notice: jcprd open meeting agendas are subject to change
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NOTICE: JCPRD open meeting agendas are subject to change prior to and/or during the course of the meeting.
BOARD OF PARK AND RECREATION COMMISSIONERS
Nancy Wallerstein, Chair Michael Pirner, Vice Chair
Steven Baru, Secretary Leslee Rivarola, Treasurer
George J. Schlagel, Assistant Secretary Paul Snider, Assistant Treasurer
Jeff Meyers, Board Member Steven C. Klika, Board Member
PARKS & GOLF COURSES (PGC) COMMITTEE
Paul Snider, Chair Jeff Meyers Mike Pirner
Nancy Wallerstein, Board Chair Ex Officio Member
MEETING AGENDA JCPRD Administration Building Sunflower Conference Room June 11, 2018 7900 Renner Road, Shawnee Mission, KS 66219 5:30 pm
CALL TO ORDER/ROLL CALL
DISCUSSION & ACTION
A. Purchase of Playground Equipment for SMP Shelter 8 & MCSPS Northwood Trails Access – Cliff Middleton, Planning & Development Manager
Issue: Consider authorizing staff to purchase playground equipment from Athco LLC for two (2) JCPRD playgrounds (at Shawnee Mission Park Shelter 8 and MCSPS NW Trails Access) using the Greenbush Marketplace Purchasing Cooperative contract.
B. Shawnee Mission Park Dog Off-Leash ADA Walkway – Cliff Middleton, Planning & Development Manager
Issue: Consider approval of staff’s recommendation to accept the low bid submitted by Freeman Concrete Construction LLC for the SMP Dog Off-Leash Area ADA Walkway.
C. Mill Creek Activity Center Rooftop HVAC Replacement Bid – Cliff Middleton, Planning & Development Manager
Issue: Consider approval of staff’s recommendation to accept the low Alternate #1A bid submitted by Service Plus Mechanical Contractors for the Mill Creek Activity Center Rooftop HVAC Replacement project.
D. Amendment to EVSE Site License Agreement with KCP&L (for electric vehicles charging stations at Meadowbrook Park) – Bill Maasen, Superintendent of Parks & Golf Courses
Issue: Consider approval of the Amendment to the existing EVSE Site License Agreement with KCP&L that will add Meadowbrook Park as an additional location for electric vehicle charging stations.
OTHER BUSINESS
ADJOURNMENT
JOHNSON COUNTY PARK AND RECREATION DISTRICT BOARD OF PARK AND RECREATION COMMISSIONERS
B R I E F I N G S H E E T
Presented to: Parks & Golf Courses Committee Meeting Date: 06/11/2018
Project Name/Identification: Purchase of Playground Equipment for
SMP Shelter 8 and MCSPS Northwood Trails Access
Submitted by: Cliff Middleton, Planning& Development Manager Phone: 913-826-3425
ISSUE: Consider authorizing staff to purchase playground equipment from Athco LLC for two (2) JCPRD playgrounds (at Shawnee Mission Park Shelter 8 and MCSPS NW Trails Access) using the Greenbush Marketplace Purchasing Cooperative contract.
BACKGROUND: The 2018 CIP allocated $475,200 for replacement playgrounds. $182,600 of the $475,200 is scheduled to be used on the universal playground for Shawnee Mission Park, leaving $292,600 for other playground replacements. Both SMP Shelter 8 and the MCSPS Northwood Trails playgrounds are heavily utilized by park patrons and are two of the oldest playgrounds in the JCPRD system. Both are at the end of their lifespans.
Planning & Development staff and PGC staff have been working with Athco LLC, the local representative for Landscape Structures Inc., to design these two (2) replacement playgrounds. Athco provided several playground concepts and staff have refined the concepts to the two (2) plans being presented.
The Shelter 8 playground is a large playground that falls within the CIP budgeted amount. It includes a variety of elements, including several slides, large rope climber, and musical instruments. The $160,045 for this structure includes the playground equipment, concrete, safety surface and installation. Not included is demolition of the existing playground (which PGC staff will manage), site grading, base rock, concrete walks, and site restoration. The existing playground replacement budget is adequate to cover the costs related to demolition, walks, and site work.
The Northwood Trails Access playground is a smaller play structure, since it’s considered a “neighborhood park.” This playground includes a rope structure, balance beam, and a slide. The existing swings will remain. The $92,130 for this structure includes the playground equipment, safety surface and installation. Not included is demolition of the existing playground (which PGC staff will manage), site grading, base rock, concrete walks, and site restoration. The existing playground replacement budget is adequate to cover the costs related to demolition, walks, and site work.
ANALYSIS: Staff recommends the purchase of these two (2) playgrounds. These purchases will utilize the Greenbush Marketplace Purchasing Cooperative contract. The combined purchase amount for both playgrounds is $252,175.
JCPRD is allowed to utilize public agency bid purchasing cooperative contracts per JCPRD’s statue KSA 19-2881, subsection (b) “The district may enter into agreements with any public agency for the purchase of materials, contracts for purchase or sale, lease contracts and other contractual services through such governmental units using the bidding procedure of such public agency.”
FUNDING REVIEW: Are there funding implications involved? No Yes - The CIP identified $475,200 for playground replacement. These two (2) playgrounds will utilize $292,600 of the $475,200.
ALTERNATIVES: Staff Recommendation • Recommend consent approval as recommended by staff .................................................................... • Recommend consent approval as determined/modified by committee .............................................. • Recommend discussion and action by the full Board at Board Meeting ............................................... • Recommend denial of request ............................................................................................................... • Table for additional consideration ......................................................................................................... • Take no action ........................................................................................................................................ • Other: .....................................................................................................................................................
Purchase of Playground Equipment Briefing Sheet continued
LEGAL REVIEW: Is Legal Counsel Review Required? No Yes
SUGGESTED RECOMMENDATION/MOTION: It was the consensus of the committee to recommend Board consent approval to purchase Landscape Structures Inc.’s playground equipment from Athco LLC, utilizing the Greenbush Purchasing Cooperative contract for two (2) locations, Shawnee Mission Park Shelter 8 and MCSPS Northwood Trails Access, for a combined total amount of $252,175.
SUPPORTING DOCUMENTATION:
1. Shawnee Mission Park Shelter 8 Playground - Plan Quote - $172,600 2. Shawnee Mission Park Shelter 8 Proposal 3. MCSPS Northwood Trails Access Playground - Plan Quote - $92,130 4. MCSPS Northwood Trails Access Proposal
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JOHNSON COUNTY PARK AND RECREATION DISTRICT BOARD OF PARK AND RECREATION COMMISSIONERS
B R I E F I N G S H E E T
Presented to: Parks & Golf Courses Committee Meeting Date: 06/11/2018
Project Name/Identification: Shawnee Mission Park Dog Off-Leash ADA Walkway
Submitted by: Cliff Middleton, Planning & Development Manager Phone: 913-826-3425
ISSUE: Consider approval of staff’s recommendation to accept the low bid of $195,497.80 submitted by Freeman Concrete Construction, LLC for the SMP Dog Off-Leash Area ADA Walkway.
BACKGROUND: The 2017/2018 CIP allocated $322,240 for the design and construction of an ADA accessible walkway from the parking lot into the SMP Dog Off-Leash Area to the existing ADA walkway near the off-leash Dog Beach.
Planning & Development staff have been working with Matt Henderson, the on-call engineer from MHS, on the project’s design and construction documents. The ADA walkway is a constructed of concrete and runs along the top of the ridge, allowing patrons of all abilities access to the off-leash area.
This project went out to bid on May 17, 2018 with bids being opened on June 5, 2018. Eleven (11) bids were received, with Freeman Concrete Construction, LLC being the lowest and most responsive bidder.
ANALYSIS: This project will require the closure of the SMP Dog Off-Leash Area for approximately thirty-five (35) calendar days.
FUNDING REVIEW: Are there funding implications involved? No Yes - The CIP identified $322,240 for this project.
ALTERNATIVES: Staff Recommendation
• Recommend consent approval as recommended by staff .................................................................... • Recommend consent approval as determined/modified by committee .............................................. • Recommend discussion and action by the full Board at Board Meeting ............................................... • Recommend denial of request ............................................................................................................... • Table for additional consideration ......................................................................................................... • Take no action ........................................................................................................................................ • Other: .....................................................................................................................................................
LEGAL REVIEW: Is Legal Counsel Review Required? No Yes – Legal Counsel will review the final contract as to form prior to execution by the JCPRD Board Chair.
SUGGESTED RECOMMENDATION/MOTION: It was the consensus of the committee to recommend Board consent approval of the low bid from Freeman Concrete Construction, LLC in the amount of $195,497.80 for the SMP Dog Off-Leash Area ADA Walkway.
SUPPORTING DOCUMENTATION:
1. Bid Tabulation
Johnson County Park & Recreation DistrictBID TABULATIONProject Name: SMP DOG OFF-LEASH ADA WALKWAYBid Request Number: PRK-2018-006JCPRD Administration Building 7900 Renner Road, Lenexa, KS 66219Bid Opening Date/Time: Tuesday, June 5, 2018 at 2:00 PM
COMPANY BIDDING Base Bid Price ($)Addendum
Acknowledged
Midwest Associated Contractors $270,027.00 X
Tasco LLC $273,387.00 X
Mega Industries Corporation $211,087.13 X
Amino Brothers $231,999.20 X
J.M. Fahey Construction $299,311.00 X
Kansas Heavy Construction LLC $209,249.75 X
Gunter Construction Company $232,390.50 X
Primetime Contracting Inc. $213,397.00 XVF Anderson Builders $222,185.00 X
Freeman Concrete Construction $195,497.80 X
Phillips Construction $204,850.66 -----
Engineer's Estimate $258,721.00
STAFF RECOMMENDATION: Staff recommends accepting accepting low bid of $195,497.80 submitted by Freeman Concrete Construction.
JOHNSON COUNTY PARK AND RECREATION DISTRICT BOARD OF PARK AND RECREATION COMMISSIONERS
B R I E F I N G S H E E T
Presented to: Parks & Golf Courses Committee Meeting Date: 06/11/2018
Project Name/Identification: Mill Creek Activity Center Rooftop HVAC Replacement Bid
Submitted by: Cliff Middleton, Planning & Development Manager Phone: 913-826-3425
ISSUE: Consider staff’s recommendation to accept the low Alternate #1A bid of $118,214 submitted by Service Plus Mechanical Contractors for the Mill Creek Activity Center Rooftop HVAC Replacement.
BACKGROUND: The 2018 CRP Building Improvements and Replacement Program allocated $275,690 for the replacement of the rooftop HVAC units at Mill Creek Activity Center. The facility has six (6) rooftop air units (RTU’s) that are approaching the end of their service life. One of the units has failed and is inoperable on the cooling mode.
Planning & Development staff hired Hoss & Brown Engineers to specify unit replacements and assemble a bid package for the RTU replacement.
This project went out to bid on May 17, 2018 and bids were opened on June 5, 2018. JCPRD received responses from three (3) bidders. The bids included a Base Bid for direct replacement of the existing units with similar new units and an Alternate #1A bid for upgraded units that include dehumidification features. The bids came in with very competitive pricing and the budget will support the cost of the upgraded units. Therefore, staff recommend award of the Alternate #1A bid in the amount of $118,214 to Service Plus Mechanical Contractors as the lowest and most responsive bid.
ANALYSIS: Staff recommend accepting the Alternate #1A for improved climate control at the facility as it fits within the budget and will provide upgraded HVAC performance.
FUNDING REVIEW: Are there funding implications involved? No Yes – The CRP identified $275,690 for this project.
ALTERNATIVES: Staff Recommendation
• Recommend consent approval as recommended by staff .................................................................... • Recommend consent approval as determined/modified by committee .............................................. • Recommend discussion and action by the full Board at Board Meeting ............................................... • Recommend denial of request ............................................................................................................... • Table for additional consideration ......................................................................................................... • Take no action ........................................................................................................................................ • Other: .....................................................................................................................................................
LEGAL REVIEW: Is Legal Counsel Review Required? No Yes – JCPRD Legal Counsel will review the final contract as to form prior to execution by the JCPRD Board Chair.
SUGGESTED RECOMMENDATION/MOTION: It was the consensus of the committee to recommend Board consent approval of the bid submitted by Service Plus Mechanical Contractors in the amount of $118,214 for Alternate #1A on the Mill Creek Activity Center Rooftop HVAC Unit Replacement project.
SUPPORTING DOCUMENTATION:
1. Bid Tabulation
Johnson County Park & Recreation DistrictBID TABULATIONProject Name: MILL CREEK ACTIVITY CENTER ROOFTOP HVAC REPLACEMENTBid Request Number: PRK-2018-007JCPRD Administration Building 7900 Renner Road, Lenexa, KS 66219Bid Opening Date/Time: Tuesday, June 5, 2018 @ 2:00 pm
COMPANY BIDDING Base Bid Price ($) Alternate #1ADays to
CompleteAddendum
Acknowledged (X)
Service Plus Mechanical Contractors $106,334.00 $118,214.00 90 X
BCI Mechanical Inc. $112,786.00 $10,282.00 70 X
Environmental Mechanical $105,879.00 $121,787.00 90 X
Engineer's Estimate $230,000.00 $260,000.00(Alternate #1A - Cost to provide and install upgraded equipment per Alternate Spec Section)
STAFF RECOMMENDATION: Staff recommend accepting low Alternate #1A bid of $118,214 from Service Plus Mechanical Contractors.
JOHNSON COUNTY PARK AND RECREATION DISTRICT BOARD OF PARK AND RECREATION COMMISSIONERS
B R I E F I N G S H E E T
Presented to: Parks & Golf Courses Committee Meeting Date: 06/11/2018 Project Name/Identification: Amendment to EVSE Site License Agreement with KCPL
(for electric vehicle charging stations at Meadowbrook Park)
Contact: Bill Maasen, Superintendent of Parks & Golf Courses Phone: 913-826-3437
ISSUE: Consider approval of the Amendment to the existing EVSE Site License Agreement with KCPL that will add Meadowbrook Park as an additional location for electric vehicle charging stations.
BACKGROUND: JCPRD has partnered with KCPL in multiple locations to provide electric vehicle charging stations and this Amendment would allow for installation of a series of stations at Meadowbrook Park, near the Meadowbrook Park Clubhouse.
ANALYSIS: This use is consistent with the agreement accepted by the Board in December 2017 for all other locations.
FUNDING REVIEW: Are there funding implications involved? No Yes – There will be costs associated with the installation and operation of these charging stations and Park Operations will budget for these expenses.
ALTERNATIVES: Staff Recommendation
• Recommend consent approval as recommended by staff .................................................................... • Recommend consent approval as determined/modified by committee .............................................. • Recommend discussion and action by the full Board at Board Meeting ............................................... • Recommend denial of request ............................................................................................................... • Table for additional consideration ......................................................................................................... • Take no action ........................................................................................................................................ • Other: .....................................................................................................................................................
LEGAL REVIEW: Is Legal Counsel Review Required? No Yes – JCPRD Legal Counsel has been provided with a copy of this Amendment to review, but has not yet (upon the Packet deadline) provided comment.
SUGGESTED RECOMMENDATION/MOTION: It was the consensus of the committee to recommend Board consent approval of the Amendment with KCP&L that would allow for the addition of electric vehicle charging stations at Meadowbrook Park.
SUPPORTING DOCUMENTATION:
1. Amendment to EVSE Site License Agreement (relating to installation of electric vehicle charging stations at JCPRD facilities)
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Nancy Wallerstein 7900 Renner Road Shawnee Mission, KS 66219 07 June 2018
Dear Nancy,
As of June 07, 2018, the EVSE Site License Agreement (“Agreement”) between Johnson County Park & Recreation District and Kansas City Power & Light Company for the installation of Charging Stations will be amended as follows:
Exhibit B of the Agreement is hereby amended to include a site sketch of the Meadowbrook Park location that the Host and KCP&L have all agreed to add to the Site Plan that is attached as “Exhibit B” to the Agreement. Other than this Amendment to Exhibit B of the Agreement, there are no other changes.
The change noted above is the only change being made to the Agreement. If this Amendment meets your understanding and is acceptable to your company, please have an officer with signature authority sign below.
Sincerely,
Kimberly Winslow Director – Energy Solutions Kansas City Power & Light Company ACCEPTED AND AGREED TO BY: Johnson County Park & Recreation District
By:
Print Name:
Title:
Date:
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Exhibit B
MeadowBrkPrk-9101 Nall, Overland Park, KS
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