NORTH TEXAS REAL ESTATE INFORMATION NETWORK, INC. GREATER METRO MLS COMMITTEE MEETING

Monday, April 8, 2019 1:30 PM

Conference Room A 8201 N Stemmons Freeway

Dallas, TX

To join the meeting online go to: https://www3.gotomeeting.com/join/583364430

• Use your microphone and speakers (VoIP) - a headset is recommended. Or, callin using your telephone.

• Dial +1 (215) 383‐1013• Access Code: 583‐364‐430• Audio PIN: Shown after joining the meeting• Meeting ID: 583‐364‐430

AGENDA

I. CALL TO ORDER – Chairman Ric Shanahan

II. REVIEW OF FEBRUARY MINUTES (Exhibit #1)

III. ACTION ITEMS –Ric ShanahanA) 2019 Business Plan (Exhibit #2)B) Suggestion received to connect the Lot Size/Acreage feature

group to the “Acres” field. (Exhibit # 3 )C) Review request to have the ability to change the font style of

the body of auto-email messages. (Exhibit # 4)D) Review client portal and client ability to select favorites.

Currently causing some confusion. (Exhibit # 5)

IV. DISCUSSION ITEMS/UPDATES –Ric ShanahanA) Welcome TREPAC Trustees; information for Area

RepresentativesB) NTREIS User Committee Updates: The following items

have been approved for implementation by the NTREISUser Committee:i. Change the message on Matrix customer portals that indicates

a property is no longer available from “This listing is no longeravailable” to “This property’s criteria has changed, pleasecontact your agent.”

ii. Add the Pet Policy feature group to the CloudMLX platform forResidential Lease listings

iii. Add Building Sketches as a separate tab in the Matrix 360 Viewiv. Add the ability to order/re-order rooms on the input form

C) Area Meeting information for weekly email (Exhibit #6)

V. ANNOUNCEMENTS A) Board of Director Application – Derek Westley (Exhibit #7)

VI. NEW BUSINESS

VII. ADJOURNMENT

Exhibit # 1

GREATER METRO MLS COMMITTEE February 18, 2019

[Unapproved] MINUTES

The MLS Committee of the Greater Metro MLS met at the Association offices on February 18, 2019. Vice-Chairperson, Derek Westley, called the meeting to order at 1:30 p.m.

Members present: Aundrea Allen, Ted Bangs, Cathy Beane, Andrea Collins, Bess Dickson, Chuck Edwards, Jaclyn England, John Gallent, Kalani Hooker, Sandra McKimmey, Lori Miles, Molly Pennington, Eric Scholl, Doug Selzer, Chris Soignier, Patty Tafoya Valenzuela, Coleman Taylor, Melanie Thomas, Keith Tobas, Carol Verhey, Derek Westley and Camile White.

Absences: Ric Shanahan, Jennifer Clark, Connor Cromeens, Cathy Mitchell, Keesha Moore, Travis-Lee Moore, Tasha Penson, and Joshua Vernon

Guests: Adrainne Prince and Gary Nordling

Staff: Cathy Faulkner (MLS Director), and Lisa Davis (Recording Clerk.)

Summary of Committee Business

Vice-Chairperson, Derek Westley, welcomed the Committee members.

The December 2018 minutes were reviewed and filed as presented.

The 2019 Business Plan was reviewed.

A sub-committee to develop a “Tip of The Month” was created. Derek Westley, Doug Selzer, Chris Soignier, and Coleman Taylor will serve on this sub-committee.

The committee will address the GMMLS Bylaw to address the purpose of the MLS area meetings as related to their original intent. Some members of some of the original groups will be invited to a future meeting to compare the meetings now to the meetings of the original founders.

No action was taken on a request to add a field that would denote that the property is close to a bus stop.

The following motions were made, seconded, and passed: A motion was made, seconded, and passed to forward to the User Committee a request to have

effective messaging when a client goes back to review a listing in their portal that no longer matches their search criteria (current message: “This listing is no longer available”) New message “The property criteria has changed. Please contact your Agent”

A motion was made, seconded, and passed to forward a request to the NTREIS User Committee

to add Pet Policy feature group to the CloudMLX platform for Residential Lease.

Items of Information

Cathy Faulkner gave the Committee an update from the NTREIS User Committee

NTREIS User Committee Updates:

i. Approved expansion of the Pets Y/N field to a pick list field called “Pet Policy”. Options will be Breed Restrictions, Call, Cats OK, Dogs OK, No Pets Allowed, Number Limit, Size Limit, Yes Pets Allowed.

ii. The number of team members allowed in the Matrix Team feature will be raised to 50 (this is the maximum for the system)

iii. Recommendations from the NTREIS Auction Task Force (Exhibit #4) iv. A new required field (approved by the NTREIS Users Group) has been

added to the Residential, Residential Lease and Multi-Family property type input displays. It is a yes/no field called “Smart Home Features-App or Password Dependent”. (Exhibit #5)

Bess Dickson informed the Committee that her area had Phil Crone with the Dallas Builders Association as a speaker. She reported that he was a great speaker with good information. Cathy Faulkner reminded the Committee about the upcoming Property Management Seminar “So, You Want to Do Property Management?” on February 25th at 10 am. Cathy Faulkner discussed with the Committee adding FIRPTA information to the MLS data and it was the consensus of the Committee not to add the information at this time.

Derek Westley discussed with the Committee changing or removing the field “Preferred Title Company” and no change was recommended at this time. Having completed the business of the MLS Committee, the meeting was adjourned at 2:53 p.m. Respectfully Submitted, Approved, Lisa Davis Ric Shanahan Recording Clerk Chairperson, MLS Committee

MetroTex Association of REALTORS® 2019 GMMLS – MLS Committee Business Plan

Committee Purpose:

This committee’s purpose is to address a diverse array of MLS issues. The respective MLS areas appoint committee members, and the MetroTex president-elect appoints additional members at large. This committee deals with everything that insures proper and efficient functioning of the MLS system. Complaints, statistical reports, technology, keyboxes & keycards, rules and regulations are just a few of the issues that this committee has to handle. Committee members must be GMMLS subscribers. GMMLS committee members are also responsible for organizing and overseeing their local MLS meeting and tour for the MLS area they will represent.

Objective(s) Performance Measure

1. Continue to support the MLS Area Meetings to engage MetroTexmembers in the various market areas of the Association.(Goal 3)

2. Create a “Tip of the Month” on topics related to the best use of the MLSor member tips and tricks to help members use the MLS effectively.(Goal 3)

3. Review the structure of the MLS Area meetings to make sure they existfor the purpose they were originally intended.(Goal 3)

-Increase attendance by 10% over 2018 to ensure that the area meetings continue to reach MLS Subscribers and Participants in their respective areas.

-MLS Committee members will contribute a “tip or trick” during the MLS committee meeting. Committee Members will be encouraged to ask their area meeting attendees for input on this subject.

-At least 6 topics will be communicated to the membership through Facebook Live.

-During the 1st quarter of 2019, convene a sub-committee that will review the current structure of the MLS Area Meetings.

-The review is intended to make sure that the meetings exist for the purposed they were originally intended. This will be determined by reviewing the bylaws of GMMLS, Inc.

Fiscal Note: 2019 MLS Area Meeting Expense Budget: $105,800.00. See line item on MLS Budget.

Total Budget Impact: $105,800.00

Exhibit #2

Lot Size/Acreage Field –no correlation to Acres field

Currently the two fields are not related so an agent can enter a lot as .25 acres and then in the Lot Size/Acreage field select any of the options without restriction

Exhibit #3

Font Type is Body of Matrix Email Messages

You can change the font size and style of font for the email signature, but not the message in the body of the email.

Exhibit #4

Client Portal View-Confusion on how to select favorites, etc…… Exhibit #5

Grand Hall,Richardson Civic Center411 W. Arapaho Rd.,Richardson, TX 75080

East Dallas Meeting Join us Wednesday, April 3rd at Luby's -6221 E. Mockingbird Lane in Dallasfrom 9-10am with tour to follow.

Far North Dallas Meeting Join us Tuesday, April 23rd at our new location: Fuzzy's Taco Shop 561 W

Campbell Rd Richardson Tx 75080. To stay informed, please 'like' our

Facebook group, and mark our notices as 'see first'.

Forney / Kaufman Meeting Tuesday, April 9th at Alfredos Restaurant 111 E HWY 80 Forney Texas 75126.10am - 11am Breakfast & Networking + Announcements & Speaker with tour11:00am – 12:00pm.

Garland Meeting Join us Thursday, April 18th at the Firewheel Golf Park 1535 E. Brand RoadGarland TX 75044 - at 8:15am.

Grand Prairie Area Meeting Join us Wednesday, April 3rd at the Ruthe Jackson Center 3113 S CarrierPkwy, Grand Prairie, TX 75052 for the Grand Prairie REALTORS® & MetroTexCharitable Trust Inspirational Breakfast. (this will take the place of the scheduledmeeting)Grand Prairie REALTORS® & MetroTex Charitable Trust will have their annualscholarship fundraiser benefiting graduating high school seniors who areGrand Prairie residents. Bring your checkbook or credit card and be a part of

Exhibit #6

this inspirational event with some wonderful items to be auctioned! This eventreplaces the regular April 2019 Grand Prairie MLS meeting. Auctioneer: JeffCopeland

Cost per person – $30.00 (payable to MetroTex Charitable Trust)Reservations must be made no later than March 29, 2019RSVP is required. No on-site reservations.Broker Host: CHUCKEDWARDS@JUDGEFITE.COM

Make your reservation today!

NEW MEETING: Greenville/Hunt CountyMeetingJoin us Wednesday, April 10th at the Oaks Country Club, 271 W Jack FinneyBlvd., Greenville, TX 75402 at 12:00 noon. Speaker: Cathy Faulkner, MLS Director – See what’s new in Matrix & MLSListings Dos & Don’ts!

Northeast Tarrant County Meeting Join us Wednesday, April 17th at IL PARADISO, Downstairs in StacyFurniture. 1900 S Main St, Grapevine, TX 76051 for breakfast with meetingand virtual agent tour to follow.

Speaker: Barb BachTopic: Mobile Matrix – 1 hr CE! Come hear Barb Bach, SR. MLS Instructor forMetrotex tell us how to use our systems on the go! You won’t want to missthese tips and tricks. 1 Hr free CE. Must be on time to sign in for CE.

NOTE: NEW LOCATIONIL PARADISO, Downstairs in Stacy Furniture. 1900 S Main St, Grapevine, TX76051

To stay informed, please 'like' our Facebook group, and mark our notices as'see first'.

Oak Cliff Meeting Join us Thursday, April 4th at Hunky's Restaurant - 321 North Bishop, Dallas -at 8:30am - Breakfast and Networking and 9:00am- Presentations.

Oak Lawn Meeting Join us Wednesday, March 27th at Pappadeaux's, 3520 Oaklawn, Dallas.9:30am breakfast meeting with tour to follow.

Speaker: Travis Kern, Business Attire Specialist

Topic: In this fast paced Pinterest focused business environment we work intoday- what is best to wear when & how? Professional style has evolved fromjust a basic suit and tie… how to apply today’s accepted norms into your ownpro look with ease and finesse.

Breakfast Sponsor: Republic Title, Turtle Creek

Affiliate Sponsor: Ali Ledbetter

Park Cities / North Dallas Meeting Join us Tuesday, March 26th at 8:45am at our NEW LOCATION – CaféExpress 5600 W Lovers Lane #109 Dallas Tx 75209.

Speaker: Sean Clemmensen, Real estate attorney, Tiago Title

Topic: Recent changes in the 1-4 Residential Contract, to include the ThirdParty Financing Addendum

Broker Host: Ted Bangs and Keith Tobas

Breakfast Sponsor: Provided by Cafe Express

Affiliate Sponsor: Konstantyn Bondarenko with USHEALTH Advisors

Additional Notes: Door prizes, so bring your business cards!

Rockwall & Royse City Meeting Join us Wednesday, Aprill 10th at Chandler's Landing Yacht Club - 501 YachtClub Drive Rockwall, TX 75032 (check in through the security gate to enter thefacility). Breakfast is served at 8:30 a.m. with meeting to follow.

Rowlett Meeting Join us Thursday, April 4th at Deno's Kitchen and Spirits 8120 Lakeview Pkwy#100 Rowlett, TX 75088 - 8:30am for meeting with tour to follow.

Speaker: Brian FunderburkTopic: More about Bayside from City of Rowlett ManagerBreakfast Sponsor: MetroTexAffiliate Sponsor: Diane Davis, North American Title & Spotlight SponsorVictoria Medrano-Stephens w Beam to Brick Property Inspections

Want to put a house on tour? Please text Jennifer Clark 972-655-9230. Pleasevisit our Facebook page for house tour details and additional info about ourspeaker.

Southeast Dallas Meeting Join us Tuesday, March 26th at Martinez Restaurant, 901 Gross RoadMesquite, TX at 8:15am. Speaker: Javier OlguinTopic: Executive Director Eastfield Pleasant Grove CampusBroker Host: Diaz Realty

Southwest Dallas Meeting Join us Tuesday, April 16th at the Hilton Garden Inn 800 N. Main Street,Duncanville, TX 75116 from 8:45am - 10am. Tour immediately follows

M-POWER Your Voice2020 MetroTex Officer & Director Applications Being Accepted

The MetroTex Association of REALTORS® is one of the fastest growing REALTOR® associations in the U.S. and we want to take advantage of the innovation and skills that our 20,000+ members offer.

One key element in our strategic plan is to identify, develop and nurture future volunteer leaders. MetroTex invites you to consider serving your association as a volunteer leader by submitting an application to join the

MetroTex Board of Directors as an officer or director.

Available Positions

Director - Each Director shall be a REALTOR® Member in good standing for the two (2) years immediately preceding his or her term of office at the time of such election.

President - Elect - The President-Elect shall be a REALTOR® Member who has served as Director for twenty-four (24) consecutive months during the sixty (60) months immediately preced-ing his or her term of office. The President-Elect shall assume the duties of the President, if the President is absent or unable to perform the duties of the President.

Secretary / Treasurer - The Secretary/Treasurer shall be a REALTOR® Member who has served as Director for twenty-four (24) consecutive months during the sixty (60) months immediately preceding his or her term of office. Served on the Budget & Finance Committee for at least one full year or served as chair of a standing committee of the Association for at least one full year.

Interested in Taking the Next Big Step?Apply Online at MyMetroTex.com/bodapplication

(deadline for applications April 30, 2019)

The qualifications for candidacy are simple:What Happens Next?

All REALTOR® members have access to an online application to serve as a MetroTex director beginning in 2020.

All qualified applicants will be interviewed by the MetroTex Nominating Committee in May and June of 2019 with the final Slate of Nominees announced in July.

What Does it Take?Any applicants are applying to serve a 2-year term as a MetroTex Director and a 1-year term as an officer.

Responsibilities include:~ Preparation for and attendance at the monthly Directors’ meeting~ Service as a committee liaison to a standing committee~ Service on the Budget & Finance committee (approximately three meetings per year, 4 hours each meeting)~ Available for area speaking engagements~ Attendance at a MetroTex Leadership Retreat each year~ Directors are also expected to attend annual awards and installation event~ All directors are encouraged to attend and participate in Association programs (TREPAC Auctions, MLS area meetings, Community Outreach events, Government Affairs programs & Education events)

Exhibit #7