northern california women ’s hockey league

Northern California Women’s Hockey League

General Membership Meeting

March 1, 2014

NCWHL GENERAL MEMBERSHIP MEETING --- March 2014

Agenda

• 2:00 – 2:05 Welcome

• 2:05 – 2:25 2013 Goals & Accomplishments

• 2:25 – 2:30 2014 Goals

• 2:30 – 2:35 Vice President’s Report

• 2:35 – 2:40 Treasurer’s Report

• 2:40 – 2:45 Elections

• 2:45 – 2:50 Dates to Remember

• 2:50 – 3:00 Questions and Answers

• 3:00 – 3:20 Raffle

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2013 Goals

Enhance League Member Experience• Continue inter-division engagement

• Support ongoing skill development

• Enhanced registration and invitation experience

• Explore new approaches: playoffs and new division

• Off-ice NCWHL activities

Maintain Player Registration• Increase publicity and league exposure

• GHATD player conversion

• Player retention

• Publicize and continue NCWHL Assistance Fund

• Offer best league value in Bay Area

3


2013 Goals: Enhance League Member Experience

Continue inter-division engagement Held 15 League-wide scrimmagesHeld 8 divisional scrimmagesIce Oasis Holiday TournamentAnnual PicnicFacebook Page

Support ongoing skill developmentContinued pre-eval skills sessions

Enhanced registration and invitation experienceIn progress

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2013 Goals: Enhance League Member Experience

Explore new approaches: playoffs and new division

Summer 2013 playoffs in Maroon

Winter 2013-14 playoffs in Red, Maroon, and Blue

New division unpopular

Summer 2014 trial run of “In-season Evals” in Maroon

Off-ice NCWHL activities

Picnic!

Bulls game in 2013

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• Seeding: based on the end of the season record. Ties will be broken by goals for/goals against.

• Subbing: no same division subbing, you may only retrieve subs from lower divisions.

• Goalies: goalies will be assigned at the discretion of the goalie coordinator. Every effort will be made to ensure fairness.

• End of Regulation Ties: three player shootout, then alternating shooter until all shooters have gone (sorry, no TJ Oshie/International rules).

Playoffs: Rules and Guidelines


• Why?o 8 Maroon teams, parity issue across skaterso Goal is to create a more equal division o Risk of hurt feelings weighed against the benefit of a Maroon

division that more closely matches the evaluation standards

• Division Coordinators, Board Members, Captains spent the past year working on best practice for in season evaluations.

• February vote in Maroon divisiono 85% of division votedo 81% voted to have In Season Evals in Summer 2014 o 19% voted against

• Evaluations will be held in Summer 2014 season; resulting re-evaluations will occur in Winter 2014-15 evaluation sessions

In-Season Evals: Maroon, Summer 2014


• Unpaid volunteers will evaluate players in Maroon games throughout the Summer 2014 season.

– Goal is to have players/teams watched 3-4 times throughout the season.

• Evaluators will NOT be assigned players to watch, just report if there are players that are not able to keep up with play. This is not always about speed, but the player as a whole.

• Evaluators will NOT be “connected” to players in that division. – They will, by and large, be current or former USAH officials who are familiar

with our league and our divisions. – They will report to the Maroon Coordinator the players who they feel are in

need of a reevaluation. The DC will report these players to the board and the Evaluation Coordinators.

– They will not be announced at games. They can and will show up throughout the season.

– The evaluators names, games attended, and recommendations will be available to the board.

In-Season Evals: Evaluator Guidelines


• Who will be asked to re-evaluate?o If a player is identified by 2 different evaluators at 2 different games, they

will be asked to be re-evaluated for Maroon in the Winter 2014-15 evaluations (i.e., they will become a Maroon Hopeful)

o If that player does not play in the Winter season, she will still need to be re-evaluated in the Maroon evaluations when she does return to the league.

• Re-evaluation Processo If that player does not attend Maroon evaluations, she will be placed in the

Red Division. o If that player re-evaluates and is placed in Maroon, she will be exempt from

being asked to re-evaluate via In-Season Evals for three seasons.o Any players who are placed in Maroon via the standard evaluation process

will be exempt from being asked to re-evaluate via In-Season Evals for three seasons.

In-Season Evals: Evaluation Process


2013 Goals: Maintain Increased Player Registration Increase publicity and league exposure

GHATD player conversionGHATD Discounts: 16 discounts in 2013 and 66 given for the last seven seasonsGreen division is still small

Player retentionLeague has grown ~30% since Winter 2007; average 90% returning skatersMaintaining division growth: 3 teams in Green, 6 teams in Red, 7 teams in Maroon, 4 teams in Blue

Publicize and continue NCWHL Assistance Fund 7 awards in 2013; 50 awards in 6 years

Offer best league value in Bay Area

10


Automated Scheduler

• In early 2013, we realized that the schedule complexity had reached a point where we needed to automate it

• Approach: Try to find the “most fair” way to balance competing requirementso Slot Parity: same number of ice slots per skatero Slot Parity: each skater plays equally at each rink / sloto Time between games: try to equalize across the seasono Matchups: try to mix up opponents and home/awayo Ref coordination: match divisions playing in back-to-back ice slotso Special events: playoffs, practices, evening pain during big

tournament weekends (MLK, CAHA)o Note: due to Thanksgiving, Christmas, Vegas, and in-house travel

leagues, Winter is a much harder season to get consistency across the ice slots

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Comparison of Bay Area Adult Hockey Leagues

Notes: 1.Prices as of March 2014 for the previous / winter season2.NCWHL ice slots assumes Winter 2013-14 team breakdown (3 Green, 6 Red, 8 Maroon, 4 Blue)3.Price for Sharks Ice and PHA can change depending on the number of players a team chooses to put on its roster. The costs above are calculated based on 13 players per team, the NCWHL maximum.4.For Sharks Ice and PHA, playoffs are not guaranteed. This calculation assumes 1 playoff game.5.Ice Oasis calculations assume 2 even 6-month seasons with 1/game per week with zero bye weeks

League RinksIce Slots /

SeasonCost /

SeasonCost / Ice

Slot

NCWHLBelmont, Fremont,

Redwood City22 $550 $25.00

Sharks Ice Adult Hockey League

Oakland, San Jose, Fremont

24 plus playoffs $739 $29.53

Pacific Hockey Association

Cupertino, San Mateo

16 plus playoffs $577 $33.93

Ice Oasis Redwood City 26 (including playoffs) $839.10 $32.27


Comparison of Bay Area Adult Hockey Leagues, cont.

League Schedule Type Ice times

NCWHL Rotating schedule through fixed slots

Tuesdays @ 8:15Fridays @ 9:30Saturdays @ 6:00, 6:45, 7:30Sundays @ 11:15, 4:15, 5:30, 5:45, 7:00, 9:35

Sharks Ice Adult Hockey League

Rotating schedule and slots

Any day of the week, most games start between 7:45 and 11:15 PM, some weekend daytime games

Pacific Hockey Association Rotating slots, fixed day

Sundays @ 4:45, 6:15, 7:45, 9:15, 10:45Mondays @ 9:15, 10:45Wednesdays @ 9:15, 10:45

Ice Oasis Rotate slots, fixed day Monday through Sunday @ 7, 8:15, 9:30, 10:45


Delivering the Best Value: Administrative Update

Summer 2013 changes delivered over $13,000 to league bottom line•Reduced the costs associated with administering evaluations•Discontinued the referral bonus program•Raise price of pickups and divisional scrimmages to $20/skater•Eliminated early bird incentives•Change gear sale price to $10

In Winter 2013-14, we continued to refine our approach•Eliminated Active.com registration (over $2500/season)•Reinstated early registration price•Changed cost of GHATD to $25

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2014 Goals

Enhance League Member Experience• Continue inter-division engagement • Support ongoing skill development• Enhanced registration and invitation experience• Explore new approaches: playoffs and in-season evals• Off-ice NCWHL activities

Maintain Player Registration• Increase publicity and league exposure• GHATD player conversion• Player retention• Publicize and continue NCWHL Assistance Fund• Offer best league value in Bay Area

15


NCWHL Organization – March 2013 to Feb 2014

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Nora Grasham

President


• Awards & Inventory Coordinator – Lucinda Yang

• Coach Coordinator – Holly Kreuter

• Goalie Coordinator – Nicky Robinson

• Party Coordinator – Holly Kreuter

• Placement Coordinator – Jenn Lo & Liz Doughty Tan

• Recruitment Coordinator – Jennie Van Heuit

• Referee Coordinator – JJ Nakaso

• Scorekeeper Coordinator – Tami Devine

Vice President’s Report

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GHATD

Saturday, March 8, 2014

and

Saturday, March 15, 2014

Belmont Iceland

5:00 to 8:00 PM

Tell your friends, and get them on the ice!

We still need gear!!!

Contact Jennie at:

[email protected]


Treasurer’s Report

Current Bank Balance: $57,226.67Anticipated March Expenses: $30,187.75Ending Bank Balance: $27,038.92Anticipated April Expenses: ~$30,000.00

Ice Costs continue to increase every season. Fremont has gone up $50 in the last 3 years, we anticipate annual increases between $10-$15/hour moving forward, which is a cost increase of ~$1,500-$2,250 each year.

Fremont ice costs 45% more than Ice Oasis and 42% more than Belmont.

* These statements have not been verified or audited


Treasurer’s Report: Where Does the Money Go?

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Elections

President

Nominee(s): Nora Grasham

Vice President

Nominee(s): Laura Rinde

Secretary

Nominee(s): Viv Kam

Treasurer

Nominee(s): Katherine Yoshii

Blue Division Coordinator

Nominee(s): Char Shimada

Maroon Division Coordinator

Nominee(s): Meredith Shyy

Red Division Coordinator

Nominee(s): Andrea Tan

Green Division Coordinator

Nominee(s): Tami Devine

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Dates to Remember

• This Weekend – Summer 2014 Registration is Open!!!!Season starts Friday, April 4!

• Saturday, March 8; Belmont @ 5:00 – GHATD 1

• Saturday, March 15; Belmont @ 5:00 – GHATD 2Gear sale …

• Sunday, March 23 – Assistance Fund Application Deadline

• Friday, April 5 – Summer 2014 Evaluations BeginEvaluation schedule will be posted by March 101 eval skills session for hopefuls3 pickups for returning playersSummer 2012 season runs Friday, April 5 – Sunday, Aug 31, 2014

• Friday, April 18, 2014 – Summer 2014 games begin

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Q&A

23


Raffle

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HATRIC 341hatric341.com

HockeyGianthockeygiant.com

San Jose superstore opening soon: 1290 Tully Road #50, San Jose, CA 95122

Northern California Women’s Hockey League

General Membership Meeting

March 1, 2014


Treasurer’s Report: P&L*

Winter 2012-13 Summer 2013 Totals

Income $77,464.56 $98,319.28 $175,783.84

Expense $97,783.98 $116,743.32 $214,527.30

Profit/Loss -$20,319.42 -$18,424.04 -$38,743.46

Current Bank Balance: $57,226.67Anticipated March Expenses: $30,187.75Ending Bank Balance: $27,038.92

* These statements have not been verified or audited

UPDATE

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