NOTHING FANCY OVER HERE:  CLASS SCHEDULING WITHOUT SOFTWARE

Sheryl Gray, Carson-Newman UniversityKathi Wilson, Maryville CollegeCasey Capps, Martin Methodist College

Carson-Newman University Founded in 1851, Carson-

Newman is a Christian, private, liberal arts institution, affiliated with the Baptist denomination, but students of all faiths and religions are welcome

Carson-Newman is located in Jefferson City, Tennessee, (population 8300), 30 miles northeast of Knoxville, in the foothills of the Smoky Mountains

Total enrollment for the fall 2015 semester was 2528, 776 GR, 1752 UG

Carson-Newman University Majors:

Bachelor of Arts: 32 Bachelor of Science: 23 Also offer a BSN, BM, AA and AS

degree Masters Programs: MBA, MED,

MAT, SOCEN, APTH, MSN, MSC EDD and EDS in Education, and

EDS in Counseling Primary Academic Buildings: 10 Other buildings offering classroom

usage: 5 Classrooms scheduled by the

Registrar: 119 Courses scheduled each semester:

~800-900

CNU: Classrooms/Building Inventory Baker Building (15 Classrooms): ROTC, History

and Political Science, Counseling Blye-Poteet Hall (8 classrooms) Family and

consumer Sciences Chambliss Building ( 6 classrooms): Psychology,

Sociology Dougherty Science Center: (10 classrooms, 9

labs) Biology, Chemistry, Computer Science, Mathematics and Physics

Henderson Hall (19 classrooms): Communications, Religion, Language, Philosophy

Pederson Nursing Building: (8 classrooms) Nursing

Stokely Memorial: (9 Classrooms, 3 labs)Education

Tarr Music Center: (4 Classrooms, 2 Music Labs) Music

Ted Russell Hall: ( 7 Classrooms, 2 Computer lab classrooms) Business

Warren Art Building: (5 classrooms) Art Other buildings with classroom usage:

Appalachian Center (1), Ken Sparks Athletic Center (4), Library Media Center (2), Maddox Student Activities Center (4), Wellness Center (1)

CNU: Schedule Submission Process Class Schedule Request is sent to

Department Chairs and Program Directors at the beginning of each term

Schedules are submitted by each Department Chair to the RO using the Class schedule request template.

Chairs/Program Directors located in the same building coordinate with each other on room utilization with help from their Administrative Assistants.

CNU: Proposed Class Schedule

CNU: Schedule Timeline Schedule template, instructions & deadlines are sent to

Chairs/Directors in Early September for Spring Schedules and Mid-January for Summer and Fall Class schedule

Schedule spreadsheets are due in the Registrar’s Office from Chairs/Directors by the middle of October for Spring and middle of February for Fall

Schedules for Summer, Fall, & Spring semesters are created.

Once schedule is created in Software, Chairs/Directors can access them electronically for review and corrections

Schedules are available electronically before Registration begins in early November for Spring and early April for fall.

CNU: Room Scheduling Process

Courses are scheduled in software as schedules are received

When sections are entered, the system will indicate scheduling conflicts

RO Administrative Assistant runs a room conflict report to determine issues

Room request conflicts are resolved as either by Registrar Administrative Assistant or by Chairs/Directors

Maryville College Founded in 1819, MC

maintains an affiliation with the Presbyterian Church. 

MC is located in Maryville, TN, between the Great Smoky Mountains National Park and Knoxville.

Total Fall 2015 enrollment of 1,213.

Maryville College Academic Divisions: 8 Majors: 41 Primary Academic

Buildings: 6 Classrooms

scheduled by the Registrar: 35

Courses scheduled each semester: ~450

MC: Classrooms/Building Inventory Anderson Hall (11 classrooms): Divisions of

Education/Humanities/Language&Literature

Thaw Hall (8 classrooms): Division of Social Science

Sutton Science Center (6 classrooms): Divisions of Behavioral Science/Math&Computer Science/Natural Science

Clayton Center for the Arts (2 classrooms): Division of Fine Arts

Cooper Athletic Center (2 classrooms): Department of Athletics

Fayerweather Hall (5 classrooms, 1 auditorium): Administration & Department of Physical Education

MC: Schedule Submission Process Spreadsheet template designed for ease of data

entry is provided to Division Chairs.

Schedules are submitted by each Division Chair using the spreadsheet template.

Division Chairs submit classroom requests with their course schedules.

Division Chairs located in the same building coordinate with each other on room utilization.

MC: Schedule Spreadsheet Template

 

__________ (Semester) _______ (Year) 

Course #

Section # Course Name

CrHrs

Limit Day Time

Building

Room

Instructor

Addl Fees

                     

MTH110 1Quantitative Literacy 4 25 MWF

8:00-8:50 SS 113 Siopsis  

MTH110 2Quantitative Literacy 4 25 TR

8:00-9:45 SS 115 Ross  

MTH115 1 Precalculus 4 25 MWF9:00-9:50 SS 113 Bay  

MTH115 2 Precalculus 4 25 MWF9:00-9:50 SS 115 Ross  

                                                                                                                                                                                                                                                                                                                                                                     

MC: Room Scheduling Process Courses are plotted onto a master room grid as schedules are

received from Division Chairs.

Room request conflicts are resolved as they are received as schedules are being built.

Courses are built in SIS as schedules are received and after room conflicts have been resolved.

Priority scheduling is given to classes offered at regular class times

(MWF before MW & TR before T).

Schedules are published on Self-Service, online & imported to EMS.

MC: Master Room Grid FormFall 2016 T Th Sheet 1

Building Room Type Notes Size Day 8:00 8:30 9:00 9:30 10:00 10:30 11:00 11:30 12:00 12:30 1:00 1:30 2:00 2:30 3:00 3:30 4:00 4:30

Anderson

110 Lec Smart 28

T                                    

TH                                    

130 Lec Smart 34

T                                    

TH                                    

140 Lec Smart 53

T                                    

TH                                    

210 Lec Smart 34

T                                    

TH                                    

220 Lec Smart 45

T                                    

TH                                    

230 Lec Smart 34

T                                    

TH                                    

240 Lec Smart 34

T                                    

TH                                    

310 Lec Smart 30

T                                    

TH                                    

340 Lec Smart 28

T                                    

TH                                    

350 Lec Smart 33

T                                    

TH                                    

351 Lec Smart 33

T                                    

TH                                    

Clayton

208 Lec Smart 30

T                                    

TH                                    

212 Lec Smart 30

T                                    

TH                                    

Cooper

162A Lec   25

T                                    

TH                                    

162B Lec Smart 25

T                                    

TH                                    

MC: Room Grid Working Copy

MC: Schedule Timeline Schedule template, instructions & deadlines are sent to

Division Chairs late January.

Schedule spreadsheets are due in the Registrar’s Office from Division Chairs by the end of February.

Schedules are created for Fall, Jterm, Spring & Summer semester classes as received.

Draft schedules are sent to Division Chairs for review prior to publishing by mid-March.

Schedules are published one to two weeks before Registration begins in late March.

MC: Online Version Final Schedule

2015 FALL SCHEDULECOURSE# SEC COURSE TITLE DAY TIME BLDG ROOM INSTRUCTOR CRHRS LIMIT ENRL ADDL FEEAEI3010 01 Introduction to Interpreting MWF 10:00AM- 10:50AM SSC 133 Maher, P 3 20 7AEI3020 01 Interpreting Skills I TR 9:30AM- 10:15AM SSC 133 Maher, P 3 20 9AEI3070 01 Hist & Culture Amer Deaf Comm TR 2:00PM- 3:15PM FW 236 Haggard, A 3 25 4AEI3210 01 Interp in Specialized Settings TR 11:00AM- 12:15PM SSC 133 Maher, P 3 20 11ART1020 01 Intro to Two-D Design MWF 9:00AM- 10:50AM CCA B 208 Schwarte, A 4 30 25ART1210 01 Introduction to Drawing TR 2:00PM- 5:00PM CCA B 205 Gombert, C 4 12 8ART1210 02 Introduction to Drawing MW 7:00PM- 10:00PM CCA B 205 Martin, P 4 12 11ART1240 01 Introduction to Photography TR 8:00AM- 10:50AM CCA B 009 Campbell, P 4 12 10ART1250 01 Introduction to Ceramics TR 7:00PM- 9:50PM CCA B 016 Martin, P 4 12 10 90ART2120 01 Renaissance, Baroque & Modern Art MWF 11:00AM- 11:50AM CCA B 208 Hall, M 3 30 15ART2220 01 Painting 2 MW 2:00PM- 4:50PM CCA B 217 Gombert, C 4 6 0ART2230 01 Design 2 MW 2:00PM- 4:50PM CCA B 217 Schwarte, A 4 15 11ART2240 01 Photography 2 TR 2:00PM- 4:50PM CCA B 009 Campbell, P 4 12 4ART3210 01 Drawing 3 MW 2:00PM- 4:50PM CCA B 217 Gombert, C 4 6 3ART3220 01 Painting 3 MW 2:00PM- 4:50PM CCA B 217 Gombert, C 4 3 0ART3240 01 Photography 3 TR 2:00PM- 4:50PM CCA B 009 Campbell, P 4 12 0ART3990 01 Professional Practices Seminar M 1:00PM- 1:50PM CCA B 205 Gombert, C 1 15 9ASL1100 01 American Sign Language I MWF 9:00AM- 9:50AM FW 236 Haggard, A 4 12 21ASL1100 02 American Sign Language I MWF 10:00AM- 10:50AM FW 236 Haggard, A 4 21 19ASL2030 01 American Sign Language III MW 2:00PM- 3:15PM SSC 133 Haggard, A 3 25 9ASL2030 01 American Sign Language III R 7:00PM- 7:50PM SSC 133 Haggard, A 3 25 9ASL3070 01 Hist/Cult American Deaf Community TR 2:00PM- 3:15PM FW 236 Haggard, A 3 25 15ASL3510 01 Senior Study I T 12:15PM- 1:45PM SSC 133 Haggard, A 3 10 3ASL3520 01 Senior Study II T 12:15PM- 1:45PM SSC 133 Haggard, A 3 10 3BIO1130 01 Principles of Organismal Biology MWF 9:00AM- 9:50AM FW Lawson Threadgill, P 4 96 89BIO113L 01 Organismal Biology Lab T 2:00PM- 3:50PM SSC 135 Threadgill, P 0 24 23 40BIO113L 02 Organismal Biology Lab R 9:00AM- 10:50AM SSC 135 Threadgill, P 0 24 21 40BIO113L 03 Organismal Biology Lab R 2:00PM- 3:50PM SSC 135 Threadgill, P 0 24 24 40BIO113L 04 Organismal Biology Lab T 9:00AM- 10:50AM SSC 135 Threadgill, P 0 24 21 40BIO1150 01 Principles of Cellular Biology MWF 9:00AM- 9:50AM AH 140 Swann, J 4 48 28BIO115L 01 Cellular Biology Lab M 2:00PM- 4:50PM SSC 117 Swann, J 0 24 16 40BIO115L 02 Cellular Biology Lab T 8:00AM- 10:50AM SSC 117 Swann, J 0 24 12 40BIO2170 01 Human Anatomy & Physiology I TR 11:00AM- 12:15PM SSC 115 Merritt, K 4 48 45BIO217L 01 Hum Anat & Phys I Lab R 9:00AM- 10:50AM SSC 117 Merritt, K 0 24 19 40BIO217L 02 Hum Anat & Phys I Lab R 2:00PM- 3:50PM SSC 117 Merritt, K 0 24 26 40BIO2210 01 Genetics TR 9:30AM- 10:45AM SSC 115 Camacho, F 4 48 50BIO221L 01 Genetics Lab T 2:00PM- 5:00PM SSC 137 Camacho, F 0 24 25 40BIO221L 02 Genetics Lab W 2:00PM- 5:00PM SSC 137 Camacho, F 0 24 25 40BIO2990 01 Professional Practices in Biology R 8:30AM- 9:20AM SSC 115 Crain, D 1 15 16BIO3010 01 Cell & Tissue Biology F 2:00PM- 5:00PM SSC 119 Swann, J 4 12 12 40BIO3010 01 Cell & Tissue Biology MWF 1:00PM- 1:50PM SSC 115 Swann, J 4 12 12 40

Martin Methodist College

Founded in 1870, Martin Methodist College is a liberal arts College related to the Tennessee Conference of the United Methodist Church; however, students and faculty from all faiths and denominations are represented on our campus

MMC is located in Pulaski, TN; about halfway between Nashville, TN and Huntsville, AL

Total Fall 2015 enrollment was 1,109

Martin Methodist College Academic Divisions:

6 Majors: 35 (plus MBA

program) Primary Academic

Buildings: 4 Classrooms schedule

by the Registrar’s Office: 34

Courses Scheduled each semester: ~400

MMC: Classrooms/Building Inventory

Johnston Center (17 classrooms): Main academic building where the majority of courses are held

Andrews Science Center (8 classrooms/labs): Math & Science classrooms and labs

Martin Hall (4 classrooms): Nursing, Criminal Justice, & Dramatic Arts classes

Gault Fine Arts Center (4 classrooms): Art, Music, and traditional classroom space

MMC: Schedule Submission Process Previous schedule is provided to

Program Coordinators and Division Chairs.

Each does a little different format.

Many request specific classrooms along with the schedule; however, unless specific needs (such as computer or science lab) are necessary, classroom assignments are done based on the cap of the course. For instance, a bigger section will get a bigger room.

Program Coordinators/Division Chairs are not guaranteed the requested rooms.

MMC: Schedule Timeline Emails are sent to Program Coordinators and Division

Chairs in mid-January and mid-August telling them the deadline for schedule submission. These are also posted on the “important dates” calendar sent to faculty each semester.

Draft schedules are due to the Registrar’s Office by the end of February and end of September.

Summer and fall schedules are created the first week of March and first week of October.

Draft schedules are sent to Division Chairs and Program Coordinators for review prior to publishing.

Schedules are published one to two weeks before Registration begins in late March and late October.

Room Scheduling Process Courses are plotted on a master room

grid (Excel file) as schedules are received.

Room request conflicts are resolved as they are received while schedules are being built.

Priority is given to larger classes. The majority of our classes (about 95%)

are offered in the regular MWF and TTh schedule.

Room Grid ExampleMonday, Wednesday, Friday Tuesday, Thursday

Final Schedule

QUESTIONS & COMMENTS?