note: this proposal format is suggested but not required for … · · 2017-10-25target areas:...
TRANSCRIPT
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Proposal to FOODS RESOURCE BANK (revised May 22, 2012)
Program Title: ___________________
Location: ___________________
Start Date: __________________ End Date:____________________
I. PARTNER SPECIFICS
FRB Member Organization:
Address:
Member Headquarters Contact Person:
Email:
Telephone:
FRB Member Field Contact:
Email:
Telephone:
Local Partner (if applicable):
Other Funding Partners:
Target Areas:
NOTE:
This proposal format is suggested but not required for use by FRB members. If your
organization prefers its own format, please use it, and include the information
requested in this form.
There is no page limit; however try to be concise and try keep your proposal to 10
pages or less. FRB does not wish to create a lot of work for its members.
This form has been revised to increase our focus on results in FRB programming. We
welcome your questions and/or suggestions to [email protected].
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Program Abstract:
Provide one paragraph description of the proposed project, including objectives to be achieved,
key strategies and activities that will be used to achieve the objectives, the location of the
program target area, and a short summary of the budget including the total amount of funding
requested from FRB.
II. CONTEXT
Define the geographic target area. (Insert map showing target areas if possible)
Describe existing food security conditions in the target area, including:
Availability: Amounts and types of food available in the target area throughout the
different seasons of the year
Access: People’s ability to access the food needed to meet the daily calorie and
nutrition needs of their household. (For instance, describe what typical meals consist of
and how many meals are consumed each day, hungry season vs. harvest time.)
Utilization: Whether people are utilizing food for good health. (For instance, provide a
rough estimate of the rate of malnutrition among children under five in the community
– usually available from the local government health center; patterns of consuming and
or selling nutritious food crops, etc.)
Resource Sustainability: What people are doing to take care of environmental resources
in their community (water, forest, soil, etc.).
Resiliency: In what ways are these communities able to cope with shocks and changes
(e.g. drought, flooding, changes in agricultural commodity/cash crop prices, climate
changes, conflict and insecurity)?
Important Note: It is not expected that members will undertake baseline surveys before writing
this section of the proposal. The information provided in this section can be based on staff
knowledge and experience in the program area.
As you are able, please indicate whether the most vulnerable people in the community,
especially children under five and women who are pregnant or nursing, are able to access and
utilize the foods they need for proper nutrition. If not, what are some of the factors affecting
their food security?
III. PROGRAM DESIGN
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Program Objectives:
In Section II (Context), you described the current situation. In this section, please describe the
preferred future situation. What is the change you expect to see by the end of the 3- 5-year
program? The sample results framework in Attachment 1 may be helpful for thinking through
short-term, medium-term, and long-term changes that are desired.
For example: The goal of this program is to increase food security for [specify target population]
by achieving the following objectives by the end of the [specify number] -year program:
Program Participants:
Year # Communities /
Villages # Participants # Beneficiaries
1
2
3
Cumulative Over 3 Yrs
What criteria will be used to select direct program participants?
In this program, how many of the participating farmers are expected to be women and
how many men? How will concerns for promoting gender equality be integrated into
the design of the program? Besides the number of men vs. women participating in the
program, consider how the program will improve relationships between men and
women and create equitable work loads and decision making.
“Participants” are individuals who will be directly involved in program activities.
“Beneficiaries” are people other than the participants who will directly benefit (for
instance, other members of the participant’s household/family as well as those in the
wider community who will benefit). Explain how you estimate the number of
beneficiaries and how these individuals will benefit from the program.
What are the roles of the participants and/or other members of the community in
designing the program and selecting activities?
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Implementation Plan:
Describe the methods and activities that will be used to achieve the program objectives.
Explain how this program has been designed to address the food security needs and
constraints identified in Section II (Context).
Describe how the participants and other members of the community will make
contributions (monetary, in-kind, labor, etc.) to the program.
What is your rationale for why you think this method, rather than another, will be
effective? If there were relevant lessons learned from a previous program, mention
them here.
Note: Any activities described in this section of the plan should be included in the budget.
And vice versa, any activities included in the budget should be described in this section of
the proposal.
Timetable:
Provide some narrative to describe how the various activities will be sequenced. If there
are activities that will be performed in year two or three but not in year one, explain
this.
Complete the table in Attachment 2 summarizing the planned activities for year one of
the program and the timeframe in which they will be implemented.
Assumptions:
Indicate those factors (geographical, sociological, etc.) which you expect will impact
program activities and results.
Risks:
Identify potential risks to the successful completion of the program and briefly describe
the actions planned to minimize them.
IV. ORGANIZATIONAL CAPACITY AND PAST PERFORMANCE
Background on [name of FRB member organization]:
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Provide one descriptive paragraph, including:
When operations/programming began in the target country
Partnerships in targeted area or region
Type and scope of programming
Experience and capacity to do programs similar to the one being proposed
Background on Local Partner(s):
Provide one descriptive paragraph on each local partner including:
When operations/programming began in the target area or region
Type and scope of programming
Experience and capacity to do programs similar to the one being proposed
Other partnerships
Past Performance
Describe the accomplishments and lessons learned from the previous FRB-funded
program in the same area (if this is an ongoing program) and/or other similar programs.
V. PROGRAM MONITORING PLAN
Describe how you will track your progress toward achieving the objectives outlined in Section III
above. You can use the following table to present your monitoring plan, if it is helpful:
Objective or
Result Statement
Indicator Data Source Responsible Frequency
Sample:
Increase the
practice of trickle
irrigation among
participating
farmers
Percentage of
participating
farmers who are
using trickle
irrigation
methods
Agriculture
Extension
Officers’
program site
monitoring form
Data collected by
Ag Ext Officers
and reported to
Program
Manager
Quarterly
Dates:
An indicator is something that can be measured (either numerically or in terms of quality) so
that you know whether you are being successful. Be sure to establish a baseline value for each
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indicator and a target for what the value of the indicator should be by the end of the project.
Use Attachment 1 if it is helpful for you.
Please indicate frequency and dates that progress reports will be submitted to FRB.
Note: It is important to plan for a baseline survey of your participant communities’ status. With
that it will be possible to measure progress happening in your program.
There are at least two purposes for collecting data about program performance:
The most important reason is to provide useful information for making program
management decisions. For instance, if you find that you are implementing all of your
activities and yet not achieving your objectives, it should be an opportunity to reflect on
whether revisions to the program design are required. Since funding from FRB is
awarded on an annual basis, there is an opportunity before the start of each new year
of the program to request changes to your program design.
A secondary reason is to be able to demonstrate to FRB and growing project supporters
the impact the program is making.
V. EVALUATION
Describe the kind of evaluation that will be done. Who will participate in it? What are the costs
associated with the evaluation? When will the evaluation be done and the report submitted to
FRB? FRB recommends evaluations that involve all stakeholders in the process, including, but
not limited to, community members, program beneficiaries, partner NGOs, professional
practitioners and member staff.
VI. BUDGET
Provide a detailed budget showing the total cost of the program including program costs in the
budget that FRB is not being asked to fund helps to provide context to the program and
increases transparency between all stakeholders. Use Attachment 3 if it is helpful for you.
Acceptable program costs include:
Percentage of personnel costs directly related to program implementation.
Travel and transportation costs directly related to program implementation, evaluation
and monitoring.
Baseline survey and evaluation.
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Program inputs.
Capital equipment is not generally included but cost sharing may be considered on a
case-by-case basis.
Member and local partner administration costs that pertain to implementing this
specific program. Please provide a breakdown for these items in your budget.
FRB does not require a separate audit for the specific program but may request a copy
of the organization’s regular audit.
VII. REQUESTED BY
___________________________________________ ________________
[Name of FRB Member Organization] Date ___________________________________________ ________________
[Authorized Representative] Date
Attachment 1: Results Framework for [Program Name] Program in [Country]
Short-Term / Intermediate Results (Outputs) (Early changes expected to occur as the direct result of activities; they need to occur before the Objectives can be achieved.)
End of Program Goal/Objectives (Outcomes)
(Desired changes expected by the end of the program. These are the ones in Section III of the proposal and are needed for Impact to be achieved.)
Long-Term Goal (Impact) (Internalized individual/community change
that may not occur until years after the program ends.)
Result Statement:
Indicator: Baseline: Target:
Result Statement:
Indicator: Baseline: Target:
Result Statement:
Indicator: Baseline: Target:
Result Statement:
Indicator: Baseline: Target:
Result Statement:
Indicator: Baseline: Target:
Result Statement:
Indicator: Baseline: Target:
Result Statement:
Indicator: Baseline: Target:
Result Statement:
Indicator: Baseline: Target:
Result Statement:
Indicator: Baseline: Target:
Result Statement: Food security improves for [specify target population]
Indicator: Baseline: Target: Food security should be an impact of the program; otherwise the program doesn’t align with Foods Resource Bank program guidelines.
Attachment 2: Implementation Schedule for Year One Shade in the cells to indicate when activities will be performed.
ACTIVITIES Month 1:_______ Month 2: _______ Month 3: ______ Month 4: _______ Month 5: _______ Month 6:_______
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
ACTIVITIES Month 7:_______ Month 8: _______ Month 9: _______ Month 10:______ Month 11: ______ Month 12: ______
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Attachment 3: Sample budget
Cost Categories
Year 1 Year 2 Year 3 Total
all
sources
FRB
all
sources
FRB
all
sources
FRB
all
sources
FRB
Personnel Costs
Position (annual salary x % level of effort)
Position (annual salary x % level of effort)
Position (annual salary x % level of effort)
Travel/Transport
Travel to program sites
Transport of inputs
Vehicle maintenance/fuel
Program Inputs
Seeds
Fertilizer
Tools
Training
Program Monitoring & Evaluation
Baseline survey
Program monitoring
Final evaluation
Total Direct Costs
Administrative costs for local partner
Administrative costs for member
Total Program Costs
Exchange Rate: ____ = 1 USD Notes:
Personnel costs are those directly related to program implementation i.e. the percentage of an individual’s time spent directly implementing program activities.
Administrative costs include support for rent, audits, supplies, administrative support staff, etc. Please provide a breakdown of these costs in the budget.
FRB does not purchase major capital equipment for administrative purposes. In cases where there is a specific need for such items as vehicle replacement FRB has participated in sharing costs with multiple funding sources.