourned at 3:33 p.m.

Derek Lamb, Chair Rachel Reid, Executive Assistant

NORTH ISLAND COLLEGE BOARD OF GOVERNORS January 25, 2018

Vision: North Island College is a premier community and destination college, in a spectacular west-coast environment, that inspires and prepares students for success in a rapidly changing world.

AGENDA ITEM: Regular Meeting 2.2 Executive Committee Report

The Executive Committee met on Thursday, January 11, 2018 with Derek Lamb, Jane Murphy, Bruce Bell, John Bowman and Rachel Reid in attendance. Roy Grant also participated via teleconference.

The Committee reviewed the following items:

Board member appointments; Meeting agendas for January 25, 2018; Draft minutes of the November 23, 2017 Board meeting; Board objectives, 2018; Advocacy trip to Victoria; CICan Annual Conference, April 29 to May 1; BC Colleges Day, February 27; Strategic conversation, International Education.

J. Bowman briefly apprised the committee on the recent arrival of a large number of internationalstudents. He proposed holding a special Board meeting to discuss strategic goals and visionaround international education. An informal lunch with around 30 students both domestic andinternational across programs will also be held prior to the special meeting. The committeeagreed to set the meeting date to Wednesday, March 7th.

BOARD OF GOVERNORS

Finance and Audit Committee Tuesday January 16, 2018 2:00 pm

Komoux Hall Boardroom, Comox Valley Campus

Members present: K. Gibson (Chair), E. Mosley; B. Bell

Member absent: N. Schofield

Resources: C. Fowler (VP, Finance & Facilities), S. Fleck (Director, Finance), R. Reid (EA to BOG)

Call to Order

K. Gibson called the meeting to order at 2:02 pm.

Approval of Agenda

The Committee approved the agenda as presented.

Q3 Financial Statements

C. Fowler reported that a large number of international students are registered for the winter term.Because of this, Finance had to review the College’s budget assumptions and adjust the budgetaccordingly. The 17/18 forecast is also being revised to reflect the increase in international students.

On Cash Deposits, C. Fowler noted that $500,000 was moved into the Province’s Central Deposit program which has rates of return similar to GICs. Funds in this account does not have to be earmarked for a particular project.

An amount of about $435, 000 is reported as realized gains in the third quarter, expecting it to go up by fiscal yearend. Discussion on realized gains revolved around contributions towards the Campbell River campus project, fund‐raising for equipment and long‐term investment projections over a longer period of time for example, over 10 years.

Under the statement of operations, the committee discussed the difference between “designated” assets and “undesignated” assets, what types of revenue fall under each category and how amortization, a “trailing expense”, is applied to each asset.

C. Fowler explained that some variance in student aid funding is a result of the Ministry’s change intuition policy regarding adult basic education. He added that the increase in international tuitionrevenue also greatly impacted College operations.

F18‐Q3 Forecast to Ministry

C. Fowler advised that an updated forecast report will be prepared for the Board for its January 25thmeeting with more detail than the template submitted to the Ministry.

RFP for Investment Advisory Services

C. Fowler reported that a request for proposals (RFP) will be undertaken with the help of the College’spurchasing department. Although the College policy provides for a 7‐year agreement with theinvestment manager, there are provisions for early termination if one party seeks it. C. Fowler will bringa status update report on the RFP at a future Committee meeting.

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Risk Management

C. Fowler has drafted a policy with a risk register which SLT will be discussing at its meeting on January18, 2018. A clarification as to which Board committee, whether the Finance and Audit Committee or theGovernance and Human Resources Committee, will be tasked with reviewing the policy will bedetermined at that SLT meeting.

Large Payment Report

The Committee briefly discussed the large payment report.

Adjournment

The accounting firm, KPMG, will be making a presentation to the Committee at its May 29th meeting.

The meeting adjourned at 3:38 pm.

Kim Gibson Chair

REPORT TO NORTH ISLAND COLLEGE BOARD OF GOVERNORS REGIONAL HIGHLIGHTS

JANUARY 2018

OFFICE OF GLOBAL ENGAGEMENT

WinterIntakeSubmittedbyCathyMutis

A total of 187 new international students arrived for the winter term! In an effort to support this unprecedented increase, the Office of Global Engagement (OGE) implemented the following additional services:

expanded library hours increased homestay/peer stay placements – a total of 115 currently in place restructuring of orientation to allow for more assessments growth of the peer mentoring program development of a schedule of workshops for transition support expansion of Learning Commons offerings, including the addition of several instructional

assistants calendar of subsidized socio-cultural activities

OGEChristmasDinnerSubmittedbyCathyMutis

On December 15th 2017, the OGE held its annual Christmas/Host Family Appreciation Dinner – as a way of saying thank you to all the host families who work so hard throughout the year to ensure their students are well taken care of. The dinner was held at the Native Son’s Hall in downtown Courtenay, with over 140 students, host families and members of the college in attendance. Following dinner and dessert, activities included the opportunity to have photos taken in a giant snow globe, origami, and pictures with Santa.

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Regional Highlights – January 2018 Page 2

WorkshopsProvidedSubmittedbyCathyMutis

OGE ran a series of workshops in the first couple of weeks of January for both new and continuing domestic and international students. These workshops were aimed at students taking track two courses.

Workshops included Academic Integrity Workshop, Pre-Employment Lecture and Lab, Writing Paragraphs Workshop, Resume Rescue Workshop, Paraphrasing, Summarizing and Quoting Workshop, Renting in BC Workshop, and Adapting to Canadian Academic Culture Workshop.

STUDENT SERVICES AND REGISTRAR

PeerTutoringSubmittedbyErinMcConomy,PeerTutorCoordinator

In the Fall 2017 semester, we had 27 active tutors offering a total of almost 800 student appointments in areas including University transfer, Business, Nursing, and trades.

In November, two of our highly qualified math tutors began offering drop-in math support as part of the Library & Learning Commons math support program. This support will be in place for the Winter 2018 semester as well, and students have already been accessing the services.

As we begin the new semester, we are fielding numerous applications for new peer tutors and requests by students looking for tutors. We are already seeing a high demand for tutors in areas such as Business, Math, English, Health Care Assistant, and Nursing.

In December, our application to the College of Reading and Learning Association (CRLA) for the International Tutor Training Program Certificate was approved for another three years. This confirms our high training standards for our peer tutors and allows us to continue providing certificates to our tutors to take with them to future educational institutions or employers.

WritingSupportSubmittedbyErinMcConomy,WritingSupportFaculty

Writing support appointments were steady through the end of the Fall 2017 semester, right up until the middle of December. During the Fall 2017 semester, writing support had approximately 130 student appointments, with a great deal of drop-in traffic, particularly at the Comox Valley Campus.

In December, an additional 100% faculty position was added to the Library & Learning Commons Writing Support for the Comox Valley Campus. This position is being shared by Suzanne Schiller and Ben Hecht, two of our very qualified and experienced English Language Program instructors. With this additional position, Writing Support will be offered 10am-6pm Monday through Friday for the winter semester at the Comox Valley Campus. This gives us the opportunity to meet many more students’ needs for ongoing writing support and to develop resources for our students to access. Writing support will continue at all campuses via Skype multiple times a week, and in-person in Campbell River and Port Alberni alternating weeks.

NIC student submissions to our online writing support consortium, WriteAway, continued to be high during the remainder of the Fall 2017 semester, with a semester total of 95 submissions. This is over 5% of the total consortium submissions for the semester, which is quite high for an institution of our size. Because WriteAway is an entire online service, it offers students taking courses at the smaller campuses, online or ITV access to excellent writing support from home.

Board of Governors Objectives/Action Items Log 2018 NIC Strategic

Priority Board Objectives Action Items Assigned

to/Completed by

1 | P a g e

Student Experiences and Success

1. Review progress relative to all Plan 2020priorities and goals.

Monitor/review reports and Key Performance Indicators (KPI’s) (e.g student outcomes and survey results).

Cygnus Management Consultants to conduct 2018 presidential assessment (BOG in-camera meeting November 2017)

PPCC / Spring 2018

High quality, relevant, responsive curriculum and programs

2. Increase awareness and understanding ofEducation Council role and processes.

Members to attend at least one EdCo meeting; D. Lightfoot to present information on EdCo at Board meeting in early 2018 (BOG retreat – October 2017)

Board members to attend Education Council meetings (schedule of meetings to be reviewed at November 23 Board meeting)

Education Council Chair to present educational briefing to Board

All / 2018

3. Increase awareness and knowledge ofeducational programming and student servicesthrough Board education activities.

Access to learning and services across the region

4. Increase Board members’ local engagementand region-wide visibility.

Regional (PA, MW, CR) board members to attend Regional Learning Council meetings.(BOG retreat – October 2017)

All / 2018

Aboriginal Education and Indigenization

5. Increase recognition and incorporation ofappropriate First Nation protocols in governancerelated activities.

6. Increase knowledge and awareness throughBoard development and education (e.g. TRCCalls to Action related to post-secondaryeducation).

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to/Completed by

2 | P a g e

International Education and International- ization

7. Support Global Engagement initiatives throughattendance at related events.

8. Engage in strategic thinking discussionregarding International Education in the contextof College Mandate, Mission, and Values.

Board to focus discussion on international education around strategic dialogue/planning at a higher Board level; T. Pather to make a presentation at future Board meeting (BOG retreat – October 2017)

J. Bowman /Spring 2018

People, Organization, Culture

9. Increase Board visibility with college employees and students through attendance at college andcommunity events, etc.

Announcement and invitation to regular Board meetings to be posted on myNIC portal prior to meetings (BOG retreat – October 2017)

Host Board of Governors “meet and greet” socials with employees and students on alternate years (BOG retreat – October 2017)

J. Bowman /Ongoing

Resources, Investment, Sustainability

10. Undertake government relations and advocacyinitiatives.

Meet with MLAs and Cabinet ministers, highlight key priorities and issues. NIC Board representative to become member and attend NICF Board of Directors meetings.

11. Strengthen communication and collaborationwith NIC Foundation (NICF).

12. Support Campbell River Campus CapitalCampaign.

Follow-up reports to Board (BOG in-camera meeting February 2016)

J. Bowman /Ongoing

Update on fundraising campaign (BOG in-camera meeting, March 2014; BOG meeting September 2015)

J. Bowman /Ongoing

Active Connections to Community

13. Attend community events and fosterrelationships within regional communities.

College Identity and Brand

14. Individually and collectively communicatepositive messages and success stories.



to/Completed by

3 | P a g e

Other Areas 15. Develop and approve new Risk Management

Policy.Develop a Board-level policy on risk management (BOG retreat – October 2017)


16. Evaluate committees’ performance (BOG meetings May and September 2015)

All committees / Ongoing

17. Policy and/or bylaw updates (unruly behavior in meetings) (GHR Committee meetings October 2014)

GHR Committee / Ongoing

18. Investment Portfolio Management RFP to be posted based on College Policy 6-15 Long Term Investments; Genus Capital to provide update on College portfolio (Finance & Audit Committee meeting, November 2017)


OFFICE OF THE PRESIDENT

PRESIDENT’S REPORT TO THE BOARD OF GOVERNORS

Prepared by John Bowman

This report covers the time period from November 24, 2017 to January 24, 2018. It is intended to provide an overview (not an exhaustive list) of the activities and events that the President has participated in during the time period. Other information notes are also provided under the related NIC Plan 2020 Strategic Priority headings. In some cases, items may be related to more than one strategic priority.

Student Experiences and Success

McDonald’s Canada – NIC Business Program Partnership

On November 30, NIC and McDonald’s Canada celebrated the announcement of our Business Program Partnership agreement at an event held at the Crown Isle McDonald’s . In attendance from NIC were members of the Senior Leadership Team, Diane Naugler, NIC’s Dean of Business and Applied Studies and Bill Parkinson, our Interim Dean of Arts, Science and Technology who was instrumental in the development of the agreement in his former role as Business Department Chair. In attendance from McDonald’s were Stuart Aldred, Crown Isle McDonald’s owner/operator, Simon Gregory, McDonald’s Field Service Director of Western Canada, and Amelie Duclos, National Learning and Development Director, McDonald’s Restaurants of Canada.

High Quality, Relevant, Responsive Curriculum and Programs

Southern Alberta Institute of Technology (SAIT)

On January 22, Colin Ewart, President of BC Colleges, Sherri Bell, Vice-Chair of BC Colleges and President of Camosun College and myself in my role as BC Colleges Chair attended a meeting at SAIT in Calgary. SAIT attendees at the meeting included: Dr. David Ross, President of SAIT, and other key members of their senior administration. Our discussion topics included collaboration opportunities, organizational structure, applied research and innovation and international.

Access to Learning and Services Across the Region

Port Alberni Shelter Society (PASS)

On January 11, I travelled to Port Alberni to meet with representatives of the PASS (former Port Alberni Mayor John Douglas and Wes Hewitt, Administrator). They shared with me the important and exciting work being done by the PA Shelter Society with the construction of a new shelter and the development of a working/training farm in the Alberni Valley which will be of great benefit to the community. NIC’s Regional Director of Continuing Education and Training Lynne MacFadgen, will work with the PA Shelter Society to explore and create new training opportunities to support the Society’s clients.

New Mount Waddington Campus Celebration

On January 18, I had the honour of being part of the opening of NIC’s new MW Campus at the Thunderbird Mall in Port Hardy. The new campus includes four multi-purpose classrooms, offices, new student-centred library and Learning Commons, and ITV room. Caitlin Hartnett, MW Campus Coordinator,

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https://www.nic.bc.ca/about_us/showfile.aspx?id=MR17-079http://www.sait.ca/http://pashelter.weebly.com/

President’s Report to the Board of Governors, January 25, 2018 Page 2

emceed the event. Members of the Board of Governors, Senior Leadership Team and Senior Education Team were in attendance as well as numerous Port Hardy community representatives. Kwakiutl Chief George Hunt Sr. and Chief Calvin Hunt were acknowledged for their welcome and for their communities partnering with NIC in delivering education and training programs in the region.

Aboriginal Education and Indigenization

K'ómoks Comox Valley Campus

On January 16, I met with Board member Rob Everson, Colin Fowler, VP Finance and Facilities, Tony Bellavia, Associate VP Access and Regions and Lou-ann Neel, Interim Director Aboriginal Education for a discussion on the development of a plan to commission the carving of a K’omoks First Nation totem pole at CV Campus.

Campbell River Campus Aboriginal Gathering Place

On January 26, I will discuss with the Aboriginal Education Council (AEC) the project charter process for completing the Campbell River Campus Aboriginal Gathering Place.

International Education

Student Welcome and Orientation

On January 2, I welcomed 184 new international students from 28 countries to North Island College, as part of their orientation week to the College. The Stan Hagen Theatre was standing room only for the event.

International Student Enrolment, Winter 2018

On January 15, I wrote to the College community to provide an update on international student enrolments for the Winter 2018 semester. That memo is included in the regular Board meeting agenda package for January 25,

People, Organization, Culture

Sexual Violence and Misconduct Policy (SVMP) Workshop

On November 29, I attended a SVMP Workshop delivered by NIC’s SVMP Education Team (Nancy Twynam, Associate Director of Student Affairs, David Graham, Director of Facilities Management, and Janet Beggs, Comox Valley Campus Counsellor). The workshop provided guidance about handling disclosures of sexual violence and misconduct, definitions of consent, bystander interventions, and other important related aspects.

Employee Recognition Event

On December 1, I emceed the Employee Recognition Event at Crown Isle Resort. Board Members Bruce Bell, Cathy Reyno, Dennis Lightfoot, Kim Gibson, Eric Mosley and Jennifer Kortlever were in attendance. The ceremony gives us the opportunity to publicly recognize the long service contributions of our colleagues from across all campuses and to acknowledge the commitment and contribution of our retiring employees.


Diversity Matters On December 5 and January 17, I co-chaired meeting with the Diversity Matters Working Group team. Discussion topics included a debrief on the employee campus conversations, planning for the proposed student conversations, data analysis and resourcing, and a review of the project timeline.

Seasonal Celebrations I enjoyed participating in Seasonal Celebration events with colleagues in Port Alberni, Campbell River, and Comox Valley on December 11, 12, 13 respectively.

Resources, Investment, Sustainability

Comox Valley Campus Facilities Plans On December 11, I met with the Faculty of Business and Applied Studies (FBAS) Chairs Murray Erickson, Richelle Gardiner-Hynds, Lisa Domae, Colin Fowler, and Randall Heidt, and Deans Diane Naugler and Bill Parkinson for a discussion about FBAS’ thoughts on the needs for designated space at the Comox Valley Campus as part of our planning of future capital construction (e.g. the Village replacement, Campus Centre building and Student Housing).

Comox Valley MLA Ronna-Rae Leonard On December 13, I met with Comox Valley MLA Ronna-Rae Leonard to provide her with an update on the college and to discuss the Comox Valley Campus student housing project.

NIC Foundation Board On December 14 I participated in the monthly meeting of the North Island College Foundation Board of Directors. Agenda topics included the NIC Foundation’s project support and goals for the current year such as fundraising for Flavour 2018, Elder College Leaving a Legacy presentation, awards, donor recognition and Board development.

Active Connections to Community Comox Valley Community Justice Centre (CJC) Partnership – Campagnolo Lectures On November 28, Randall Heidt, Bill Parkinson, Geri Bemister, Criminology Instructor and I met with Bruce Curtis, CJC Administrator to discuss formalizing the partnership between NIC and CJC around the Campagnolo Lectures. The CJC launched an annual lecture series in Iona Campagnolo’s name in recognition of her many contributions and life-long commitment to restorative justice.

Nanwakolas Council 10th Anniversary Gala On November 30, Randall Heidt, VP Strategic Initiatives and I attended the Nanwakolas Council Society’s 10 year anniversary celebration at the Campbell River Maritime Heritage Centre. Board Chair Derek Lamb was also in attendance.

Comox Valley Global Awareness Network (CVGAN) On December 5, Diane Naugler, Dean of Business and Applied Studies, Margaret Hearnden, Global Learning Facilitator, and I met with representatives of the CVGAN (Colleen Hanley and Jerry Mundi) to explore areas of common interest, discuss the possibility of formalizing the relationship between NIC and CVGAN, and share information relevant to our shared interests and ideas.

http://www.communityjusticecentre.ca/http://www.nanwakolas.com/https://bccic.ca/cvgan/


Other Topics BC Colleges (BCC) Council of Presidents (COP) On December 1 and January 8, I chaired the BCC Executive Committee meeting.

On January 16, I chaired the COP teleconference meeting.

Board Executive Committee On January 11, I participated in the College Board Executive Committee meeting. Agenda topics included Board member appointments, a review of the November 23 Board meeting minutes, January 25th Regular and In Camera meeting agendas, and schedule of activities. Other Board business was discussed including the Board’s objectives for 2018, confirming a date for the Strategic Conversation on International Education (March 7, 2018), the annual advocacy trip to Victoria in April/May, the CICan Conference, and BC Colleges Day – February 27th. President’s Performance and Compensation Committee (PPCC) On January 11 and January 16, I participated in the PPCC meetings. The discussion focused on the President’s assessment process including a review of the Project Work Plan, interview and survey questions, executive competencies, and respondents and invitations for interviews and surveys.

Trades Training BC (TTBC) On January 15, I attended the TTBC Directors Meeting at BCIT in Vancouver. Updates were provided by Bindi Sawchuk, AEST Assistant Deputy Minister, Labour Market and Information and Guy Ellis from BCATTA (BC Association of Trades and Technical Administrators), the status of institutions’ trades enrolments (Foundation and Apprenticeship), and the TTBC Budget.

https://www.tradestrainingbc.ca/

OFFICE OF THE PRESIDENT

2300 RYAN RD, COURTE NAY, BC, V9N 8N6 WWW.NIC.BC.C A TEL: 250.334.5270 F AX: 250. 334.5269 JOHN.BOWM AN @NIC. BC. C A

To: NIC Community

From: John Bowman, President

Date: January 15, 2018

Subject: International Student Enrolment, Winter 2018

Dear Colleagues:

As many of you know, the College is experiencing its largest ever arrival of new international students for the

Winter 2018 semester. It is therefore timely and appropriate that I provide the college community with an update

on recent events, and look ahead at how we plan to support and manage this extraordinary circumstance.

Firstly, I want to acknowledge that the increase in international student applications and enrolments has placed

considerable pressures and workload demands on staff in the Office of Global Engagement, Student Services, as

well as on the faculties of Business and Applied Studies, Arts, Science and Technology, and Adult Basic

Education.

I want to say a very big THANK YOU to everyone who has worked so conscientiously to support the new

incoming international students who arrived over the past few weeks. Many people including staff, faculty and

administrators have worked tirelessly, including during the end-of-year holiday college closure to ensure that we

were as well prepared as possible to support the arriving students, and to plan for the delivery of the student

learning, support services and other campus life experiences.

As of January 12, we have 183 new international students, bringing the total of currently enrolled international

students to 412. It is important to note that the arrival of substantially more international students for the Winter

semester is a significant change from the enrolment pattern we have seen in recent years and has been far

greater than what we expected. We have seen a much higher rate of application conversion (the proportion of all

student applicants that actually enroll and arrive at the College to attend).

We believe that the increase in international student enrolment at NIC has come about as a result of a confluence

of several global, national and provincial factors. These include:

Canada and British Columbia have become even more attractive international student destinations due to

tightening of immigration controls in the United States, United Kingdom and Australia;

recent federal government changes to student study eligibility requirements that will negatively impact

students from India;

increased immigration intake targets set by the Government of Canada;

the fall 2017 Ontario colleges strike damaged the perception of the province as a reliable place to study;

some Lower Mainland B.C. post-secondary institutions have reached international enrolment capacities and

targets for students; and

also, over the past several years, NIC’s positive track record and solid reputation for providing high quality

instruction and learner supports for international students has grown in many countries. We can all take pride

that North Island College is very well regarded locally, nationally and internationally.

…/2

(R-4.1.3)

2300 RYAN RD, COURTE NAY, BC, V9N 8N6 WWW.NIC.BC.C A TEL: 250.334.5270 F AX: 250. 334. 526 9 JOHN.BOWM AN@NIC. BC. C A

The large number of new international students brings with it many challenges for the College, including: offering

additional course offerings, assisting students to secure satisfactory housing, as well as providing additional

instructional and learning supports (e.g. advising, library, tutoring), and creating the need for increased student

affairs supports. Having a high proportion of international students in a class can also result in a more complex

and challenging teaching and learning environment for instructors and students.

Our global engagement initiatives and international students also bring many benefits to the College, general

community and for domestic students. Cultural diversity enriches campus life, learning and the college

community. International student enrolments have allowed us to increase programming opportunities for domestic

students and, in some cases, supported programs and courses where domestic enrolments are low. The

additional revenues generated by international student tuition support core college operations, enable additional

course offerings to be provided, and assist in balancing the overall college budget. International students, both

current and former, are increasingly an important source of employees for the local labour market.

Consistent with NIC’s Mission, Values, Vision and Mandate as a community college, our first priority is and will

remain as providing programs and services for our local communities and citizens of the North Island, as well as

ensuring that all of our activities are in support of meeting learner needs, both domestic and international.

The large increase in international student applications and enrolment has brought into sharp focus the need to

improve and strengthen enrolment information management, international student admissions requirements and

processes, interdepartmental collaboration, and to develop college policy regarding International Education.

These are some of the key areas of development we will be attending to in the coming weeks and months.

We are planning for and are concerned about the long term, and to that end, will be considering new approaches

to managing, controlling and supporting international student enrolment and services. We intend to normalize

future growth in international student enrolments at the Comox Valley Campus, and where possible, will explore

opportunities for students to live and study in Campbell River, as well as in Port Alberni and Mount Waddington, in

the longer term.

This memo is intended to provide a general update regarding international student enrolment. In the coming

weeks, we will share more detailed information regarding how the College has responded to the increased

international student enrolment for the Winter 2018 semester, and what we will be doing in the spring, summer

and fall.

Thank you for your understanding and support for the College, our colleagues and all students during this

extraordinary phase in our institution’s development.

As is the North Island College way, I am sure everyone will continue to reach out, welcome and support all who

have joined our remarkable learning community. Thank you for being an important contributor to student and

College success.

Sincerely,

John Bowman


Vision: North Island College holds a vision of being a premier community and destination college, in a spectacular west-coast environment, that inspires and prepares students for success in a rapidly changing world.

AGENDA ITEM: Regular Meeting

4.2.1 FALL/WINTER CUMULATIVE STABLE ENROLMENT REPORT (attachment)

Relationship to values: Accountability

Relationship to strategic issues: Long-term Sustainability

Reason:

Lisa Domae, Vice President, Learning and Students will present the Fall/Winter Cumulative Stable Enrolment Report.

Separate reports have been provided for domestic and international student data:

Domestic students Fall 2017/Winter 2018 Stable Credit Enrolment Report – Instructional Area Fall 2017/Winter 2018 Stable Credit Enrolment Report – Campus/Location

International students Fall 2017/Winter 2018 Stable Credit Enrolment Report – Instructional Area Fall 2017/Winter 2018 Stable Credit Enrolment Report – Campus/Location Fall 2017/Winter 2018 International Student Citizenship

Enrolment is expressed as unduplicated headcount which represents the number of unique students enrolled at NIC.

Fall/Winter stable enrolment captures enrolment in credit courses for programs confirmed during the Fall 2017 and Winter 2018 semesters at the winter term stable enrolment date and provides a point-in-time comparison with enrolment during the same period in the previous year. Stable enrolment is defined as the last date a student can withdraw from a course and receive a refund of tuition; for classes beginning in January, this date is typically ten days after the first day of classes. The attached reports provide a comparison of enrolment on this year’s stable enrolment date of January 11, 2018 with enrolment on last year’s stable enrolment date of January 12, 2017.

At the 2018 winter term stable enrolment date, domestic student enrolment for the fall/winter period is higher than last year by 3% (88 students) and international student enrolment is higher by 43% (143 students).

The majority of NIC’s fall/winter term credit program intakes have now started; many started in fall term and, at the end of the second week of January, classes for most winter term intakes have begun. Enrolment will continue to grow through the end of the winter term as students continue to register in continuous intake programming as well as community/industry responsive programming and winter term program intakes scheduled to begin after the reporting date.

Action: For the Board’s information.

Suggested Resolution:

NONE REQUIRED.

Office of Institutional Research & Planning Printed on 18/01/17 11:35 AM1 / 5

DOMESTIC ENROLMENTFall 2017 / Winter 2018 Stable Credit Enrolment ReportStudent Headcount by Instructional Area - All LocationsAt January 12, 2018 with Comparison Data at January 13, 2017

Instructional AreaFall 2017 /

Winter 2018Fall 2016 /

Winter 2017 Change % ChangeUniversity Studies & Applied Programs 1,679 1,763 -84 -5 %

Applied Business Technology 221 264 -43 -16 %Business Administration 315 312 3 1 %Fine Arts 152 148 4 3 %Information Technology & Computer Science 44 65 -21 -32 %Interactive Media & Graphic Design 63 65 -2 -3 %Metal Jewellery Design 8 11 -3 -27 %Tourism & Hospitality Management 32 31 1 3 %Tourism: Adventure Guiding 13 26 -13 -50 %Tourism: Hospitality Distance Learning 8 9 -1 -11 %University Studies 1,189 1,247 -58 -5 %

Health & Community Care 541 510 31 6 %Activity Assistant 8 8Community Mental Health Worker 10 10Early Childhood Care & Education 116 116 0 0 %Health Care Assistant 69 80 -11 -14 %Hospital Unit Clerk 12 12 0 0 %Human Services 98 112 -14 -13 %LPN Bridging 19 19Nursing: Bachelor of Science 169 154 15 10 %Practical Nursing Diploma 41 36 5 14 %

Trades & Technology 443 390 53 14 %Aircraft Structures Mechanic 11 8 3 38 %Animal Care Aide 20 16 4 25 %Automotive Service Technician Foundation 29 26 3 12 %Carpentry Foundation 35 26 9 35 %Electrical Foundation 35 47 -12 -26 %Electronics Technician: Core 10 11 -1 -9 %Electronics Technician: Industrial Automation Technician 10 15 -5 -33 %Heavy Mechanical Foundation 30 32 -2 -6 %Joinery/Cabinetmaking Foundation 14 16 -2 -13 %Occupational Skills 196 120 76 63 %Plumbing & Piping Foundation 22 24 -2 -8 %Welding 32 49 -17 -35 %

Apprenticeship Training 287 274 13 5 %Apprenticeship: Carpentry 55 62 -7 -11 %Apprenticeship: Construction Electrician 118 92 26 28 %Apprenticeship: Heavy Duty Mechanic 44 43 1 2 %Apprenticeship: Landscape Horticulture 6 13 -7 -54 %Apprenticeship: Plumbing 42 34 8 24 %Apprenticeship: Professional Cook 18 22 -4 -18 %Apprenticeship: Welding 4 8 -4 -50 %

Adult Upgrading 830 832 -2 0 %Access for Students with Disabilities (ASD) 108 129 -21 -16 %Adult Basic Education 705 661 44 7 %Employment Transition Construction Access 13 -13 -100 %Employment Transition Culinary Assistant 10 10English as a Second Language 22 57 -35 -61 %

Total Unduplicated Headcount 3,412 3,324 88 3 %

Notes:• International Education student enrolments are excluded.• Short duration, non-credit course enrolments are excluded (e.g. general interest and short-term vocational courses).• Headcount totals and subtotals show unduplicated headcount (i.e. the number of unique students) and will, therefore, not equal the sum of subgroups

as students may be enrolled in more than one subgroup. For example, a student who is taking both University Studies and Business Administration courses will be counted in each of these subgroups but will only be counted once in the subtotal for University Studies & Applied Programs.


DOMESTIC ENROLMENTFall 2017 / Winter 2018 Stable Credit Enrolment ReportStudent Headcount by Location At January 12, 2018 with Comparison Data at January 13, 2017

LocationFall 2017 /


Winter 2017 Change % ChangeCampbell River 747 714 33 5 %Comox Valley 1,572 1,639 -67 -4 %Port Alberni 471 431 40 9 %Mount Waddington 117 85 32 38 %In-Community Programming & Ucluelet Centre 91 49 42 86 %Distance Education 1,088 1,086 2 0 %

Total Unduplicated Headcount 3,412 3,324 88 3 %

Notes:• International Education student enrolments are excluded.• Short duration, non-credit course enrolments are excluded (e.g. general interest and short-term vocational courses).• Students taking courses at more than location are counted at each location; for example, students taking courses at Comox Valley

and by Distance Education are counted at each location.• Total Unduplicated Headcount is the count of unique students enrolled; it will not equal the sum of headcounts by location since students may

be taking activity at more than one location.

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

Campbell River Comox Valley Port Alberni MountWaddington

In-CommunityProgramming &Ucluelet Centre

DistanceEducation

Student Headcount

Cumulative2017/18Fall/Winter



INTERNATIONAL EDUCATION ENROLMENTFall 2017 / Winter 2018 Stable Credit Enrolment ReportStudent Headcount by Instructional Area - All LocationsAt January 12, 2018 with Comparison Data at January 13, 2017

Instructional AreaFall 2017 /


Winter 2017 Change % ChangeUniversity Studies & Applied Programs 433 289 144 50 %

Business Administration 304 216 88 41 %Fine Arts 13 6 7 117 %Information Technology & Computer Science 26 17 9 53 %Interactive Media & Graphic Design 35 22 13 59 %Metal Jewellery Design 1 1 0 0 %Tourism & Hospitality Management 81 46 35 76 %Tourism: Adventure Guiding 1 -1 -100 %University Studies 366 222 144 65 %

Health & Community Care 4 5 -1 -20 %Early Childhood Care & Education 2 2 0 0 %Human Services 2 3 -1 -33 %

Trades & Technology 3 3Heavy Mechanical Foundation 1 1Joinery/Cabinetmaking Foundation 2 2

Apprenticeship Training 1 -1 -100 %Apprenticeship: Professional Cook 1 -1 -100 %

Adult Upgrading 84 100 -16 -16 %Adult Basic Education 34 38 -4 -11 %English as a Second Language 50 64 -14 -22 %

Total Unduplicated Headcount 476 333 143 43 %

Notes:• Short duration, non-credit course enrolments are excluded (e.g. general interest and short-term vocational courses).• Headcount totals and subtotals show unduplicated headcount (i.e. the number of unique students) and will, therefore, not equal the sum of subgroups

as students may be enrolled in more than one subgroup. For example, a student who is taking both University Studies and Business Administration courses will be counted in each of these subgroups but will only be counted once in the subtotal for University Studies & Applied Programs.


INTERNATIONAL EDUCATION ENROLMENTFall 2017 / Winter 2018 Stable Credit Enrolment ReportStudent Headcount by Location At January 12, 2018 with Comparison Data at January 13, 2017

LocationFall 2017 /


Winter 2017 Change % ChangeCampbell River 2 3 -1 -33 %Comox Valley 468 325 143 44 %Port Alberni 5 5 0 0 %Distance Education 75 57 18 32 %


Notes:• Short duration, non-credit course enrolments are excluded (e.g. general interest and short-term vocational courses).• Students taking courses at more than location are counted at each location; for example, students taking courses at Comox Valley

and by Distance Education are counted at each location.• Total Unduplicated Headcount is the count of unique students enrolled; it will not equal the sum of headcounts by location since students may

be taking activity at more than one location.

050

100150200250300350400450500

Campbell River Comox Valley Port Alberni Distance Education

Student Headcount




INTERNATIONAL EDUCATION CITIZENSHIPFall 2017 / Winter 2018 Stable Credit Enrolment ReportAt January 12, 2018 with Comparison Data at January 13, 2017

Student CitizenshipFall 2017 /


Winter 2017 Change % ChangeBrazil 2 -2 -100 %Burundi 2 2 0 0 %Cayman Islands 1 1China 42 49 -7 -14 %Denmark 2 1 1 100 %France 4 4Germany 2 2 0 0 %Ghana 1 3 -2 -67 %Hong Kong 1 1 0 0 %India 324 176 148 84 %Iran (Islamic Republic Of) 2 2 0 0 %Italy 1 1Japan 23 29 -6 -21 %Kenya 2 2 0 0 %Mauritius 1 1 0 0 %Mexico 4 4 0 0 %Netherlands 1 1Nigeria 4 7 -3 -43 %Norway 2 2Pakistan 1 1 0 0 %Paraguay 1 -1 -100 %Philippines 14 7 7 100 %Rwanda 4 4 0 0 %Singapore 1 1South Africa 1 2 -1 -50 %South Korea 5 1 4 400 %Spain 1 1 0 0 %Sri Lanka 1 1Sweden 1 -1 -100 %Switzerland 1 -1 -100 %Taiwan 2 -2 -100 %Thailand 1 -1 -100 %Turkey 1 -1 -100 %Uganda 2 2 0 0 %Ukraine 1 3 -2 -67 %United Kingdom 2 2 0 0 %United States 3 -3 -100 %Venezuela 1 -1 -100 %Viet Nam 11 4 7 175 %Zambia 1 1 0 0 %Zimbabwe 12 13 -1 -8 %



AGENDA ITEM: Regular Meeting 4.2.2 REQUEST FOR CANCELLATION OF ACADEMIC

CREDENTIALED PROGRAMS

As required by the College and Institute Act and NIC Policy #3-20: Suspension, Relocation or Cancellation of Academic Credentialed Programs, NIC’s senior administrative teams are recommending to the Board of Governors that the following credentials be cancelled as of January 25, 2018:

• Exercise and Wellness certificate• Practical Nursing Access certificate• Drafting certificate• Heavy Equipment Operator Foundation certificate• Aircraft Sheet Metal Manufacturing Technician certificate

Pursuant to the College and Institute Act and Policy #3-20, NIC has sought the advice of Education Council which supports the cancellation of these credentials.

Rationale:

Exercise and Wellness Certificate

• NIC’s eight month, 30 credit program, offered at the Comox Valley campus, preparedstudents to work as fitness trainers. It also provided students with a transfer pathway to enterinto the second year of Camosun College’s two-year Exercise and Wellness diplomaprogram.

• Exercise and Wellness was offered twice from 2012/13 – 2013/14. Low enrolments duringboth years resulted in total FTE (full time equivalent) production of 5.1 and 3.6 respectively.

• Low program enrolment was the result of: high prerequisite standards, lack of adequatefacilities including lack of access to a gym/fitness centre, and secondary school studentspreference to enter directly into the first year of Camosun’s Exercise and Wellness programthat is housed at their world class Centre for Sport and Exercise Education.

• The program has not been offered since 2014.• Cancelling the credential does not affect current students or employees.

Practical Nursing Access Certificate

• NIC’s 52-week certificate was designed to provide an entry point for practicing Health CareAssistants who wished to pursue a Practical Nursing (LPN) certificate and license.

• Regulatory changes requiring a Practical Nursing diploma as entry to practice effectivelyeliminated provincial approval of North Island College’s Practical Nursing Accesscertificate.

• Due to uncertainty about labour market demand for additional LPN graduates in our region,North Island College has not sought program approvals internally, provincially or throughthe Practical Nursing Regulatory body to develop a Practical Nursing Access program thatmeets the current provincial requirements.

• Practical Nursing Access was last offered at the Mount Waddington/Campbell Rivercampuses in 2011.

• Cancelling the credential does not affect current students or employees.

Drafting Certificate

• NIC’s full-time, nine month Drafting certificate program provided students, with no priordrafting experience, with instruction spanning two areas of specialization –Mechanical/Industrial Core and Architectural/Civil Drafting.

• The shift in the field to computer based drafting changed both labour market and studentdemand for the program. Simultaneously, the technological costs of providing theprogramming increased. Together, these factors reduced the viability of the program.

• This program was last offered at the Campbell River campus in September 2013 with sevenstudents.


Heavy Equipment Operator Foundation Certificate

• NIC’s 4-week Heavy Equipment Operator Foundation certificate program located out of theVigar Vocational Centre provided students with the fundamental skills required to obtainemployment as an operator.

• Program delivery relied on student demand, access to equipment, appropriate training spaceand access to instructors, as well as funding from the Industry Training Authority (ITA) thatis no longer available

• Due to declining enrolments and equipment and space limitations, the program has not beendelivered since 2011. In 2011 there were five students enrolled and in 2010 there were threestudents enrolled.


Aircraft Sheet Metal Manufacturing Technician Certificate

• NIC’s five month Aircraft Sheet Metal Manufacturing Technician certificate programprepared students for entry-level positions in the aerospace industry.

• Due to changed Transport Canada aerospace regulations, it no longer meets the industry’sminimum standard. NIC continues to offer the 10 month Aircraft Structures Technicianprogram which prepares students to meet industry standards.

• The credential is currently available on a full time basis at the Vigar Vocational Centre inCampbell River, however, since 2014 there have been no enrolments.


Action:

For the Board’s discussion and decision.

Suggested Resolution:

THAT THE BOARD OF GOVERNORS OF NORTH ISLAND COLLEGE APPROVE THE CANCELLATION OF CREDENTIALS FOR:

• EXERCISE & WELLNESS CERTIFICATE• PRACTICAL NURSING ACCESS CERTIFICATE• DRAFTING CERTIFICATE• HEAVY EQUIPMENT OPERATOR FOUNDATION CERTIFICATE• AIRCRAFT SHEET METAL MANUFACTURING TECHNICIAN

CERTIFICATE

AS OF JANUARY 25, 2018.


Vision: North Island College is a premier community and destination college, in a spectacular west-coast environment, that inspires and prepares students for success in a rapidly changing world.

AGENDA ITEM: Regular Meeting 4.3.1 2018/19 Budget Preparation

Background:

The board package includes the President’s newsletter (item 5.6) that provides an overview regarding the development of the 2018/19 College budget. The newsletter highlights a number of key considerations in the budget planning process. One of the key items identified in the newsletter was the significant growth in International students attending NIC in Winter 2017/18. That surge in international enrolment requires a revision to the College’s original 2018/19 budget assumptions related to the number of International students.

This impacts many areas of the budget – from faculty and department costs to student services and other support area expenses. The College can expect additional revenues from international tuition in 2018/19. The additional revenue will fund the College’s inflationary pressures, however the Budget will also need to address the additional support service costs related to the growth in International students.

With the stable enrolment date now past, the key information for preparing the 2018/19 budget is now available. In addition, the multi-year planning process has now reached a stage where it can inform the budget process. These key elements will now be incorporated into the budget, and a draft will be available in February.

Action:

For information only

NORTH ISLAND COLLEGE2017-2018 Forecast

Budget Forecast Variance CommentsRevenues

Province of BC revenuesBase operating grant $22,559,214 $22,859,214 300,000 Adjusted to include funding related to ABE tuition.Industry Training Authority grant 2,827,997 2,827,997 0

Routine capital 160,592 133,618 (26,974)This budget was reduced by the Ministry after NIC budget was approved.

Leases 223,168 243,000 19,832 Overlap of PH facilities was funded by the Ministry.Aboriginal Service Plan 406,028 406,028 0Literacy grants 200,000 203,427 3,427Student aid 313,000 269,000 (44,000) This budget was impacted by tuition-free ABE decision.Educational partnerships 549,015 549,015 0Provincial contracts 1,396,180 1,396,180 0

sub-total 28,635,194 28,887,479 252,285

Federal Government grants and contracts 473,583 473,583 0

Student feesBase funded programs 4,698,515 4,348,515 (350,000) Adjusted to reflect ABE tuition free Provincial policyCost recovery program 1,193,859 1,193,859 0

International Education 3,277,564 4,480,936 1,203,372Calculated as year to date tuition plus tuition from 188 new International students that arrived in January.

sub-total 9,169,938 10,023,310 853,372Sales of goods

Bookstore revenue 1,261,000 1,300,000 39,000Cafeteria revenue 148,500 148,500 0

Parking revenue 215,000 69,031 -145,969Parking revenue is net of refunds paid - the majority of which have been processed.

sub-total 1,624,500 1,517,531 -106,969

Contract services 292,950 292,950 0

Investment income 595,350 1,030,164 434,814 Includes realized gains of $434,814, earmarked for CR project.

Other income 651,014 651,014 0

Total Operating Revenue 41,442,529 42,876,031 1,433,502

Amortization of deferred capital revenue 1,993,721 2,068,721 75,000

Total Revenue 43,436,250 44,944,752 1,508,502

Expenditures

Salaries, benefits, other personnel costs 31,326,693 31,706,693 380,000Includes additional hiring related to increase in International students, web site design less MSP savings.

Advertising and promotion 531,013 570,000 38,987 Additional costs of web site design & IE promotion included

Books and periodicals 248,283 284,500 36,217 Includes additional costs for increase in International studentsCost of good sold 1,006,350 1,020,000 13,650Equipment costs 1,006,746 1,006,746 0

Facilities costs 2,423,143 2,570,000 146,857Maintenance of HVAC and electrical systems higher than budgeted, and roadway line painting done this year.

Financial service charges 182,560 182,560 0

General fees and services 1,541,310 1,640,060 98,750Higher costs mainly relate to higher agent fees and Student Housing consulting.

Student awards 607,180 607,180 0Supplies and general expenses 835,062 835,062 0Travel 791,315 791,315 0Grant transfers 200,000 203,427 3,427Donation to Foundation 0 0 0Amortization of capital assets 2,736,595 2,736,595 0

Total Expenditures 43,436,250 44,154,138 717,888

Revenue less Expenditures 0 790,614 790,614

(R - 4.3.2)

North Island College

3Q Financial Statement Analysis

The financial statements for the 9 months ended December 31, 2017 are attached. This document is a companion piece to the financial statements and provides some additional context and explanations for material variances to budgets and other pertinent information.

Statement of Financial Position

Dec‐17 Dec‐16 Variance Cash and Cash Equivalents 5,502,036 5,797,514 (295,478)

The Cash and Cash Equivalents balance is slightly lower than at the same period last year. Many factors impact this account throughout the year, so we monitor cash closely. We moved $500K out of our bank account and into the Province’s Central Deposit program to increase the rate of return during the construction period in Campbell River. We now have $1,572K in this account.

Long‐term Investments

Dec‐17 Dec‐16 Balance, April 1 18,590,369 17,627,734 Income 412,826 426,830 Fees (58,559) (58,669) Realized gains 434,814 109,448 Balance before withdrawals & market value adj 19,379,450 18,105,343 Withdrawals 0 (500,000) Market value adjustment 495,059 524,873 Balance, December 31 19,874,509 18,130,216

The table above shows the year‐to‐date activity in NIC’s long‐term investment account for the fiscal year‐to‐date. I will highlight the realized gains line item of $435K as that is the main source of the College’s surplus for year at this point. This funding will be earmarked to fund NIC’s contribution towards the Campbell River project. The College currently has approximately $1.33M in the Foundation for the project, and these realized investment gains will bring that total to approximately $1.765M.

Statement of Operations

The Statement of Operations at December 31st shows a surplus of $668K compared to $305K for the same period in FY 16/17. There are two main sources of this surplus – realized gains on long‐term investments, and International student tuition revenue. The following are explanations of the significant variances to budget and to the 2Q results from FY 16/17:

(R - 4.3.3)

Provincial Source Funding

Overall Provincial funding is in line with the original budget assumptions and allocations. Student Aid funding is one specific anomaly worth noting however. The Provincial government policy change to Adult Basic Education (ABE) has reduced the need for Student Aid funding for low‐income students. The 2017/18 budget was created under different policy assumptions when tuition was charged for these programs. The budget will need to be adjusted for this in 2018/19 in both the Provincial revenue and the associated expenses.

Tuition and Student Fees

As the table above indicates, tuition revenue has increased in the 3Q of 2017/18 when compared with the same period in 2016/17. This is entirely related to the surge in International student numbers this year. The above table takes into account all tuition collected for the both the Spring and Fall semesters. By year‐end, International student tuition could top $4 million.

To accommodate the increase in International Students, NIC has added a Track 2 Winter 2018 semester with classes running on Friday nights and Saturday. This has required the College to hire additional faculty and other staff, and these costs will be funded from the additional tuition revenue.

Investment Income

As shown in the long‐term investments table on the previous page, there are $435K in realized investment gains thus far in 2017/18. This funding will be earmarked to fund NIC’s contribution to the Campbell River capital project.

Expenses

The Colleges expenses at this point in the year are on par with the same period last fiscal year, and are where expected when compared with budget. There are a couple of areas worth highlighting:

Salaries and Benefits

At December 31, 2017 the Salary and Benefit costs are at expected levels for this point in the fiscal year. It is worth noting that the larger than anticipated International student levels in the Winter semester will lead to an increase in Salary and Benefit costs that will be funded by from additional tuition revenue.

The following are some details on Salaries and Wages that provides a breakdown between the funded activities of the College.

Dec‐17 17/18 Budget % of Budget Dec‐16Base Funded 2,848,473 4,698,515 60.62% 2,889,696 Continuing Ed & Training 824,017 1,193,859 69.02% 859,152 International 2,851,390 3,277,564 87.00% 2,233,858 Total 6,523,880 9,169,938 71.14% 5,982,706

Facility Costs

This expense item is already at 90% of budget due to the large number of projects ongoing at all the campus locations. The costs seen here are lower cost repair items that aren’t capitalized and therefore don’t utilize the Routine Capital funding envelope provided by the Province. This line item will likely be approximately $150K over‐budget by year‐end which will be funded by surplus elsewhere.

F18 Q3 F17 Q310 Base Funded 18,197,955 17,629,502 3%11 & 19 Contract and Continuing Education 817,797 939,886 ‐13%15 Special Projects 1,016,455 863,642 18%18 Research 170,604 131,329 30%23 International 1,189,730 1,039,101 14%31 Capital 57,098 57,256 0%32 Special Capital 68,039 67,094 1%51 & 56 Ancillary 242,806 203,244 19%TOTAL Salaries 21,760,483 20,931,053 4%

NORTH ISLAND COLLEGEFINANCIAL STATEMENTS

For the nine months ended December 31, 2017 and 2016

North Island CollegeIndex to the Financial Statements


Page

FINANCIAL STATEMENTS

Statement of Financial Position 1

Statement of Operations and Accumulated Surplus 2

Statement of Remeasurement Gains and Losses 3

Statement of Cash Flows 4

Statement of Changes in Net Financial Assets (Net Debt) 5

Schedule 1 - Schedule of Expenses by Object 6

North Island CollegeStatement of Financial Position

As at December 31, 2017 and 2016

Dec 2017 Dec 2016 Financial assetsCash and cash equivalents $ 5,502,036 $ 5,797,515Accounts receivable 521,581 403,672Due from government organizations 342,644 170,723Inventories held for resale 563,953 524,993Portfolio investments 19,874,509 18,130,216

26,804,723 25,027,119

LiabilitiesAccounts payable and accrued liabilities 6,631,825 4,899,774Due to government organizations 428,811 260,334Employee future benefits 337,503 345,388Deferred revenue 3,220,784 2,446,834Deferred contributions 10,730,275 10,806,023Deferred capital contributions 24,044,143 22,343,215

45,393,341 41,101,568

Net financial assets (net debt) (18,588,618) (16,074,449)

Non-financial assetsTangible capital assets 29,167,440 25,449,207Prepaid expenses 157,651 118,598

29,325,091 25,567,805

Accumulated surplus $ 10,736,473 $ 9,493,356

Accumulated surplus is comprised of: Accumulated surplus $ 8,546,831 $ 8,177,576 Accumulated remeasurement gains (losses) 2,189,642 1,315,780

$ 10,736,473 $ 9,493,356

North Island CollegeStatement of Operations and Accumulated Surplus


Budget 2018 % of

Budget Dec 2017 Dec 2016 Revenue Province of British Columbia

Base Operating grant $ 22,559,214 76 $ 17,143,432 $ 16,593,556Industry Training Authority grant 2,827,997 77 2,164,734 1,928,659Routine capital 160,592 83 133,618 102,321Leases 223,168 91 203,087 163,503Aboriginal service plan 406,028 78 317,624 221,259Literacy grants 200,000 102 203,427 213,149Student aid 313,000 36 113,542 205,459Educational partnerships 549,015 53 293,042 374,741Province of BC contracts 1,396,180 49 683,320 411,118

28,635,194 74 21,255,826 20,213,765

Government of Canada 473,583 66 310,947 218,431 Tuition and student fees 9,169,938 71 6,523,880 5,982,706 Contract services 292,950 52 153,322 533,116 Sales of goods and services 1,624,500 66 1,069,289 1,096,839 Investment income 595,350 79 471,821 457,959 Realized gain(loss) from investments - 434,814 109,448 Other income 651,014 65 420,831 246,570 Revenue recognized from deferred capital contributions 1,993,721 85 1,699,116 1,548,296

43,436,250 74 32,339,846 30,407,130

Expenses (Schedule 1) Instructional and non-sponsored research 40,459,955 73 29,557,264 27,886,992 Ancillary services 1,632,633 73 1,185,737 1,081,721 Sponsored research 526,762 55 292,002 446,394 Special purpose 816,900 78 637,751 687,033

43,436,250 73 31,672,754 30,102,140

Surplus for the year - 667,092 304,990

Accumulated surplus, beginning of period 7,879,739 7,879,739 7,872,586

Accumulated surplus, end of period $ 7,879,739 $ 8,546,831 $ 8,177,576

North Island CollegeStatement of Remeasurement Gains and Losses


Dec 2017 Dec 2016

Accumulated remeasurement gains, beginning of period $ 1,692,651 $ 790,907

Unrealized gains (losses) attributed to:Pooled funds 931,805 634,321

Amounts reclassified to the statement of operations:Realized gain on pooled funds (434,814) (109,448)

Remeasurement gains(losses) for the period 496,991 524,873

Accumulated remeasurement gains (losses), end of period $ 2,189,642 $ 1,315,780

North Island CollegeStatement of Cash Flows


Dec 2017 Dec 2016

Cash provided by (used in):

OperationsSurplus for the period $ 667,092 $ 304,990Items not involving cash:

Amortization of tangible capital assets 2,097,930 2,095,238

Revenue recognized from deferred capital contributions (1,699,116) (1,548,296)Change in employee future benefits (44,399) 77,921Gain on sale of tangible capital assets (28,249) (1,534)

Change in non-cash operating working capital:Decrease (increase) in accounts receivable 146,119 11,058Decrease in due from government organizations 191,278 226,130

Decrease (increase) in prepaid expenses (66,835) 46,763Increase in inventories held for resale (366,417) (308,526)

Increase (decrease) in accounts payable and accrued liabilities (487,760) (2,589,186)Increase (decrease) in due to government organizations (66,463) (129,129)Decrease in deferred revenue 1,306,011 953,439

Increase in non-capital contributions 78,593 60,266Net change in cash from operating activities 1,060,692 (1,105,856)

Capital activitiesCash used to acquire tangible capital assets (5,444,716) (766,986)

Proceeds from deferred capital contributions 2,455,278 1,128,021Proceeds on disposal of tangible capital assets 28,249 6,317

Net change in cash from capital activities (2,961,189) 367,352

Investing activitiesDecrease (increase) in investments (1,284,140) (502,482)Net remeasurement gains (losses) 496,991 524,873Net change in cash from investing activities (787,149) 22,391

Net change in cash and cash equivalents (2,020,554) (411,123)

Cash and cash equivalents, beginning of period 7,522,590 6,208,638

Cash and cash equivalents, end of period $ 5,502,036 $ 5,797,515

North Island CollegeStatement of Changes in Net Financial Assets (Net Debt)


Budget 2018 Dec 2017 Dec 2016

Surplus for the year $ - $ 667,092 $ 304,990

Acquisition of tangible capital assets - (5,444,716) (766,986)Amortization of tangible capital assets 2,727,000 2,097,930 2,095,238Gain on sale of tangible capital assets (28,249) (1,534)Proceeds on sale of tangible capital assets - 28,249 6,317

2,727,000 (3,346,786) 1,333,035

Acquisition of prepaid expenses - (124,189) (49,256)Use of prepaid expenses - 57,354 96,019

- (66,835) 46,763

Net remeasurement gains (losses) - 496,991 524,873

Change in net financial assets (net debt) 2,727,000 (2,249,538) 2,209,661

Net debt, beginning of period (16,339,080) (16,339,080) (18,284,110)

Net debt, end of period $ (13,612,080) $ (18,588,618) $ (16,074,449)

North Island CollegeSchedule 1 - Schedule of Expenses by Object


Budget 2018 % of

Budget Dec 2017 Dec 2016 Expenses

Salaries and benefits $ 30,621,536 71 $ 21,760,483 $ 20,931,052Other personnel costs 705,157 86 603,727 525,015Advertising and promotion 531,013 89 472,033 418,507Books and periodicals 248,283 69 171,598 172,002Cost of goods sold 1,006,350 70 708,944 690,973Equipment costs 1,006,746 80 809,703 951,063Facility costs 2,423,143 90 2,171,621 1,738,185Financial service charges 182,560 84 154,057 146,117General fees and services 1,541,310 65 1,003,858 814,924Student awards 607,180 72 437,024 474,634Supplies and general expenses 835,062 69 576,539 465,614Travel 791,315 63 501,810 465,667Grant transfers 200,000 102 203,427 213,149Amortization of tangible capital assets 2,736,595 77 2,097,930 2,095,238

$ 43,436,250 73 $ 31,672,754 $ 30,102,140

Education Council Report for the Board

January 2018

In addition to the approval of new and revised curriculum at our December meeting, as outlined below, Education Council also had a meeting at the new Port Hardy campus on January 19. The January meeting had no curriculum or policy submissions, as the standing committees had not met since the December meeting. Instead, the January meeting focused on setting the strategic objectives of Education Council for the coming year (and beyond), and on reviewing and reflecting on recent changes to our curriculum processes.

The volume of curriculum documents being reviewed by curriculum committee and approved by education council has increased significantly in the past few years, and we are anticipating that changes to the provincial K‐12 system, provincially mandated quality assurance of post‐secondary education, and pressures to increase indigenization and internationalization of curriculum will further increase the volume of submissions. Over the past two years, we have been trying to incrementally change the curriculum process and support systems to accommodate the increased volume, but more substantial change to process and structure (and support) is going to be needed. To that end, the VP Education has hired a consultant to help identify the gaps, to research practices at other institutions in BC, and make recommendations for changes to make the council more efficient and effective, and also to be able to draw in more faculty members to sit on the council and to take on leadership roles within the council (such as the chairs of the standing committee, both of which are currently held by admin).

This year, my last as Education Council chair, is going to be full of challenges. In addition to the usual curriculum and policy review and approval, we will be working with SET to determine if a change the grade scheme is justified, we will be trying to approve changes to program admission requirements to accommodate graduates from the new K‐12 curriculum, and we will be working with the consultant to identify and implement any changes to the structure, processes, and supports for Education Council and its standing committees. I am looking forward to working with the council, administration, and the rest of the college community to meet these challenge. I am also looking forward to passing on the chair to someone new at the end of 2018!

Education Council was established in 1996 in response to the then new College and Institute Act. Clauses 14, 15 and 18 of the Act define the role and composition of an Education Council. The mandate of the Education Council at North Island College is to ensure educational quality. Education Council extends a standing invitation for members of the Board to attend Council meetings. This report is provided to update the Board on work done by the Council.

(R - 4.5.1)

Policy and Standards A number of policies are currently under review, and will come forward to Education Council together in spring 2018.

Approved Curriculum The following new and revised curriculum were approved at the December meeting:

New Program: Employment Transition Culinary Assistant

Program Revisions: Criminology Diploma Fine Arts Diploma Advanced Communication & Interactive Design – Interactive Media Diploma Web & Mobile Application Development – Interactive Media Diploma Tourism & Hospitality Management Certificate Tourism & Hospitality Management Diploma (4 options) Global Tourism & Hospitality Advanced Certificate Global Tourism & Hospitality Advanced Diploma (2 options) Communication Design – Interactive Media Diploma Web Design – Interactive Media Diploma Human Services Certificate – Educational Assistant/Community Support, Indigenous

Focus

New Courses: ACL 010, 012, 014, 016, 020, 030, 040, 042, 044 HSW 134, 140, 144 LIB 251 THM 175, 276

Course Revisions: SSA 100, 101 THM 170

The English language requirements for International Students were also revised to be more inclusive of other recognized assessments, and also to make English language requirements for international students who go to high school in BC consistent with req

north island college board of governors regular …€¦ · 4.3 vice president, finance and...

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