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Notice for Inviting Expression of Interest (EOI) From

Advanced Metering Infrastructure (AMI)

Solution Providers for

Empanelment with Tata Power for AMI & Smart Grid Business Opportunities in Power

Distribution Sector in India and Abroad

Enquiry No. : TATA POWER/ENGG/ENQ/BD/18-19/01

Due Date for Submission: 24.08.2018

Registered Office:

The Tata Power Company Limited Bombay House, 24, Homi Mody Street, Fort,

Mumbai 400 001, Maharashtra, India

NIT No. : TP/ENGG/ENQ/BD/18-19/01

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Table of Contents

1. Intent and Objective ..................................................................................................................3

2. Bid Data Sheet ............................................................................................................................4

3. Minimum Qualification Requirements ..................................................................................5

3.1 General Minimum Qualification Requirements applicable for all three roles ..............5

3.2 Minimum Qualification Requirements for Smart Meters Suppliers. .............................7

3.3 Minimum Qualification Requirements for Communication Solution Provider. ............8

3.4 Minimum Qualification Requirements for IT Infrastructure Solution Provider. ...........9

4. Instructions to Bidders ......................................................................................................... 10

ANNEXURE-1 (General Information required for Empanelment) ............................................. 19

ANNEXURE-2 (Bank Guarantee Format for Earnest Money Deposit) .................................... 20

ANNEXURE - 3 Schedule of Deviations ....................................................................................... 22


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1. Intent and Objective

In the recent past, to improve the operational efficiency of the Discoms and to

provide better cost effective services to consumers, Power Distribution Sector

worldwide is rapidly adopting the Smart Metering Technology. This technology is

futuristic and helps discoms in effective distribution operations as well as help

utilities in managing dynamic and disruptive changes happening in the grids due to

solar energy infusion, Home Automation, Electric Vehicles, Storage, etc. In India,

itself, there are around 270 million consumers and smart metering adoption is in

initial stage. Similarly, for any Smart Cities, Smart Energy is a prerequisite for which

Smart Metering is the core enabler.

The Tata Power Company Limited (Tata Power) based on its wide presence and

successful experience in technology adoption in Power Distribution Sector in

Mumbai, Delhi & Ajmer and extensive experience in National Level schemes of

Power Distribution Sector like IPDS / R-APDRP (Part-A) / RAPDRP (Part-B) /

NSGM etc. has intent to offer end-to-end services to state discoms in implementing

Advanced Metering Infrastructure (AMI) at competitive prices and with proven

technology. For this purpose, Tata Power would like to empanel experienced

solution partners with proven technologies who can jointly participate with Tata

Power in AMI / Smart Grid Business Opportunities in India and abroad. Through this

EOI Notice, we invite EOI from the solution providers (Domestic as well as

International ) of following three categories.

1. Smart Metering solution provider, covering following components a) Single Phase / Three Phase / LT-CT Meters (As per relevant standard) b) Meter Boxes

2. AMI Communication Solution Provider a) RF Mesh / Hybrid solution of RF Mesh with GPRS b) RF Communication Card compatible with Smart Meters c) Field Communication Devices (Router / Collectors / DCU/ etc.) d) Head End Software

3. Back End IT Infrastructure with MDM and Data Analytics a) IT servers, storage, Network Equipment’s (Switches / Routers), etc. b) Meter Data Management System c) Business Intelligence and Data Analytics Software

Interested parties can participate either in one or any two or all three categories as per their capability and product or solutions they offer.


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2. Bid Data Sheet

Sr. No. Particulars Details

1 Tender No. TATA POWER / ENGG / ENQ /BD/18-19/01

2 Website www.tatapower.com

3 Name of Work Selection of Solution Partners for AMI Opportunities in India

4 Earnest Money Deposit (EMD)

Rs. 50,000 (for each category ) (equivalent USD 750)

5 Document Downloading Start Date

1 PM (IST) on 02.08.2018

6 Last date and time of submission of queries / seeking clarification

5 PM (IST) on 09.08.2018. All Queries / suggestions can be sent at below email IDs [email protected] & [email protected]

7 Date and Time of Pre-Bid Meeting

3 PM(IST) on 13.08.2018

8 Location of Pre-Bid Meeting

TATA Power – DDL, Mega Watt Conference Hall, First Floor, NDPL House, Kingsway Camp, New Delhi-110009, India

9 Nodal Person Sunil Mittal Mobile : +91-9971394937 Email : [email protected]

10 EOI Submission End Date

24.08.2018 upto 5 PM (IST)

11 Opening Date of EOI 24.08.2018 at 5 PM

12 Individual Presentations of the Solution Providers

Dates to be Notified Later

13 Shortlisting of Selected Partners

Date to be Notified Later

14 EOI Submission Format Hardcopy of the bid shall be submitted

http://www.tatapower.com/

mailto:[email protected]




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3. Minimum Qualification Requirements

3.1 General Minimum Qualification Requirements applicable for all three roles

Sr. No. Qualification Criteria Supporting Documents Required

1

For Indian Company Bidder should be a registered company in India as per Companies Act 1956/2013 established at least 2 years before the EOI submission date. For an International Company Bidder or its its Parent company should be in existence for last 3 years and it should have a channel partner in India for last at least one year before the EOI submission date.

For Indian Company

a. Self-Attested Copy of Certificate of Incorporation AND

b. Self-Attested copy of Memorandum of Association (MoA) and Article of Association (AoA)

For International Company

c. Self-Attested Copy of Certificate of Incorporation of the Parent and Declaration of the relationship between Parent and the Bidding company AND

d. Self-Certificate of having Channel partner in India with its registered name and registered address

2

Bidder should have positive net-worth in last 3 financial years ending on Mar-2018 (or latest financial year ended for the Bidding company)

Copy of Audited Statement of Accounts duly certified by CA along with certificate stating the Turnover and Net worth.

3

Bidder should be Original Equipment Manufacturer (OEM) or Authorized Distributor of the proposed technology or material for respective category

Self-Certification on company Letterhead or Manufacturer Authorization Form (MAF) from OEM.

4

Bidder should not have been blacklisted by any of the Federal Government Authorities/Agencies or provincial authorities (in case of foreign companies) or by Government of India or any / state government or any entity controlled by them under any central / State Govt. act / rule as on the date of EOI submission

Self-Declaration for non-blacklisting with duly signed by both the company secretary and the authorized signatory on the company letterhead.


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5 Bidder should have ISO 9001:2008 and CMMi Level 3 (or above) Certifications

Self-Attested Copy of Valid Certificates

6 Bidder should have at-least permanent resource strength of 100 working in India/ abroad

Self-Certification on company Letterhead signed by authorized signatory and company HR Head both.

For meeting the Minimum Qualification Requirements as tabulated above, Bidder may use

the credentials of its parent or any subsidiary company (wherein the Bidder holds more than

50% equity stake) subject to the Parent company or the subsidiary company whose

credentials are submitted give an undertaking to the Bidder specifying that it has read the

scope, made itself aware of the terms & conditions and also appends a “No-Objection

Certificate” for participation in this opportunity. Such documents should be attached with the

EOI.


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3.2 Minimum Qualification Requirements for Smart Meters Suppliers.

Sr. No.

Qualification Criteria Supporting Documents Required

1

Bidder should be in the business of manufacturing of static energy meters for at-least 3 years as on date of EOI Submission date

Factory License Certificate / MoA Mentioning nature of Business. Purchase Orders / Framework agreements for this duration or other documents that prove this aspect.

2

Bidder should have following minimum experience of manufacturing and supply (to Power Distribution Companies) of static energy meters in India or abroad 1. 1 million – Single Phase Meters 2. 0.5 million – Three Phase Meters 3. 0.01 million – LT-CT Meters

Copy of Work Orders & Performance Certificate.

3 The bidder should have in-house NABL accredited Laboratory since last 3 years

A Valid Registration certificate mentioning issue / renewal / expiry date.

4 Bidder should have valid ISO 14001 Certification on the EOI submission date

Self-Attested Copy of Valid Certificate.

5

Bidder should have manufactured and supplied / commissioned at-least 10,000 smart meters in India or abroad using the RF / GPRS / Hybrid Technology.

Copy of Work Orders / Agreement. With Completion Certificate and client document showing 6 months of successful O&M.

6

Bidder should provide undertaking that there BIS certified (16444) Smart meter shall be ready within 3 months from the date of selection.

Undertaking on Company Letterhead. Note – Only BIS certified Smart Meters would be offered to our clients

7

Bidder should have minimum average annual turnover of Rs. 200 Crores (equivalent to USD 30 million) in last three financial years.

Copy of Audited Statement of Accounts duly certified by Chartered Accountant or Company Auditor along with certificate stating the Turnover and Net worth.







EOI.


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3.3 Minimum Qualification Requirements for Communication Solution Provider.


1

Bidder must have implemented at-least 2 projects in India or abroad in last 5 years in any utility using the RF Mesh Canopy / GPRS / HYBRID technology. Each project must have minimum consumer base of 500,000 points

Copy of Work Orders / Agreement. With Completion Certificate and client document showing 6 months of successful O&M.

2

Bidder should provide an undertaking that proposed Communication solution has provision of interoperability and integration with at-least 3 different makes of smart meters. Supporting undertaking from three (3) meter manufacturer (OEMs) need to be submitted.

Required Undertakings on the company Letterhead of different smart meters manufacturers.

3

Proposed Communication system should be complete for transferring the data from Meter to Meter Data Management System. All the hardware / software like HES, Router, Collector, RF / GPRS NIC Card etc. should be part of the proposed solution

Self-Certificate

4 Proposed solution should support IPv6/IPv4 network addressing

OEM-Certificate

5 All the proposed communication network equipment should be certified by WPC, GoI for operation in license free frequency band

OEM-Certificate

6 Bidder should have minimum average annual turnover of Rs. 50 Crores (equivalent to USD 7.5 million) in last three financial years.

Copy of Audited Statement of Accounts duly certified by Chartered Accountant or Company Auditor along with certificate stating the Turnover and Net worth.







EOI.


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3.4 Minimum Qualification Requirements for IT Infrastructure Solution Provider.


1

Bidder must be an OEM / Authorised Partner of proposed MDM and Analytics Software and have implemented same for at-least two clients in utility sector in last five years. Each project must have covered at-least 50,000 consumer base.

Copy of Work Orders / Agreement. With Completion Certificate and client document showing 6 months of successful O&M

2

Proposed MDM must have been implemented for at-least two clients in power utility sector in last five years. Each project must have covered at-least 500,000 consumer base.


3 Proposed MDM solution should have been in Magic Quadrant of Gartner Report in any of the last 5 years.

Self-Certificate with support document.

4

Proposed BI and Data Analytics solution must have been implemented for at-least two clients in power utility sector in last five years. Each project must have covered at-least 500,000 consumer base.


5

Bidder must have experience of setting up Backend IT Infrastructure (On Premise / Cloud) directly / through sub-contractors for at-least two different clients and each setup must cover at-least 100 end users in last five years.

Copy of Work Orders / Agreement with performance certificate.

6 Bidder should have minimum average annual turnover of Rs. 25 Crores (equivalent to USD 4 million) in last three financial years.

Copy of Audited Statement of Accounts duly certified by CA along with certificate stating the Turnover and Net worth.







EOI.


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4. Instructions to Bidders

Sr. No Clause Clause Description

1

Availability of

Tender

Documents

Non-transferable tender documents may be purchased by interested eligible bidders from address given below, on submission of written application to the under mentioned and upon payment of non-refundable Tender Fee of requisite amount as mentioned above towards cost of bid documents.

Head (Contracts & Stores)

Contracts, NDPL House,

Corporate Office, Grid Substation Building,

Hudson Lines, Kingsway Camp, Delhi-110009

Interested bidders may also download the tender documents from TATA POWER DELHI DISTRIBUTION LIMITED website www.tatapower-ddl.com with effect from 02.08.2018. In the event detailed tender documents are downloaded from TATA POWER-DDL website or are received through email from TATA POWER-DDL, the Tender Fee of INR 1,000/- shall be compulsorily submitted along with bids any such bid submitted without this Fee shall be rejected.

Bidders are requested to visit TATA POWER-DDL website http://www.tatapower-ddl.com regularly for any modification/ clarification to the bid documents.

2

Mandatory documents required along with the Bid

a) Tender Fee of requisite value

b) EMD of requisite value and validity in the form of Bank Guarantee as mentioned in detail under Clause 14 below.

c) Requisite Documents for compliance to Qualification Criteria

d) Duly signed and stamped ‘Schedule of Deviations’ as per Annexure III on bidder’s letter head.

e) Proper authorization letter/ Power of Attorney to sign the tender on the behalf of bidder.

f) Copy of PAN, GST, PF and ESI Registration (In case any of these documents is not available with the bidder, same to be explicitly mentioned in the ‘Schedule of Deviations’)

Please note that all the above documents are mandatory. Non-compliance shall be liable for rejection of the EoI.

3 Deviation from Tender

All deviations shall be set out by the Bidders, clause by clause in the ‘Annexure III - Schedule of Deviations’ and same shall be

http://www.tatapower-ddl.com/

http://www.tatapower-ddl.com/


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submitted as a part of the Technical Bid.

Note – we expect that the offers would comply fully with the tender requirements. We do not encourage deviations.

4 Right of Acceptance/Rejection

Bids are liable for rejection in absence of following documents:-

a) Tender fee of requisite value

b) EMD of requisite value and validity

c) Necessary documents against compliance to Qualification Requirements

d) Filled in Schedule of Deviations as per Annexure III, only if applicable

e) Receipt of Bid within the due date and time

Tata Power reserves the right to accept/ reject any or all the bids without assigning any reason thereof.

5 Marketing Integrity

We have a fair and competitive marketplace. The rules for bidders are outlined in the General Condition of Contracts. Bidders must agree to these rules prior to participating. In addition to other remedies available, TATA POWER reserves the right to exclude a bidder from participating in future opportunities due to the bidder’s violation of any of the rules or obligations contained in the General Condition of Contracts.

A bidder who violates the market place rules or engages in behavior that disrupts the fair execution of the marketplace, may result in restriction of a bidder from further participation in the marketplace for a length of time, depending upon the seriousness of the violation. Examples of violations include, but are not limited to:

Failure to honor prices submitted to the marketplace

Breach of terms as published in TENDER/NIT

6

Supplier Confidentiality

All information contained in this tender is confidential and shall not be disclosed, published or advertised in any manner without written authorization from Tata Power. This includes all bidding information submitted to Tata Power. All tender documents remain the property of Tata Power and all suppliers are required to return these documents to Tata Power upon request. Suppliers who do not honor these confidentiality provisions will be excluded from participating in future bidding events.

7

Submission of Bid Documents

Bidders are requested to submit their offer in line with this Tender document. TATA POWER shall respond to the clarification raised by various bidders and the replies will be sent to all participating bidders through TATA POWER-DDL website/ e-mail.


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Bids shall be submitted in single envelope mode:

FIRST PART: “EMD” of Rs. 50,000/- (Rupees Fifty Thousand only) per category shall be submitted in the form of BG with a validity of 210 days from the due date of bid submission. The EMD has to be strictly in the format as mentioned in Annexure 2, failing which it shall not be accepted and the bid as submitted shall be liable for rejection. A separate non-refundable amount of Rs. 1,000/-also needs to be submitted in the form of Demand Draft towards Tender Fee.

SECOND PART: “TECHNICAL BID” shall contain the following documents:

a) Documentary evidence in support of qualifying criteria

b) Proposed Solution Providers

c) Proposed Products Make & Model

d) Approach & Methodology

e) Technical literature/GTP/Type test report etc. (if applicable)

f) List of Qualified manpower available with their names, qualification, overall experience duration (in years) and current designation

g) Testing facilities (if applicable) with details and certifications

h) No Deviation Certificate OR Annexure III – Schedule of Deviations

i) Quality Assurance Plan/Inspection Test Plan for supply items (if applicable)

j) POA of the person authorized to sign the EOI

The technical bid shall be properly indexed and is to be submitted in hard copy at the below address.

Office of Head – (Contracts & Stores) Tata Power Delhi Distribution Limited (Formerly, NDPL)

NDPL House, 33kV Grid Sub Station Building Corporate Office, Hudson Lines, Kingsway Camp, Delhi –

110009

THIRD PART: “PRICE BID” # Not Applicable

8

FOR BIDS INVITED THROUGH E-PROCUREMENT PORTAL:

NA

9 Signing of Bid a) The bid must contain the name, residence and place of


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Documents business of the person or persons making the bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also be typed or printed below the signature.

b) The Bid being submitted must be signed by a person holding a Power of Attorney authorizing him to do so, certified copies of which shall be enclosed.

c) The Bid submitted on behalf of companies registered with the Indian Companies Act, for the time being in force, shall be signed by persons duly authorized to submit the Bid on behalf of the Company and shall be accompanied by certified true copies of the resolutions, extracts of Articles of Association, special or general Power of Attorney etc. to show clearly the title, authority and designation of persons signing the Bid on behalf of the Company. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the bid.

d) The Bidder’s name stated on the Proposal shall be the exact legal name of the firm.

10

Contact Information:

All the bidders are requested to send their pre-bid queries (if any) against this tender through e-mail within the stipulated timelines. The consolidated reply to all the queries received shall be posted on TATA POWER website by the stipulated timelines as detailed in calendar of events.

Communication Details:

Concerned Officer for this Tender:

Name: Mr. Sunil Mittal

Contact No.: +91-9971394937

E-Mail ID: [email protected]

With a copy marked to

Concerned Officer for this Tender:

Name: Mr. Kumar Gaurav

Contact No.: +91- 9987033550

E-Mail ID: [email protected]

11

Period of Validity of Bids

Bids shall remain valid for 180 days from the due date of submission of the bid.

Notwithstanding clause above, the TATA POWER may solicit the Bidder’s consent to an extension of the Period of Bid Validity. The request and responses thereto shall be made in writing.




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12

Alternative Bids

Bidders shall submit Bids, which comply with the Bidding documents. Alternative bids will not be considered. The attention of Bidders is drawn to the provisions regarding the rejection of Bids in the terms and conditions, which are not substantially responsive to the requirements of the bidding documents.

13 Modifications and Withdrawal of Bids

The bidder is not allowed to modify or withdraw its bid after the Bid’s submission. The EMD as submitted along with the bid shall be liable for forfeiture in such event.

14 Earnest Money Deposit

Bidders shall submit, Earnest Money of Rs. 50,000/- (Rs. Fifty Thousand only) in the form of irrevocable Bank Guarantee (BG) from a nationalized/scheduled Bank as per Performa enclosed as "Annexure-II" or Bank Draft drawn in favor of The Tata Power Company Limited payable at Mumbai and shall initially be kept valid up to 180 days. However, bidder shall extend the validity of EMD if process of empanelment stretches beyond 210 days for aforesaid reasons. Tender response not accompanied by the requisite amount of Earnest Money shall be rejected. Earnest Money shall be forfeited in case of the following: a) On refusal to accept empanelment, after selection by Tata Power. b) Non submission of Performance Bank Guarantee after selection for empanelment. The EMD shall be returned without interest: a) To all unsuccessful bidders.

b) To all successful bidders on acceptance of Empanelment with Tata Power & submission of Bank Guarantee by successful bidder.

c) In case bidding process is terminated by Tata Power for any reason. Note: - Requisite EMD to be submitted in original on or before last date of submission of Bid. Above mentioned EMD is only for the empanelment purpose. However after the selection of bidder, when a joint bidding will be done for a business opportunity, then selected partner (under this Empanelment) to provide the respective EMD of that opportunity for its share of work to Tata Power.

15 Performance

Bank Guarantee

Performance Bank Guarantee of Rs 10,00,000/- (refundable) (equivalent to USD 15,000) is to be submitted on acceptance of Empanelment with Tata Power in form of Demand Draft / Bank Guarantee issued in favour of “ The Tata Power Company Ltd” and payable at Mumbai valid for empanelment period i.e. 03 years plus 03 months claim period.


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In case of extension of the empanelment period, the validity of PBG shall be extended accordingly as required by Tata Power.

PBG will also depend on case to case basis depending on joint business initiative/proposal/ work award etc.

Above mentioned PBG is only for the empanelment purpose. However after the selection of bidder, when a joint bidding will be done for a business opportunity and Tata Power wins the opportunity, then selected partner to provide the respective PBG of that opportunity for its share of work to Tata Power.

16 Ethics

TATA POWER is an ethical organization and as a policy TATA POWER lays emphasis on ethical practices across its entire domain. Bidder should ensure that they should abide by all the ethical norms and in no form either directly or indirectly be involved in unethical practice.

TATA POWER work practices are governed by the Tata Code of Conduct which emphasizes on the following:

We shall select our suppliers and service providers fairly and transparently.

We seek to work with suppliers and service providers who can demonstrate that they share similar values. We expect them to adopt ethical standards comparable to our own.

Our suppliers and service providers shall represent our company only with duly authorized written permission from our company. They are expected to abide by the Code in their interactions with, and on behalf of us, including respecting the confidentiality of information shared with them.

We shall ensure that any gifts or hospitality received from, or given to, our suppliers or service providers comply with our company’s gifts and hospitality policy.

We respect our obligations on the use of third party intellectual property and data.

Bidder is advised to refer GCC attached at Annexure VIII for more information.

Any ethical concerns with respect to this tender can be reported to the following e-mail ID:

[email protected]

16 Special

Conditions of

1. TATA POWER reserves the right to accept or reject any Bid

and to annul the Bidding process and reject all Bids at any time prior to decision of empanelment , without thereby



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the Contract incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Company‘s action.

2. TATA POWER reserves the right to assess the capability

and capacity of the company/firm independently in addition to the details/information furnished by the applicant.

3. TATA POWER also reserves the right to accept/modify/relax

any of the conditions while evaluation /assessment without assigning any reason thereof and to seek additional information, if required.

4. The empanelment of AMI Solution Providers shall remain

valid for a period of 3 (Three) year from the date of empanelment and will be then reviewed annually.

5. Short listing and grading of vendors may be carried out depending on various criteria including Technical competence, financial capability, workmanship including quality of work carried out in the past, resource capability, adherence to statutory requirements etc.

6. Incomplete applications and applications not accompanied

with supporting documents are liable to be rejected 7. TATA POWER reserves the right to ask for additional

information/supporting documents as and when required 8. The Bidder should submit a Power of Attorney authorizing

the signatory of the Application to commit the Bidder. 9. This is an invitation for expression of interest and not an

invitation for bid 10. Bidders may note that Tata Power does not encourage any

deviations to the RFP document at the time of submission of the Proposal or thereafter. The Proposal to be submitted by the Bidders would have to be unconditional and unqualified and the Bidders would be deemed to have accepted the terms and conditions of the EOI document with all its contents.

11. In consideration of the award of the contract by the Client to

the Tata Power, AMI solution providers do hereby agree that Tata Power shall act as lead company and further declare and confirm that empanelled solution providers will be part of consortium or work as sub-contractor as per the specific requirement of the RFP and as mutually agreed between the solution partner and Tata Power on case-to-case basis.


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12. Selected solution partners for a specific project opportunity

agrees to submit required securities towards Mobilization advance/Performance BG as required under the RFP / contract with client (state discoms) will be submitted to Tata Power in proportionate amou whenever called upon to do so by Tata Power

13. Empanelment shall be done on sole discretion of Tata power

including the total numbers of companies to be empanelled with Tata power.

14. Tata power reserves the right at its discretion to delist

Empaneled agencies, who does not participate three times in the financial bid invitation/joint initiative to participate in business opportunities.

15. Tata Power reserves the right to modify, expand, restrict, scrap, re-float the Expression of Interest and/or float a tender without assigning any reason for the same.

16. All cost & expenses associated with submission of EOI shall be borne by the applicant while submitting the application and Tata Power shall have no liability, in any manner in this regard, or if it decides to terminate the process of short listing for any reason whatsoever.

17. Tata Power reserves the right to withdraw the work & get it completed at the risk & cost of the agency, if performance of the agency is unsatisfactory, to whom work has been awarded. Further, the said agency may be black-listed for a period of one year or more for participating in any of the bids invited by Tata Power. Also, Tata Power would be free to intimate such black-listing to various state/central utilities/ Ministry of Power/ State Governments/ Other agencies not to consider the said agency for any assignment including of the same on websites.

17

Methodology for

Acquisition of

Business

1. For a business opportunity, where tender/bid is required to be submitted as per the interest of TATA Power, if required, TATA Power may select an agency among all empanelled agencies through limited tender, based on credentials, technical & financial proficiency, past experience, specific project requirements & presentation etc. Agency scrutinized based on above criteria may be engaged in preparation of technical & financial bids, needful documentation and negotiation with client in order to secure the assignment. If Tata Power secures the assignment, the selected agency will further be required to execute the assignment jointly with Tata Power as per scope of work of the project.


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2. Tata Power may extend opportunity to empanelment

agency/ies after securing a project or prospective project by its own efforts/initiatives if expertise of particular agency matches the requirement of the specific opportunity. . The detailed work requirements along with technical details would be intimated to the empanelled agencies at the time of invitation of their financial bid. The empanelled agency would also submit their acceptance of the proposal along with terms and conditions at the time of submission of financial bid to Tata Power.

3. It is also relevant to mention that decision of TATA Power in regard of the above cases will be final and binding to the agency & TATA Power at its sole discretion reserves the right to add/delete items in scope/nature of work. Various methodologies to select the agency among empanelled agencies on case to case basis as per requirement etc.

18 Evaluation of

EOI

Evaluation of Bidder shall be done as follows. Evaluation of Bidder’s Qualification will be carried out based on the information furnished by the Bidder and the documentary evidence furnished in support of meeting the Qualification Requirements as specified in Eligibility/ Qualification Criteria. Non-availability of information and related documentary evidence for the satisfaction of Qualification Requirements may cause the response to be treated as non-responsive. Tata Power at its own discretion shall further invite all or only the shortlisted bidders for a detailed presentation covering products, services, credentials, proposed solutions and company strengths


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ANNEXURE-1 (General Information required for Empanelment)

Bidders are requested to submit the general information as asked below for

Empanelment.

Sr. No Particulars Details

1 Name of Bidder

2 Registered Address

3 Name of Contact Person with designation

4 Contact & Fax Number

5 Email Address

6 Company profile & list of branch offices (pls submit as annexure)

7 Year of establishment

8 Annual turnover last 3 years (please submit as annexure)

9 PAN and Sales Tax No.

10 Brief about key assignment done in past


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ANNEXURE-2 (Bank Guarantee Format for Earnest Money Deposit)

Whereas (Name of the Contractor ), a Company incorporated under the Indian Companies Act 1956, having its Registered office at ______________________________, (hereinafter called the “BIDDER”) has in response to your Invitation to Bid against Enquiry No. _____________dated _________, for (name of work), offered to supply and/or execute the works as contained in Employers letter dated ____________. AND WHEREAS BIDDER is required to furnish to you a Bank Guarantee for the sum of Rs.__________/-(Rupees ____ only) as Earnest Money against Bidder's offer as aforesaid.

AND WHEREAS we, (name of the bank) having our Registered Office at __________and Branch office at _____________________, have at the request of Bidder, agreed to give you this Guarantee as hereinafter contained.

NOW THEREFORE, in lieu of earnest money deposit, we, the undersigned, hereby covenant that the aforesaid Bid of the BIDDER shall remain open for acceptance by you during the period of validity as mentioned in the Bid Document or any extension thereof as requested by you and if Bidder shall for any reason back out, whether expressly or impliedly, from this said Bid during the period of its validity or any extension thereof as aforesaid, we hereby guarantee to you the payment of the sum of Rs._________/-(Rupees ____ only) on demand and without demur and notwithstanding the existence of any dispute between you and the BIDDER in this regard and we hereby further agree as follows:

(a) You shall have the right to file/make a claim on us under the Guarantee for a further period of six months from the said date of expiry.

(b) That this guarantee shall not be revoked during its currency without your written express consent.

(c) That you may without affecting this guarantee grant time or other indulgence to or negotiate further with BIDDER in regard to the conditions contained in the said Bid document and thereby modify these conditions or add thereto any further conditions as may be mutually agreed upon between you and BIDDER.

(d) That the guarantee hereinbefore contained shall not be affected by any change in the constitution of our Bank or in the constitution of BIDDER.

(e) That any account settled between you and BIDDER shall be conclusive evidence against us of the amount due hereunder and shall not be questioned by us.

(f) That this guarantee commences from the date hereof and shall remain in force till BIDDER, if his Bid is accepted by you, furnishes the Contract


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Performance Guarantee as required under the said specifications and executes formal Contract Agreement as therein provided or till ____Days (__days) from the date of submission of the Bid by the BIDDER i.e. (expiry date), whichever is earlier.

(g) That the expression, BIDDER and Bank, and OWNER herein used shall, unless such an interpretation is repugnant to the subject or context, include their respective successors and assignees.

(h) Notwithstanding anything herein contained, our liability under this guarantee is limited to Rs.__________/-(Rupees _______only) and the Guarantee will remain in force upto and including and shall be extended from time to time for such period or periods as may be desired by you. Unless a demand or claim under this Guarantee is received by us in writing within six months from (expiry date ), i.e. on or before (claim period date), we shall be discharged from all liabilities under this guarantee thereafter.

(i) Any claim/extension under the guarantee can be lodgeable at issuing outstation bank or at Mumbai branch and claim will also be payable at Mumbai Branch. (To be confirmed by Mumbai Branch by a letter to that effect)

Notwithstanding anything contained hereinabove:

a) Our liability under this Bank Guarantee shall not exceed Rs._______/-(Rupees _________ only).

b) This Bank Guarantee shall be valid upto ------------ 200. c) Our Liability to make payment shall arise and we are liable to pay the guaranteed

amount or any part there of under this Bank Guarantee only and only if you serve upon us a written claim or demand on or before ---------- 200.


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ANNEXURE - 3 Schedule of Deviations

Bidders are advised to refrain from taking any deviations on this TENDER. Still in case of any deviations, all such deviations from this tender document shall be set out by the Bidders, Clause by Clause in this schedule and submit the same as a part of the Technical Bid.

Unless specifically mentioned in this schedule, the tender shall be deemed to confirm the Tata Power’s specifications:

S. No.

Clause No. Tender Clause Details Details of deviation with

justifications