northern cape annual report 2013 / 2014 - south africa · 2015-06-26 · annual report 2013 / 2014...
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2013 / 2014
ANNUAL REPORT
NORTHERN CAPE PROVINCE
VOTE 3
2
TABLE OF CONTENTS
PART A: GENERAL INFORMATION ............................................................................ 5
3.1. Vision................................................................................................................... 7
3.2. Mission ................................................................................................................ 7
3.3. Values ................................................................................................................. 7
3.4. Strategic outcome orientated goals ..................................................................... 8
PART B: PERFORMANCE INFORMATION ................................................................ 17
2.4 Key policy developments and legislative changes ............................................ 20
4.1. Programme 1 – 5 .............................................................................................. 22
5.1. Departmental receipts ....................................................................................... 50
5.2. Programme Expenditure ................................................................................... 51
5.3. Transfer payments, excluding public entities..................................................... 51
5.4. Public Entities .................................................................................................... 51
5.5. Conditional grants and earmarked funds paid................................................... 52
5.6. Conditional grants and earmarked funds received ............................................ 52
5.7. Donor Funds – No donor funds received for the period under review. .............. 52
5.8. Capital investment, maintenance and asset management plan ........................ 52
PART C: GOVERNANCE ............................................................................................ 53
PART D: HUMAN RESOURCE MANAGEMENT......................................................... 55
3.1. Personnel related expenditure .......................................................................... 56
3.2 Employment and vacancies ............................................................................. 58
3.3 Job Evaluation ................................................................................................... 61
3.9 HIV/AIDS & Health Promotion Programmes ..................................................... 77
3.10 Labour Relations ............................................................................................... 79
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3.11 Skills development ............................................................................................ 81 3.12 Injury on duty ..................................................................................................... 83
3.13 Utilisation of Consultants ................................................................................... 83
PART E: FINANCIAL INFORMATION ......................................................................... 85
1. Audit Committee Report .................................................................................... 86
2. Report of the Accounting Officer ....................................................................... 90 3. Report of the Auditor-General…………………………………………………… 100 4. Annual Financial Statements............................................................................. 105
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PART A: GENERAL INFORMATION
1. DEPARTMENT’S GENERAL INFORMATION
PHYSICAL ADDRESS: Southey Chambers
Southey Street
KIMBERLEY
8300
POSTAL ADDRESS: P.O. Box 1368
KIMBERLEY
8300
TELEPHONE NUMBER/S: (053) 839 1700
FAX NUMBER: (053) 839 1773
EMAIL ADDRESS: [email protected]
WEBSITE ADDRESS : None
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2. LIST OF ABBREVIATIONS / ACRONYMS
TERM DEFINITION OLB Operating License Board PRE Provincial Regulatory Entity MTSF Medium Term Strategic Framework AARTO Administration of Road Traffic Offences Act No. 46 of
1998 MTEF Medium Term Expenditure Framework DLTC Driver License Testing Centre EXCO Executive Council eNaTIS Electronic National Traffic Information System RTMC Road Traffic Management Corporation DTSL Department of Transport, Safety and Liaison SAPS South African Police Service PCCF Provincial Crime Combating Forum SCCF Station Crime Combating Forum EPWP Expanded Public Works Programme IPTN Integrated Public Transport Networks PLTF Provincial Land Transport Framework TCS Transport Coordinating Structures SANWIT South African Network for Women in Transport NLTA National Land Transport Act VTS Vehicle Testing Station RAF Road Accident Fund PrDP Professional Driving Permit PPP Public Private Partnership PTOG Public Transport Operators Grant AGSA Auditor General of South Africa CFO Chief Financial Officer MEC Member of Executive Council HOD Head of Department PFMA Public Finance Management Act TR Treasury Regulations SCM Supply Chain Management SITA State Information Technology Agency SDIP Service Delivery Improvement Plan SCP&CPR Social Crime Prevention and Community Police Relations OTP Office of the Premier PSETA Public Sector Education Training Authority PSC Public Service Commission MoA Memorandum of Agreement IA Internal Audit MPAT Management Performance Assessment Tool
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3. STRATEGIC OVERVIEW 3.1. Vision
A leader in the creation and coordination of safe, secure and sustainable transport and
policing systems for a crime-free Northern Cape Province. 3.2. Mission
Enable a safe and secure environment and mobility for the community of the Northern Cape
through:
• Good Corporate Governance, Management, Administration & Support
• Establishing and supporting community safety partnerships
• Monitoring and oversight of the police
• Facilitating and coordinating social crime prevention and road safety programmes
• Educating, enforcing and administering road traffic legislation
• Liaison with all relevant stakeholders, role-players and clients pertaining policing, safety
and security
• Provisioning of an integrated transport system and operation for goods and people 3.3. Values
• Service Excellence through Batho Pele;
• Mutual Respect and Trust;
• Integration of effort - between agencies, local authorities, Government Departments and
other stakeholders;
• Teamwork – working together and building a spirit of co-operation;
• Knowledge Application - courage to learn, change and innovate;
• Professionalism, honesty and integrity;
• Shared vision, communication, consultation and sharing of ideas and information,
commitment and teamwork;
• Accountability, transparency, compliance and meeting of deadlines;
• Pro-active thinking and approach;
• Motivation as an integral function of all managers, consistently giving recognition,
acknowledgement and feedback;
• Unity in diversity, representivity and equity;
• Culture of tolerance, mutual respect, trust, honesty, loyalty, patriotism, positive attitude;
• Adherence to the Public Service Code of Conduct and self-discipline.
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3.4. Strategic outcome orientated goals Strategic Goal 1: Support and ensure the smooth functioning of the Department;
Strategic Goal 2: Transparent and accountable law enforcement agencies in the Northern
Cape by 2014;
Strategic Goal 3: A Safe and Secure Northern Cape Province;
Strategic Goal 4: To enable and ensure effective, efficient and safe mobility in the Northern
Cape Province;
Strategic Goal 5: To enhance the overall quality of road traffic service provision;
Strategic Goal 6: To co-ordinate and implement road traffic safety, communication and
awareness campaign focus on all the categories of road users in the Northern Cape by
2014;
Strategic Goal 7: To manage and co-ordinate vehicle registration and licence, roadworthy
and testing and licensing of drivers and authorise law administration services in the
Province. 4. LEGISLATIVE AND OTHER MANDATES
The core objectives of the department are based on the following constitutional and other
legislative mandates, functional mandates and the service delivery improvement
programme. Constitutional and Legislative mandates
The authority and function of the Department of Transport, Safety & Liaison is entrenched in
our Constitution and defined in national legislation. Schedule 4 of the Constitution provides for Public Transport and Road Traffic Regulation to
be amongst the functional areas of concurrent National and Provincial legislative
competency, whilst Provincial Traffic is an area of exclusive provincial competence as
provided in Schedule 5.
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We also give effect to powers assigned to the Department by the following national legislation:
National Land Transport Act No. 5 of 2009;
National Road Traffic Act No. 93 of 1996;
Administrative Adjudication of Road Traffic Offences Act No. 46 of 1998.
Chapter 11 of the Constitution of the Republic of South Africa, 1996 defines the role of Provincial Government in policing as follows:
Section 206(2) provides that the National Policing Policy may make provision for
different policies in respect of different Provinces after taking into account the policing
needs and priorities of these provinces;
Section 206(3) determines that each province is entitled to:
a. Monitor police conduct;
b. Oversee the effectiveness and efficiency of the police service including receiving
reports on the police service;
c. Promote good relations between the police and the community;
d. Assess the effectiveness of visible policing; and
e. Liaise with the Cabinet member responsible for policing with respect to crime and
policing in the Province.
Section 206(4) further states that a provincial executive is responsible for policing
functions vested in it by this chapter, assigned to it in terms of National Legislation and
allocated to it in the National Policing Policy. The Department did not draft or introduce any new or amended legislation to the Executive
Council or Legislature during the reporting period.
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5. O R G A N I S A T I O N A L S T R U C T U R E
6. ENTITIES REPORTING TO THE MEC There are no entities reporting to the MEC
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7. FOREWORD BY THE MEMBER OF THE EXECUTIVE COUNCIL
The end of March 2013 financial year signalled yet another term end
since the new administration took over in May 2009. The ANC led
government has indeed made significant strides in the past 20 years of
our democracy and we have a good story to tell with regard to
achievements made in the fight against crime and corruption and in
preventing darnage on our roads through enforcing the UN Decade of
Action for Road Safety 2011 – 2020 campaign in the Northern Cape
Province. As a nation, we constantly have to remind ourselves that since the dawn of democracy, we
have embarked on an important journey of defining what human security mean to the
masses of our people. This new meaning had to give impetus to the safety of individuals and
communities rather than on the security of the state as it has been in the past, and most
importantly, this voyage has been an integrated process, which is people centred and people
driven since 1994. As with all the services we deliver, the needs and aspirations of our people must shape the
form that their security takes. Our Department and the communities as well as our
stakeholders have constantly been strategizing on how to respond to the changing crime
patterns in our province through our community outreach programmes. We had always
asked ourselves the question as to why there is a pervasive and consistent level of crime (s),
especially violent crime in our communities, at a time when our society should cohering into
a maturing and stable democracy. As part of our response and quest to make the Northern Cape a safe and secure province to
live in, as a Department we had been hard at work ensuring that we remain in the forefront
for the safety of our communities throughout our Province. Hence, the launching of the Provincial Crime Prevention Strategy (PCPS), which among
others aims to:
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� Holistically guide the prevention of crime in the Province by providing an overarching
strategic framework to address crime.
� Integrate and coordinate all activities from government and community structures in
the prevention of crime.
� Mobilise government and community resources in the fight against crime.
The PCPS serves as a driving tool in dealing with the scourge of crime in the province and
remains the best strategy of bringing into practice the philosophy of policing - community
partnership in combating crime in our province driven by extensive research and
consultation with many stakeholders in the safety and security environment towardsthe
development of a response to the high levels of crime and more specifically violent crime in
the province. Although our province continue to witness a number of horrific incidents and brutal acts of
rape, assaults and murder in recent years, an increasein some of these crimes directly
impact on material and personal security of the public and had an adverse effect on the
quality of life. Thus, in moving forward we all have a responsibility to ensure that the strategy is practically
implementable towards addressing our electoral mandate, which clearly states that; “All
People are and Feel Safe”. Hence the department is mainly focussing on the following three
key outputs, under Outcome 3, which is crime prevention based on proactive activities and
interventions, dealing with perceptions on crime and improving road safety. We want to make a clarion call to our communities, to take a bold stance against crime in
their homes, streets, neighbourhoods as part of advancing our cause in the integration of
communities’ efforts and stakeholders towards the eradication of crime in our province. We will also, continue playing an oversight role in the South African Police Service, increase
safety awareness to the public through the implementation of our departmental projects and
programmes as a measure of strengthening relations with communities and stakeholders in
the fight against crime and to ensure that public transport operates within acceptable cost,
based on quality and safe transport towards the development of our provincial economy. I am very pleased that the road safety education campaign was rolled out in all districts of
the province carrying our message of road safety towards a change in the road user’s
behaviours and attitudes.
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Together with all stakeholders we are ensuring a safer environment for all citizens in the
Province, both on our roads and in the communities
Yes, together we are moving South Africa forward.
HONOURABLE MEC M BARTLETT MEMBER OF THE EXECUTIVE COUNCIL FOR TRANSPORT, SAFETY AND LIAISON DATE: 31 MAY 2014
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8. OVERVIEW BY THE ACCOUNTING OFFICER It is indeed our pleasure to present the Annual Report of the
Departmental of Transport, Safety and Liaison for the 2013/2014
financial year. This report reflects the achievements, while also
highlighting the challenges during the said period. The department has raised to the occasion and responded well to
the service delivery expectations and needs of our communities.
Notwithstanding the challenges of a small number of personnel and
limited resources, services to our communities received the highest
attention it deserves. The department spent over 99% of its allo-
cated budget of R314.7 million, and a roll-over has been applied for the amount of
R4, 429 million, which had been committed. The department has made good strides in enhancing and promoting Small, Medium and
Macro Enterprises (SMME’S), by having improved on the settlement of all invoices within a
period of 10 days from date of receipt of invoices. This has been made possible through the
strengthening of monitoring systems, as well as the supporting role played by Provincial
Treasury. The department of Transport, Safety and Liaison has continued to contribute positively to the
provincial fiscus and had collected an amount of R155.788 million for the 2013/2014
financial year, this amount exceeds the budget amount by more than R4million. In achieving government’s initiative regarding the Expanded Public Works Programme, job
creation and skills development, the department has appointed 30 EPWP workers for the
2013/2014 financial year through the equitable share allocation. The management of service delivery complaints against SAPS improved during the previous
financial year, although matters of, inter-alia, response time and shortage of resource still
remains a big challenge, and as such , SAPS had been engaged to give attention to this
matters. .
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The department has conducted assessments to oversee the functionality of Community
Police Forums in the Province. Community Police Forums were assisted and guided
through induction sessions to understand their roles and responsibilities Provision of affordable and accessible transport services to communities were ensured
through the Public Transport Operations Grant. Considering the fact that our province constitutes over 35% of the landscape of our country
the vastness of our Province remains an arduous task for travelling. In addressing this
particular challenge, the Northern Cape Province launched an Intra-Provincial Air Service
pilot project. This service operates between Kimberley, Upington and Springbok. The intra-flight service has the potential to stimulate economic growth and fast-track effective
and efficient service delivery, by facilitating easy and safe travel options for business/private
sector entrepreneurs and for Government. This type of service is indeed of a special kind in
the country. The Department has a very good working relationship with the with the Northern Cape
Provincial Taxi Council, an affiliate of the South African National Taxi Council (SANTACO)
in ensuring the empowerment of taxi operators and drivers in the province. This relationship
had ensured, as well as maintained, peace and stability in the industry and assisted to
resolve grievances from operators, drivers and commuters. The Key Transport Infrastructure Projects continues to remain on the developmental agenda
A lot of progress had been made by the department in conjunction with all roll players under
the guardianship of the Provincial Steering Committee. The development of economic
activities has been stimulated in the areas of Port-Nolloth and De Aar respectively, by
partners such as Department of Public Enterprise, Transnet, Department of Agriculture and
Fisheries, Emthanjeni Municipality, National Transport Ports Authority, and others. The Project Management Unit has completed the Feasibility Study which provides for a
strong investment case and for job creation opportunities and economic development
activities.
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Lastly in terms of road safety ,community members, schools and churches were mobilise
behind the United Nations Declarations of the Decade of Road Safety 2011-2020” Make our
roads Safe” campaign.
The highlight of this intervention was the Provincial Youth Debate hosted in Upington, which
consisted of schools from all five(5) districts in the provinces. Five (5) members form the
debate teams were enrolled by the Department to participate at the National Road Safety
Debate in Cape Town, where they achieved second place nationally.
Steven Jonkers Accounting Officer Date: 31 May 2014
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PART B: PERFORMANCE INFORMATION 1. STATEMENT OF RESPONSIBILITY FOR PERFORMANCE INFORMATION
FOR THE YEAR ENDED 31 MARCH 2014 The Accounting Officer is responsible for the preparation of the department’s
performance information and for the judgements made in this information.
The Accounting Officer is responsible for establishing, and implementing a system of
internal control designed to provide reasonable assurance as to the integrity and
reliability of performance information.
In my opinion, the performance information fairly reflects the performance information of
the department for the financial year ended 31 March 2014.
Steven Jonkers Accounting Officer Date: 31 May 2014
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AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES
The AGSA currently performs the necessary audit procedures on the performance
information to provide reasonable assurance in the form of an audit conclusion. The
audit conclusion on the performance against predetermined objectives is included in the
report to management, with material findings being reported under the Predetermined
Objectives heading in the Report on other legal and regulatory requirements section of
the auditor’s report.
Refer to page 87 of the Report of the Auditor General, published as Part E: Financial
Information.
2. OVERVIEW OF DEPARTMENTAL PERFORMANCE
2.1 Service Delivery Environment
The envisaged national roll out of the AARTO Act, 1998, the implementation of the
National Land Transport Act, 2009 with specific reference to the introduction of public
transport operator subsidies as well as preparations for the implementation of the
Civilian Secretariat for Police Service Act, 2011 and the Independent Police Investigative
Directorate Act, 2011 will all have a significant impact on the budget of all the line
function Programmes.
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2.2 Service Delivery Improvement Plan
The department has completed a service delivery improvement plan. The tables
below highlight the service delivery plan and the achievements to date.
Main services provided and standards
Main services Actual
customers Potential customers
Standard of service
Actual achievement against standards
Provision of an integrated transport system, coordination and capacitation of municipalities in relation to transport function
District and local municipalities
District and local municipalities
Satisfactory All 5 district municipalities reached and capacitated with the establishment of District Technical Committees and Integrated Transport Plan (ITP).
Handling of complaints of police inefficiency
Community members
Individual Community members and Organisations
Satisfactory 120 Complaints handled. Breakdown: Resolved/finalized:71 Still pending: 49
Consultation arrangements with customers
Type of arrangement Actual Customers Potential Customers
Actual achievements
Schedule meetings with municipalities. Participation in IGR forums.
District and local municipalities
District and local municipalities
5 District municipalities
One-on-one consultation to complainants providing regular feedback
Community members Individual community member and organisations
71 finalized and resolved
Service delivery access strategy
Access Strategy Actual achievements Rural Transport Strategy:
Provision of bus subsidies services to ensure accessibility to rural communities.
Implementation of Shova Kalula Bicycle Project.
Subsidized 1 646 484km in the Northern Cape Subsidized 21 073 learners with transport to and from school per month. 100 bicycles distributed and 13 Donkey Carts
Complaints mechanism
Complaints Mechanism Actual achievements
Suggestions/ complaints boxes at regional offices In all regional offices
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2.3 Organisational Environment
The expected changes in services of the Department has mainly relate to the migration of
the scholar transport function to the Department, which fully took effect during the 2012/13
financial year.
The Department, as per the call of “2013 – Year of public infrastructure delivery” will
remain biased towards the Outcomes Approach, as articulated under Outcome 6, Output
3, which is to ensure the maintenance and strategic expansion of our road and rail
network, and the operational efficiency, capacity and competitiveness of our seaports.
2.4 Key policy developments and legislative changes
The Department did not draft or introduce any new or amended legislation to the Executive
Council or Legislature during the reporting period. The introduction of new functions and
mandates will have a significant impact on the organisational structure and operations of
the Department. These includes, amongst others the following:
The implementation of the Civilian Secretariat of Police Service Act, No. 2 of 2011;
Migration of Scholar Transport from the Department of Education to the Department, as implemented with effect from 1 April 2012;
The implementation and roll out of the Administration of Road Traffic Offences (AARTO) Act, No. 46 of 1998.
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3. Strategic Outcome Orientated Goals
Strategic Goal Progress
Strategic Goal 1: Support and ensure the smooth functioning of the Department;
The Department, through its Audit Action Plan and its Internal Audit Function is well on course to ensure a clean audit by 2014 and beyond.
Strategic Goal 2: Transparent and accountable law enforcement agencies in the Northern Cape by 2014;
The Civilian Secretariat Directorate has been instrumental in ensuring that police stations are evaluated through the National Monitoring Tool and the analysis of the Performance Chart at key identified police stations throughout the Province.
Strategic Goal 3: A Safe and Secure Northern Cape Province;
In order to work towards this goal, the Department have ensured that we focus on the cleaning and sustenance of public spaces, and projects towards the reduction of violence and abuse of women and children as vulnerable groups within society.
Strategic Goal 4: To enable and ensure effective, efficient and safe mobility in the Northern Cape Province;
The Department has also ensured that rural communities are been assisted and has distributed bicycles to school children in order to overcome their challenges of walking long distances to schools, as well as branded donkey carts, to enhance their visibility on provincial and public roads.
Strategic Goal 5: To enhance the overall quality of road traffic service provision;
The Department took a view to have a much focused approach towards traffic law enforcement.. It mainly relates to traffic road blocks, speed operations and the functioning of our weighbridges, this is couple with focused road safety education programmes
Strategic Goal 6: To co-ordinate and implement road traffic safety, communication and awareness campaign focus on all the categories of road users in the Northern Cape by 2014;
Road safety education programmes have been implemented at schools and railway lines in order to create awareness amongst learners and pedestrians for safe crossing at key intersections in the Province.
Strategic Goal 7: To manage and co- ordinate vehicle registration and licence, roadworthy and testing and licensing of drivers and authorise law administration services in the Province.
The Department, through the e – NATis system ensures the smooth running of DLTC’s and Registering Authorities throughout the Province, which in turn results into the optimal collection of revenue in the Province.
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4. PERFORMANCE INFORMATION PER PROGRAMME
4.1 Programme 1: Administration
Description
To ensure that the department is geared to deliver maximally on its mandate of monitoring
and oversight over SAPS, leading the Northern Cape Provincial Government’s fight
against crime and strengthening traffic law enforcement to ensure safer mobility of all road
users.
Sub – Programmes
Office of the MEC
Office of the HOD
Financial Management
Corporate Services
PERFORMANCE INDICATORS
CORPORATE SERVICES:
Purpose: The programme is responsible for supporting and ensuring the smooth
functioning of the Department Transport, Safety & Liaison. Strategic objective: Ensuring the overall corporate support to a competent workforce.
Performance Information
Total number of 48 officials were trained in the following areas: Security Management Khaedu Management Development Project Management Examiner of Driving Licences and Motor Vehicles Compulsory Public Service Induction
Quarterly monitoring reports has been submitted to PSETA and Mid Term Monitoring Tool to DPSA;
32 jobs opportunities have been created. Security Risk Assessment was conducted in all traffic stations and all regional offices
located in the Province. During the period under review (13) bursaries were awarded to officials as part of employees skills development.
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Service Delivery Objectives and Indicators
Programme: Corporate Services
Performance
Indicator Actual
Achievement
2012/2013
Actual Performance against
Target
Comment on Deviations
Planned Target (2013/14)
Actual Achievement (2013/14)
Deviation from planned target to Actual Achievement for
Sub-programme: Legal Services Number of legal instruments drafted, reviewed and perused e.g. contracts, bills or legislation
34 24 25 1 None
Number of litigation report submitted
No baseline 4 5 1 None
Number of litigation risks report submitted
No baseline 4 3 1 Shortfall due to post being vacant in the first quarter
Sub-programme: Labour Relations
Number of engagements with organized labour to avert industrial action and promote sound labour relations
9 8 9 1 None
Number of misconduct and grievances cases finalized
7 14 15 1 None
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Programme: Corporate Services
Performance
Indicator Actual
Achievement
2012/2013
Actual Performance against
Target
Comment on Deviations
Planned Target (2013/14)
Actual Achievement (2013/14)
Deviation from planned target to Actual Achievement
Sub-programme: Human Resources Development Services
Number of trainings or workshops conducted
.
6 8 10 2 None
Number of bursaries allocated and managed
No baseline 70 13 57 Only 13 Officials applied for bursaries.
Sub-programme: Human Resource Management and Administration
Number of HR Plan’s reviewed , approved and submitted to OTP and DPSA, and implemented
1 1 1 0 None
Number of posts advertised and filled
12 12 13 1 None
Report on the number of employees assessed according to the EPMDS Policy and SMS handbook
4 7 7 0 None
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Sub-programme: Employee Health and Wellness
Number of programmes implemented to address employee health and wellness
6 20 2 18 The post was vacant due to the resignation of incumbent
Number of PILIR implemen-tation reports submitted
4 12 1 11 The post was vacant due to the resignation of the incumbent
Sub-programme: Transport Management and Auxiliary Services
Number of departmental vehicles licenced and maintained
306 140 140 40 None
Number of reports on the management of departmental facilities and weigh- bridges
No baseline 12 12 12 None
Information Technology ,Communication Services Number of programmes rolled out to promote Departmental corporate image
No baseline 12 50 38 Deviation due to service delivery demand and promotion of the Intra- Provincial Airline Service (Phalakane Airways)
Number of approved IT governance framework’s and IT plan submitted
1 2 0 0 Provincial IT plan developed by Office of the Premier has not yet been finalised.
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Sub-programme: Security Management Records Management & Registry Services
Number of reports submitted on applications screened
12 12 12 0 None
Number of applications on security clearance, completed by staff and new employees and forwarded to SSA for processing
117 150 19 131 The responsible person was absent due to attending courses through the year
Number of Reports on all records classified and safeguard according to well- structured records classification and record system keeping
12 12 12 0 None
Number of Reports on inactive documents disposed of
12 12 12 12 None
Number of report submitted on promotion of ethical conducts, anti- fraud and anti- corruption
No baseline 8 8 0 None
Number of cases investigated on unethical conduct, fraud and corruption
No baseline 8 14 6 None
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Strategy to overcome areas of under performance
The Directorate will vigorously apply the SMART principle in setting key strategic targets
and will cluster targets into operational plans.
Changes to planned targets
Due to budget constrains targets could not be achieved, and further budget cut’s during
the 2013/14 financial year. Targets have been lowered taking into consideration the
external environmental changes.
FINANCIAL MANAGEMENT
Purpose: The Programme is responsible for supporting and ensuring the smooth
functioning of the Department Transport, Safety & Liaison.
Strategic objective: Ensure the effective financial services to all business units in the Department.
Service Delivery Objectives and Indicators:
Programme: Financial Management
Performance
Indicator
Actual
Achievement 2012/13
Actual Performance against Target
Comment on
Deviations
Planned
Target 2013/14
Actual
Achievements
2013/2014
Deviation from target to Actual Achievement for 2013/2014
Number of progress reports on Audit Action Plan
No baseline 4 5 1 This was due to the additional reporting within the Department, over and above the reports to the Audit Committee
Number of financial management policies and procedures formulated
No baseline 9 0 9 Seven (7) policies have been drafted, and are under consideration, at the Policy Committee level, prior to approval
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Programme: Financial Management
Performance
Indicator
Actual
Achievement 2012/13
Actual Performance against Target
Comment on
Deviations
Planned
Target 2013/14
Actual
Achievements
2013/2014
Deviation from target to Actual Achievement for 2013/2014
Number of Interim and annual Financial Statements submitted to Treasury
5 5 0 None
Number of Compliance Reports submitted to Treasury
12 12 0 None
Number of original and adjustment budget submitted to Treasury
2 2 0 None
Number of In- Year Monitoring reports to Treasury
12 12 0 None
Number of revenue reconciliations reports performed
960 960 0 None
Number of reports on the compliance of SLA's
12 12 12 None
Number of Enatis clean-up reports
12 12 0 None
Number of contract management reports
12 0 12 This function resided under Corporate Services
Number of annual procurement plan submitted to Provincial Treasury
1 1 1 None
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Programme: Financial Management
Performance
Indicator
Actual
Achievement 2012/13
Actual Performance against Target
Comment on
Deviations
Planned
Target 2013/14
Actual
Achievements
2013/2014
Deviation from target to Actual Achievement for 2013/2014
Number of SCM committee review reports
5 0 5 SCM committees were established
2012/13, and are still operational
Number of SCM compliance reports
36 36 0 None
Strategy to overcome areas of under performance:
Targets will be aligned to financial resources available, and benchmarked to those of other
provincial departments. If it needs be, Provincial Treasury will be approached to avail
funding, in line with the standards agreed to, within the Province.
The Directorate will vigorously ensure the implementation of the Audit Action Plan in order
to ensure a clean audit. Furthermore, the Department will, on a monthly basis, discuss the
audit action plan. This is because of the need to have a much closer relationship with
Provincial Treasury
All this, will be in quest to eliminate all deviations and non-compliance so that a clean audit
should be achieved within two (2) financial periods.
Changes to planned targets
No changes were made to the targets for the period under review.
30
Sub-programmes expenditure
2013/2014
2012/2013
Sub- Programme Name
Final
Appropriation
R’000
Actual
Expenditure
R’000
(Over)/Under Expenditure
R’000
Final
Appropriation
R’000
Actual
Expenditure
R’000
(Over)/
Under Expenditure
R’000
Office of the
MEC
9 010
9 010
-
9 827
9 922
(95)
Office of the
HOD
4 731
4 731
-
3 604
3 604
-
Financial
Management
16 124
16 124
-
14 678
12 092
2 586
Corporate
Services
22 304
22 304
-
20 350
20 350
-
TOTAL
52 169
52 169
-
48 459
45 968
2 491
4.2. Programme 2: Civilian Oversight
Description
This programme is responsible to hold provincial law enforcement agencies accountable with regard to policing activities.
Sub – Programmes
Policy and Research Monitoring and Evaluation Regional Coordination
PERFORMANCE INDICATORS Purpose: To monitor and oversee the performance and conduct of the South African Police Service and law enforcement agencies.
Strategic objective: To have a responsive, accountable law enforcement agency in the province by 2014
31
Performance Information
The Programme has conducted evaluation with the National Monitoring Tool to
assess the level of compliance by police stations in the Province
Domestic Violence Act audits were conducted to determine the level of compliance
by police stations in the Province.
Due to a high demand, more community complaints against members of saps were
investigated and feedback provided to complainants.
Research and Surveys
During the financial year under review four (4) community satisfaction surveys were
conducted in Groblershoop, Rosedale Postmasburg and Douglas.
One(1) impact study was done to measure the impact of the department’s work
especially Civilian Oversight and Social Crime Prevention functions. There was a
100% indication from respondents that they would request assistance from the
Department in the future.
Workshops conducted
The functions of the Domestic Violence Act (DVA) audits were transferred from the
Independent Police Investigation Directorate (IPID) to the department. Workshops
and Community Outreach Programmes were conducted in all five (5) regions to
sensitise the police and community of the department’s roles and responsibilities
regarding the DVA.
Conflict resolution
The Civilian Oversight programme intervened in serious conflict between the
Community Police Forum(CPF) ,the Police in Carnarvon to enhance service delivery
in the Cluster
32
Sub-Programme: Civilian Oversight
Performance indicator
Actual Achievement 2012/13
Actual performance
against target
Comments on Deviations
Planned Target 2013/14
Actual Achievement 2013/2014
Deviation from planned target to Actual Achievement for 2013/2014
Number of monitoring reports
47 48 48 48 The target is made up of 24 National Monitoring Tools & 24 Performance Chats which were achieved
Number of Monitoring reports on the implementation of IPID, AG and Parliament recommendations by SAPS
0 2 1 1 The meetings did not convene accordingly, due to unavailability of stakeholders
Number of reports on implementation of special projects
1 2 1 1 This indicator is dependent on the request by national Department of Police’s request to implement special projects. As a result, an investigation on the efficiency of police garages was conducted to assist the Department.
Number of reports on the tracing of wanted persons
8 12 12 0 None
Number of community complaints investigated and completed
109 60 120 60 The target was highly exceeded due to high number of community complaints received and dealt with.
Number of reports on equity analysis of the SAPS with recommendations
4
4
4
0
None
Number of reports on compliance with Standing Order (S.O.)101
37
48
37
11
It is part of the National Monitoring Tool
33
Sub-Programme: Civilian Oversight
Actual performance against target Performance indicator
Actual Achievement
2012/13
Planned Target
2013/2014
Actual Achievement
2013/2014
Deviation from planned target
to Actual Achievement for 2013/2014
Comments on Deviations
Number of reports on compliance with Domestic Violence Act (DVA)
4
2
4
2
None
Number of community surveys conducted
4
4
4
0
None
Number of research on policing conducted (Crime trend analysis)
1
2
2
0
None
Strategy to overcome areas of under performance
The S.O. 101 complaints are no longer going to form part of the National Monitoring Tool
(NMT) in the future.
Recommendations have been made to SAPS to formalize a Disciplinary Management
Committee structure to enable the consistent sitting for the implementation of
recommendations by IPID, AG and Parliament. The recommendation would be followed
up to ensure its implementation.
Changes to planned targets
No changes were made to the targets for the period under review.
34
Sub-programmes expenditure
2013/2014
2012/2013
Sub- Programme Name
Final
Appropriation
R’000
Actual
Expenditure
R’000
(Over)/Under Expenditure
R’000
Final
Appropriation
R’000
Actual
Expenditure
R’000
(Over)/Under Expenditure
R’000
Policy and Research
1 832
1 832
0
1 767
1 767
0
Monitoring and Evaluation
2 345
2 345
0
3 672
3 672
0
Regional Coordination
6 913
6 913
0
6 401
6 401
0
TOTAL
11 090
11 090
0
11 840
11 840
0
4.3. Programme 3: Crime Prevention and Community Police Relations
Description
This programme provides an integrated social crime prevention management framework
to facilitate safer communities
Sub – Programmes
Social Crime Prevention
Community Police Relations
PERFORMANCE INDICATORS
Purpose: This programme provides an integrated social crime prevention management
framework to facilitate safer communities. The Medium Term Strategic Framework
(MTSF) 2009 – 2014 Priority six, “Intensify fight against crime and corruption”, and
Outcome 3, “All people in South Africa are and feel safe” guides and support the mandate
of the directorate.
Strategic objectives
Strategic Objective 1: To provide integrated social crime prevention interventions for safer
communities (Social Crime Prevention)
Strategic Objective 2: To provide for the participation and involvement of communities in
social crime prevention initiatives and to further strengthen relations between communities
and police. (Community Policing)
35
Performance Information
The Provincial Crime Prevention Strategy was successfully launched in Batlharos on 12
September 2013. The Provincial Crime Prevention Strategy was successfully marketed
and the implementation coordinated by the department. The marketing roadshow
included presentations and discussions at the Provincial JOINTS, Provincial Development
Forum, the Provincial Substance Abuse Forum, District IGR Forums, District
Communications Forums, etc. Public Information and Awareness Campaign on anti-alcohol abuse was high on the
agenda of the department. Anti-Alcohol Public Information and Awareness projects were
implemented throughout the Province with highlights in Batlharos, Sunrise, De Aar, Okiep,
Douglas, Galeshewe, Carnarvon, Potsmasburg, etc. Public spaces were sustained in Batlharos, Carolusberg, De Aar, Paballelo, Bergsig,
Greenpoint, Phuthanang and Sunrise. The department managed to claim back these
public spaces and to utilize them for sustainable family bonding and anti-crime sport and
recreational projects. Youth Crime Prevention projects were successfully implemented throughout the Province.
The main projects related to “U-turn against crime” - Ex’s Offenders Drama Play, talk
shows on role of youth in crime prevention and youth crime prevention activists. These
campaigns were mainly focused in high crime areas which included amongst others the
Carnarvon, Postmasburg, Greenpoint, Concordia, Phutanang, Upington, etc. During
Festive Season there were also specific focus on Diamond Park and Sunrise Park – Sport
against crime with games, toys and snacks. Prevention of violence against women programmes were successfully implemented with
the main campaign focusing on Domestic Violence “Enough is Enough”, “change victims
into survivors” and prevention of indoor rape. These projects were implemented in Okiep,
Galeshewe, Magojaneng, Campbell, etc. A Community Police Forums (CPFs) are continuously subjected to assessments and
supported in terms of capacity building sessions and inductions. A community police forum
booklet system was introduced by the Directorate which assist CPF structures operating
from police station level in outlining their roles and responsibilities.
36
The booklet is used continuously and is being distributed during Accountability meetings
and CPF induction sessions. A certification ceremony was held for the thirty five (35)
EPWP learners who all completed the General Security course.
37
Sub-Programme: Social Crime Prevention
Performance Indicator
Actual Achievement
2012/13
Actual performance
against target
Comment on deviations
Planned Target
2013/14
Actual Achievement
2013/14
Deviation from planned target
to Actual Achievement for 2013/14
Anti-alcohol abuse projects initiated, implemented and coordinated
75
1
1
0
The programme received priority attention due to fact that alcohol abuse is one of the main contributing factors towards crime and the department managed to inform and educate communities on the dangers of alcohol abuse in order to reduce incidents of alcohol abuse in the Province.
Sustainable Social Crime Prevention campaigns implemented at adopted public spaces
24
1
1
0
The programme managed to claim back several public spaces and to utilize these public spaces for family bonding and anti-crime sport and recreational projects.
Prevention of violence against Youth and Children projects implemented and coordinated
78
1
1
0
The programme managed to inform and educate communities on the prevention of violence against children and youth. Youth were actively involved in this programme
Prevention of violence against women projects implemented and coordinated
64
1
1
0
The programme managed to inform and educate communities on the prevention of violence against women
Implementation of the Provincial Crime Prevention Strategy
0
1
1
0
The implementation of the Provincial Crime Prevention Strategy was coordinated by the department.
Functional Community Police Forums
34
28
30
2
Target achieved due to the total support given by Regions and relevant stakeholders at station level
38
Sub-Programme: Social Crime Prevention
Performance Indicator
Actual Achievement
2012/13
Actual performance
against target
Comment on deviations
Planned Target
2013/14
Actual Achievement
2013/14
Deviation from planned target
to Actual Achievement for 2013/14
Community Safety Forums rolled out
2
2
6
4
None
Strategy to overcome areas of under performance
The Programme did not have any significant area of underperformance for the period
under review. Changes to planned targets
No changes were made to the targets for the period under review.
Sub-programmes expenditure
2013/2014
2012/2013
Sub- Programme Name
Final Appropriation
R’000
Actual
Expenditure
R’000
(Over)/Under Expenditure
R’000
Final Appropriation
R’000
Actual
Expenditure
R’000
(Over)/Under Expenditure
R’000
Social Crime Prevention
4 819
4 756
63
3 788
3 788
0
Community Police Relations
1 756
1 756
-
2 163
2 163
0
TOTAL
6 575
6 512
63
5 951
5 951
0
39
4.4. Programme 4: Transport Operations
Description
The purpose of this programme is to plan, regulate and facilitate the provision of public
and freight transport services and infrastructure, through own provincial resources and
through co – operation with national and local authorities, as well as the private sector in
order to enhance the mobility of all communities particularly those currently without or with
limited access. Purpose: To enable and ensure effective, efficient and safe mobility in the Northern Cape
Province.
Strategic objective: To ensure the effective provisioning of intergraded and coordinated
transport system in the Northern Cape Province. Sub – Programmes
Contract Management
Operator Licence and Permits
Training and Development
Operator Safety
Transport Systems
Infrastructure Operations
Performance Information
The roll out of the Intra Provincial Pilot Project between Kimberley, Upington and
Springbok has started and was officially launched;
The Project Management Unit was appointed to assist in securing investments in the
four key transport infrastructure projects.
The second Women in Transport Award ceremony was hosted for Women
entrepreneurs, women in transport law enforcement and women in Transport
Operations and infrastructure.
The Provincial Regulator Entity was appointed to contribute to the empowerment and
upliftment in the transport industry. A total of 30 OLB/PRE sessions were held to assist
the Public Transport Industry.
The youth career recruitment drive and drug awareness session was hosted for 1500
Northern Cape Youths.
40
Sub-programme: Transport Operations
Performance Indicator
Actual Achievements
2012/13
Actual performance against target
Comments on deviations Planned
Target (2013/14)
Actual
Achievement
2013/14
Deviation from planned target to Actual Achievement for 2013/14
Provision of an affordable and accessible transport service to communities (Contract Management)
Number of vehicles subsidised
No baseline 800 730 70 PTOG funding was reduced and therefore unable to expand contracts
Number of routes subsidised
No baseline 800 804 4 Adjusted to address commuter needs (Demand Driven)
Number of subsidized kilometres operated per bus
No baseline 1 653 628
1 646 484 7 144 Budget constraints, PTOG funding reduced
Number of passengers per trip operated
No baseline 138
326 188 Commuter demand increased (Demand Driven)
Number of staff for subsidized of bus contract
No baseline 1 876
2 126 250 Due to an increase in commuter/ transport need, more people were employed
Number of subsidized passengers
No baseline 1 165 397
1 595 182 429 785 Commuter demand increased (Demand Driven)
Number of unsubsidized passengers
No baseline 1 424 296
1 044 142 380 154 Demand driven
Number of trips subsidised
No baseline 37 956 37 225 None
Number of learner transport contracts managed
210 210 210 0 None
Number of learners subsidized with transport to and from school
23 568 23 993 22 756 1 237 The number fluctuates as some leaners quit school during the year
41
Provision of an integrated transport system, co-ordination and capacitation of municipalities in relation to transport function Number of comprehensive transport planning and systems tools developed
3 2 0 2 Human resource capacity constraints
Number of activities in the co-ordination of transport planning and implementation
3 4 3 1 Human resource capacity constraints
To manage air passenger, infrastructure and freight transport terminals : Infrastructure Operations
Number of interventions to co-ordinate development or maintenance of transport infrastructure
No baseline 2 9 7 None
Number of non- motorised / rural transport projects co-ordinated
No baseline 2 2 0 None
To promote and improve safety on the public transport system and to enforce compliance with public transport legislation and regulations as well as the liaison and co-ordination of provincial safety and compliance initiatives Number of interventions towards empowerment and development initiatives in the transport industry
1 3 9 6 Demand Driven
Number of Public Transport Conflict Management sessions co-ordinated
6 5 5 0 None
Sub-programme: Transport Operations
Performance Indicator
Actual Achievements
2012/13
Actual performance against target
Comments on deviations Planned
Target (2013/14)
Actual
Achievement
2013/14
Deviation from planned target to Actual Achievement for 2013/14
42
Sub-programme: Transport Operations
Performance Indicator
Actual Achieve- ments 2012/13
Actual performance against target
Comments on deviations
Planned Target (2013/14)
Actual Achieve-ment 2013/14
Deviation from planned target to Actual Achievement for 2013/14
Number of road side vehicles check point operations
78 72 89 17 Demand Driven
Number of compliance inspections conducted
14 028 10 800 8 550 2 250 Functions performed on ad hoc basis by Traffic Officers in addition to their ordinary responsibilities
Sub Programme: Operating Licences and Permits
Number of weeks from receipt of request to issuing
No baseline
10 5 5 Budget constraints
Number of OLB/ PRE session facilitate
7 24 30 6 Demand driven
Strategy to overcome areas of under performance
Having realized that some of the Programme’s indicators are either wholly or partly
dependent on third parties, we have amended our Annual Performance Plan for the next
financial year and removed those indicators for incorporation into the Operational Plan.
The Programme’s indicators have also been customized to assist with uniformity. EPWP
volunteers and interns appointed to address human resource capacity constraints.
Changes to planned targets
No changes were made to the targets for the period under review.
43
Sub-programmes expenditure
2013/2014
2012/2013
Sub- Programme Name
Final
Appropriation
R’000
Actual
Expenditure
R’000
(Over)/Under Expenditure
R’000
Final
Appropriation
R’000
Actual
Expenditure
R’000
(Over)/Under Expenditure
R’000
Programme
Support
3 394
3 394
-
1 444
1 444
-
Contract
Management
158 095
153 729
4 366
146 269
140 958
5 311
Operator
Licence and
Permits
5 075
5 075
-
4 376
4 376
-
Operator Safety
2 416
2 416
-
3 988
3 988
-
Transport
Systems
4 181
4 181
-
1 600
1 251
349
Infrastructure
Operations
6 359
6 359
-
4 249
3 423
826
TOTAL
179 520
175 154
4 366
161 926
155 440
6 486
4.5. Programme 5: Transport Regulations
Description
The purpose of this programme is to ensure the provision of a safe road environment
through the regulation of traffic on public roads, law enforcement, the implementation of
road safety campaigns and awareness programmes and the registration and licensing of
vehicles and drivers.
Purpose
This Programme represents the core function of road traffic management and facilitates
and promotes the efficient and safe mobility on roads in the Province, ensures a sound
information base for traffic management and collection of revenue and implements
measures to ensure compliance with road safety legislation.
44
Strategic objectives
To execute traffic control and law enforcement
To provide traffic law administration services
To provide vehicle and driver licensing and registration services
To provide road safety education
To reduce fatal road accidents
Sub – Programmes
Traffic Law Enforcement
Road Safety Education
Transport Administration and Licencing
Performance Information:
The Office Support Sub-Programme continued to provide strategic support to all
the Sub-Programmes and Station in relation to issues of planning, budgeting,
reporting and monitoring and evaluation to ensure that there was alignment
between and amongst the programmes of the Department
This was done through our Quarterly performance and budget review meetings
and station visits conducted by the Programme Manager and Sub-Programme
Managers
Our Law Enforcement Sub-Programme had to intensify operations within the John
Taolo Gaetsewe Region due to the economic boom experienced through mainly
mining activities
More operations were done to ensure that we minimize road fatalities on
provincial roads.
There was a need for more multidisciplinary road blocks to ensure road safety
compliance.
The four stations (Kimberley, Colesberg, Upington and Springbok) needed to do
more weighing due to operational needs of freight transportation on our roads.
There was a need for more VCP’s to be held in the Province to minimize road
fatalities.
The four weighbridges in the Province were managed to weigh 21041 heavy
vehicles of which 578 were found to be overloaded
The rolling enforcement plan also yielded good results in our efforts to ensure the
safe mobility of passengers and goods on our roads
In this respect 227 675 vehicles were stopped and checked, 18 263 summonses
were issued and 518 multidisciplinary roadblocks were held where vehicles were
45
checked for compliance and roadworthiness and 5799 vehicles were found to
have In terms of the road safety education Road Safety Awareness
activities/interventions were conducted and 11 128 people were reached(door to
door, roadblocks, filling stations, inter denominational church services, pedestrian
safety campaigns, cyclists safety, community road safety council members, etc).
Exhibitions were conducted at International Day Against Drug Abuse
The pedestrian safety campaign was conducted in collaboration with RTMC.
Road Safety talk was conducted at Ebongo and Galeshewe Day Care Centres in
collaboration with RTMC.
In line with our mandate to provide road safety education and awareness
amongst our road users such as school children, businesses and pedestrians the
programme was able to execute a number of interventions in collaboration with
different stakeholders such as Road Accident Fund, Department of Education,
Community Road Safety Councils and Transport Companies etc.
Regional Road Safety council meeting was conducted in JT Gaetsewe region.
Collaborative with SANRAL were Road Safety Education was given to school on
the N18 road, namely Tad Caster and Motswedithuto.
Road Safety councils visited Tad Caster Primary, Motswedithoto Primary and
Voorspoed Primary.
Driver training was conducted for drivers of Eskom, Time Freight, Oranje River
Tankers and Phumatra Bus Services in the Province.
Road safety education that was conducted at schools was able to reach 20274
Learners and 481 Educators
In this regard the Province through our Learners participating in the National
Road Safety Debate was able to achieve 2nd Position Nationally and each school
that participated were awarded one Electronic Reader (eReader) to the cost of
R7500.00 per eReader and a total of R75 000.00 was shared by the schools
Traffic Law administration and Licensing
In terms of Law Administration and Licensing, the Sub Programme consist of e-
natis Help Desk, Abnormal Load and Provincial Monitoring Unit the following was
achieved in the year in review:-
20 Site visits and e-Natis inspections were conducted at Registering Authorities
in the province to ensure compliance and some of the findings include security
weaknesses of e-Natis offices were cashiers are sitting, Security around the
building has been found to be inadequate, The non-responsiveness of the
registering authorities to inspection report findings and recommendations and in
46
some instances pockets of alleged fraud and corruption was detected and
investigation are on-going.
Two hundred and sixty two five hundred and fifty seven (262 557) vehicle licenses
were issued and two hundred and nine, eight hundred and fourty (209 840)
licenses were paid on time
Eleven thousand three hundred and ninety nine (11 399)new vehicles were
registered in the province
Fourty (40) monitoring of compliance inspections were conducted at driver license
and testing centres in the Province.
Most of the finding on these compliance inspections at DLTC and VTS`s were
around: none adherence to the National Road Traffic Act and its Regulations as
well as instances of alleged fraudulent issuing of driver and learner licenses
The is also a level of responsiveness with the findings and recommendations
made by the monitoring unit, which has been communicated to Municipal
Managers and Management Representatives
National Department hosted a meeting in Northern Cape Province i.e. Driver
Technical Committee and Forum of Inspectorates
Arrange and co-ordinate Live Capturing Unit information session with
Umsobomvu and Nama Khoi Municipalities.
47
Sub-Programme: Traffic Law Enforcement
Performance Indicator
Actual Performance
Against Target
Comments on deviations
Actual
Achievement 2012/13
Planned
Target (2013/14)
Actual
Achievement
2013/14
Deviation from
planned target to Actual
Achievement Number of speed operations conducted
No baseline 1 560 1910 350 There was a need for more law enforcement operations to address speeding on our roads
Number of K78 roadblocks held
707 430 515 85 The need for more multidisciplinary road blocks was identified and executed
Number of hours weighbridge operated
2 825 3 096 3 968 872 Due to increase in mining activities and trucks operating on our roads, more weighbridge hours were needed to curb overloading
Number of road side vehicle checkpoint operations
No baseline 1 560 2187 627 The Vehicle Check Point Operations were increased based on assessments of periodic traffic volumes to manage fatigue and to check compliance
Number of road safety awareness interventions
63 130 150 20 Increase caused by requests from Companies and stakeholders for more road safety interventions
Number of schools involved in road safety education programs
99 100 104 4 Due to requests from schools for more road safety education programs
Number of license and roadworthiness compliance inspections executed
38 60 60 0 None
48
Strategy to overcome areas of under performance
The Programme will always endeavour to remain within the targets planned, however
requests for more operations and interventions on in particular Law Enforcement and
Road Safety Education will be considered on their own merits
Changes to planned targets
No changes were made to the targets for the period under review.
49
Sub-programmes expenditure
2013/2014
2012/2013
Sub- Programme Name
Final
Appropriation
R’000
Actual
Expenditure
R’000
(Over)/Under Expenditure
R’000
Final
Appropriation
R’000
Actual
Expenditure
R’000
(Over)/ Under
Expendi ture
R’000
Programme
Support
2 368
2 368
0
1 954
1 954
-
Traffic Law
Enforcement
53 509
53 509
0
51 913
51 913
-
Traffic
Admin
7 199
7 199
0
6 636
6 636
-
Road Safety
2 300
2 300
0
2 361
2 361
-
TOTAL
65 376
65 376
0
62 864
62 864
-
50
5. SUMMARY OF FINANCIAL INFORMATION
5.1 Departmental receipts
2012/2013
2011/2012 Departmental receipts
Estimate Actual
Amount Collected
(Over)/Under
Collection
Estimate
Actual
Amount
Collected
(Over)/Under
Collection
R’000 R’000
R’000
R’000
R’000
R’000
Tax Receipts
Motor vehicle licences
121 093
131 892
(10 799)
107 639
124 344
(16 705)
Sale of goods and services other than capital assets
11 487
15 493
(4 005)
8 240
13 270
(5 030)
Transfers received
Fines, penalties and forfeits
1 691
2 231
(540)
1 545
2 870
(1 325)
Interest, dividends and rent on land
Sale of capital assets
425
(425)
150
(150)
Financial transactions in assets and liabilities
172
(172)
120
23
97
Total
134 271
150 213
(15 941)
117 544
140 657
51
5.2 Programme Expenditure
2013/2014
2012/2013
Programme Name
Final Appropriation
Actual
Expenditure
(Over)/Under Expenditure
Final Appropriation
Actual
Expenditure
(Over)/
Under Expenditure
R’000
R’000
R’000
R’000
R’000
R’000
Administration
52 169
52 169
-
48 459
45 968
2 491
Civilian Oversight
11 090
11 090
-
11 840
11 840
-
Crime Prev & Comm Pol Rel
6 575
6 512
63
5 951
5 951
-
Transport Operations
179 520
175 154
4 366
161 926
155 440
6 486
Transport Regulations
65 376
65 376
-
62 864
62 864
-
Total
314 730
310 301
4 429
291 040
282 063
8 977
5.3 Transfer payments, excluding public entities None
5.4 Public Entities Not applicable
52
5.5 Conditional grants and earmarked funds paid
The table below describes each of the conditional grants and earmarked funds paid by the department Conditional Grant 1:
Department/ Municipality to whom the grant has been transferred
TRANSPORT, SAFETY & LIAISON
Purpose of the grant Public Transport Operations Grant
Expected outputs of the grant
Actual outputs achieved
Amount per amended DORA R 41 390
Amount transferred (R’000) R 41 390
Reasons if amount as per DORA not transferred
N/A
Amount spent by the department/ municipality (R’000)
R 41 390
Reasons for the funds unspent by the entity
Nine
Monitoring mechanism by the transferring department
5.6 Conditional grants and earmarked funds received
Conditional Grant
Department who transferred the grant
Department of Transport
Purpose of the grant To subsidize Public Transport (Bus) contracts
Expected outputs of the grant 1,653m Kilometres subsidized; 800 vehicles subsidized
Actual outputs achieved 1,646m Kilometres subsidized; 730 vehicles subsidized
Amount per amended DORA
Amount received (R’000) R41 390
Reasons if amount as per DORA was not received
N/A
Amount spent by the department (R’000)
R41 390
Reasons for the funds unspent by the entity
None
Monitoring mechanism by the receiving department
Quarterly reports, Bus subsidies sub-committee meetings and TESS (External Monitoring Contract)
5.7 Donor Funds – No donor funds received for the period under review. Not applicable
5.8 Capital investment, maintenance and asset management plan Not applicable
53
PART C: GOVERNANCE
1. INTRODUCTION
Commitment by the department to maintain the highest standards of governance is
fundamental to the management of public finances and resources. Users want assurance
that the department has good governance structures in place to effectively, efficiently and
economically utilize the state resources, which is funded by the tax payer. INTERNAL AUDIT AND AUDIT COMMITTEE
The Provincial Internal Audit Unit’s (PIAU) mandate is to provide assurance that the
risks in the department are managed in a way that allows for the achievement of
management objectives. This mandate is derived from the Public Finance
Management Act (Act 1 of 1999 and as amended by Act 29 of 1999). The Internal Audit unit was functional for the 2013/2014 financial year. The following
internal audit assignments were completed during the year under review:
Management Performance Assessment Tool
Interim Financial Statement as at 30 September 2013
Annual Financial Statement for 2012/2013
Supply Chain Management
Receivables
Performance Information
Risk management (fraud/all)
Information Technology Governance The internal audit unit also attended and contributed to the departmental risk
management committee meetings, quarterly departmental review sessions and ad
hoc management meetings as and when requested. The audit committee’s responsibilities arise from Section 38 (1) (a) (ii) of the Public
Finance Management Act and Treasury Regulation 3.1.13. The audit committee
adopted an audit committee charter and has regulated its affairs in compliance with
54
this charter and has discharged all its responsibilities as contained therein for the
2013/2014 financial year. The audit committee assisted the department by providing advice relating to the
reporting process, the system of internal control, the risk management processes,
the internal and external audit processes and the department’s processes for
monitoring compliance with laws and regulations as well as the code of conduct. The names of the members of the audit committee, qualifications as well as the
number of meetings attended by the members are tabulated below:
Name Qualifications Internal
or external
If internal, position in
the department
Date appointed
Date Resigned
No. of Meetings attended
Chairperson
Mr HC Ogu
Bsc Hons (Acc), CIA, CA, MBA
External N/A 1 October 2011
N/A 4 out of 4
Mr ZL Fihlani B.Com, B.Compt (Hons), M.Com, H.DipTax, CA (SA)
External N/A 1 October 2011
N/A 4 out of 4
Adv FJ van der Westhuizen
LLB, B.Iuris, Dip.Iuris
External N/A 1 October 2011 for the Health cluster AC. Assisted with the Roads cluster AC as from the 2013/2014 financial year.
N/A 4 out of 4
55
PART D: HUMAN RESOURCE MANAGEMENT 1. LEGISLATURE THAT GOVERN HR MANAGEMENT
The information provided in this part is prescribed by the Public Service Regulations
(Chapter 1, Part III J.3 and J.4). 2. INTRODUCTION
The Department has drafted a Human Resource Plan, during 2009/10 financial year. This
plan is being updated annually and forwarded to the Department of Public Service and
Administration (DPSA) via the Office of the Premier. The aim of the HR Plan is to look at
the demand and supply of employees over the MTEF. The Department has also
undertaken the Persal clean-up project, where posts that were vacant and unfunded were
removed. This is resulting into the review and update of the Department’s current
organisational structure. This will assist in setting priorities for the filling of only vacant and
funded posts on the establishment. The planning framework has also been aligned to the
outcomes of the 2011 Census data as a measure to ensure that strategies respond to
attracting and recruiting of a skilled and capable workforce. The Department is also still well on track in ensuring that employees are assessed in
accordance to the Employees Performance Management and Development System
(EPMDS). The Department has been performing well in this area over the past three years
and will continue to do so. The Employees Wellness programme is not performing
optimally, due to human capacity constraints, but discussions are ongoing to look at
strategies to overcome this weakness.
Policy development
The Department has a dedicated official to coordinate policy developments in the
Department. The Policy register has been developed and updated to track the
development of policies within the Department. The Department is challenged, mainly
through the human capacity constraints, but also officials not clearly adhering to prescripts
in terms of the development of policies.
56
3. HUMAN RESOURCE OVERSIGHT STATISTICS
3.1. Personnel related expenditure
The following tables summarizes the final audited personnel related expenditure by
programme and by salary bands. In particular, it provides an indication of the following:
amount spent on personnel;
amount spent on salaries, overtime, homeowner’s allowances and medical aid.
Table 3.1.1 Personnel expenditure by programme
Programme
Total Expenditure (R’000)
Personnel Expenditure (R’000)
Training Expenditure (R’000)
Professional and Special Services (R’000)
Personnel cost as a percent of totalexpenditure
Average personnel cost per employee (R’000)
Employ- ment
Administration 52 169 30 111 407 0 58 86 350 Civilian Oversight
11 090 8 959 10 0 81 26 350
Crime Prevention & Community Police Relations
6 512 4 657 38 0 72 13 350
Transport Operations
175 154 7 906 29 0 5 23 350
Transport Regulations
65 376 52 224 103 0 80 149 350
Total 310 443 104 009 587 0 34 297 350
Table 3.1.2 Personnel costs by salary band
Salary bands
Personnel Expenditure (R’000)
% of total personnel cost
Average personnel cost per employee (R’000)
Total cost for Department including goods andtransfer (R’000)
Number of employees
Skilled (Levels 3-5) 8 462 8 180 043 104 009 47 Highly skilled production (Levels 6-8)
50 507 49 241 660 104 009 209
Highly skilled supervision (Levels 9-12)
31 598 30 509 645 104 009 62
Senior management (Levels 13-16)
8 909 9 1 113 625 104 009 8
Contract (Levels 1-2) 1 726 2 95 889 104 009 18 Contract (Levels 3-5) 11 0 0 104 009 0 Contract ( Level 9-12) 735 1 367 500 104 009 2 Contract (Levels 13-16) 973 1 973 000 104 009 1 Abnormal appointments 1 088 1 77 714 104 009 14 Total 104 009 100 288 114 104 009 361
57
Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme
Programme
Salaries Overtime
Home Owners Allowance
Medical Assistance
Total personnel cost per pro-gramme (R’000)
Amount (R’000)
Salaries as a % of personnel
cost
Amount (R’000)
Overtime as a % of personnel
cost
Amount (R’000)
HOA as a
% of personnel
cost
Amount (R’000)
Medical Assistance as a %
of personnel
cost
Administration 20 896 69 27 0.1 606 2 1 055 3 30 216
Civilian Oversight
6 442 72 0 0 276 3 620 7 8 960
Social Crime Prevention & Community Police Relations
3 284 71 0 0 85 2 185 4 4 657
Transport Operations
5 631 71 17 0.2 183 2.3 354 4.4 7 952
Transport Regulations
34 877 67 719 1.3 2 005 4 3 288 6 52 224
Total 71 130 68 763 0.7 3 155 3 5 502 5 104 009
Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band
Salary Bands
Salaries
Overtime
Home Owners Allowance
Medical Assistance
Total personnel cost per salary band (R’000)
Amount (R’000)
Salaries as a % of per-sonnel
cost
Amount (R’000)
Overtime as a % of personne
l cost
Amount (R’000)
HOA as a % of
personnel cost
Amount (R’000)
Medical
Assistance as a % of personnel
cost
Skilled (Levels 3-5)
4 814
57
10
0.1
511
6
879
10
8 462
Highly skilled production (Levels 6-8)
33 930
67
655
1
2 147
4
3 507
7
50 507
58
Salary Bands
Salaries
Overtime
Home Owners Allowance
Medical Assistance
Total personnel cost per salary band (R’000)
Highly skilled supervision (Levels 9-12)
22 849
72
94
0.2
417
1.3 959
3
31 598
Senior
management
(Levels 13-16)
6 442
72
0
80
1 157
2
8 909
Contract
(Levels 1-2)
1 719
99
4
3
0
0
0
0
1 726
Contract
(Levels 3-5)
11
100
0
0
0
0
0
0
11
Contract ( Level 9-12)
573
78
0
0
0
0
0
0
735
Contract
(Levels 13-16)
792
81
0
0
0
0
0
0
973
Abnormal
appointment
0
0
0
0
0
0
0
0
1 088
Total
71 130
68
763
1
3 155
3
5 502
5
104 009
3.2 Employment and Vacancies
The tables in this section summarise the position with regard to employment and
vacancies.
The following tables summarise the number of posts on the establishment, the number of
employees, the vacancy rate, and whether there are any staff that are additional to the
establishment.
This information is presented in terms of three key variables:
- programme
- salary band
- critical occupations
Departments have identified critical occupations that need to be monitored. In terms of
current regulations, it is possible to create a post on the establishment that can be
occupied by more than one employee. Therefore, the vacancy rate reflects the percentage
of posts that are not filled.
Table 3.2.1 Employment and vacancies by programme
59
Programme
Number of posts
Number of posts filled
Vacancy Rate
Number of posts filled
additional to the establishment
Programme 01: Administration
93
81
12.9
3
Programme 02: Civilian Oversight
34
32
5.9
0
Programme 03: Social Crime Prevention & Community Police Relations
11
11
0
0
Programme 04: Transport Operations
30
25
16.7
0
Programme 05: Transport Regulations
222
201
9.5
0
Total
390
350
10.3
3
Table 3.2.2 Employment and vacancies by salary band
Salary band
Number of posts
Number of posts filled
Vacancy Rate
Number of posts filled additional to the establishment
Lower skilled (Levels 1-2)
3
0
100
0
Skilled (Levels 3-5)
58
50
13.8
0
Highly skilled production (Levels 6-8)
230
209
9.1
0
Highly skilled supervision (Levels 9-12)
69
62
10.1
0
Senior management (Levels 13-16)
9
8
11.1
0
Contract (Level 1-2) Permanent
18
18
0
0
Contract (Level9-12) Permanent
2
2
0
2
Contract (Level 13-16) Permanent
1
1
0
1
Total 390 350 10.3 3
Table 3.2.3 Employment and vacancies by critical occupations
60
Critical occupations
Number of posts
Number of posts filled
Vacancy Rate
Number of posts filled additional to the
establishment
Administrative related, Permanent
77
71
7.8
1
Cleaners in offices workshops hospitals etc., Permanent
6
5
16.7
0
Computer system designers and analysts., Permanent
2
2
0
0
Finance and economics related, permanent
2
2
0
0
Financial and related professionals, Permanent
1
1
0
0
Financial clerks and credit controllers, Permanent
11
10
9.1
0
General legal administration & rel. professionals, Permanent
2
2
0
0
Human resources clerks, Permanent
9
7
22.2
0
Human resources related, Permanent
2
2
0
0
Legal related, Permanent
1
1
0
0
Library mail and related clerks, Permanent
3
3
0
0
Messengers porters and deliverers, Permanent
4
3
25
0
Other administrative & related clerks and organisers, Permanent
63
58
7.9
1
61
Other administrative policy and related officers, Permanent
23
19
17.4
0
Other occupations, Permanent
1
1
0
0
Regulatory inspectors, Permanent
164
147
10.4
0
Secretaries & other keyboard operating clerks, Permanent
9
7
22.2
0
Security officers, Permanent
2
2
0
0
Senior managers, Permanent
8
7
12.5
1
Total
390
350
10.3
3
3.3 Job Evaluation
Within a nationally determined framework, executing authorities may evaluate or re-
evaluate any job in his or her organisation. In terms of the Regulations all vacancies on
salary levels 9 and higher must be evaluated before they are filled. The following table
summarises the number of jobs that were evaluated during the year under review. The
table also provides statistics on the number of posts that were upgraded or downgraded.
Table 3.3.1 Job Evaluation by Salary band
Salary band
Number
of posts
Number of
Jobs
Evaluated
% of posts
evaluated
by salary
bands
Posts Upgraded
Posts downgraded
Number
% of posts
evaluated
Number
% of posts
evaluated
Contract (Level 1-2)
18
0
0
0
0
0
0
Contract (Level9-12)
2
0
0
0
0
0
0
Contract (Band A)
1
0
0
0
0
0
0
Skilled (Levels 3-5)
58
0
0
0
0
0
0
Highly skilled production (Levels 6-8)
230
0
0
0
0
0
0
Table 3.3.2 Profile of employees whose positions were upgraded due to their posts being
62
upgraded
Beneficiaries African Asian Coloured White Total
Female 0 0 0 0 0
Male 0 0 0 0 0
Total 0 0 0 0 0
Employees with a disability 0 0 0 0 0
The following table summarises the number of cases where remuneration bands exceeded the
grade determined by job evaluation. Reasons for the deviation are provided in each case.
Table 3.3.3 Advertising and filling of SMS posts for the period 01 April 2013 to 31 March 2014
SMS Level
Advertising
Filling of Posts
Number of vacancies per level advertised in 6 months of becoming vacant
Number of vacancies per level filled in 6 months of becoming vacant
Number of vacancies per level not filled in 6 months but filled in 12 months
Director – General / Head of Department
0
0
0
Salary level 16
0
0
0 Salary level 15
0
0
0
Salary level 14
0
0
0
Salary Level 13
0
0
0
Table 3.3.4 Reasons for vacancies not filled within twelve months
The Department had only two advertised posts of level 12 and 7, which were both filled within twelve months. Other posts which were filled in the year under review were advertised in 2012/2013 and overlapped to be filled in 2013/2014 financial year.
3.4 Employment Changes
63
This section provides information on changes in employment over the financial year.
Turnover rates provide an indication of trends in the employment profile of the department.
The following tables provide a summary of turnover rates by salary band and critical
occupations.
Table 3.4.1 Annual turnover rates by salary band
Salary Band
Number of employees per band as on 1
April 2013
Appointments and transfers
into the department
Terminations and transfers
out of the department
Turnover rate
Skilled (Levels 3-5)
46
5
1 2.2
Highly skilled production (Levels 6-8)
206
0
6 2.9
Highly skilled supervision (Levels 9-12)
62
0
3 4.8
Senior Management Service Band A
6
0
0 0
Senior Management Service
Band B
1
0
0 0
Senior Management Service Band C
1
0
0 0
Senior Management Service Band D
1
0
0 0
Contract (levels 1-2), permanent
18
5
16 88.9
Contract (Levels 3-5), permanent
1
0
0 0
Contract (Level 9-12), permanent
1
1
0 0
Contract (Band A), permanent
1
0
0 0
Total
344
12
26 7.6
Table 3.4.2 Annual turnover rates by critical occupation
64
Occupation: Number of employees per occupation as on 1 April 2013
Appointments and transfers into the department
Terminations and transfers out of the department
Turnover rate
Administrative related, Permanent
65 5 4 6.2
Cleaners in offices workshops hospitals etc., Permanent
6 0 0 0
Computer system designers and analysts., Permanent
2 0 0 0
Finance and economics related, permanent
1 0 0 0
Financial and related professionals, Permanent
1 0 0 0
Financial clerks and credit controllers, Permanent
8 1 0 0
General legal administration & rel. professionals, Permanent
2 0 0 0
Human resources clerks, Permanent
8 0 1 12.5
Human resources related, Permanent
2 0 0 0
Library mail and related clerks, Permanent
2 1 0 0
Messengers porters and deliverers, Permanent
3 0 0 0
Other administrative & related clerks and organisers, Permanent
57 2 12 21.2
Other administrative policy and related officers, Permanent
17 0 1 5.9
Other occupations, Permanent
1 1 0 0
Regulatory inspectors, Permanent
153 0 6 3.9
Secretaries & other keyboard operating clerks, Permanent
6 2 2 33.3
Security officers, Permanent
2 0 0 0
Senior managers, Permanent
8 0 0 0
Total 344 12 26 7.6
Table 3.4.3 Reasons why staff left the department
65
Termination Type
Number % of total employment
Death, permanent 3 0.9
Resignation 6 1.7
Expiry of contract, permanent
14
4.1
Dismissal, misconduct, permanent
1
0.3
Retirement, permanent 2 0.6
Total 26 7.6
Total number of employees who left as a % of the total employment 7.6
Table 3.4.4 Promotions by critical occupation
66
Occupation
Employees as at 1 April 2010
Promotions to another salary level
Salary level promotions as a % of employees by occupation
Progressions to another notch within a salary level
Notch progressions as a % of employees by occupation
Administrative related
50
10
20
29
58
Auxiliary and related workers
0
1
0
0
0
Cleaners in offices workshops hospitals etc.
6
0
0
6
100
Computer system designers and analysts.
1
0
0
1
100
Finance and economics related
1
1
100
0
0
Financial and related professionals
1
0
0
0
0
Financial clerks and credit controllers
4
3
75
3
75
General legal administration & rel. professionals
2
0
0
0
0
Human resources clerks
8
0
0
7
87.5
Human resources related
2
0
0
1
50
Legal related
1
0
0
0
0
Library mail and related clerks
3
0
0
1
33.3
Messengers porters and deliverers
2
2
100
2
100
Other administrative & related clerks and organisers
43
0
0
33
76.7
Other administrative policy and related officers
18
0
0
10
55.6
Table 3.4.5 Promotions by salary band
67
Salary Band
Employees 1 April 2013
Promotio ns to another salary level
Salary bands promotions as a % of employees by salary level
Progressions to another notch within a salary level
Notch progression s as a % of employees by salary band
Skilled (Levels 3-5) 46 0 0 34 73.9 Highly skilled production (Levels 6-8)
206
8
3.9
136
66
Highly skilled supervision (Levels9-12)
62
2
3.2
31
50
Senior management (Levels13-16)
9
0
0
1
11.1
Contract (levels 1- 2), permanent
18
0
0
0
0
Contract ( level 3- 5), permanent
1
0
0
0
0
Contract (level 9- 12),permanent
1
0
0
0
0
Contract (Level 13-16)
1
0
0
0
0
Total 344 10 2.9 202 58.7
3.5 Employment Equity Table 3.5.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as at 31 March 2013
Occupational categories (SASCO)
Male Female Total
Afr
ican
Col
oure
d
Indi
an
Whi
te
Afr
ican
Col
oure
d
Indi
an
Whi
te
Legislators, senior officials and managers 4 3 0 0 1 0 0 0 8
Professionals 3 3 0 0 4 0 0 0 10
Technicians and associate professionals 28 10 0 4 34 8 1 5 90
Clerks 22 4 0 0 44 9 2 4 85
Service and sales workers 50 30 0 2 34 32 0 1 149
Elementary occupations 4 2 0 0 0 2 0 0 8
Total 111 52 0 6 117 51 3 10 350
Employees with disabilities 0 0 0 0 0 0 0 0 0
68
Table 3.5.2 Total number of employees (including employees with disabilities) in each of the following occupational bands on 31 March 2013
Occupational Bands
Male Female
Afr
ican
Col
oure
d
Indi
an
Whi
te
Afr
ican
Col
oure
d
Indi
an
Whi
te
Tota
l
Top Management 1 1 0 0 0 0 0 0 2
Senior Management 3 2 0 0 1 0 0 0 6
Professionally qualified and experienced specialists and mid-management
24 11 0 4 16 4 0 3 82
Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents
66 32 0 2 64 37 2 6 209
Semi-skilled and discretionary decision making
12 4 0 0 24 9 1 0 50
Contract(Senior management) 1 0 0 0 0 0 0 0 1
Contract(professionally qualified), permanent
1 0 0 0 0 0 0 1 2
Contract (unskilled), permanent
3 2 0 0 12 1 0 0 18
Total 111 52 0 6 117 51 3 10 350
69
Table 3.5.3 Recruitment
Occupational Bands
Male Female
Afr
ican
Col
oure
d
Indi
an
Whi
te
Afr
ican
Col
oure
d
Indi
an
Whi
te
Tota
l
Top Management, permanent 1 0 0 0 0 0 0 0 1
Semi-skilled and discretionary decision making, permanent
1 0 0 0 4 0 0 0 5
Contract( professionally qualified), permanent
0 0 0 0 0 0 0 1 1
Contract ( Unskilled), permanent
2 0 0 0 3 0 0 0 5
Total 4 0 0 0 7 0 0 1 12 Employees with disabilities 0 0 0 0 0 0 0 0 0
Table 3.5.4 Promotions
Occupational Bands
Male Female
Afr
ican
Col
oure
d
Indi
an
Whi
te
Afr
ican
Col
oure
d
Indi
an
Whi
te
Tota
l
Senior Management 0 1 0 0 0 0 0 0 1
Professionally qualified and experienced specialists and mid-management
12 8 0 3 7 3 0 0 30
Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents
44 22 0 1 46 26 2 3 144
Semi-skilled and discretionary decision making
6 4 0 0 17 6 1 0 34
Total 62 35 0 4 70 35 3 3 212 Employees with disabilities 0 0 0 0 0 0 0 0 0
70
Table 3.5.5 Terminations Occupational Bands
Male Female
Afr
ican
Col
oure
d
Indi
an
Whi
te
Afr
ican
Col
oure
d
Indi
an
Whi
te
Tota
l
Professionally qualified and experienced specialist
2 1 0 0 0 0 0 0 3
Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents
1 1 0 0 3 1 0 0 6
Semi-skilled and discretionary decision making
0 0 0 0 1 0 0 0 1
Contract (Unskilled), permanent
3 1 0 0 11 1 0 0 16
Total 6 3 0 0 15 2 0 0 26 Employees with disabilities
0 0 0 0 0 0 0 0 0
Table 3.5.6 Disciplinary action
Male
Female
Afr
ican
Col
oure
d
Indi
an
Whi
te
Afr
ican
Col
oure
d
Indi
an
Whi
te
Tota
l
Disciplinary action
12
0
0
0
5
2
0
0
19
Table 3.5.7 Skills development
71
Occupational categories
Male Female
Afr
ican
Col
oure
d
Indi
an
Whi
te
Afr
ican
Col
oure
d
Indi
an
Whi
te
Tota
l
Legislators, senior officials and managers
15 7 0 0 9 3 0 0 34
Professionals 0 0 0 0 0 0 0 0 0
Technicians and associate professionals
0 0 0 0 0 0 0 0 0
Clerks 5 2 0 0 4 3 0 0 14
Service and sales workers
0 0 0 0 0 0 0 0 0
Skilled agriculture and fishery workers
0 0 0 0 0 0 0 0 0
Craft and related trades workers
0 0 0 0 0 0 0 0 0
Plant and machine operators and assemblers
0 0 0 0 0 0 0 0 0
Elementary occupations
0 0 0 0 0 0 0 0 0
Total 20 9 0 0 13 6 0 0 48
Employees with disabilities
0 0 0 0 0 0 0 0 0
72
3.6 Performance Rewards To encourage good performance, the department has granted the following performance
rewards during the year under review. The information is presented in terms of race,
gender, and disability), salary bands and critical occupations.
Table 3.6.1 Performance Rewards by race, gender and disability Beneficiary Profile Cost
Number of beneficiaries
Total number of employees in group
% of total within group
Cost (R’000)
Average cost per employee
African
Male 35 111 31.5 212 6 045
Female 35 117 29.9 198 5 654
Asian
Male 0 0 0 0 0
Female 3 3 100 12 4 058
Coloured
Male 20 52 38.5 140 7 001
Female 15 51 29.4 69 4 590
White
Male 4 6 66.7 46 11 432
Female 4 10 40 24 5 963
Employees with a disability 0 0 0 0 0
Total 116 350 33.1 700 6 035
73
Table 3.6.2 Performance Rewards by salary band for personnel below Senior Management Service
Salary Bands
Beneficiary Profile Cost
Number of beneficiaries
Number of employee
% of total within salary bands
Total Cost (R’000)
Average cost per employee
Total cost as a % of the total personnel expenditure
Skilled (Levels 3-5) 19 50 38 59 3 105 9
Highly skilled production (Levels 6-8) 73 209 34.9 338 4 630 53
Highly skilled supervision (Levels 9-
12) 21 62 33.9 239 11 381
38
Contract ( Level 1-2) 0 18 0 0 0
Contract(Level 9-12) 0 2 0 0 0
Abnormal appointments 0 14 0 0 0
Total 113 355 31.8 636 5 628 100
Table 3.6.3 Performance Rewards by critical occupation
Critical Occupations Beneficiary Profile Cost
Number of beneficiaries
Number of employees
% of total within occupation
Total Cost (R’000)
Average cost per employee
Administrative related 23 71 32.4 199 8 652 Cleaners in offices workshops hospitals etc.
4 5 80 12 3 000
Computer system designers and analysts.
0 2 0 0 0
Finance and economics related 0 2 0 0 0
Financial and related professionals 1 1 100 20 20 000
Financial clerks and credit controllers 3 10 30 11 3 667
General legal administration & rel. professionals
0 2 0 0 0
Human resources clerks 2 7 28.6 11 5 500
Human resources related 1 2 50 15 15 000
Legal related 0 1 0 0 0 Library mail and related clerks 1 3 33.3 4 4 000
Messengers porters and deliverers 1 3 33.3 3 3 000
74
Other administrative & related clerks and organizers
18 58 31 69 3 833
Other administrative policy and related officers
10 19 52.6 60 6 000
Other occupations 0 1 0 0 0 Regulatory inspectors 47 147 32 238 5 064 Secretaries & other keyboard operating clerks
3 7 42.9 14 4 667
Security officers 0 2 0 0 0 Senior managers 2 7 28.6 45 22 500 TOTAL 116 350 33.1 701 6 043
Table 3.6.4 Performance related rewards (cash bonus), by salary band for Senior Management Service
Salary Band
Beneficiary Profile Total Cost
(R’000)
Average cost per employee
% of SMS wage Bill
Personnel Costs
SMS (R’000) Number of bene-ficiaries
Number of employees
% of total within band
Band A 3 6 50 64 21 333 1 6 325
Band B 0 1 0 0 0 0 0
Band C 0 1 0 0 0 0 0
Band D 0 1 0 0 0 0 0
Total 3 9 50 64 21 333 1 6 325
3.7 Foreign Workers
The tables below summarise the employment of foreign nationals in the department in terms of salary band and major occupation.
Table 3.7.1 Foreign workers by salary band
Salary Band 1 April 2013 31 March 2014 Change
Number % of total Number % of
total Number % change
Lower skilled (Levels 1-2) 0 0 0 0 0 0
Skilled (Levels 3-5) 0 0 0 0 0 0
Highly skilled production (Levels 6-8)
0 0 0 0 0 0
Highly skilled supervision (Levels 9-12)
0 0 0 0 0 0
Senior management (Levels 13-16)
0 0 0 0 0 0
Total 0 0 0 0 0 0
75
3.8 Leave utilisation
The Public Service Commission identified the need for careful monitoring of sick leave
within the public service. The following tables provide an indication of the use of sick leave
and disability leave. In both cases, the estimated cost of the leave is also provided.
Table 3.8.1 Sick leave
Salary Band
Total days
% days
with medical certifica-
tion
Number of Employee
s using sick leave
% of total employees using
sick leave
Average days per employee
Estimated Cost
(R’000)
Total no. of employees using sick
leave
Total no. of days
with medical certifica-
tion
Skilled (Levels 3-5)
462 87.4 39 13.4 12 207 292 404
Highly skilled production (Levels 6-8)
1 905 80.2 189 64.7 10 1 204 292 1 528
Highly skilled supervision (Levels9-12)
425 87.1 45 15.4 9 649 292 370
Senior management (Levels 13-16)
8 75 2 0.7 4 24 292 6
Contract (Levels 1-2)
92 69.6 16 5.5 6 25 292 64
Contract (Level 9-12)
3 100 1 0.3 3 2 292 3
Contract (Levels 13-16)
3 100 1 0.4 3 8 249 3
Total 2 895 82 292 100 10 2 116 292 2 375
Table 3.8.2 Disability leave (temporary and permanent)
Salary Band
Total days taken
% days with medical
certification
Number of Employees
using disability
leave
% of total employees
using disability
leave
Average days per employee
Est
Cost
(R’000)
Total no. of days
with medical certifica-
tion
Total no. of
employ ees
using disa- bility leave
Skilled
(Level 3-5)
49 91.8
3
42.9
16
23
45
7
76
Highly
skilled
production
(Levels 6-8)
1 100
1
14.3
1
1
1
7
Highly skilled
supervision
(Levels 9-
12)
24 100
3
42.9
8
51
24
7
Total
74 94.6
7
100
11
75
70
7
The table below summarises the utilisation of annual leave. The wage agreement
concluded with trade unions in the PSCBC in 2000 requires management of annual
leave to prevent high levels of accrued leave being paid at the time of termination of
service.
Table 3.8.3 Annual Leave
Salary Bands
Total days taken
Average per
employee
Number of employees who took
leave
Skilled Levels 3-5) 1 074 22 49
Highly skilled production (Levels 6-8) 4 914 23 213
Highly skilled supervision(Levels 9-12) 1 549 24 64
Senior management (Levels 13-16) 193 24 8
Contract (Levels 1-2)
260
14
18
Contract (Levels 9-12)
26
26
1
Contract (Levels 13-16)
34
34
1
Total 8 050 23 354
77
Table 3.8.4 Capped leave
Salary Bands
Total days of capped
leave taken
Average number of
days taken per employee
Average
capped leave per employee
as at 31 December
2013
Number of employees who took
capped leave
Total no. of capped leave
available at 31
December 2013
Number of employees
at 31 December
2013
Highly skilled supervision (Levels 9-12)
7 2
56 3 1 778 32
Total
7 2
56 3 1 778 32
The following table summarise payments made to employees as a result of leave that was not taken.
Table 3.8.5 Leave payouts
REASON Total Amount (R’000)
Number of Employees
Average payment per employee
Leave payout for 2013/14 due to non- utilization of leave for the previous cycle
0
0
0
Capped leave payouts on termination of service for 2013/14
0
0
0
Current leave payout on termination of service for 2013/14
0
3
0
Total 0 3 0
3.9 HIV/AIDS & Health Promotion Programmes
Table 3.9.1 Steps taken to reduce the risk of occupational exposure
Units/categories of employees identified to be at high risk of
contracting HIV & related diseases (if any) Key steps taken to reduce
the risk
Transport Regulations Awareness campaigns The provision of basic first aid education and kits
78
Table 3.9.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information)
Question YES NO
Details, if yes
1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position.
YES Director: Mr. J. Jason
2. Does the department have a dedicated unit or has it designated specific staff members to promote the health and wellbeing of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose.
NO The unit exist on the approved structure. There is currently no employee/s in the unit due to resignation. However as part of restructuring, a new person has been identified to fill the position.
3. Has the department introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme.
YES Employee health and wellness HIV/AIDS and TB management Health and wellness test and screening
Handling of PILIR cases and referrals to health risk manager PILIR awareness programmes Policy development, review and implementation
4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent.
NO
5. Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed.
YES HIV/AIDS Recruitment and selection
79
6. Has the department introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.
YES A policy on HIV/AIDS where human rights issues and access to justice are ensured with the right to privacy and confidentiality are upheld
7. Does the department encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have you achieved.
NO
8. Has the department developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators.
NO
3.10 Labour Relations
Table 3.10.1 Collective agreements
Total collective agreements None
The following table summarises the outcome of disciplinary hearings conducted within the department for the year under review.
Table 3.10.2 Misconduct and disciplinary hearings finalized
Outcomes of disciplinary hearings Number % of total
Correctional counseling 0 0%
Verbal warning 0 0%
Written warning 0 0%
Final written warning 0 0%
Suspended without pay 0 0%
Fine 0 0%
Demotion 0 0%
Dismissal 1 10%
Not guilty 1 10%
Case withdrawn 0 0%
Total 2 0.6%
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Table 3.10.3 Types of misconduct addressed at disciplinary hearings
Type of misconduct Number % of total
Financial misconduct 2 11%
Ordinary misconduct 17 89%
Total 19 100%
Table 3.10.4 Grievances logged
Grievances lodged/resolved Number % of Total
Number of grievances resolved 10 71%
Number of grievances not resolved 4 29%
Total number of grievances lodged 14 100%
Table 3.10.5 Disputes logged
Disputes upheld/dismissed Number % of Total
Number of disputes upheld 0 0
Number of disputes dismissed 1 100%
Total number of disputes lodged 1 100%
Table 3.10.6 Strike actions
Total number of person working days lost 0
Total cost (R’000) of working days lost 0
Amount (R’000) recovered as a result of no work no pay 0
Table 3.10.7 Precautionary suspensions
Number of people suspended 7
Number of people whose suspension exceeded 30 days 7
Average number of days suspended 811
Cost (R’000) of suspensions 1 852 449.18
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3.11 Skills development
This section highlights the efforts of the department with regard to skills development.
Table 3.11.1 Training needs identified
Occupational Categories Gender
Number of employees as at 1 April 2013
Training needs identified at start of reporting period
Learnerships
Skills Programmes & other short courses
Other forms of training
Total
Legislators, senior officials and managers
Female 0 70 0 70
Male 0 34 0 34
Professionals Female 0 0 0 0
Male 0 0 0 0
Technicians and associate professionals
Female 0 0 0 0
Male 0 0 0 0
Clerks Female 3 88 0 91
Male 3 56 0 59
Service and sales workers
Female 0 0 0 0
Male 0 0 0 0
Skilled agriculture and fishery workers
Female 0 0 0 0
Male 0 0 0 0
Crafts and related trades workers
Female 0 0 0 0
Male 0 0 0 0
Plant and machine operators and assemblers
Female 0 0 0 0
Male 0 0 0 0
Elementary occupations
Female 0 0 0 0
Male 0 0 0 0
Sub Total Female 3 158 0 161
Male 3 90 0 93
Total 6 248 0 254
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Table 3.11.2 Training provided for the period
Occupational Categories Gender
Number of employees as at 1 April 2013
Training provided within the reporting period
Learnerships
Skills Programmes & other short courses
Other forms of training
Total
Legislators, senior officials and managers
Female
0
0
19
0
19
Male
0
0
15
0
15
Professionals Female
0
0
0
0
0
Male
0
0
0
0
0
Technicians and associate professionals
Female
0
0
0
0
0
Male
0
0
0
0
0
Clerks Female
0
2
4
0
6
Male
0
1
10
0
11
Service and sales workers
Female
0
0
0
0
0
Male
0
0
0
0
0
Skilled agriculture and fishery workers
Female
0
0
0
0
0
Male
0
0
0
0
0
Crafts and related trades workers
Female
0
0
0
0
0
Male
0
0
0
0
0
Plant and machine operators and assemblers
Female
0
0
0
0
0
Male
0
0
0
0
0
Elementary occupation
Female
0
0
0
0
0
Male
0
0
0
0
0
Sub Total Female
0
2
23
0
25
Male
0
1
25
0
26
Total
0
3
48
0
51
83
3.12 Injury on duty
The following tables provide basic information on injury on duty.
Table 3.12.1 Injury on duty
Nature of injury on duty Number % of total
Required basic medical attention only 0 0
Temporary Total Disablement 0 0
Permanent Disablement 0 0
Fatal 0 0
Total 0 0 3.13 Utilisation of Consultants
Table 3.13.1 Report on consultant appointments using appropriated funds
Project Title Total number of consultants that
worked on the project
Duration: Work days
Contract value in Rand
Provincial Land Transport Framework
1 Twelve (12) months [264 days]
R1,010m
Project Management for four key transport infrastructure projects
1 Eighteen (18) months [396 days]
R1,999m
Total number of projects Total individual consultants
Total duration: Work days
Total contract value in Rand
2 2 R3,009m
Table 3.13.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs)
Project Title
Percentage
ownership by HDI groups
Percentage
management by HDI groups
Number of Consultants from HDI groups that work on
the project
Provincial Land Transport Framework
100% 100% 1
Project Management for four key transport infrastructure projects
100% 100% 1
84
Table 3.13.3 Report on consultant appointments using Donor funds
Project Title Total Number of
consultants that worked on the project
Duration: Work days
Donor and Contract
value in Rand
0 0 0 0
Total number of projects
Total individual
consultants
Total duration:
Work days
Total contract value
in Rand
0 0 0 0 Table 3.13.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs)
Project Title Percentage ownership by HDI groups
Percentage management by HDI groups
Number of Consultants from HDI groups that work on the project
0 0 0 0
85
PART E: FINANCIAL INFORMATION
Table of Contents
Report of the Audit Committee 86
Report of the Accounting Officer 90
Appropriation Statement 106
Notes to the Appropriation Statement 121
Statement of Financial Performance 123
Statement of Financial Position 124
Cash Flow Statement 125
Notes to the Annual Financial Statements (including Accounting policies) 126
Annexures 158
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDIT COMMITTEE For the year ended 31 March 2014
DEPARTMENT OF TRANSPORT, SAFETY & LIAISON
1. REPORT OF THE AUDIT COMMITTEE We are pleased to present our report for the financial year ended 31 March 2014. The Audit Committee was operational throughout the year and had several engagements with management on crucial financial management, internal control, risk management and governance issues during the year. The Audit Committee acknowledges the attendance and participation of senior management including the Accounting Officer in the Audit Committee meetings
2. AUDIT COMMITTEE MEMBERS AND ATTENDANCE In terms of PFMA, section 77(b), an audit committee must meet at least twice a year. In addition, Treasury Regulations, section 3.1.16, provides that an audit committee must meet at least annually with the Auditor-General. The audit committee met four times during the year in compliance with the PFMA and also met with the Auditor General.
The names of the members of the audit committee, qualifications as well as the number of meetings attended by the members are tabulated below:
Name Qualifications Internal
or external
If internal, position in
the department
Date appointed
Date Resigned
No. of Meetings attended
Chairperson
Mr HC Ogu
Bsc Hons (Acc), CIA, CA, MBA
External N/A 1 October 2011 N/A 4 out of 4
Mr ZL Fihlani B.Com, B.Compt (Hons), M.Com, H.DipTax, CA (SA)
External N/A 1 October 2011 N/A 4 out of 4
Adv FJ van der Westhuizen
LLB, B.Iuris, Dip.Iuris
External N/A 1 October 2011 for the Health cluster AC. Assisted with the Roads cluster AC as from the 2013/2014 financial year.
N/A 4 out of 4
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDIT COMMITTEE For the year ended 31 March 2014
3. AUDIT COMMITTEE RESPONSIBILITY The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein.
4. THE EFFECTIVENESS OF INTERNAL CONTROL Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the Department.
The following internal audit assignments were completed during the year under review: Management Performance Assessment Tool Interim Financial Statement as at 30 September 2013 Annual Financial Statement for 2012/2013 Supply Chain Management Receivables Performance Information Risk management (fraud/all) Information Technology Governance
The following were areas of concern:
Supply Chain Management Sufficient audit evidence could not be obtained for the review of journals. Furthermore the accrual list was not reviewed and authorized on a monthly basis.
Receivables Management appointed New Integrated Credit Solutions (“NICS”) to assist with
the eNatis cleanup project, which will determine the exact degree of recoverability of the receivables.
Sufficient and appropriate supporting documentation were not attached to all revenue journals to confirm correct allocation of revenue received.
Performance Information Indicators and targets in the Annual Performance Plan were not well-defined, and do not have a clear unambiguous meaning (specific) Risk Management The Department did not have a functional Risk Management Committee for the2013/14 financial year as the function was only active in the last quarter of the year.
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDIT COMMITTEE For the year ended 31 March 2014
Information Technology Governance
The ICT function and IT governance is not fully implemented at a strategic level within the department, therefore ICT provides limited support to the department in achieving its objectives.
Management has however developed a pragmatic action plan to address the above issues within a reasonable time period.
5. IN-YEAR MANAGEMENT AND MONTHLY/QUARTERLY REPORT The department has been reporting monthly and quarterly to the Treasury as is required by the PFMA. We had engagements with the Department’s management to provide clarity on completeness and quality of the monthly and quarterly reports during our quarterly meetings and officials of the Department were able to clarify areas of concern raised by the audit committee.
6. EVALUATION OF FINANCIAL STATEMENTS 6.1 The audit committee has reviewed the unaudited financial statements
for the year ended 31 March 2014 and has discussed matters of concern with management. The audit committee has further reviewed the audited financial statements and discus the statements with the Auditor-General as well as the Accounting Officer.
6.2 The audit committee has reviewed the Auditor-General’s management report and management response thereto and as directed management to develop a comprehensive action plan to address all issues raised by the Auditor-General. The audit committee will review the action plan and monitor implementation thereof during the quarterly audit committee meetings.
6.3 The audit committee has reviewed the accounting policies applied in the compilation of the annual financial statements and is satisfied that the policies are consistent with those of prior year, have been consistently applied and are in accordance with the National Treasury guidelines.
6.4 The audit committee reviewed the department’s compliance with legal and regulatory provisions during the quarterly audit committee meetings and management has been directed to implement remedial measures where instances of non compliance were noted.
6.5 The audit committee has reviewed the information on predetermined objectives to be included in the annual report as part of the review of the audited financial statements.
6.6 The audit committee has review significant adjustments resulting from the audit as part of the review of the audited financial statements
6.7 The audit committee hereby indicates its concurrence with the Auditor- General’s conclusion on the annual financial statement as well as the unqualified audit opinion of the Auditor-General.
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDIT COMMITTEE For the year ended 31 March 2014
7. INTERNAL AUDIT The audit committee is satisfied as to the effectiveness of the internal audit function during the year and that the internal audit activity has to a large extent addressed the risks pertinent to the Department.
8. AUDITOR-GENERAL SOUTH AFRICA We have reviewed the Department’s implementation plan for audit issues raised in the prior year and we are satisfied that the matters have been adequately resolved except for the following:
Contingent liabilities for the Pembley Fleet services have not been finalised.
Non compliance with payments within 30 days Non compliance with Supply Chain Management prescripts resulting in
irregular expenditure in the year E-Natis reconciliation is yet to be finalised
The audit committee met with representatives from the Office of the Auditor- General South Africa during the year to discuss issues of mutual concern and ensure that there are no unresolved issues.
C. Ogu Chairperson of the Audit Committee
31 July 2014
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
Report by the Accounting Officer to the Executive Authority and Parliament/Provincial Legislature of the Republic of South Africa.
1. General review of the state of financial affairs
The Department’s overall budgetary allocation, for the 2013/14 financial period under review,
is R 314 730 000.
While the budget management functions are being driven by a theme of “compliance More and improved processes have been implemented, throughout the Department, to ensure better planning, and more effective alignment of financial resources.
Thus managers are required to indicate their plans, the benefits expected to accrue from the planned services, and for regular progress reports to management.
Management are expected to assume overall responsibility, for the successful rollout of programmes, with interventions being made, as and when necessary.
Systems to monitor performance:
Total compliance with, and observance of, supply chain management processes; Reduction of payment turnaround time, to service providers, to less than ten (10) days, after receipt of claims;
Regular monitoring and reporting of programme financial performance, with necessary interventions;
Full disclosure and provision of required financial information and reports, to oversight bodies: Portfolio Committee, Standing Committee on Public Accounts, Auditor General, Provincial Treasury;
Finalisation of individual senior managers’ performance agreements, with outlined responsibilities, to facilitate monitoring of performance;
Regular performance monitoring and assessment, though the employee performance monitoring and development system;
Close liaison with the South African Police Services, further enhances delivery of core mandates, especially through the recently launched “provincial crime prevention strategy”.
The function recently taken-over, i.e. learner transport, which was transferred from the Department of Education, has stabilised, and the turbulence of strikes has subsided, to a large degree, especially in the John Taolo Gaetsewe District. The route audit and –verification & clean-up exercise, performed by Sizwe Ntsaluba Gobodo, was concluded in February 2014. Thus the Department will now issue tenders for the performance of the function, throughout the Province.
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON
Vote 3 REPORT OF THE ACCOUNTING OFFICER
For the year ended 31 March 2014 The route clean-up and verification exercise included, among others: included:
Verification of the distances of the respective routes; Conditions of these routes, be they gravel or tarred; Types and conditions of the utilised vehicles, as well as the number of these vehicles.
The Operations Licensing Board functions well, with its own members, and regulating the transport sector, within the Province. A conditional grant (Public Transport Operators Grant), for the management of public transport, funds the operations of the Board and the sector.
There are two (2) important areas, where the Department faces significant challenges: Human Resource Needs
Funding for increased capacity, in the Department, has not been adequately provided, except for enhanced revenue generation. Especially with the current recovery process, for old E-natis debt, the increased capacity, albeit not adequate, will enhance the management effectiveness of the function, and increase the capacity to generate and collect more revenue.
Planning for Human Resources Due to the Department’s flat organisational structure, the staff’s prospects for upward mobility are limited. However, with the planned re-design of the structure, more and more staff will make it to a higher level of appointment, due to opportunities which are available.
Even though it is a priority, to create a Civillian Secretariat, under the Department, for purposes of greater co-ordination of the activities with the South African Police Services, necessary funding has not been provided (this is a National mandate, which requires that “funds should follow function”. Thus, without the requisite funds, the envisaged function may not be realised. It should be borne in mind that, any further delay in the roll-out of this important function, leads to a lagging-behind of the Province, when compared to service standards and co- ordination, in other provinces.
The long-planned and awaited move, by the Provincial Head Office team, is set to occur, during 2014/15 financial year. The location is ideally suited, as it is close the SAPS provincial Head Office. The greater benefit, of this move, however, is that the provincial office teams will be based on one location. This will facilitate closer liaison and co-ordination of programmes.
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
2. Service rendered by the Department
The services of the Department of Transport, Safety and Liaison are organised in the following five programmes:
2.1.1 Programme 1: Administration
This programme conducts policy direction, overall management, financial and corporate support services and is sub-divided into the three sub-programmes outlined below.
Sub-Programme: Office of the MEC
Sub- Programme: Office of the HOD
Sub-Programme: Corporate
Sub-programme: Financial Services
Corporate Services is responsible for Human Resource Management and Development, Transport and Auxiliary Services, Legal Services and Legislative compliance as well as Security and Records Management.
Financial Management Services renders financial and management accounting services and functions that seeks to support and advise the line functions on financial administration and budget management in relation to amongst others supply chain, asset and revenue management services.
2.1.2 Programme 2: Civilian Secretariat
This programme is responsible to hold provincial law enforcement agencies accountable with regard to policing activities.
Sub-programme: Monitoring and Evaluation
Sub-programme: Policy and Research
Sub-programme: Regional Offices
2.1.3 Programme 3: Social Crime Prevention & Community Police Relations
This programme provides an integrated social crime prevention management framework to facilitate safer communities.
Sub-programme: Social Crime Prevention
Sub-programme: Community Policing Relations
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
2.1.4 Programme 4: Transport Operations The programme plans, regulates and facilitate the provisioning of public transport services through co-operation with national and local authorities, as well as the private sector in order to enhance the mobility of all communities particularly those currently without or with limited access.
Sub-programme: Programme Support
Sub-programme: Public Transport Services
Sub-programme: Operator License and Permits
Sub-programme: Transport Safety and Compliance
Sub-programme: Transport Systems
Sub-programme: Infrastructure Operations
2.1.5 Programme 5: Transport Regulations
This programme represents the line function of road traffic management and facilitates and promotes the efficient and safe mobility on roads in the Province, ensures a sound information base for traffic management and collection of revenue and implements measures to ensure road safety. The program is structured as follows:
Sub-programme: Office Support
Sub-programme: Law Enforcement
Sub-programme: Road Safety Education
Sub-programme: Transport Administration & Licensing
2.2 Tariff policy
The tariffs which the Department is dealing with are Traffic tariffs, as are dealt with on the e- Natis system, in accordance with the National Road Traffic Act, Act No. 93 of 1996.
These tariffs are adjusted annually. They include tariffs for revenue that shall be earned by the municipalities as a result of Service Level Agreements with Category B local authorities.
The department’s tariff list is overall the most economical in the country. The department is very wary of exacerbating the recessionary outlook of the country.
2.3 Free Services
The Department offers no free services.
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
2.4 Inventories
None
3. Capacity constraints
While budgetary constraints may be at the core of most departmental challenges, there are other areas of improvement which may be attained without, necessarily, requiring the injection of additional funding. The following key strategic priorities have no budget allocation, and will depend on the envisaged country-wide funding for projects similar to those listed below.
Appointment of civilian personnel to handle the functions at Drivers’ Licences Testing Centres (DLTC’s);
The implementation of mobile electronic learners testing centres; Impoundment centres; Weigh-bridges.
Key Transport Infrastructure Projects:
a) Port Nolloth Harbour;
b) Upington Cargo Hub;
c) De Aar Warehouse;
d) Douglas – Belmont Rail Branch Line.
Functions and structures of the Department will be influenced by:
Planned establishment such as the Civilian Secretariat Act;
Stabilisation of the transferred function of Scholar Transport,
Appointment of civilian personnel to handle the functions at DLTC’s
The implementation of mobile electronic learners testing centres;
Impoundment centres for unroadworthy public transport vehicles that have been
impounded; 4. Utilisation of donor funds
None 5. Trading entities and public entities
None
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
6. Organisations to whom transfer payments have been made Service level agreements have been concluded with the relevant, contracted, service providers, with the aim to make public transport convenient, accessible and affordable.
The function is funded from a Public Transport Operations Grant (PTOG), with monthly financial performance reports being submitted, through Provincial Treasury and National Department of Transport.
In order to make sure that the function is optimally utilised, the service is planned around the allocated budget. This entails ascertaining the financial implications for each service provider, so that the resource envelope is not exceeded, and the cash flow soundly managed, especially as it is a conditional grant.
The Public Regulatory Entity (PRE) is appointed, through an Act of Parliament, by the Executive Authority of the Department, and is accountable, for the administration of departmental funds, to the Head of Department. The PRE is responsible for the adjudication of all public transport applications, e.g. buses and taxis.
Transfer payments were made in relation to the Memorandum of Agreement with the Northern Cape Taxi Council
The Taxi Council is tasked with ensuring standardisation of conduct, as well as to support the industry, in its quest for democratisation and transformation of services.
The Council has regular meetings with the Senior Manager: Transport Operations, where submissions are done, regarding cash-flow requirements of the Council.
Monthly compliance meetings are in place with the institutions to ensure that the funds are applied for the purpose for which it is transferred.
The Department transferred amounts to Bevlink (Pty) Ltd, trading as Phakalane Airways. The procured service is envisaged to provide intra-provincial flight services, and to make travelling, within the boundaries of the Province, more effective, and convenient. Key consideration, in arriving at the decision to launch the service, was the huge travelling distances involved, in the Province, e.g. travelling from Kimberley to Port Nolloth, involves a one-direction distance of over one thousand kilometres.
The current points being serviced are: Kimberley, Upington and Springbok. Further points for expansion of the service, are: Kuruman and De Aar. They will be brought into consideration, once the current service-points have taken root.
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
7. Corporate governance arrangements The Department has a formal risk management committee, with a risk charter and risk management policy. A risk management unit, in the Department, still has to be established. In the meantime, the function is managed under the Office of the Head of Department. Policies have been formulated and revised, as necessary, including asset management, supply chain management, etc. The policies are developed by the relevant programmes, and sent to the Policy Committee, for consideration, dissemination for input, from managers, and then finalised. The Department aims to attain a clean audit report, for the 2015/16 financial period of review. This confidence emanates from the fact that, at the last audit, 2012/13, there were only two (2) matters, which could have, potentially, caused a qualification: accruals and revenue management receivable. Both these matters have now been thoroughly addressed, and no queries have been raised by the Auditor General, to date. All previous controls have been strengthened, hence the confidence for improved audit outcomes. 8. Discontinued activities/activities to be discontinued None 9. New/proposed activities None 10. Asset management The asset register was completed, in time, for the second successive year. Greater controls have been instituted at district level, where risk of loss or damage, are greatest. Furthermore, there were disposals, during the financial year under review, where the obsolete assets were yielded to non-profit organisations, and removed from the Department’s asset register. 11. Inventories None
There were no major events which took place after the end of the financial year.
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
13. Information on predetermined objectives
The Department has a five-year Strategic Plan, whose tenure concludes with the 2018/19 electoral cycle. A three (3) year annual performance plan, with operational plan, further refine the strategic plan.
14. SCOPA resolutions
SCOPA Resolutions as were raised on , during the presentation of the Department’s 2012/13 Annual Report
No SCOPA Resolution Action taken by the Department to address resolution
SCOPA Resolution
Implemented Yes / No
1. Management should ensure
adequate review and
monitoring of compliance
with applicable laws and
regulations. Furthermore,
the following matters should
be addressed:
3 quotations should be sourced for transactions of value below R500 000. For transactions above value of R500 000 competitive bids must be invited before procuring goods and services.
Supply chain management
processes were streamlined;
All managers now provide their
needs to the SCM team, who follow
due process, in order to obtain the
best deal, in terms of “value for
money”, to the Department;
Irregular expenditure occurs only in
cases of emergency, or where
there is only one provider, for the
service;
Thus the resolution was
implemented and complied with.
Yes.
2. Contracts should be awarded to suppliers whose tax matters have been declared by the South African Revenue Services as required by Treasury Regulations 16A9(1)(d) and the Preferential Procurement Regulations
A compliance requirement is
obligatory, prior to the service
provider being chosen;
Thus all service providers, who are
eligible to pay tax, are required to
provide a copy of a current tax
compliance certificate.
Yes.
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DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
3. The irregular expenditure of R113 912 000
(2012: R19 897 000), that was incurred as disclosed in Note 25 of the financial statements, should be investigated and dealt with, in terms of Section 38 and Chapter 10 of the PFMA.
.
A system clean-up process was
embarked upon, and concluded, to
verify the distance and condition of
the various routes, utilised by
learner transport operators;
The project is now in phase 2,
where tender specifications are
being compiled, for the advertising
of the service;
Due to the extensiveness of the
service, the duly advertised and
awarded service, in full compliance
with SCM processes, is likely to be
finalised by January 1st, 2015;
No
4. Internal Control measures should be strengthened to ensure performance agreements are signed by senior managers within the required period
All senior managers have signed their
Performance Agreements (PAs) with
the Head of Department.
Yes
15. Prior modifications to audit reports
Not applicable
16. Exemptions and deviations received from the National Treasury
Taxation revenue Departments are exempt from recording an accrual for taxation revenue. The different categories of taxation revenue, as catered for in the Standard Chart of Accounts are:
� Casino taxes; � Horse racing taxes; � Liquor license taxes; and � Motor vehicle license taxes;
According to the MCS departments are not required to estimate the amount of taxation revenue due to government, but must include amounts already collected from agencies which are due to the department / relevant revenue fund.
99
DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE ACCOUNTING OFFICER For the year ended 31 March 2014
17. Interim Financial Statements
The department compiled and submitted the interim financial statements to treasury on a quarterly basis.
The statements assisted the department to ensure that on compilation of annual financial statements all things are addressed quarterly before the end of financial year.
18. Other
None
19. Approval
The Annual Financial Statements set out on pages 106 to 168 have been approved by the Accounting Officer(s).
Steven Jonkers Accounting Officer Date: 31 May 2014
100
DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDITOR-GENERAL For the year ended 31 March 2014
REPORT OF THE AUDITOR-GENERAL TO THE NORTHERN CAPE PROVINCIAL LEGISLATURE ON VOTE NO. 3: DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
REPORT ON THE FINANCIAL STATEMENTS Introduction 1. I have audited the financial statements of the Department of Transport, Safety and
Liaison set out on pages 106 to 168 which comprise the appropriation statement, the statement of financial position as at 31 March 2014, the statement of financial performance, statement of changes in net assets and the cash flow statement for the year then ended, and the notes, comprising a summary of significant accounting policies and other explanatory information.
Accounting officer’s responsibility for the financial statements 2. The accounting officer is responsible for the preparation and fair presentation of these
financial statements in accordance with the Modified Cash Standard prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and Division of Revenue Act of South Africa, 2013 (Act No. 2 of 2013) (DoRA), and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor-General’s responsibility 3. My responsibility is to express an opinion on these financial statements based on my
audit. I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA), the General Notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
4. An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a
basis for my audit opinion.
101
DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDITOR-GENERAL For the year ended 31 March 2014
Opinion6. In my opinion, the financial statements present fairly, in all material respects, the
financial position of the department as at 31 March 2014, and its financial performance and cash flows for the year then ended in accordance with the Modified Cash Standard prescribed by the National Treasury and the requirements of the PFMA and DoRA.
Emphasis of matters I draw attention to the matter below. My opinion is not modified in respect of this matter. Irregular expenditure 7. As disclosed in note 24 to the financial statements, the department incurred irregular
expenditure of R120 750 000 (2012: R112 924 000) as the expenditure incurred was in contravention of regulations relating to supply chain management.
Additional matters I draw attention to the matters below. My opinion is not modified in respect of the matter.
Unaudited supplementary schedules 8. The supplementary information set out in annexures 1A to 9 does not form part of the
financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.
REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS
9. In accordance with the PAA and the general notice issued in terms thereof, I report the following findings on the reported performance information against predetermined objectives for the selected programme presented in the annual performance report, non- compliance with legislation as well as internal control. The objective of my tests was to identify reportable findings as described under each subheading but not to gather evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.
Predetermined objectives
I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the following selected programme presented in the annual performance report of the department for the year ended 31 March 2014:
Programme 4: Transport Operations on pages 39 to 44
10. I evaluated the reported performance information against the overall criteria of
usefulness and reliability.
11. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programme. I further performed tests to determine whether indicators and targets were well defined, verifiable, specific, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information (FMPPI).
102
DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDITOR-GENERAL For the year ended 31 March 2014
12. I assessed the reliability of the reported performance information to determine whether it
was valid, accurate and complete.
13. The material findings in respect of the selected programme are as follows: Programme 4: Transport Operations
Usefulness of reported performance information
14. No reasons for variances between planned and actual achievements reported in the annual performance report were given for 47% of the targets not achieved, as required by the National Treasury’s Guide for the preparation of the annual report. This was due to a lack of review of the presentation of the annual performance report by management.
15. Performance indicators must be well defined by having clear data definitions so that data can be collected consistently and is easy to understand and use. A total of 45% of the indicators were not well defined.
This was because management did not adhere to the requirements of the FMPPI due to a lack of proper systems and processes and technical indicator descriptions.
Reliability of reported performance information
16. The FMPPI requires auditees to have appropriate systems to collect, collate, verify and store performance information to ensure valid, accurate and complete reporting of actual achievements against planned objectives, indicators and targets. The reported performance information was not valid, accurate and complete when compared to the source information or evidence provided. This was due to a lack of standard operating procedures and technical indicator descriptions for the accurate measurement, recording and monitoring of performance.
Additional matter
I draw attention to the following matters: Achievement of planned targets
17. Refer to the annual performance report on pages 39 to 44 for information on the achievement of planned targets for the year. This information should be considered in the context of the material findings on the usefulness and reliability of the reported performance information for the selected programmes reported in paragraphs 14 to 16 of this report.
Unaudited supplementary information
18. The supplementary information set out on pages 51 to 54 does not form part of the
annual performance report and is presented as additional information. I have not audited this and, accordingly, I do not report thereon.
103
DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDITOR-GENERAL For the year ended 31 March 2014
Compliance with legislation
19. I performed procedures to obtain evidence that the department had complied with applicable legislation regarding financial matters, financial management and other related matters. My findings on material non-compliance with specific matters in key legislation, as set out in the general notice issued in terms of the PAA, are as follows:
Annual financial statements, performance and annual reports 20. The financial statements submitted for auditing were not prepared in accordance with the
prescribed financial reporting framework and supported by full and proper records as required by section 40(1)(a) and (b) of the Public Finance Management Act. Material misstatements of disclosure items identified by the auditors in the submitted financial statements were subsequently corrected and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified audit opinion.
Procurement and contract management 21. Goods and services of a transaction value above R500 000 were procured without
inviting competitive bids, as required by Treasury Regulations 16A6.1.
22. Goods and services of a transaction value below R500 000 were procured without obtaining at least three quotations, as required by Treasury Regulations 16A6.
Expenditure management 23. Contractual obligations and money owed by the department were not settled within 30
days or an agreed period, as required by section 38(1)(f) of the Public Finance Management Act and Treasury Regulation 8.2.3.
24. Effective steps were not taken to prevent irregular expenditure, as required by section 38(1)(c)(ii) of the Public Finance Management Act and Treasury Regulation 9.1.1.
Transfer payments 25. Funds were transferred to entities without obtaining written assurance that the entity
implements effective, efficient and transparent financial management and internal control systems, as required by section 38(1)(j) of the Public Finance Management Act.
26. Appropriate measures were not maintained to ensure that transfers and subsidies to entities were applied for their intended purposes, as required by Treasury Regulation 8.4.1.
Internal control
27. I considered internal control relevant to my audit of the financial statements, annual performance report and compliance with legislation. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on the annual performance report and the findings on non-compliance with legislation included in this report.
Leadership
28. The accounting officer did not exercise adequate oversight responsibility over financial and performance reporting, compliance with laws and regulations, as well as internal control. The action plans compiled to address the previous year’s audit findings were not adequately monitored and reviewed to determine if the reported progress on the plans related was supported by credible information.
104
DEPARTMENT OF TRANSPORT, SAFETY & LIAISON Vote 3
REPORT OF THE AUDITOR-GENERAL For the year ended 31 March 2014
Financial and performance management
29. Adequate documentation supporting the reported performance information could not be provided for all reported indicators. The evidence provided for audit purposes were not clearly linked to the specific performance information reported in the annual performance report. This is as a result of a lack of adequate communication to ensure that all relevant levels of staff have a clear understanding of the supporting documentation which is required for the performance information reported.
30. The financial statements were subject to material corrections resulting from the audit.
Root causes of prior year audit findings were not sufficiently addressed in all instances. This is due to challenges in the implementation of the department’s action plan, as well as a lack of adequate review by the chief financial officer to ensure completeness and accuracy prior to submission of the financial statements.
31. The department did not adequately review and monitor compliance with applicable laws and regulations.
Kimberley
31 July 2014
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON VOTE 3
ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2014
105
ANNUAL FINANCIAL STATEMENTS
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
10
6
106
Ap
prop
riatio
n pe
r pro
gram
me
2013
/14
2012
/13
Adj
uste
d A
ppro
pria
tion
Shift
ing
of
Fund
s Vi
rem
ent
Fina
l A
ppro
pria
tion
Act
ual
Expe
nditu
re
Varia
nce
Expe
nditu
re
as %
of f
inal
ap
prop
riatio
n
Fina
l A
ppro
pria
tion
Act
ual
Expe
nditu
re
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
%
R'0
00
R'0
00
1.
Adm
inis
trat
ion
Cur
rent
pay
men
t Tr
ansf
ers
and
subs
idie
s P
aym
ent f
or c
apita
l as
sets
P
aym
ent f
or fi
nanc
ial
asse
ts
2.
Civ
ilian
Ove
rsig
ht
Cur
rent
pay
men
t Tr
ansf
ers
and
subs
idie
s P
aym
ent f
or c
apita
l as
sets
P
aym
ent f
or fi
nanc
ial
asse
ts
48
878
25
3 78
8
-
10
9 (8
0)
(29)
-
2 23
4 16 -
51
221
17
3 77
5
-
51
221
17
3 77
5
-
- - -
-
10
0%
100%
10
0%
-
46
611
20
0 1
589
59
44
025
29
5 1
589
59
49
919
-
2 25
0
52 1
69
52 1
69
-
100%
48
459
45
968
10 7
76 -
585
-
(1
17) -
117
-
(239
) - (3
2) -
10
420
- 67
0
-
10
420
- 67
0
-
- - -
-
10
0% -
100%
-
11
388
4 43
3
15
11 3
88 4
433
15
11
361
-
(271
)
11 0
90
11 0
90
-
100%
11
840
11
840
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
107
107
3.
Crim
e Pr
even
tion
and
Polic
e R
elat
ions
Cur
rent
pay
men
t Tr
ansf
ers
and
subs
idie
s P
aym
ent
for
capi
tal
asse
ts
4.
Tran
spor
t Ope
ratio
ns
C
urre
nt p
aym
ent
Tran
sfer
s an
d su
bsid
ies
Pay
men
t fo
r ca
pita
l as
sets
P
aym
ent
for
fina
ncia
l as
sets
5.
Tr
ansp
ort R
egul
atio
ns
C
urre
nt p
aym
ent
Tran
sfer
s an
d su
bsid
ies
Pay
men
t fo
r ca
pita
l as
sets
P
aym
ent
for
fina
ncia
l as
sets
6
025
196
197
22
8 (1
96)
(32)
148 - 9
6
401 -
174
6
338 -
174
63
- -
99
.0%
- 10
0%
5 79
7 - 15
4
5 79
7 - 15
4
6 41
8 -
157
6 57
5 6
512
63
- 5
951
5 95
1
137
782
43 3
96
274
-
(2
969
) 3
041
(72)
-
(1 9
32) - - -
13
2 88
1 46
437
20
2
-
12
8 51
5 46
437
20
2
-
4
366 - -
-
96
.7%
10
0%
100%
-
11
7 91
7 43
206
79
3
10
111
707
42 9
30
793 10
181
452
- (1
932
) 17
9 52
0 17
5 15
4 4
366
- 16
1 92
6 15
5 44
0
64 2
91
97
1 19
2
-
14
4 (2
) (2
07)
65
(204
) - - -
64
231
95
98
5
65
64 2
31
95
985
65
- - -
-
10
0%
100%
10
0%
10
0%
61 3
80
177
1 25
2
55
61 3
80
177
1 25
2 55
65 5
80
- (2
04)
65 3
76
65 3
76
100%
62
864
62
864
Su
btot
al
314
730
- -
314
730
310
301
4 42
9 98
.6%
29
1 04
0 28
2 06
3
-
TO
TAL
314
730
- -
314
730
310
301
4 42
9 98
.6%
29
1 04
0 28
2 06
3
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
108
108
20
13/1
4 20
12/1
3
Adj
uste
d A
ppro
pria
tion
Shift
ing
of
Fund
s Vi
rem
ent
Fina
l A
ppro
pria
tion
Act
ual
Expe
nditu
re
Varia
nce
Expe
nditu
re
as %
of f
inal
ap
prop
riatio
n
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
%
R'0
00
R'0
00
Cur
rent
pay
men
ts
Com
pens
atio
n of
em
ploy
ees
Goo
ds a
nd s
ervi
ces
Inte
rest
and
rent
on
land
Tran
sfer
s an
d su
bsid
ies
Pro
vinc
es a
nd m
unic
ipal
ities
D
epar
tmen
tal a
genc
ies
and
acco
unts
P
ublic
cor
pora
tions
and
priv
ate
ente
rpris
es
Non
-pro
fit in
stitu
tions
H
ouse
hold
s G
ifts
and
dona
tions
Paym
ents
for c
apita
l ass
ets
Mac
hine
ry a
nd e
quip
men
t
Paym
ents
for f
inan
cial
ass
ets
10
7 91
4 15
9 83
8 -
8 19
6
41 3
96
2
000 89
253
3
036
-
(3
952
) 1
291 19
(8)
(196
)
3 00
1
(17)
70
(8
7)
(1
86)
65
(1
05)
156 -
- -
-
- - -
(5
1)
-
10
3 85
7 16
1 28
5 19
- -
44
397
1 98
3 15
9 16
6
2 79
9
65
103
857
156
856 19
-
44
397
1 98
3 15
9 16
6
2 79
9
65
- 4
429 -
- -
-
- - -
-
-
10
0%
97,3
%
100%
- -
100%
100%
10
0%
100%
100%
100%
94
266
14
8 82
7 -
- -
40 5
61
2
645
181
200
4
221
13
9
93 6
25
140
672 - - -
40 2
85
2 64
5 18
1 29
5
4 22
1
139
Tota
l 31
4 73
0 -
- 31
4 73
0 31
0 30
1 4
429
98,6
%
291
040
282
063
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
109
20
13/1
4 20
12/1
3 Fi
nal
Appr
opria
tion
Actu
al
Expe
nditu
re
Fina
l Ap
prop
riatio
n Ac
tual
Ex
pend
iture
TO
TAL
(bro
ught
forw
ard)
R
econ
cilia
tion
with
sta
tem
ent o
f fin
anci
al p
erfo
rman
ce
ADD
Dep
artm
enta
l rec
eipt
s
Aid
ass
ista
nce
Actu
al a
mou
nts
per s
tate
men
t of f
inan
cial
per
form
ance
(tot
al re
venu
e)
ADD
A
id a
ssis
tanc
e
Prio
r yea
r una
utho
rised
exp
endi
ture
app
rove
d w
ithou
t fun
ding
Actu
al a
mou
nts
per s
tate
men
t of f
inan
cial
per
form
ance
(tot
al e
xpen
ditu
re)
6 8
92
-
12 94
2 -
321 6
22
303 9
82
-
-
-
-
310 3
01
282 0
63
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
110
110
20
13/1
4 20
12/1
3 Ad
min
istr
atio
n A
djus
ted
App
ropr
iatio
n Sh
iftin
g of
Fu
nds
Vire
men
t Fi
nal
App
ropr
iatio
n A
ctua
l Ex
pend
iture
Va
rianc
e Ex
pend
iture
as
% o
f fin
al
appr
opria
tion
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R
'000
R
'000
R
'000
R
'000
R
'000
R
'000
%
R
'000
R
'000
1.
1 O
ffice
of t
he M
EC
Cur
rent
pay
men
t Tr
ansf
ers
and
subs
idie
s P
aym
ent f
or c
apita
l ass
ets
Pay
men
t for
fina
ncia
l ass
ets
1.2
Man
agem
ent
Cur
rent
pay
men
t P
aym
ent f
or c
apita
l ass
ets
1.3
Fin
anci
al M
anag
emen
t C
urre
nt p
aym
ent
Tran
sfer
s an
d su
bsid
ies
Pay
men
t for
cap
ital a
sset
s P
aym
ent f
or fi
nanc
ial a
sset
s 1.
4 C
orpo
rate
Ser
vice
s C
urre
nt p
aym
ent
Tran
sfer
s an
d su
bsid
ies
Pay
men
t for
cap
ital a
sset
s
7
100
200
177 -
4
799 79
15
796
- 10
9 -
21 1
83
53
423
13
3 (8
9)
105 -
(1
62)
15
64
9 24 -
74
- (1
73)
1
372 -
12 -
- -
12
2 - - -
740 - 4
8 60
5 11
1 29
4 -
4 63
7 94
15 9
82 9
133 -
21 9
97
53
254
8
605
111
294 -
4
637 94
15
982
9 13
3 -
21 9
97
53
254
- - - -
- -
- - - -
- - -
10
0%
100%
10
0%
10
0%
100%
100%
10
0%
100%
-
100%
10
0%
100%
8
395
200
1 20
5 27
3
545 59
14
538
- 10
8 32
20
133
- 21
7
8 39
5 29
5 1
205 27
3545
59
11 9
52 -
108 32
20 1
33 -
217
Tota
l 49
919
-
2 25
0 52
169
52
169
-
100%
48
459
45
968
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
11
1
111
20
13/1
4 20
12/1
3 Ec
onom
ic c
lass
ifica
tion
Adj
uste
d A
ppro
pria
tion
Shift
ing
of
Fund
s Vi
rem
ent
Fina
l A
ppro
pria
tion
Act
ual
Expe
nditu
re
Varia
nce
Expe
nditu
re
as %
of f
inal
ap
prop
riatio
n
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R
'000
R
'000
R
'000
R
'000
R
'000
R
'000
%
R
'000
R
'000
C
urre
nt p
aym
ents
C
ompe
nsat
ion
of e
mpl
oyee
s G
oods
and
ser
vice
s In
tere
st a
nd re
nt o
n la
nd
Tran
sfer
s an
d su
bsid
ies
to:
Pub
lic c
orpo
ratio
ns a
nd p
rivat
e en
terp
rises
G
ifts
and
dona
tions
Pa
ymen
t fo
r ca
pita
l ass
ets
Mac
hine
ry a
nd e
quip
men
t Pa
ymen
ts fo
r fin
anci
al a
sset
s
30
952
17
926
-
-
253
78
8 -
(8
56)
945 19
7
(87)
(2
8) -
15
2
220 -
-
-
15
-
30 1
11
21 0
91
19 7
166
775 -
30
111
21
091
19
7
166
77
5 -
- - -
-
-
- -
10
0%
100%
10
0%
10
0%
10
0%
10
0% -
24
814
21
797
-
-
200
1
589 59
24 1
73
19 8
52 - -
295
1 58
9 59
Tota
l 49
919
-
2 25
0 52
169
52
169
-
100%
48
459
45
968
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
112
112
20
13/1
4 20
12/1
3 C
ivili
an O
vers
ight
A
djus
ted
App
ropr
iatio
n Sh
iftin
g of
Fu
nds
Vire
men
t Fi
nal
App
ropr
iatio
n A
ctua
l Ex
pend
iture
Va
rianc
e Ex
pend
iture
as
% o
f fin
al
appr
opria
tion
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
%
R'0
00
R'0
00
2.1
Polic
y an
d R
esea
rch
Cur
rent
pay
men
t P
aym
ent f
or c
apita
l as
sets
2.2
Mon
itorin
g an
d Ev
alua
tion
Cur
rent
pay
men
t P
aym
ent f
or c
apita
l as
sets
2.3
Reg
iona
l Coo
rdin
atio
n
Cur
rent
pay
men
t Tr
ansf
ers
and
subs
idie
s P
aym
ent f
or c
apita
l as
sets
P
aym
ent f
or fi
nanc
ial
asse
ts
1
931 70
2
247
110
6
598 -
405
-
(117
) (4
1) -
41 - -
117 -
(1
1) -
(3
9)
(14)
(189
) - (1
8)
-
1
803 29
2
208
137
6
409 -
504
-
1 80
3 29
2 20
8 13
7
6 40
9 - 50
4 -
- - - - - - - -
10
0%
100%
100%
10
0%
10
0% -
100%
-
1
744 23
3
581 91
6
063 4
319
15
1
744 23
3
581 91
6
063 4
319
15
Tota
l 11
361
-
(271
) 11
090
11
090
-
100%
11
840
11
840
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
113
20
13/1
4 20
12/1
3 Ec
onom
ic c
lass
ifica
tion
Adj
uste
d A
ppro
pria
tion
Shift
ing
of
Fund
s Vi
rem
ent
Fina
l A
ppro
pria
tion
Act
ual
Expe
nditu
re
Varia
nce
Expe
nditu
re
as %
of f
inal
ap
prop
riatio
n
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R
'000
R
'000
R
'000
R
'000
R
'000
R
'000
%
R
'000
R
'000
C
urre
nt p
aym
ents
C
ompe
nsat
ion
of e
mpl
oyee
s G
oods
and
ser
vice
s
Tran
sfer
s an
d su
bsid
ies
to:
Hou
seho
lds
Paym
ent
for
capi
tal a
sset
s M
achi
nery
and
equ
ipm
ent
Paym
ents
for f
inan
cial
as
sets
9
035
1 74
1
-
585
-
90
(176
) -
86 -
(1
66)
(105
)
-
-
8
959
1 46
0
-
671
-
8 95
9 1
460 -
671 -
- - - -
100%
10
0% -
100%
-
9
588
1 80
0
4
433
15
9
588
1 80
0
4
433
15
Tota
l 11
361
-
(271
) 11
090
11
090
-
100%
11
840
11
840
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
114
114
20
13/1
4 20
12/1
3 C
rime
Prev
entio
n an
d Po
lice
Rel
atio
ns
Adj
uste
d A
ppro
pria
tion
Shift
ing
of
Fund
s Vi
rem
ent
Fina
l A
ppro
pria
tion
Act
ual
Expe
nditu
re
Varia
nce
Expe
nditu
re
as %
of f
inal
ap
prop
riatio
n
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
%
R'0
00
R'0
00
3.1
Soc
ial C
rime
Prev
entio
n
Cur
rent
pay
men
t Tr
ansf
ers
and
subs
idie
s P
aym
ent f
or c
apita
l as
sets
3.2
Com
mun
ity P
olic
e R
elat
ions
Cur
rent
pay
men
t P
aym
ent f
or c
apita
l as
sets
4
136
196
113
1
889 84
387
(196
) 26
(159
) (5
8)
148 - 9 - -
4
671 -
148
1
730 26
4 60
8 - 14
8
1 73
0 26
63 - -
- -
98.7
% -
100%
100%
10
0%
3 68
9 - 99
2 10
8 55
3 68
9 - 99
2 10
8 55
Tota
l 6
418
- 15
7 6
575
6 51
2 63
99
,0%
5
951
5 95
1
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
115
115
20
13/1
4 20
12/1
3 Ec
onom
ic c
lass
ifica
tion
Adj
uste
d A
ppro
pria
tion
Shift
ing
of
Fund
s Vi
rem
ent
Fina
l A
ppro
pria
tion
Act
ual
Expe
nditu
re
Varia
nce
Expe
nditu
re
as %
of f
inal
ap
prop
riatio
n
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R
'000
R
'000
R
'000
R
'000
R
'000
R
'000
%
R
'000
R
'000
C
urre
nt p
aym
ents
C
ompe
nsat
ion
of
empl
oyee
s G
oods
and
ser
vice
s Tr
ansf
ers
and
subs
idie
s to
: D
epar
tmen
tal a
genc
ies
and
acco
unts
Pa
ymen
t fo
r ca
pita
l as
sets
M
achi
nery
and
equ
ipm
ent
Paym
ents
for f
inan
cial
as
sets
4
611
1
414
19
6
197
-
226
(196
)
(30)
46
104
-
7
4
657
1
744
-
17
4
4
657
1
681
-
17
4
-
63
-
-
10
0%
96
.4%
-
100%
4
445
1
352
-
15
4
4
445
1
352
-
15
4
Tota
l 6
418
- 15
7 6
575
6 51
2 63
99
,0%
5
951
5 95
1
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
116
116
20
13/1
4 20
12/1
3 Tr
ansp
ort O
pera
tions
A
djus
ted
App
ropr
iatio
n Sh
iftin
g of
Fu
nds
Vire
men
t Fi
nal
App
ropr
iatio
n A
ctua
l Ex
pend
iture
Va
rianc
e Ex
pend
iture
as
% o
f fin
al
appr
opria
tion
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R
'000
R
'000
R
'000
R
'000
R
'000
R
'000
%
R
'000
R
'000
4.
1 Pr
ogra
mm
e Su
ppor
t O
pera
tions
Cur
rent
pay
men
t Tra
nsfe
rs
and
subs
idie
s P
aym
ent f
or
capi
tal a
sset
s
4.
2 Pu
blic
Tra
nspo
rt
Serv
ices
Cur
rent
pay
men
t Tra
nsfe
rs
and
subs
idie
s P
aym
ent f
or
capi
tal a
sset
s
4.
3 O
pera
tor L
icen
ce a
nd
Perm
its
C
urre
nt p
aym
ent T
rans
fers
an
d su
bsid
ies
Pay
men
t for
ca
pita
l ass
ets
1
809
5
12
0 33
3 41
390
35
2 69
7 2
000 20
1 47
4 47
59
(1 7
45) -
14
333 -
25
- - -
(1 9
32) - -
- - -
3
283 47
64
11
6 65
6 41
390
49
3 03
0 2
000 45
3 28
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64
112
290
41 3
90
49
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000 45
- - -
4 36
6 - - - - -
100%
10
0%
100%
96.3
%
100%
10
0%
100%
10
0%
100%
1
419 -
25
10
5 68
4 40
561
24
1 64
6 2
645 85
1
419 -
25
10
0 64
9 40
285
24
1 64
6 2
645 85
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
117
117
4.
4 T
rans
port
Saf
ety
&
C
ompl
ianc
e C
urre
nt p
aym
ent
Tran
sfer
s an
d su
bsid
ies
Pay
men
t for
ca
pita
l ass
ets
4.
5 Tr
ansp
ort S
yste
ms
C
urre
nt p
aym
ent
Pay
men
t for
cap
ital
asse
ts
Pay
men
t for
fina
ncia
l as
sets
4.
6
Infr
astr
uctu
re
Ope
ratio
ns
C
urre
nt p
aym
ent
Tran
sfer
s an
d su
bsid
ies
Pay
men
t for
ca
pita
l ass
ets
1
465 6
105
5
270 54 -
6
208
55
927
(6)
(81)
(1 0
98)
(45)
-
(2 8
60)
3 00
0 (4
4)
- - -
- - -
- - -
2
392 -
24
4
172 9 -
3
348
3 00
0 11
2 39
2 - 24
4 17
2 9 -
3 34
8 3
000 11
- - - - - - - -
100%
- 10
0%
100%
10
0% -
100%
10
0%
100%
3
387 -
601
1
546 44
10
4 23
5
14
3 38
7 - 60
1
1 19
7 44
10
3
409
14
Tota
l 18
1 45
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(1 9
32)
179
520
175
154
4 36
6 97
.6%
16
1 92
6 15
5 44
0
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
118
118 20
13/
2012
/13
Econ
omic
cla
ssifi
catio
n A
djus
ted
App
ropr
iatio
n Sh
iftin
g of
Fu
nds
Vire
men
t Fi
nal
App
ropr
iatio
n A
ctua
l Ex
pend
iture
Va
rianc
e Ex
pend
iture
as
% o
f fin
al
appr
opria
tion
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R
'000
R
'000
R
'000
R
'000
R
'000
R
'000
%
R
'000
R
'000
C
urre
nt p
aym
ents
C
ompe
nsat
ion
of e
mpl
oyee
s G
oods
and
ser
vice
s Tr
ansf
ers
and
subs
idie
s to
: P
ublic
cor
pora
tions
and
pr
ivat
e en
terp
rises
N
on-p
rofit
inst
itutio
ns
Hou
seho
lds
Paym
ent
for
capi
tal a
sset
s M
achi
nery
and
equ
ipm
ent
Paym
ents
for f
inan
cial
9
150
128
632
41
396
2 00
0 -
274
-
(1
244
) (1
797
)
2 99
4
(17)
64
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59)
-
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(7
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7 90
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4 97
6
44 3
90
1 98
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7
906
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610
44
390
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3 64
20
1
-
-
4 36
6
-
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-
-
10
0%
96.5
%
10
0%
10
0%
100%
100%
-
6
723
111
194
40
561
2 64
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793
10
6 72
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4 98
4
40 2
85
2 64
5 -
793 10
To
tal
181
452
- (1
932
) 17
9 52
0 17
5 15
4 4
366
97.6
%
161
926
155
440
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
119
119
20
13/1
4 20
12/1
3 Tr
ansp
ort R
egul
atio
n A
djus
ted
App
ropr
iatio
n Sh
iftin
g of
Fu
nds
Vire
men
t Fi
nal
App
ropr
iatio
n A
ctua
l Ex
pend
iture
Va
rianc
e Ex
pend
iture
as
% o
f fin
al
appr
opria
tion
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R
'000
R
'000
R
'000
R
'000
R
'000
R
'000
%
R
'000
R
'000
5.
1 O
ffice
Sup
port
C
urre
nt p
aym
ent
Pay
men
t for
cap
ital a
sset
s
5.2
Law
Enf
orce
men
t
C
urre
nt p
aym
ent
Tran
sfer
s an
d su
bsid
ies
Pay
men
t for
cap
ital a
sset
s P
aym
ent f
or fi
nanc
ial a
sset
s
5.3
Traf
fic A
dmin
istr
atio
n
and
Lic
ensi
ng
Cur
rent
pay
men
t P
aym
ent f
or c
apita
l ass
ets
Pay
men
t for
fina
ncia
l ass
ets
5.4
Roa
d Sa
fety
Edu
catio
n C
urre
nt p
aym
ent
Pay
men
t for
cap
ital a
sset
s
2
471 15
52
677
97
1
110 -
6
814 37
2
329 30
(127
) 9
63
(2)
(297
) 65
346 2
(1
38)
79
- -
(204
) - - -
- -
- -
2 34
4 24
52 5
36
95
813 65
7 16
0 39
2 19
1 10
9
2
344 24
52
536
95
81
3 65
7
160 39
2
191
109
- -
- - - -
- -
- -
10
0%
100%
100%
10
0%
100%
10
0%
10
0%
100%
100%
10
0%
1 92
7 27
50
563
17
7 1
121 52
6
597 36 3
2
293 68
1 92
7 27
50 5
63
177
1 12
1 52
6 59
7 36 3
2 29
3 68
Tota
l 65
580
-
(204
) 65
376
65
376
-
100%
62
864
62
864
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
APP
RO
PR
IATI
ON
STA
TEM
EN
T fo
r the
yea
r end
ed 3
1 M
arch
201
4
12
0
120
20
13/1
4 20
12/1
3 Ec
onom
ic c
lass
ifica
tion
Adj
uste
d A
ppro
pria
tion
Shift
ing
of
Fund
s Vi
rem
ent
Fina
l A
ppro
pria
tion
Act
ual
Expe
nditu
re
Varia
nce
Expe
nditu
re
as %
of f
inal
ap
prop
riatio
n
Fina
l A
ppro
pria
tion
Actu
al
expe
nditu
re
R'0
00
R'0
00
R'0
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R'0
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00
R'0
00
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8 89 - -
1
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2 09
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(8) 6 - -
(214
) - 65
-
(204
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- - - -
- - -
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224
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- -
- 95
- -
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52
224
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- 95
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- -
- -
-
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100%
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48 6
96
12 6
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177
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2 55
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1
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580
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(204
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376
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376
-
100%
62
864
62
864
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON VOTE 3
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2014
121
1. Detail of transfers and subsidies as per Appropriation Act (after Virement):
Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.
2. Detail of specifically and exclusively appropriated amounts voted (after Virement):
Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.
3. Detail on payments for financial assets
Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.
4. Explanations of material variances from Amounts Voted (after Virement):
4.1 Per programme Final
Appropriation Actual
Expenditure Variance
R’000 Variance as a
% of Final Appropriation
Crime Prevention and Police Relations
6 575 6 512 63 1%
Transport Operations 179 520 175 154 4 366 2%
4.2 Per economic classification
Current payments
Final Appropriation
R’000
Actual Expenditure
R’000
Variance
R’000
Variance as a % of Final
Appropriation R’000
Compensation of employees 103 857 103 857 0 0% Goods and services 161 285 156 856 4 429 3% Interest and rent on land Unauthorised expenditure approved
19 19 0 0%
Transfers and subsidies Public Corp & Private Enterprises
44 397 44 397
0
0% Gifts and donations 166 166 0 0% Departmental agencies and accounts Non-Profit Institutions
0
1 983
0
1 983
0
0
0%
0% Households 159 159 0 0%
Payments for capital assets Machinery and equipment
2 799 2 799
0
0%
Payments for financial assets
65 65
0
0%
Request for roll-over will be made for the Learner Transport and EPWP payments for March 2014.
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON VOTE 3
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2014
122
4.3 Per conditional grant Final Actual Variance Variance as a Appropriation Expenditure % of Final Appropriation R’000 R’000 R’000 R’000
Transport EPWP Incent GRN Prov-Soc 196 133 63 32% Public Transport Operations Grant 41 390 41 390 - 0%
123
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON VOTE 3
STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2014
REVENUE
Note 2013/14 2012/13
Annual appropriation 1 314 730 291 040 Departmental revenue 2 6 892 12 942
TOTAL REVENUE 321 622 303 982
EXPENDITURE
Current expenditure Compensation of employees 3 103 859 93 625 Goods and services 4 156 854 140 672 Interest and rent on land 5 19 - Total current expenditure 260 732 234 297
Transfers and subsidies Transfers and subsidies 7 46 705 43 406 Total transfers and subsidies 46 705 43 406
Expenditure for capital assets Tangible assets 8 2 799 4 204 Intangible assets 8 - 17 Total expenditure for capital assets 2 799 4 221
Payments for financial assets 6 65 139
TOTAL EXPENDITURE 310 301 282 063
SURPLUS/(DEFICIT) FOR THE YEAR 11 321 21 919
Reconciliation of Net Surplus/(Deficit) for the year Voted funds 4 429 8 977
Annual appropriation 4 366 8 701 Conditional grants 63 276
Departmental revenue and NRF Receipts 14 6 892 12 942 SURPLUS/(DEFICIT) FOR THE YEAR 11 321 21 919
124
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON VOTE 3
Note 2013/14 2012/13 R'000 R'000
STATEMENT OF FINANCIAL POSITION
as at 31 March 2014 ASSETS
Current assets 12 083 26 316
Unauthorised expenditure 09 1 693 5 088 Cash and cash equivalents 10 8 076 20 825 Prepayments and advances 11 61 108 Receivables 12 2 253 295
TOTAL ASSETS 12 083 26 316
LIABILITIES
Current liabilities 12 083 26 316
Voted funds to be surrendered to the Revenue Fund Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
13 4 429 9 072 14 5 641 16 738
Payables 15 2 013 506
TOTAL LIABILITIES 12 083 26 316
125
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON VOTE 3
CASH FLOW STATEMENT
for the year ended 31 March 2014
CASH FLOWS FROM OPERATING ACTIVITIES
Note 2013/14 2012/13 R'000 R’000
Receipts 472 983 440 828
Annual appropriated funds received 1.1 314 730 291 040 Departmental revenue received 2 158 253 149 788
Net (increase)/decrease in working capital 2 991 (177) Surrendered to Revenue Fund (178 422) (140 420) Current payments (260 713) (234 202) Interest paid 5 (19) - Payments for financial assets (65) (139) Transfers and subsidies paid (46 705) (43 406) Net cash flow available from operating activities 16 (9 950) 22 484
CASH FLOWS FROM INVESTING ACTIVITIES
Payments for capital assets Proceeds from sale of capital assets
8 (2 799) -
(4 221) 425
Net cash flows from investing activities (2 799) (3 796) Net increase/(decrease) in cash and cash equivalents
(12 749) 18 688
Cash and cash equivalents at beginning of period 20 825 2 137
Cash and cash equivalents at end of period 17 8 076 20 825
126
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
ACCOUNTING POLICIES for the year ended 31 March 2014
Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.
1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard.
2 Going concern The financial statements have been prepared on a going concern basis.
3 Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department.
4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000).
5 Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rands using the exchange rates prevailing at the date of payment / receipt.
6 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.
7 Revenue
7.1 Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation). Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.
The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.
127
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
ACCOUNTING POLICIES for the year ended 31 March 2014
7.2 Departmental revenue
Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position.
7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:
it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and
the amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents. Department is exempt from recording an accrual for taxation revenue.
8 Expenditure
8.1 Compensation of employees
8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment.
8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.
8.2 Other expenditure Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold.
8.3 Accrued expenditure payable Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department. Accrued expenditure payable is measured at cost.
128
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
ACCOUNTING POLICIES for the year ended 31 March 2014
8.4 Leases
8.4.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements.
8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment. The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:
cost, being the fair value of the asset; or the sum of the minimum lease payments made, including any payments made to
acquire ownership at the end of the lease term, excluding interest.
9 Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts.
10 Prepayments and advances Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost.
11 Loans and receivables Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.
12 Investments Investments are recognised in the statement of financial position at cost.
13 Impairment of financial assets Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements.
14 Payables Loans and receivables are recognised in the statement of financial position at cost.
129
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
ACCOUNTING POLICIES for the year ended 31 March 2014
15 Capital Assets
15.1 Immovable capital assets Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of immovable capital assets cannot be determined accurately, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) are recorded at R1. Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.
15.2 Movable capital assets Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined accurately, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) are recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department.
15.3 Intangible assets Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined accurately, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) are recorded at R1. Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department.
130
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
ACCOUNTING POLICIES for the year ended 31 March 2014
16 Provisions and Contingents
16.1 Provisions Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date.
16.2 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably
16.3 Contingent assets Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department
16.4 Commitments Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash
17 Unauthorised expenditure Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either: approved by Parliament or the Provincial Legislature with funding and the related
funds are received; or approved by Parliament or the Provincial Legislature without funding and is written
off against the appropriation in the statement of financial performance; or transferred to receivables for recovery. Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure.
18 Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.
131
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
ACCOUNTING POLICIES for the year ended 31 March 2014
19 Irregular expenditure
Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the irregularity unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority or transferred to receivables for recovery. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.
20 Changes in accounting estimates There have been no changes in accounting estimates for the year under review.
21 Prior period errors Due to payments and corrective journals that was not journalised out of the Revenue fund prior to closure, the Revenue Accrual account was overstated with R1 302 000. Therefore payments and corrective journals was done out of the Revenue Accrual account after closure, but prior to the Revenue Accrual amount paid over to Treasury.
22 Non-adjusting events after the reporting date There have been no adjusting events after the reporting date for the year under review.
23 Agent-Principal arrangements The mandate of the Department is to collect motor vehicle licence tax on every motor vehicle that uses the public roads. The Department has entered into a service level agreement with the municipalities of the province to collect motor vehicle licences fees, on its behalf, take agreed commission and pay the remainder to the department.
132
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
1. Annual Appropriation
1.1 Annual Appropriation
Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:
2013/14 2012/13
Final
Appropriation
Actual Funds
Received
Funds not requested/
not received
Appropriation received
R’000 R’000 R’000 R’000 Administration 52 169 52 169 - 48 081
Civilian Oversight
11 090 11 090 - 11 840
Crime Prevention and Police Relations
6 575 6 575 - 5 951
Transport Operations
179 520 179 520 - 162 304
Transport 65 376 65 376 - 62 864 Regulations Total 314 730 314 730 - 291 040
1.2 Conditional grants
Note
2013/14 2012/13 R’000 R’000
Total grants received 33 41 586 40 561
133
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
2. Departmental revenue
Note 2013/14 R’000
2012/13 R’000
Tax revenue 135 586 131 892 Sales of goods and services other than capital assets
2.1 17 123 15 493
Fines, penalties and forfeits 2.2 2 664 2 231 Sales of capital assets 2.3 425 Transactions in financial assets and liabilities 2.4 2 880 172 Total revenue collected 158 253 150 213 Less: Own revenue included in appropriation 14 151 361 137 271 Departmental revenue collected 6 892 12 942
The department over collected on revenue due to the new project on collection of old E-Natis debt and on municipalities that are paying their debt.
2.1 Sales of goods and services other than capital assets
Note 2013/14 2012/13 2 R’000 R’000
Sales of goods and services produced by the department
17 123 15 493
Administrative fees 17 123 15 493 Total 17 123 15 493
2.2 Fines, penalties and forfeits
Note 2013/14 2012/13
2 R’000 R’000 Fines 2 532 2 231 Forfeits 132 - Total 2 664 2 231
2.3 Sale of capital assets
Note 2013/14 2012/13
2 R’000 R’000 Tangible assets 425 Machinery and equipment 30 - 425
Total - 425
2.4 Transactions in financial assets and liabilities
Note 2013/14 2012/13
2 R’000 R’000 Receivables 7 172 Other Receipts including Recoverable Revenue 2 873 - Total 2 880 172
134
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
Transactions in Financial Assets and Liabilities: During the year E-Natis clean-up was performed with a debt collection process The total of R2 873 000 was collected for accrued revenue.
3. Compensation of employees
3.1 Salaries and Wages
Note 2013/14 2012/13
R’000 R’000 Basic salary 70 979 62 289 Performance award 689 843 Service Based 5 770 4 984 Compensative/circumstantial 3 624 5 862 Periodic payments 64 34 Other non-pensionable allowances 8 046 6 193 Total 89 172 80 205
3.2 Social contributions
Employer contributions
Note 2013/14 2012/13 R’000 R’000
Pension 9 163 8 123 Medical 5 503 5 279 Bargaining council 21 18 Total 14 687 13 420
Total compensation of employees 103 859 93 625
Average number of employees 363 367
135
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
4. Goods and services
Note
2013/14
2012/13
Administrative fees R’000
721 R’000
633 Advertising 738 593 Capital assets less than R5 000 4.1 234 243 Bursaries (employees) 393 576 Catering 1 228 951 Communication 789 1 448 Computer services 4.2 1 470 1 325 Consultants, contractors and agency/outsourced
services Entertainment
4.3 118 768
-
103 477
58 Audit cost – external 4.4 3 485 3 797 Fleet services 96 - Inventory 4.5 19 7 583 Consumables 4.6 6 785 - Operating leases 7 724 8 496 Property payments 4.7 1 643 1 233 Transport provided as part of the departmental
activities Travel and subsistence
4.8
-
9 168
8
7 754 Venues and facilities 1 596 317 Training and development 212 354 Other operating expenditure 4.9 1 785 1 826 Total 156 854 140 672
1) Please note that all inventory are now being disclosed as consumables,
2) From 2013/14 financial year the inventory will be limited to those departments called inventory departments that must have inventory to deliver on their mandate,
3) The only inventory left is the Ammunition bought for the Traffic Officers (R19 000)
4) The department had a big function in October 2013 for Transport month, were the venues and facilities were used, that relates to high increase in the items for 2013/14 financial year.
136
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
4.5.1. 19 3 362 19 7 583
4.1 Capital assets less than R5 000
Note 2013/14 2012/13
4 R’000 R’000 Tangible assets 151 110
Machinery and equipment 151 110 Intangible assets 83 133 Total 234 243
4.2 Computer services
Note 2013/14 2012/13
4 R’000 R’000 SITA computer services 667 639 External computer service providers 803 686 Total 1 470 1 325
4.3 Consultants, contractors and agency/outsourced services
Note 2013/14 2012/13 4 R’000 R’000
Business and advisory services 6 906 4 840 Legal costs 35 - Contractors 109 228 - Agency and support/outsourced services 2 599 98 637 Total 118 768 103 477
Contractors: An amount of R109 228 000 has been correctly classified under Contractors in respect of Learner Transport.
4.4 Audit cost – External
Note 2013/14 2012/13
4 R’000 R’000 Regularity audits 3 485 3 797 Total 3 485 3 797
4.5 Inventory
Note 2013/14 2012/13
4 R’000 R’000 Food and food supplies - 103 Fuel, oil and gas - 3 811 Materials and supplies - 307 Other supplies Total
137
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
4.5.1 Other supplies
Note 2013/14 2012/13 4.5 R’000 R’000
Ammunition and security supplies 19 9 Other - 3 353 Total 19 3 362
Note that all inventory are now being disclosed as consumables The inventory: Ammunition has been disclosed under Inventory: other supplies (R19 000)
From 2013/14 financial year the inventory will be limited to those departments called inventory departments that must have inventory to deliver on their mandate.
4.6 Consumables
Note 2013/14 2012/13
4 R’000 R’000 Consumable supplies 4 409 -
Uniform and clothing 93 - Household supplies 291 - IT consumables 47 - Other consumables 3 978 -
Stationery, printing and office supplies 2 376 - Total 6 785 -
Note that the prior year inventory items has been reclassified to consumables
4.7 Property payments
Note 2013/14 2012/13
4 R’000 R’000 Municipal services 1 416 812 Other 227 421 Total 1 643 1 233
Other: An amount of R227 000 relates to cleaning services.
4.8 Travel and subsistence
Note 2013/14 2012/13
4 R’000 R’000 Local 9 136 7 700 Foreign 32 54 Total 9 168 7 754
138
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
4.9 Other operating expenditure
Resettlement costs Learnerships
Note 2013/14 2012/13
4 R’000 R’000 3 12 - 167
Other 1 782 1 647 Total 1 785 1 826
5. Interest and rent on land
Note 2013/14 2012/13
R’000 R’000 Interest paid 19 - Total 19 -
6. Payments for financial assets
Note 2013/14 2012/13
R’000 R’000 Debts written off 6.1 65 139 Total 65 139
6.1 Debts written off
Nature of debts written off Other debt written off
Note 2013/14 2012/13
6 R’000 R’000
Employee Debt - 139 SANDF 65 - Total 65 139
Total debt written off 65 139
An amount of R65 000 was written off. This debt was raised when our Traffic Officers assisted SANDF in a defence operation.
This debt was raised 5 years ago. All reasonable steps were taken to recover the debt. A write- off recommendation letter was submitted to the Accounting Officer for his approval, as despite the best recovery effort the debt cannot be recovered.
Quarterly letters was send to SANDF and to date we have not receive any
139
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
7. Transfers and subsidies
Note
2013/14 2012/13 R’000 R’000
Public corporations and private enterprises Annex 1A 44 397 40 285 Non-profit institutions Annex 1B 1 983 2 645 Households Annex 1C 157 181 Gifts, donations and sponsorships made Annex 1E 168 295 Total 46 705 43 406
Unspent funds transferred to the above beneficiaries - 276
8. Expenditure for capital assets Note 2013/14 2012/13
R’000 R’000 Tangible assets 2 799 4 204
Machinery and equipment 29 2 799 4 204
Intangible assets - 17 Software 30 - 17
Total 2 799 4 221
8.1 Analysis of funds utilised to acquire capital assets – 2013/14
Voted funds Total R’000 R’000
Tangible assets Machinery and equipment 2 799 2 799
TOTAL 2 799 2 799
8.2 Analysis of funds utilised to acquire capital assets – 2012/13
Voted funds Total
R’000 R’000 Tangible assets 4 204 4 204
Machinery and equipment 4 204 4 204 Intangible assets 17 17
Software 17 17 Total 4 221 4 221
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
140
8.3 Finance lease expenditure included in Expenditure for capital assets
Note 2013/14 R’000
Tangible assets 2 538 Machinery and equipment 2 538
Total 2 538
9. Unauthorised expenditure
9.1 Reconciliation of unauthorised expenditure
Note 2013/14 2012/13
R’000 R’000 Opening balance 5 088 4 993 Prior year error - - As restated 5 088 4 993 Unauthorised expenditure – discovered in current year (as restated) Less: Amounts approved by Parliament/Legislature with funding Unauthorised expenditure awaiting authorisation / written off Analysis of awaiting authorisation per economic classification
- 95
(3 395)
1 693 5 088
Current 1 693 5 088 Total 1 693 5 088
9.2 Analysis of unauthorised expenditure awaiting authorisation per economic
classification
2013/14 2012/13 R’000 R’000
Current 1 693 5 088 Total 1 693 5 088
9.3 Analysis of unauthorised expenditure awaiting authorisation per type
2013/14 2012/13 R’000 R’000
Total 1 693 5 088
Unauthorised expenditure relating to overspending of
the vote or a main division within a vote 1 598 4 993
Not accordance with the purpose of the Vote 95 95
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
141
10. Cash and cash equivalents
Note 2013/14 2012/13
R’000 R’000 Consolidated Paymaster General Account 8 076 20 825 Total 8 076 20 825
11. Prepayments and advances
Note 2013/14 2012/13
R’000 R’000 Travel and subsistence 56 103 Prepayments 5 5 Total 61 108
12. Receivables
2013/14 2012/13
R’000 R’000 R’000 R’000 R’000
Note
Less than one
year
One to three years
Older than three years
Total Total
Claims recoverable 12.1 Annex 3
1 963 1 963 65
Staff debt 12.2 155 61 74 290 221 Other debtors 12.3 9 Total 2 118 61 74 2 253 295
12.1 Claims recoverable
Note 2013/14 2012/13 12 R’000 R’000
National departments - 65 Provincial departments 1 944 - Private enterprises 19 - Total 1 963 65
In preparation of the crime prevention strategy launch of the Province in September 2013, there was an EXCO resolution that other Departments should give assistance by contributing. The total contribution from other departments amount to R532 000.00 Department of Education owes the Department R1 305 million and Department of Environmental Affairs owes an amount of R106 665.18.
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
142
12.2 Staff debt
Note 2013/14 2012/13 12 R’000 R’000
Tax debt 20 - Salary debt 270 221 Total 290 221
12.3 Other debtors
Note 2013/14 2012/13 12 R’000 R’000
Dishonoured cheques - 9 Total - 9
13. Voted funds to be surrendered to the Revenue Fund Note 2013/14 2012/13
R’000 R’000 Opening balance 9 072 3 129 Prior period error - - As restated 9 072 3 129 Transfer from statement of financial performance (as restated)
4 429 8 977
Add: Unauthorised expenditure for current year 9 - 95 Paid during the year (9 072) (3 129) Closing balance 4 429 9 072
14. Departmental revenue and NRF Receipts to be surrendered to the Revenue
Fund Note 2013/14 2012/13
R’000 R’000 Opening balance 16 738 5 118 Prior period error (2012/13) 14.1 - (1 302) As restated 16 738 3 816 Transfer from Statement of Financial Performance (as restated)
6 892 12 942
Own revenue included in appropriation 151 361 137 271 Paid during the year (169 350) (137 291) Closing balance 5 641 16 738
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
143
14.1 Prior period error (affecting Departmental revenue to be surrendered)
Note 2012/13 14 R’000
Nature of prior period error Relating to 2012/13
(1 302)
Total (1 302)
Due to payments and corrective journals that were but not journalised out of the Revenue Fund prior to closure, the Revenue Accrual account was overstated. Therefore payments and corrective journals were done out of the Revenue Accrual account after closure, but prior to the Revenue Accrual amount paid over to Treasury.
15. Payables – current Note 2013/14 2012/13
R’000 R’000
Amounts owing to other entities
Annexure 4 1 918 - Clearing accounts 15.1 24 17 Other payables 15.2 71 489 Total 2 013 506
Refer to Annexure 4 for amounts owing to other entities.
15.1 Clearing accounts
Note 2013/14 2012/13 15 R’000 R’000
Debt receivable income Salary Income Tax
17 7
17 -
Total 24 17 15.2 Other payables
Description Debt payable to COGHSTA Abnormal Loads Prepayments
Note 2013/14 2012/13 15 R’000 R’000
- 111
71 - Economic Development - 2 Department of Health - 376 Total 71 489
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
144
Note 2013/14 2012/13 R’000 R’000
8 076 20 825 8 076 20 825
16. Net cash flow available from operating activities
Note 2013/14 2012/13 R’000 R’000
Net surplus/(deficit) as per Statement of Financial Performance Add back non cash/cash movements not deemed operating activities
11 321 21 919 (21 271) 565
(Increase)/decrease in receivables – current (1 958) 506 (Increase)/decrease in prepayments and advances 47 (75) (Increase)/decrease in other current assets 3 395 - Increase/(decrease) in payables – current 1 507 (513) Proceeds from sale of capital assets - (425) Expenditure on capital assets 2 799 4 221 Surrenders to Revenue Fund (178 422) (140 420) Own revenue included in appropriation 151 361 137 271 Net cash flow generated by operating activities (9 950) 22 484
17. Reconciliation of cash and cash equivalents for cash flow purposes
Consolidated Paymaster General account Total
18. Contingent liabilities and contingent assets
18.1 Contingent liabilities
Liable to Nature
Note 2013/14 2012/13
R’000 R’000
Claims against the department Annex 2 725 3 611 Intergovernmental payables (unconfirmed balances)
Annex 4 526 737
Total 1 251 4 348
Claims against the State: 1) Pemberley Investments (Fleet): The initial amount of R2 977 321 was reduced after
each Department was allocated its proportional share of the liability. A 30% probability exist that the Department will have to pay R245 000.
2) The claim will only be settled when the court decides that the department is liable or department accepts the liability, both of which are unknown.
3) Alleged unfair discrimination: A 50% probability that the Department must bear the burden (R200 000).
4) Review of arbitration: A 50% probability that the Department must bear the burden (R275 000).
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
145
19. Commitments
Current expenditure
Note 2013/14 2012/13
R’000 R’000
Approved and contracted 115 948 12 449 Approved but not yet contracted
Capital expenditure
115 948 12 449
Approved and contracted 21 631 79 488 Approved but not yet contracted
21 631 79 488 Total Commitments 137 579 91 937
Commitments that are longer than a year are as follows: Security Services amounting to R1 632 626.02, Van Wyk's Coaches amounting to R9 650 000.00, Rainbow Coaches amounting to R3 053 485.20, Carstens Coaches amounting to R3 476 084.40
20. Accruals
Listed by economic classification
2013/14 2012/13 R’000 R’000
30 Days 30+ Days Total Total
Goods and services 206 20 108 20 314 14 078 Capital assets 36 36 174 Other 261 10 271 - Total 467 20 154 20 621 14 252
Note 2013/14 2012/13 R’000 R’000
Listed by programme level Administration 3 816 3 127 Civilian Oversight 31 18 Crime Prevention and Police Relations 212 82 Transport Operations 15 559 9 606 Transport Regulations 1 003 1 419 Total 20 621 14 252
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
146
Note 2013/14 2012/13 R’000 R’000
Confirmed balances with other departments Annex 4 279 488 Confirmed balances with other government entities
Annex 4 1 640 -
Total 1 919 488
Include reasons for material accruals
Administration:
Invoices for services that was rendered in the previous financial year that was not paid/received at the end of financial year, Primo Properties amounting to R410 863, Prosecurus Insurance for vehicles amounting to R983 985.70, Auditor General amounting to R341 756.38, Wesbank for fuel amounting to R278 029.86 and Green Willows for rental amounting to R519 124.66
Transport Operations:
Learner Transport invoices amounting to R10 563 036.39
Bevlink amounting to R3 085 298.51
Phakamile Engineering amounting to R1 132 681.79. 21. Employee benefits
Note 2013/14 2012/13
R’000 R’000 Leave entitlement 5 504 3 443 Service bonus (Thirteenth cheque) 3 241 2 961 Performance awards 800 843 Capped leave commitments 5 051 4 521 Total 14 596 11 768
Leave entitlement: Officials did not take all their leave due to the leave cycle only ending June 2014. Capped Leave entitlement increased as the entitled officials are not using their leave and they are increasing yearly.
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
147
22. Lease commitments
22.1 Operating leases expenditure
2013/14
Buildings and other
fixed structures
Machinery
and equipment Total
Not later than 1 year 6 563 805 7 368 Later than 1 year and not later than 5 years
39 941 329 40 270
Later than five years 46 863 - 46 863 Total lease commitments 93 367 1 134 94 501
2012/13
Buildings and other
fixed structures
Machinery
and equipment Total
Not later than 1 year 3 549 1 194 4 743 Later than 1 year and not later than 5 years
38 240 543 38 783
Later than five years 54 951 - 54 951 Total lease commitments 96 740 1 737 98 477
The Ocean Echo contract is having the material leasing arrangement with escalation of 8% annually, monthly instalments amounting to R 531 233.10 with lease arrangement of ten years.
Buildings and other fixed structures: Alnam Properties amounts to R570 209.50 Ocean Echo amounts to R86 804 000.00 Prestige Hardware amounting to R208 391.28
Machinery and equipment: Nugen amounts to R453 820.14 Photocopier Machines amounting to R572 526.06
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
148
22.2 Finance leases expenditure**
2013/14
Buildings and other
fixed structures
Machinery
and equipment Total
Not later than 1 year - 1 646 1 646 Later than 1 year and not later than 5 years Total lease commitments
- 1 322 1 322
- 2 968 2 968
2012/13
Buildings and other
fixed structures
Machinery
and equipment Total
Not later than 1 year - 1 892 1 892 Later than 1 year and not later than 5 years Total lease commitments
- 2 814 2 814
- 4 706 4 706
23. Accrued departmental revenue
Note 2013/14 2012/13
R’000 R’000 Tax revenue 38 327 130 115 Fines, penalties and forfeits 93 333 Total 38 420 130 448
23.1 Analysis of accrued departmental revenue
Note 2013/14 2012/13
R’000 R’000
Opening balance 20 726 116 248 Less: amounts received 20 812 41 273 Add: amounts recognised 38 506 55 473 Closing balance 38 420 130 448
Note that the closing balance of 2012/13 differs from the opening balance of 2013/14 due to:
Department records and discloses accruals in respect of departmental revenue (excluding taxation revenue)
Departments are exempt from recording an accrual for taxation revenue.
According to MCS, Departments are not required to estimate the amount of taxation revenue due to government, but must include amounts already collected which are due to the department. Refer to MCS standards, General Departmental Assets and Liabilities page 10.
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
149
23.2 Impairment of accrued departmental revenue 2013/14 2012/13
R’000 R’000
Estimate of impairment of accrued departmental revenue - 98 749
Total - 98 749 24. Irregular expenditure
24.1 Reconciliation of irregular expenditure
Note 2013/14 2012/13
R’000 R’000 Opening balance 113 912 19 897 Add: Irregular expenditure – relating to prior year Add: Irregular expenditure – relating to current year 120 750 112 924 Less: Prior year amounts condoned (112 924) (18 909) Less: Current year amounts condoned (1 726) - Irregular expenditure awaiting condonation 120 012 113 912
Analysis of awaiting condonation per age classification Current year 119 024 112 924 Prior years 988 988 Total 120 012 113 912
The irregular expenditure to the amount of R120 750 000.00 were incurred for the year under review. This is mainly due to the learner transport service providers.
Sizwe Ntsaluba Gobodo audit firm was appointed to do the audit on the learner transport payments, verification and costing of routes, specification for the tender and compilation of contract. The tender will be advertised in June 2014 in order to regularise the learner transport services.
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
150
24.2 Details of irregular expenditure – current year
Incident Disciplinary steps taken/criminal
proceedings 2013/14 R’000
Patty’s Catering and Cleaning Services Ha Re Etse Mosadi – Hygienic Services
Month to Month untill occupation of Ocean Echo Building Month to Month until occupation of Ocean Echo Building
187
30
Steiner Hygiene Month to Month until occupation of Ocean Echo Building
Office leases in Kimberley Month to Month until occupation of Ocean Echo Building
Learner Transport Services Anticipating to advertise services as from June 2014
Travel agency: World Wide Department appointed Kator agency to render this services as from January 2014
Travel agency: Rennies Department appointed Kator agency to render this services as from January 2014
Travel agency: Kator Department appointed Kator agency to render this services as from January 2014
8
5 254 109 036
102
180
546
Kgomogwe Security Services In process of finalising the bid 418 Paledi Consultants None 700 Mieta Sepherehere Convention Centre Labour saving devices: Minolta, Nashua, Gestetner Mokgoka’s Graphic Design – Business cards Radio Riverside – Budget speech
None 1 034 None 105 None 7 None 85
Ha Re Etse Mosadi – Catering None 1 Goods and Services: Suppliers None 52 River City Inn None 5 Bevlink Aviation PTY None 3 000 Total 120 750
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
151
24.3 Details of irregular expenditure condoned
Incident Condoned by (condoning authority) 2013/14 R’000
Patty’s Catering and Cleaning Condoned by Accounting Officer 187 Services Ha Re Etse Mosadi – Hygienic Condoned by Accounting Officer 30 Services Steiner Hygiene Condoned by Accounting Officer 8 Travel agency: World Wide Condoned by Accounting Officer 102 Travel agency: Rennies Condoned by Accounting Officer 180 Travel agency: Kator Condoned by Accounting Officer 546 Kgomogwe Security Services Condoned by Accounting Officer 418 Labour saving devices: Minolta, Condoned by Accounting Officer 105 Nashua, Gestetner Mokgoka’s Graphic Design – Condoned by Accounting Officer 7 Business cards Radio Riverside – Budget speech Condoned by Accounting Officer 85 Ha Re Etse Mosadi – Catering Condoned by Accounting Officer 1 Goods and Services: Suppliers Condoned by Accounting Officer 52 River City Inn Condoned by Accounting Officer 5 Total 1 726
25. Fruitless and wasteful expenditure
25.1 Reconciliation of fruitless and wasteful expenditure
Note 2013/14 2012/13
R’000 R’000 Opening balance 14 49 Fruitless and wasteful expenditure – relating to current year
19 14
Less: Amounts resolved (14) (49) Fruitless and wasteful expenditure awaiting resolution
19 14
25.2 Analysis of awaiting resolution per economic classification
2013/14 2012/13 R’000 R’000
Current 19 14 Total 19 14
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
152
25.3 Analysis of Current year’s fruitless and wasteful expenditure
Incident Disciplinary steps taken/criminal proceedings
2013/14 R’000
Late payments of Municipalities – Interest Late payments to suppliers - Interest
None 11 None 8
Total 19
26. Related party transactions
Payments made Note 2013/14 2012/13
R’000 R’000 Purchases of capital assets - 1 171 Transfers - 2 645 Total - 3 816
Year end balances arising from revenue/payments
Note 2013/14 2012/13 R’000 R’000
Receivables from related parties 1 944 - Payables to related parties 279 - Total 2 223 -
27. Key management personnel
No. of
Individuals
2013/14 2012/13 R’000 R’000
Political office bearers (provide detail below) 2 1 779 1 894
Officials: Level 15 to 16 1 1 401 1
291 Level 14 (incl. CFO if at a lower level) 8 7 367 6
622 Family members of key management personnel
1 235 -
Total 12 10 782 9 807
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
153
28. Provisions
NICS: The agreed commission in the SLA between the Department and NICS, is 15 %, plus VAT. Therefore, on the amounts collected, the Department provided an amount of R464 721.78 as provision on the payment of the services that was provided
Note 2013/14 2012/13 R’000 R’000
465 -
Total 465 - 29. Movable Tangible Capital Assets
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014
Opening balance
Curr Year Adjust-
ments to prior year balances
Additions Disposals Closing Balance
R’000 R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT
23 863 2 799 305 26 357
Transport assets 15 971 1 534 242 17 263 Computer equipment 1 849 192 37 2 004 Furniture and office equipment 772 68 26 814 Other machinery and equipment 5 271 1 005 - 6 276 TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 23 863 2 799 305 26 357
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
154
29.1 Additions
ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014
Cash* (Capital Work in Progress current costs and
finance lease
payments)
Received current, not paid
(Paid current
year, received
prior year)
Total
R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT
260 2 539 2 799
Transport assets - 1 534 1 534 Computer equipment 192 192 Furniture and office equipment Other machinery and equipment TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS
68 68
- 1 005 1 005 260 2 539 2 799
29.2 Disposals
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014
Transfer out or
destroyed or
scrapped
Total disposals
R’000 R’000
MACHINERY AND EQUIPMENT 305 305 Transport assets 242 242 Computer equipment 37 37 Furniture and office equipment 26 26 TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS
305 305
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
155
29.3 Movement for 2012/13
Opening balance
Additions Disposals Closing
Balance R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT
22 202 4 204 2 543 23 863
Transport assets 15 238 2 919 2 186 15 971 Computer equipment 1 898 296 345 1 849 Furniture and office equipment 764 14 6 772 Other machinery and equipment 4 302 975 6 5 271
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS
22 202 4 204 2 543 23 863
29.4 Minor assets
Intangible
assets Machinery
and equipment
Total
R’000 R’000 R’000
Opening balance 751 2 923 3 674 Additions 83 151 234 Disposals 102 92 194 TOTAL MINOR ASSETS
732 2 982 3 714
Intangible
assets Machinery
and equipment
Total
Number of R1 minor assets Number of minor assets at cost
TOTAL NUMBER OF MINOR ASSETS
28 457 485 261 3 269 3 530 289 3 726 4 015
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
156
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2013
Intangible
assets Machinery
and equipment
Total
R’000 R’000 R’000
Opening balance 717 2 857 3 574 Additions 132 110 242 Disposals 98 44 142 TOTAL MINOR ASSETS 751 2 923 3 674
30. Intangible Capital Assets
Opening balance
Closing Balance
R’000 R’000
SOFTWARE 273 273 TOTAL INTANGIBLE CAPITAL ASSETS 273 273
30.1 Movement for 2012/13
Opening balance
Additions Closing
Balance R’000 R’000 R’000
SOFTWARE 256 17 273
TOTAL INTANGIBLE CAPITAL ASSETS 256 17 273
31. Agent-principal arrangements
Department acting as the principal
The mandate of the Department is to collect motor vehicle licence tax on every motor vehicle that uses the public roads.
The Department has entered into a service level agreement with the municipalities of the Province to collect motor vehicle licences fees, on its behalf, take agreed commission and pay the remainder to the department.
The following municipalities are collecting motor vehicle licence tax on our behalf:
Khara hais, Dikgatlong, Emthanjeni, Gamagara, Ga-segonyana, Hantam, Ka!garib, Kamiesberg, Kareeberg, Karoo Hoogland, Kgatelopele, Khaima, Keis Magareng, Motibistad, Nama Khoi, Phokwane, Renosterberg, Richtersveld, Siyancuma, Siyathemba, Sol Plaatje, Thembelihle, Tsantsabane, Ubuntu and Umsobumvu
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
157
32. Prior period errors
32.1 Correction of prior period error for secondary information
Note 2013/14 2012/13 R’000 R’000
Departmental revenue and NRF Receipts to be surrendered to Revenue Fund
- (1 302)
Net effect on the note - (1 302)
Opening balance was restated due to payments and corrective journals that were not journalised out of the Revenue fund prior to closure. Therefore the Revenue Accrual account was overstated. The corrective journals and payments was done out of the Revenue Accrual account after closure, but prior to the Revenue Accrual amount paid over to Treasury
DE
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41 3
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41 3
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41 3
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40 5
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- -
196
196
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41
586
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- 41
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Th
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DE
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31
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159
159 A
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-
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- 7
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- -
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sidi
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Bus
Subs
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- -
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23 6
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- 22
260
M
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- -
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11 0
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- 12
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Ph
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- -
- -
2 66
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2 41
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2 03
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Tran
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3 00
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___
____
____
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____
____
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3
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3
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____
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- -
- -
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s -
- -
- -
- -
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23 0
89
- -
23 0
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-
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Phu
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12 4
39
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12 4
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-
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2
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2 41
6 2
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- -
1 80
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-
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l 44
390
-
- 44
390
44
390
-
41 3
90
- 40
561
TOTA
L 44
397
-
- 44
397
44
397
-
41 3
90
- 40
561
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
AN
NE
XU
RES
TO
TH
E A
NN
UA
L FI
NAN
CIA
L ST
ATE
MEN
TS
for t
he y
ear e
nded
31
Mar
ch 2
014
161
161 A
NN
EXU
RE
1B
STA
TEM
ENT
OF
TRA
NSF
ERS
TO N
ON
-PR
OFI
T IN
STIT
UTI
ON
S
NO
N-P
RO
FIT
INST
ITU
TIO
NS
TRA
NSF
ER A
LLO
CA
TIO
N
EXPE
ND
ITU
RE
2012
/13
Adju
sted
Ap
prop
- ria
tion
Act
Rol
l ove
rs
Adju
st-
men
ts
Tota
l A
vaila
ble
Actu
al
Tran
sfer
%
of
Ava
ilabl
e fu
nds
tran
sfer
red
Appr
opria
tion
Act
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
%
R'0
00
Tran
sfer
s N
orth
ern
Cap
e Ta
xi C
ounc
il
2 00
0
- -
2 00
0
1 98
3
99%
2
000
To
tal
2 00
0 -
- 2
000
1 98
3 99
%
2 00
0
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
AN
NE
XU
RES
TO
TH
E A
NN
UA
L FI
NAN
CIA
L ST
ATE
MEN
TS
for t
he y
ear e
nded
31
Mar
ch 2
014
162
162 A
NN
EXU
RE
1C
STA
TEM
ENT
OF
TRA
NSF
ERS
TO H
OU
SEH
OLD
S H
OU
SEH
OLD
S
TRA
NSF
ER A
LLO
CA
TIO
N
EXPE
ND
ITU
RE
2012
/13
Adju
sted
Ap
prop
riatio
n Ac
t R
o ll
Ad
just
- m
ents
To
tal
Ava
ilabl
e Ac
tual
Tr
ansf
er
% o
f A
vaila
ble
fund
s Tr
ansf
erre
d
Ap
pro-
pr
iatio
n Ac
t R
'000
R
'00
R'0
00
R'0
00
R'0
00
%
R'0
00
Tran
sfer
s Le
ave
Gra
tuity
157
-
- 15
7
157
10
0%
181
To
tal
157
- -
157
157
100%
18
1
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
AN
NE
XU
RES
TO
TH
E A
NN
UA
L FI
NAN
CIA
L ST
ATE
MEN
TS
for t
he y
ear e
nded
31
Mar
ch 2
014
163
NA
ME
OF
OR
GA
NIS
ATI
ON
NA
TUR
E O
F G
IFT,
DO
NA
TIO
N O
R S
PON
SOR
SHIP
2013
/14
2012
/13
R’0
00
R’0
00
163 AN
NEX
UR
E 1D
ST
ATE
MEN
T O
F G
IFTS
, DO
NA
TIO
NS
AN
D S
PON
SOR
SHIP
S R
ECEI
VED
Rec
eive
d in
kin
d
De
Bee
rs K
imbe
rley
Min
e E
duca
tiona
l Toy
s -
8 W
orld
wid
e Tr
avel
ling
agen
cy
Cat
erin
g 5
- K
ator
Tra
vel a
genc
y A
ccom
mod
atio
n 12
-
Sol
Pla
atjie
Mun
icip
ality
D
isco
unt o
n A
ccom
mod
atio
n 7
- TO
TAL
24
8
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
AN
NE
XU
RES
TO
TH
E A
NN
UA
L FI
NAN
CIA
L ST
ATE
MEN
TS
for t
he y
ear e
nded
31
Mar
ch 2
014
164
NA
TUR
E O
F G
IFT,
DO
NA
TIO
N O
R S
PON
SOR
SHIP
2013
/14
2012
/13
R’0
00
R’0
00
164
AN
NEX
UR
E 1E
ST
ATE
MEN
T O
F G
IFTS
, DO
NA
TIO
NS
AN
D S
PON
SOR
SHIP
S M
AD
E A
ND
REM
MIS
SIO
NS,
REF
UN
DS
AN
D P
AYM
ENTS
MA
DE
AS
AN
AC
T O
F G
RA
CE
Pa
id in
cas
h
Indi
gent
Fam
ily F
uner
al
12
78
Pre
sent
s fo
r Mot
hers
day
: Mc
Gre
gor M
useu
m
12
9 P
ro P
rint:
Trop
hies
and
cer
tific
ates
for M
usic
Com
petit
ion
- 8
Don
atio
ns: L
ee A
nn G
reys
Son
s H
ocke
y sq
uad
Trip
-
8 D
onat
ion
at R
ietv
ale
Prim
ary
- 10
Fi
nanc
ial A
ssis
tanc
e fo
r Gre
enpo
int a
nd R
itchi
e Pe
ople
-
15
Ass
ista
nce
for c
lean
ing
and
fun
day
of S
eoch
aren
g O
ld A
ge H
ome
- 5
Fina
ncia
l Ass
ista
nce
for M
ande
la d
ay c
eleb
ratio
ns: O
verlo
ad In
depe
nden
ce
- 5
Vuy
ani a
nd M
onw
abis
i Inv
estm
ent:
Secu
rity
Doo
r and
win
dow
s fo
r Red
irile
Sou
p G
roup
-
27
Con
cert
- 12
5 M
ine
Dis
aste
r -
5 Th
andi
Des
ign:
Mot
her a
nd F
athe
r’s d
ay g
ifts
9 -
Than
di D
esig
n: W
reat
h an
d ca
rds
2 -
Tlot
lo L
eset
edi –
Fin
anci
al A
ssis
tanc
e 2
- A
ctio
n Im
age
– B
udge
t Spe
ech
Bags
68
-
Mc
Gre
gor M
useu
m:
Wom
en in
Tra
nspo
rt A
war
ds –
Bag
s 17
-
Mc
Gre
gor M
useu
m: T
rans
port
Mon
th L
aunc
h –
Cor
pora
te G
ifts
46
-
TO
TAL
168
295
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
AN
NE
XU
RES
TO
TH
E A
NN
UA
L FI
NAN
CIA
L ST
ATE
MEN
TS
for t
he y
ear e
nded
31
Mar
ch 2
014
165
Nat
ure
of L
iabi
lity
O
peni
ng
Bal
ance
1 A
pril
2014
R
’000
Li
abili
ties
incu
rred
du
ring
the
year
R
’000
Liab
ilitie
s pa
id/c
ance
lle
d/re
duce
d du
ring
the
year
R
’000
Liab
ilitie
s re
cove
rabl
e (P
rovi
de
deta
ils
here
unde
r)
R’0
00
Clo
sing
B
alan
ce
31 M
arch
20
14
R’0
00
165
A
NN
EXU
RE
2 ST
ATE
MEN
T O
F C
ON
TIN
GEN
T LI
AB
ILIT
IES
AS
AT
31 M
AR
CH
201
4
Cla
ims
agai
nst t
he d
epar
tmen
t A
llege
d un
fair
disc
rimin
atio
n
20
0
-
-
-
200
Alle
ged
non-
com
plia
nce
with
con
tract
2
997
- 2
743
- 25
4 U
nlaw
ful a
rrest
50
-
50
- -
Rev
iew
of a
rbitr
atio
n aw
ard
271
- -
271
Def
amat
ion
75
- 75
-
- C
ontra
ct d
ispu
te
18
85
103
- -
TOTA
L 3
611
85
2 97
1 -
725
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
AN
NE
XU
RES
TO
TH
E A
NN
UA
L FI
NAN
CIA
L ST
ATE
MEN
TS
for t
he y
ear e
nded
31
Mar
ch 2
014
16
6
Gov
ernm
ent E
ntity
Con
firm
ed b
alan
ce
outs
tand
ing
Unc
onfir
med
bal
ance
ou
tsta
ndin
g To
tal
31/0
3/20
14
31/0
3/20
13
31/0
3/20
14
31/0
3/20
13
31/0
3/20
14
31/0
3/20
13
R’0
00
R’0
00
R’0
00
R’0
00
R’0
00
R’0
00
166
AN
NEX
UR
E 3
CLA
IMES
REC
OVE
RA
BLE
Dep
artm
ent
SAN
DF
-
65
-
-
-
65
S
ocia
l Ser
vice
s -
- -
1 -
1 R
oads
and
Pub
lic W
orks
76
-
- 55
6 76
55
6 E
duca
tion
-
1 30
8 -
1 30
8 -
Env
ironm
ent a
nd N
atur
e C
onse
rvat
ion
183
-
- 18
3 -
Agric
ultu
re
76
- -
- 76
-
CO
GH
STA
76
- -
- 76
-
Hea
lth
-
75
- 75
-
Trea
sury
- 75
-
75
- S
ports
, Arts
and
Cul
ture
- 75
-
75
41
1 65
1
533
557
1 94
4 62
2 O
ther
Gov
ernm
ent E
ntiti
es
TO
TAL
411
65
1 53
3 55
7 1
944
622
GOVERNMENT ENTITY
Confirmed balance outstanding
Unconfirmed balance outstanding TOTAL
31/03/2014 31/03/2013 31/03/2014 31/03/2013 31/03/2014 31/03/2013 R’000 R’000 R’000 R’000 R’000 R’000
DEPARTMENT OF TRANSPORT, SAFETY AND LIAISON
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2014
ANNEXURE 4 INTER-GOVERNMENT PAYABLES
DEPARTMENTS Current
Public Works
13
- - 737
13
737 COCHSTA - 111 - - - 111 Department of Health - 377 - - - 377 Economic Affairs 266 - - - 266 - Premier’s Office - - 313 - 313 - National Department of Justice
213 213
Subtotal 279 488 526 737 805 1 225
OTHER GOVERNMENT ENTITY Current
Road Traffic Management Corporation
1 640 - - - 1 640
Subtotal 1 640 1 640 Total 1 919 488 526 737 2 445 1 225
167
168
Inve
ntor
y N
ote
Qua
ntity
20
13/1
4 Q
uant
ity
2012
/13
R’0
00
R
’000
168
DE
PAR
TMEN
T O
F TR
ANS
POR
T, S
AFET
Y A
ND
LIA
ISO
N
VO
TE 3
AN
NE
XU
RES
TO
TH
E A
NN
UA
L FI
NAN
CIA
L ST
ATE
MEN
TS
for t
he y
ear e
nded
31
Mar
ch 2
014
AN
NEX
UR
E 5
INVE
NTO
RY
Ope
ning
bal
ance
-
- 42
6
10
A
dd/(L
ess)
: Adj
ustm
ents
to p
rior y
ear b
alan
ce
- -
2 03
6 21
2 A
dd:
Add
ition
s/Pu
rcha
ses
- Cas
h -
- -
- A
dd:
Add
ition
s - N
on-c
ash
- -
- -
(Les
s): D
ispo
sals
-
- -
- (L
ess)
: Iss
ues
- -
- -
Add
/(Les
s): A
djus
tmen
ts
- -
(2 4
62)
(222
)
- -
C
losi
ng b
alan
ce
- -
- -