notice of commission meeting - madsewer.org · description: informational presentation and request...

NOTICE OF COMMISSION MEETING PLEASE TAKE NOTICE that there will be a regular meeting of the commission of the Madison Metropolitan Sewerage District at 8 a.m., on Thursday, Aug. 15, 2019, at the Maintenance Facility – Training Room at 1610 Moorland Road, Madison, Wis. 53713. The commission will consider, and may take action, on the matters set forth on the attached agenda. If any matter on the agenda is to be considered in closed session of the commission, please be advised that following the closed session the commission will reconvene into open session for purposes of taking any action based on the closed session and concluding its agenda.

Date: August 13, 2019 D. Michael Mucha, P.E.Chief Engineer and Director

Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the chief engineer and director at 608-222-1201, 1610 Moorland Road, Madison, Wis., at least 24 hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request.

1. OpeningA. Call to OrderB. Welcome GuestsC. Announcements

2. Appearances by the Public

3. Consent CalendarA. Approval Meeting Minutes from 7-25-2019B. Approval of Cash Statement – Operating FundC. Approval of Cash Statement – Capital Projects FundD. Acceptance of Work: Pumping Station 10 Force Main Rehabilitation – Borelli

Commission Agenda ReportAttachment 1: Project Cost SummaryAttachment 2: Resolution 2019-08-15-R1

E. Increased Transaction Authority for 2019 Digester Cleaning – Suesse Commission Agenda ReportAttachment 1: Resolution 2019-08-15-R2

F. Review and Approval of Sewer Extension Plans – SauserCommission Agenda ReportAttachment 1: Sewer Extension Vicinity MapAttachment 2: Sewer Extension Financial SummaryAttachment 3: Eagle Trace Phase 3 – Resolution 2019-08-15-R3 & Map Attachment 4: 2019 Uptown Improvements – Resolution 2019-08-15-R4 & Map

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4. Chief Engineer and Director’s Report Items to be covered include but are not limited to: A. CED Update – Mucha B. Regulatory/Legal Review – Kent C. Future Meeting Schedule

Future Meeting Schedule as of 08-13-2019

5. Future Agenda Topics

6. Other Business by Law

7. Adjournment

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Meeting of the Commissioners of the Madison Metropolitan Sewerage District Thursday, July 25, 2019 8 a.m. District Maintenance Facility Training Room, 1610 Moorland Road, Madison, WI 53713 Present: Commissioner Tom Hovel

Commissioner Ken Clark Commissioner Grant Foster Commissioner Ezra Meyer Commissioner Brad Murphy Commissioner Mary Swanson Commissioner Tom Wilson

Commissioner Sara Eskrich

Commission Meeting

1. Opening A. Call to Order 8:01 a.m. B. Welcome Guests: Greg Fries, City of Madison C. Announcements: Introduction of Kayce Board, Health and Safety Director and Matt

Schuman, Asset and Maintenance Management System Administrator.

2. Appearances by the Public None.

3. Consent Calendar A. Approval Meeting Minutes from 07-10-2019 B. Review and Award of Contract of Annual Boiler Preventative Maintenance Services C. Review and Approval of Sewer Extension Plan

New Construction Projects Pope Farms Estates Phase 1 & Phase 2, City of Madison Discussion: The 7-10-2019 minutes, award of contract for annual boiler preventative maintenance services (2019-07-25-R1) and sewer extension plan (2019-07-25-R2) were reviewed and placed on file. Action: Commissioner Wilson moved, seconded by Commissioner Meyer to approve items A-C of the consent calendar. Motion carried.

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4. Commission Authorization of Public Records Custodian, Storage of Records in Electronic Format and District Records Retention SchedulePresenter: William Walker, Director of Planning and StrategyDescription: Informational presentation and request for approval of resolution (2019-07-25-R3) which designates the chief engineer and director as the district records custodian, authorizes electronic storage of records and approval of a district records retention schedule.Discussion: Mr. Walker presented to the commission background on the district’s current records management system, analysis and options and next steps. After discussion the following action took place:Action: Commissioner Wilson moved, seconded by Commissioner Eskrich to approve resolution (2019-07-25-R3).

Motion carried.

5. Review and Acceptance of the Draft 2020 Capital Improvements Plan for Planning Purposes Presenter: Todd Gebert, Capital Planning EngineerDescription: Review and acceptance of the draft 2020 capital improvements plan for planning purposes.Discussion: Mr. Gebert presented information on recent history and projections for the capital projects fund, the debt service fund and several financing scenarios. He then requested the commission adopt resolution 2019-07-25-R4 accepting the draft plan for planning purposes and directing staff to prepare the 2020 capital projects budget using the base alternative presented. Action: Commission Clark moved and seconded by Commissioner Eskrich second to approve resolution 2019-07-25-R4.Motion carried.

6. Yahara WINs Annual ReportPresenter: Kathy Lake, Pollution Prevention ManagerDescription: Presentation of the 2018 Yahara WINS annual report.Discussion: Ms. Lake presented the highlights of the 2018 Yahara WINS annual report to the commission for informational purposes.Action: None.

7. Chief Engineer and Director’s ReportA. CED Update

Assistant Chief Engineer Jeff Brochtrup gave an update on the MGE power outage and the district’s response to the event. He also informed the commission of a request from the Alliant Energy Center to place a building over a district force main.Action: None.

B. Regulatory and Legal ReviewMr. Kent gave a brief update on legal happenings. Mr. Kent noted that the commission resolution at the July 10 meeting regarding the sale of land at Pumping Station 1 included a condition that the district’s attorney confirm there were no issues with setback requirements. He informed the commission that he had checked into the matter and that there were no issues with the setback requirements.Action: None.

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C. Operations Report Mr. Brochtrup gave a brief update on plant operations. Action: None.

D. Future Meeting Schedule Action: None.

8. Other Business by Law Action: None.

9. Future Agenda Topics

Action: None.

10. Adjournment Action: Commissioner Wilson moved, seconded by Commissioner Clark to adjourn the meeting at 9:09 a.m. Motion carried.

Regular Meeting of the Commissioners July 25, 2019 ________________________________ Mary Swanson, Secretary Future Meetings: Wednesday, August 15, 2019 Thursday, August 29, 2019 Thursday, September 12, 2019

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Available Cash Balance Through Check No. 122478 8,143.35Plus/Less Adjustments

$8,143.35

Add Receipts

Local Government Investment Pool 2,500,000.00WF Savings -Capital Projects Savings

2,358,162.9010,435.0033,279.92 4,901,877.82

Less Disbursements

Local Government Investment Pool -Capital Projects Checking -WF Savings 1,800,000.00Construction -Adaptive Management -

1,324,875.15421,260.94432,037.99 (3,978,174.08)

Available Cash Balance Through Check No. 122794 $931,847.09

Current InvestmentsLGIP 7/6/19 Balance - Gov't Investment Pool 16,717,011.82

Transfer from Operating FundTransfer to Operating Fund (2,500,000.00)Transfer to Debt ServiceInterest - June (2.42%) 33,289.68Interest - July (2.38%) 30,166.70

8/8/19 Balance - Gov't Investment Pool 14,280,468.20

WFS 7/6/19 Balance - Wells Fargo Savings (204,456.92)Transfer to Operating CheckingDeposit - Fleet management fund 58,301.50Transfer from Operating Checking 1,800,000.00Transfer to Gov't Investment PoolFleet Management fund 263,451.50Interest 479.69

8/8/19 Balance - Wells Fargo Savings 1,917,775.77

Total All Investments 16,198,243.97$

Chief Engineer & Director

Madison Metropolitan Sewerage District directs the Treasurer of said District to sign or cause to be signedby facsimile checks in accordance with the following list being paid by Operating Fund Checks Nos.

122479 through 122794 .

byPresident

Acknowledged: byCity Treasurer Secretary

Other DisbursementsPayroll

Septage, Sewer Service & Station ChargesRent ReceiptsMisc. Receipts

Accounts Payable Vouchers

Transfers & Interest

Cash Statement Operating FundFor 08/15/2019 Commission Meeting

Balance as of 08/08/2019

Madison Metropolitan Sewerage District

Transfers & Interest

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Cash Receipts, Adjustments & Wire Transfers for Operating FundAugust Statement

Description Amount

Total - Adjustments -$

Description AmountTransfers & Interest

Local Government Investment Pool 2,500,000.00Transfer from ConstructionWells Fargo Savings

Total - Transfers & Interest 2,500,000.00

Sewer Service & Station ChargesSeptage Disposal 147,930.25Pumping Stations 21,721.24Sewer Services 2,098,915.94Pretreatment 89,595.47

Total - Sewer Service & Station Charges 2,358,162.90

Rent ReceiptsJeff Klawes 400.00Thomas Mitchell 2,950.00Debra Iglesias 900.00Uphoff Farms 5,735.00Roy Johnson 450.00

Total - Rent Receipts 10,435.00

Misc. ReceiptsHealth Insurance Payments 16,256.99Plan Review Fees 2,950.00Other 3,350.00Scrap Metal 890.94Direct Connection 2,250.00Permit & Annexation 2,250.00Lab Fees 5,331.99

Total - Misc. Receipts 33,279.92

Total - Receipts 4,901,877.82$

Transfers & InterestTransfer to LGIP GeneralTransfer to WF Savings 1,800,000.00Transfer to ConstructionCapital Projects SavingsTransfer to Adaptive Man

Total - Transfers & Interest 1,800,000.00

Accounts Payable Vouchers & WF CC -Refer to disbursement report for itemized detail 1,324,875.15Voided transactions

Total -AP Vouchers 1,324,875.15

Other DisbursementsFederal & State Taxes Wire Transfers 205,077.74ICMA Wire Transfers 35,155.18Flex Plan 6,757.93WRS Wire Transfer 84,230.42Postage Wire Transfer 1,200.00ADP Fees 732.97RHS 87,661.00Bank Service Charges 445.70

Total - Other Disbursements 421,260.94

Payroll Checks07/01/2019-07/14/2019 218,170.3407/15/2019-07/28/2019 213,867.65

Total-All Payrolls 432,037.99

Total - Disbursements 3,978,174.08$

RECEIPTS:

DISBURSEMENTS:

ADJUSTMENTS:

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CHECK # VENDOR NAME DESCRIPTON AMOUNT122479 5Nines Data, LLC Backup Storage $165.00122480 A-1 Sewer Service Bar Screens $1,050.00122481 Afscme Council 32 June 2019 Assoc Dues $1,131.27122482 Airgas USA LLC Nitrogen $20.72122483 Amazon Business Office Supplies $1,328.59122484 American Printing Company E Team Guidebook $800.00122485 Badger Welding Supplies Inc Nitrogen Refill $399.11122486 Batteries Plus LLC Battery $29.98122487 Braumark Facilities Services, LLC Annual Maint $1,200.00122488 Burns Industrial Supply Inc. Misc Parts $1,150.54122489 Badger Thermal Unlimited, LLC (Btu) Control Valve Part $397.42122490 Capital Newspapers Inc Comm Mtg $136.52122491 CDW Government Inc Monitor $903.60122492 Conney Safety Products Co Tripod $8,678.03122493 Crescent Electric Supply Co Parts $33.56122494 Cadre1 Admin Temp $2,927.43122495 Core & Main LP Parts $4,260.00122496 Dorner Co Parts $200.26122497 Fastenal Company Hardware $30.97122498 First Supply Co Test Kit $1,621.34122499 Fisher Scientific LLC Lab Supplies $522.23122500 Fluke Electronics Calibration $206.00122501 General Communications Radio Airtime $405.00122502 Grainger Parts $1,303.11122503 Hydrite Chemical Co Chemicals $11,884.80122504 Kemira Water Solutions Inc Chemicals $4,757.22122505 Kraft Power Corp Parts $638.83122506 L W Allen Part $485.56122507 McMaster-Carr Supply Co Parts $1,014.12122508 Middleton Power Center Parts $436.40122509 Midland Plastics Inc Part $636.63122510 Motion Industries Inc Freight $94.25122511 MSC Industrial Supply Co Part $48.62122512 Mucha, Michael ISI Board Meeting - Flight $1,188.00122513 Naviant Inc Scanner Maint $3,380.00122514 Pace Analytical Services Inc Testing $205.00122515 Peaker Services Inc Motor $1,457.26122516 Pellitteri Waste Systems Trash Disposal $7,607.04122517 Professional Pest Control Pest Control $113.00122518 Quill Office Supplies $831.51122519 Snap On Industrial LLC Part $10.74122520 Stafford Rosenbaum LLP Retainer $8,000.00122521 Standard Electric Supply Co Circuit Breaker $882.38122522 Saltco, LLC Bags Of Salt $132.02122523 United Parcel Service Shipping $4.05122524 Weimer Bearing & Transmission Inc Parts $56.41122525 Werner Electric Supply Co Part $2,162.41122526 Yahara Property Management Management Fee $165.00122527 Yahara Software LLC Web Site Hosting $135.00122528 Charter Communications Inc. Spectrum Business $116.03122529 Department Of Administration Job Announcements $175.00122530 Department Of Workforce Development Benefit Charges June $662.58122531 Henricksen And Company Inc. Office Furniture $4,304.20122532 Menards Parts $144.21122533 Monona Water Utility Water Bill $510.87122534 Petty Cash - Shirley Fox Repl PC Apr-July 2019 $151.34122535 Petty Cash 2 - Shirley Fox Start Petty Cash $250.00

DISBURSEMENTS

Bank Code: BANK5Date Range: 07/08/19 to 08/08/19

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CHECK # VENDOR NAME DESCRIPTON AMOUNT

DISBURSEMENTS


122536 Safety Kleen Corp Supplies $130.70122537 Sharon Vanorny Photography $2,150.00122538 Speedway Sand & Gravel Inc Abandon Old Pipe $22,000.00122539 Strang Inc Shop 1 Acous Improv $10,167.50122540 Airgas USA LLC Argon Cylinder $196.13122541 Alfa Laval Inc. Guide Plate $98.24122542 Amazon Business Coolers,Marker $1,227.66122543 American Printing Company Cip Report $1,545.00122544 Bumper To Bumper Madison Maint Supplies $172.82122545 Cate Machine And Welding, Inc. Repair 8A Pump $3,399.20122546 City Treasurer June 4,7,6,NS $13,620.33122547 Conney Safety Products Co Safetywear $554.45122548 Drydon Equipment Inc Parts $1,641.72122549 Electro Tech, Inc Repair Grinder $104.98122550 First Supply Co Maint Part $138.24122551 Fisher Scientific LLC Lab Supplies $304.42122552 Fluke Electronics NVAC Multimeter $89.00122553 Harder Corp Hskp Supplies $504.87122554 Hydrite Chemical Co Chemicals $8,885.95122555 L W Allen Parts $358.86122556 Labsource Inc. Coveralls $542.50122557 Madison Spring, Inc. Part $357.20122558 McMaster-Carr Supply Co SS Tubing $451.63122559 Northern Lake Service Inc Sludge Solids $117.00122560 Nupak Of New Orleans Oakum $1,916.69122561 Occupational Health Centers Of The Southwest, P.A. Preemployment Screening $71.50122562 Ovivo USA LLC Bearing $6,548.72122563 Qualitemps Inc. Temp Emp Drug Screen $35.00122564 Securian Financial Group Inc. June Employee Life Ins $3,791.58122565 United Parcel Service Shipping $3.82122566 United Refrigeration Inc Parts $108.85122567 Verizon Wireless Services LLC July Ms Tbook Data $49.52122568 Weimer Bearing & Transmission Inc Shaft Sleeve $244.43122569 Werner Electric Supply Co Voltage Relay $847.43122570 Zones Inc Csp Office $239.40122571 Nesson, Mark Comp Time $1,767.76122572 Ace Mulches LLC Mulch $1,820.00122573 Anchor Conveyor Products Cutout Assbly $3,558.55122574 Bergstrom Chevrolet Of Madison Repair Heater $703.06122575 Blue Plate Catering Inc Catering Water Event $2,811.15122576 Century Fence Company Gates Dot Fence $3,350.00122577 Charter Communications Inc. 1st Street Phone His $117.18122578 City Of Madison Treasurer Siphon Clean $2,835.21122579 Creative Financial Stafffing LLC Acct Temp $734.40122580 Don Miller Dodge Inc Veh 471 Repairs $1,006.67122581 Fabick Rents 6/10 Telehandler $376.61122582 Facility Engineering, Inc. Proj 19A0032 $2,475.00122583 Gestra Engineering Inc. SWI Haywood Dr $2,738.50122584 Ghd Inc. 2018 Sus Infa Program $16,522.00122585 Horiba Instruments Incorporated Parts $102.10122586 Mac Tools Misc Tools $441.92122587 Mark Harring Standing Trustee Garnishments $394.00122588 Shoe Box, The Shoes $97.20122589 Spee-Dee Delivery Service Inc. Shipment $18.58122590 Tasc June Admin Fees $283.05122591 Verona Sewer & Water Utility Bruce St Water Sewer $34.99122592 WI Support Collections Trust Child Support $890.33

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DISBURSEMENTS


122606 Cate Machine And Welding, Inc. Alum Tool Box $334.76122607 Cdw Government Inc Ext Svc Agreement $6,860.24122608 Citrix Systems Inc. Citrix $4,017.08122609 City Treasurer PS 5,2,1 $316.86122610 Conney Safety Products Co Coveralls Xl $384.03122611 Diggers Hotline Inc. June Locates $1,166.95122612 Doerfer Trucking LLC Metrogro Hauling $8,118.00122613 ESRI Enterprise Software $36,250.00122614 First Supply Co Safety Valve $538.11122615 Fisher Scientific LLC Phthalic Anhydride $66.56122616 Fluid Handling Inc Gasket $41.82122617 Grainger Part $3,455.17122618 Industrial Controls Distributors LLC Actuator $207.82122619 Industrial Scientific Svc Agreement $770.74122620 Jay'S Big Rolls Inc. Towels $643.00122621 Kayser Automotive Group Ford 97 Ac $341.42122622 Kelley Williamson Co Engine Generator $7,904.70122623 Kemira Water Solutions Inc Chemicals $4,678.18122624 Klondike Express LLC Metrogro Hauling $8,118.00122625 L W Allen Replacement Pump $9,580.00122626 Labsource Inc. Lab Supplies $1,216.64122627 Madison College Elc Team Apr-June $2,500.00122628 Marshall Bros Farms LLC Metrogro Hauling $17,181.25122629 McMaster-Carr Supply Co Parts $1,339.77122630 Motion Industries Inc Oil Seal $18.76122631 Maddrell Excavating LLC Locates Ps6 $5,305.00122632 Naviant Inc June Prof Svc $712.50122633 Perkins Oil Co Inc Grease No2 $84.70122634 Pro-West & Assoc., Inc. ESRI GIS Implmnt $4,655.02122635 Quartz Aug Health Ins Prem $142,704.66122636 Sherwin-Williams Paint Supplies $107.33122637 Uline, Inc. Cleaning Supplies $232.78122638 United Refrigeration Inc Drier Core $102.92122639 Usic Locating Services Inc Utility Locates $7,149.64122640 Viking Electric Supply Inc Wire $604.16122641 Wayne Consultants & Mfg. Inc., Neutralizing Solution $76.10122642 Werner Electric Supply Co Coupling $346.62122643 Zorn Compressor & Equipment Air Filter $126.02122644 A To Z Rentall & Sales Trencher Rental $230.60122645 A-1 Sewer Service Driver $437.50122646 Aflac Aug Premiums $1,710.10122647 Airgas USA LLC Argon Nitrogen $972.47122648 Amazon Business Tools/Gift Card $338.99122649 American Backflow Products Co Repair Kit Parts $2,515.47122650 American Printing Company Team Guidebook $780.00122651 Bentley Systems Inc Subscription $228.15122652 Bradley Farms Inc Metrogro Hauling $7,128.00122653 Bublitz, Amy Onbase Conf $547.00122654 Burns Industrial Supply Inc. Fitting Adapter $423.82122655 Badger Thermal Unlimited, LLC (Btu) Steam Reg Parts $3,820.60122656 Capital Newspapers Inc Reg Meeting Notice $248.51122657 Alliant Utilities/Wp&L Verona Utilities $3,082.84122658 AT&T Monthly Mge Line $28.76122659 AT&T Mobility Nonsmart Line $113.43122660 AT&T Mobility Smartphone Svc $4,170.15122661 Allegra Madison NEI Truax Relief $752.01122662 Burse Surveying And Engineering, Inc. SWI Haywood Surveying $1,136.25

19


DISBURSEMENTS


122663 Carter & Gruenewald Co Inc Def002 Blue $69.00122664 Charter Communications Inc. July Internet $131.95122665 City Of Middleton 2Nd Q 19 $107.18122666 Combined Fluid Products Co Valve Kit $358.77122667 Creative Financial Stafffing LLC Acct Temp $1,224.00122668 Dane County Treasurer SWI Haywood Disposal $3,319.36122669 Delta Dental Of Wisconsin Aug Dental Premiums $6,830.72122670 Ewald'S Hartford Ford 350 Ford 19' $58,301.50122671 Fluid System Components Repair Kit $474.49122672 Joe Daniels Construction Co Removal Pump Base $2,488.00122673 KEI Steam Solutions Repair Kit $201.89122674 Menards Hrdwr/Vinegar $37.38122675 Naturescape Spray Weeds $39.00122676 Schaeffer Manufacturing Co Citrol $430.53122677 Synagro Central Digester Cleaning $43,500.00122678 UW-Stevens Point Samples $8,335.00122679 Water Wells Inc Replace Well Pump $2,733.63122680 YRC Freight $342.03122681 Afscme Council 32 Aug 2019 Assn Dues $1,134.06122682 Alliance Trailer Service Inc Split Pin $634.18122683 Amazon Business Elec Parts $611.40122684 American Printing Company Business Cards $238.00122685 Astoria-Pacific International Lab Supplies $23,202.06122686 Batteries Plus LLC Battery Pack $72.79122687 Bumper To Bumper Madison Filter Oil $77.32122688 Capital Newspapers Inc Req For Qualifications $191.82122689 Cate Machine And Welding, Inc. Labor Regrind Carbide $302.75122690 CDW Government Inc Monitor $903.60122691 Championship Awards Tags/Nameplate $149.24122692 Crane Engineering Sales Inc Seal,Lobes,Plates $12,591.12122693 Cadre1 Admin Temp $930.00122694 Dorner Co Parts $4,732.93122695 Drydon Equipment Inc Gauge $1,021.73122696 Dusty Howe Excavating, LLC Metrogro Hauling $13,068.00122697 EMC Research, Inc. Survey/Poll $7,381.00122698 Fastenal Company Hardware $1,600.22122699 FCX Performance Switch $374.15122700 Fluid Handling Inc Parts $668.35122701 Grainger Misc Parts $64.71122702 Graybar Electric Co Inc Ima Module $800.95122703 Grooms, Alan Wef Nutrient $1,216.01122704 Hydrite Chemical Co Soda Liquid $8,424.00122705 Johnson, Mitchell Esri Conf $2,934.63122706 Kraft Power Corp Tiler Lube Oil $350.91122707 Liberty Process Equipment Inc. Parts $2,482.47122708 Labsource Inc. Gloves $45.00122709 Master Com Inc Speaker Maint $734.50122710 Milwaukee Rubber Products Parts $153.73122711 Motion Industries Inc Parts $566.95122712 Nassco Inc. Sanitary Prod $646.94122713 Northern Lake Service Inc Sludge Samples $117.00122714 Professional Pest Control Pest Control-Ps#2 $54.00122715 Reliable Mechanical Seal Repair Maint Pump Seal $640.00122716 Stafford Rosenbaum LLP June Retainer $8,000.00122717 Seven Hills Striping Inc 2019 Road Sealing $12,609.60122718 United Parcel Service Shipping $29.05122719 Werner Electric Supply Co Terminal $452.32

20


DISBURSEMENTS


122720 Wilson Bohannan Padlock Co Padlocks $123.45122721 Board Of Regents-Uw System Nitrite Shunt-Pilot Scal $24,271.25122722 Budget Bicycle Center Inc. New Tires Schwinn $56.00122723 Charter Communications Inc. Internet/Long Dist $1,329.25122724 Creative Financial Stafffing LLC Acct Temp $1,468.80122725 Kaman Industrial Technologies Speed Belt $195.71122726 Labconco Corp Supplies $659.20122727 Mark Harring Standing Trustee Garnishment $394.00122728 Menards Hrdwr/Parts $86.03122729 Miles Data Technologies LLC Thermal Labels $7.97122730 Safety Kleen Corp Disposal Matl $591.26122731 Tallgrass Restoration LLC Weeds Ftichrona $1,210.00122732 WI Support Collections Trust Child Support R&D Fees $65.00122733 WI Support Collections Trust Child Support $890.33122734 Wells Fargo WFCC July 2019 $23,284.80122735 5Nines Data, LLC Backup Storage $3,333.33122736 AC Engineering Co Repair Circuit Breaker $4,200.00122737 Airway Sales Inc. Air Filter $156.44122738 Alliance Trailer Service Inc Parts $23.98122739 Amazon Business Misc Items $1,066.38122740 American Backflow Products Co Repair Kit $170.41122741 Aramark Uniforms $4,576.69122742 Capital Newspapers Inc Meeting Commissioner $533.07122743 Cate Machine And Welding, Inc. Ss Collar $217.80122744 Cbt Nuggets IT Training Subscription $1,198.00122745 CDW Government Inc Cisco Smartnet $3,323.87122746 Cliftonlarsonallen LLP Audit Year End 18 $3,200.00122747 Diggers Hotline Inc. 2Nd Prepayment $4,249.60122748 EMC Research, Inc. Survey-Pollution $7,381.50122749 Fastenal Company Hardware $322.61122750 Fcx Performance Valve $157.20122751 First Supply Co Parts $389.17122752 Fish Window Cleaning Operations Bldg $1,310.00122753 Fluke Electronics Calibrator $354.00122754 GBC Scientific Equipment LLC Gearbox $808.50122755 General Communications Airtime Radios $405.00122756 Grainger Dehumidifier $1,298.48122757 Graybar Electric Co Inc Electric Parts $96.48122758 Harris, Catherine Teacher Tour $66.79122759 Hydrite Chemical Co Chemicals $8,886.87122760 Jay's Big Rolls Inc. Coreless Towels $363.00122761 JMB & Associates, LLC Sensors $554.40122762 Kathleen Lake Wellness Treats $68.37122763 Kemira Water Solutions Inc Chemicals $5,181.64122764 Krohne, Inc Flowmeter $4,578.50122765 Labsource Inc. Gloves $1,320.00122766 M G & E July Utilities $315,462.00122767 McMaster-Carr Supply Co Supplies $1,115.16122768 Meffert Oil Co Inc Diesel, Oil $17,241.75122769 MG Scientific, Inc. Lab Supplies $511.58122770 Motion Industries Inc Materials $3,040.90122771 Mulcahy Shaw Water Inc Misc Parts $12,086.00122772 Maddrell Excavating LLC Underground W1Pipe Replace $39,462.00122773 Oil Equipment Co Inc Testing $156.50122774 Ovivo Usa LLC Pin Connecting $1,489.08122775 Perkins Oil Co Inc Oil $1,831.40122776 Polydyne, Inc Clarifloc $29,881.28

21


DISBURSEMENTS


122777 Rogan's Shoes Inc. Safety Footwear $297.75122778 Rundle Spence Mfg Co Pvc $156.24122779 Standard Electric Supply Co Part $72.16122780 Sulzer Turbo Services New Orleans Probe-Gasket $529.39122781 Saltco, LLC Salt $66.01122782 United Refrigeration Inc Refrigerant $1,652.06122783 Uphoff Co Inc Service $12,304.00122784 Velocity Dynamics Inc. Parts $1,314.20122785 Wave Communication Inc/Skyline New Antenna $3,900.00122786 Wayne Consultants & Mfg. Inc., Brommax $5,815.87122787 Werner Electric Supply Co Misc Parts $1,238.09122788 Comstock Tire Inc New Tires $768.84122789 Department Of Workforce Development Benefit Charges For July $1,662.50122790 Facility Engineering, Inc. Professional Services $460.00122791 Grid Solutions LLC Radio $1,412.25122792 Lesman Instrument Company PSI Switch $973.39122793 Menards Misc $36.96122794 Strand Associates Inc On Call Svc $2,224.02

$1,324,875.15

22

DATE VENDOR NAME DESCRIPTION AMOUNT

6/26/2019 AJ Tek Corp WSUS Automated Maint $60.006/7/2019 YWCA Madison Ray Schneider Racial Justice Workshop $200.006/7/2019 YWCA Madison Janelle Werner Racial Justice Workshop $100.006/5/2019 Budget Signs and Specialty Single Sided Banners $320.006/5/2019 Westin Cleveland Jen Sereno Training - Strategic Communicators $393.786/6/2019 Staples Office Supplies - Labels $208.27

6/11/2019 Nebisolids.org Contribution Nebra $2,550.006/13/2019 Championship Awards Name Tag $18.966/17/2019 Prezi.com Subscription 1 Year $159.006/18/2019 Staples Water Alliance Meeting - General Supplies $278.286/18/2019 Wal-mart Water Alliance Meeting - General Supplies $24.206/18/2019 Kobussen Buses US Water Alliance - Adaptive Leadship Conference $390.006/20/2019 Georges Flowers TLF Commissioner Flowers $62.146/21/2019 WM Supercenter Water Alliance Meeting - General Supplies $34.656/21/2019 David D Green Cab Cab - Injured Employee $17.006/24/2019 Klinke Cleaners Water Alliance Meeting - General Supplies $226.276/24/2019 WM Supercenter Water Alliance Meeting - General Supplies $72.706/25/2019 Wal-Mart Water Alliance Meeting - General Supplies $9.606/26/2019 The Edgewater UW Water Alliance - Adaptive Leadership Accommodations $6,284.256/27/2019 Hy Vee Refreshments Pio Meeting $23.016/18/2019 Wal-Mart Wellness Committee Lunch $237.526/28/2019 Wal-Mart Safety Items $16.766/13/2019 FET Inc Federation Of Enviornmental Techn $380.006/19/2019 BNP Engineering News - Record $68.006/24/2019 Food Fight Karen Bennett Years Of Service Award $52.006/24/2019 Amazon.com Zenon & Eric H. Years Of Service Award $300.006/24/2019 Paypal Alan Grooms Years Of Service Award $100.006/25/2019 Olive Garden John Alton Years Of Service Award $51.956/25/2019 Cabelas Jon Karch Years Of Service Award $50.00

6/6/2019 Hyland Software inc Onbase Training & Conference $2,145.006/12/2019 Constantcontact.com Software $20.006/18/2019 Smartsheet 4 Smartsheet Licenses $111.046/26/2019 Metrofax Faxing Services $7.956/27/2019 Software Toolbox Opc Data Logger, Sql Server Logging $1,025.006/28/2019 J2 efax Services Efax Services $16.95

7/1/2019 Dell Financial Services Dell Lattitude E6440 Laptop $513.787/2/2019 EB Lockdown 2019 Lockdown 2019 Seminar $448.827/2/2019 Dhgate.com Flushing It Campaign $385.00

6/12/2019 UW-ex Registration Management Seminar $415.006/13/2019 Automation Direct.com Input Module $79.006/14/2019 Haas Manufacturing Control Valve $1,292.226/17/2019 Davis Instruments Corp Environmonitor Annual Service Plan $220.006/19/2019 Galco Industrial Electro Capacitor $132.836/19/2019 P&B Truck Accessories Bear Track Utility Trailer $424.956/20/2019 Enviornmental Leverage Microblocks/Microclear $527.226/21/2019 Nautical Outfitters Vertical Plastic Storage Tank $317.996/24/2019 Premier Paint & Wallpaper Ceramithane Satin Clear $88.196/25/2019 Northern Tool Tool Box, Fuel Tank $1,765.566/25/2019 Royal Container Wood Pallet Recycling $55.006/26/2019 Wal-Mart Water $36.96

7/1/2019 JJS Technical Services Metallic Sintered Particulate Filter $568.00

$23,284.80

WELLS FARGO CREDIT CARDBILLING DATE : 07/03/19

23

Madison Metropolitan Sewerage DistrictCash Statement Capital Projects Fund

Available Cash Balance Through Check No. 10399 19,618.86$Plus/Less Adjustments

Net Available Cash Balance 19,618.86

Add ReceiptsTransfers & Interest 500,000.00Interceptor Connection Charges 247,514.91

747,514.91

Less DisbursementsTransfers & Interest 586,651.55Accounts Payable Vouchers 138,130.12Other Disbursements - (724,781.67)

Available Cash Balance Through Check No. 10407 42,352.10$

Current InvestmentsLGIP 7/6/19 Balance - Local Gov't Investment Pool 2,438,720.84

Deposit from Dana Investments 4,200,000.00Interest - June (2.42%) 4,856.38Interest - July (2.38%) 10,985.28$

8/8/19 Balance - Gov't Investment Pool 6,654,562.50

Dana 7/6/19 Balance - Dana Investments 4,257,557.12Transfer to LGIP Construction (4,200,000.00)Transfer Fee (30.00)Interest - June (2.53%) 8,980.25Interest - July (2.10%) 116.41

8/8/19 Balance - Dana Investments 66,623.78

WF 7/6/19 Balance - Wells Fargo Savings 746,948.81Transfer to WF Construction Checking (500,000.00)Interest - July 138.72

8/8/19 Balance - Wells Fargo Savings 247,087.53

Total All Investments 6,968,273.81$

Chief Engineer & Director

Madison Metropolitan Sewerage District directs the Treasurer of said District to sign or cause to be signedby facsimile checks in accordance with the following list being paid by Capital Projects Fund Checks Nos.

10400 through 10407 inclusive.

byPresident

Acknowledged: byCity Treasurer Secretary

For 08/15/2019 Commission MeetingBalances as of 08/08/2019

24

Amount

Total - Adjustments -$

AmountTransfers & Interest

Transfer from WF Savings Fund 500,000.00Transfer from LGIPTransfer from General

Total - Transfers & Interest 500,000.00$

Interceptor Connection ChargesVillage of McFarland SEI, Juniper Ridge Phase 8 69,023.67 Town of Dunn/Kegonsa SD SEI, CSM 10165 Lot 2 901.07 City of Fitchburg NSI, Terravessa 7,203.50 City of Fitchburg NSI, Fahey Fields Phase 3 17,986.97 City of Madison NEI, 4702 East Towne Blvd 2,498.49 City of Madison West, 616-632 W. Wilson 849.72 City of Madison Far East, 5409 Femrite Dr 8,299.74 City of Madison LBMC, Birchwood Point S Phase 2 49,076.12 City of Madison Far East, Grandview Commons 7 & 2 17,990.94 City of Madison NEI, Autumn Lake Phase 9 28,344.53 City of Middleton Chatwell Additon-1345 Deming 6,935.55 City of Verona 2019-054 6,429.31 City of Madison NEI, Lot 4 31,975.30

Total - Interceptor Connection Charges 247,514.91$

Misc. - Other Receipts

Total - Misc. Other receipts -$

Total - All Receipts 747,514.91$

AmountTransfers & Interest

Transfer to WF Savings Fund Transfer to GeneralTransfer to CWF 586,651.55

Total - Transfers & Interest 586,651.55

Accounts Payable Vouchers Bank 6 138,130.12 Refer to disbursement report for itemized detail

Total -AP Vouchers 138,130.12 Other Disbursements

Total -Other Disbursements -

Total - All disbursements 724,781.67$

696,988.89$

CD Smith Contruction - PS 7 Improvements 7,742.50 Visu-Sewer - PS5 to Gammon 50,300.13 Murphy Pipeline - PS10 69,918.35 Maddrell Excavating - SWI Haywood 521,344.99 Speedway Sand & Gravel - CWF NEI Truax Ext.Relief 47,682.92

696,988.89$

The Commission authorizes the Chief Engineer & Director to approve wire payments for construction related work, as detailed below.

Description

Cash Receipts, Adjustments & Wire Transfers for Capital Projects FundAugust, 2019

Description

RECEIPTS:

DISBURSEMENTS:

ADJUSTMENTS:

Description

25

10400 Baxter & Woodman SWI Haywood CWF 1,702.22$10401 Burse Surveying And Engineering, Inc. SWI-Haywood 1,146.00$10402 Capital Newspapers Inc Notice of Req 51.67$10403 Cardno Inc Grass Lake Restoration 3,780.00$10404 Fabick Rents Telehandler Rental 533.25$10405 Short Elliott Hendrickson Inc VERPW PS17 FM 6,620.73$10406 Soils & Engineering Services Inc SWI Haywood Dr 3,924.20$10407 Strand Associates Inc CWF Plant Peak Imp 120,372.05$

138,130.12$

DISBURSEMENTS


26

COMMISSION AGENDA REPORT Meeting of Aug. 15, 2019

Acceptance of Work: Pump Station 10 Forcemain Rehabilitation

Lead Staff: Bruce Borelli, Director of Engineering Requested Action: The commission is requested to adopt resolution 2019-08-15-R1 which accepts the Pumping Station 10 Force Main Rehabilitation project. Attachments: Attachment 1: Project Cost Summary Attachment 2: Resolution 2019-08-15-R1 Financial Impact: This is the final construction payment associated with the Pumping Station 10 Force Main Rehabilitation project. The total project cost, which includes design services, construction, district salaries, advertisements, etc., is estimated to be $1,325,206. This is $74,794 below the approved budget amount of $1,400,000. Details concerning project costs are shown in Attachment 1: Project Cost Summary. Funding for the project came from a Clean Water Fund loan. Background: The Pumping Station 10 Force Main consists of a 36-inch diameter pre-stressed concrete pipe originally installed in 1963. No improvements have been made to the force main since it was installed. The last 2,000 feet of the forcemain is relatively flat and the pipe is not full at all times, which led to concrete corrosion in the upper portion of the pipe (similar to what occurs in concrete gravity sewers). Staff originally estimated that 1,500 feet of pipe would need to be rehabilitated. A total of $1,165,000 was budgeted for this. Following televising of the force main, this was increased to 2,000 feet to ensure all areas of corrosion were addressed. As a result of the scope change, the budget was increased from $1,165,000 to $1,400,000. Bids for the project were opened on Tuesday, Aug. 7, 2018. On Aug. 16, 2018, the commission awarded the contract to the low bidder, Murphy Pipeline Contractors, Inc., at their low bid price of $1,247,934. Murphy Pipeline Contractors, Inc., has since completed all work included under the contract dated Aug. 23, 2018. They have submitted acceptable evidence showing satisfaction of all claims/liens. Since State prevailing wage requirements are no longer allowed, they were not required. Compliance with Davis-Bacon federal wage rates, American Iron & Steel, and other

27

contractual requirements were completed satisfactorily. Per the contract, a $10,000 maintenance retainer is to be withheld for a period of one year from substantial completion. Analysis and Options: Recommendation: District staff recommends the commission adopt resolution 2019-08-15-R1 which accepts the Pumping Station 10 Rehabilitation project. Key considerations: • Scope

The scope of the work did not change significantly throughout construction of the project. No change orders were issued.

• Schedule Both substantial and final completion dates were met.

• Budget The final construction contract price, $1,247,934, is the same as the amount originally approved. This meets the key result measure goal of keeping change orders within 5 percent of the original contract amount. As shown in Attachment 1, the district total project cost is estimated to be $1,325,206. This includes all costs throughout the life of the project (planning, design, construction, district labor and other costs such as permits, direct purchases, advertising, etc.). The final total project cost is $74,794 below the increased budget amount of $1,400,000.

Option 1: The commission could request additional information regarding the project and delay acceptance of the work until a later meeting. Key considerations: • Murphy Pipeline Contractors, Inc., has satisfied the terms of the contract. • Staff believes the work can be formally accepted. • If the commission identifies any reasons why the contract should not be accepted, these

could be documented and addressed at a subsequent meeting. Next Steps: If approved, the work under the contract will be accepted and final payment will be made to Murphy Pipeline Contractors, Inc.

28

Attachment 1

Pumping Station 10 Forcemain Rehabilitation

Project Cost Summary

Final Amount

With All

Construction Contract

Bid Amount Change Orders % Change

Murphy Pipeline Contractors, Inc. $ 1,247,934.00 $ 1,247,934.00 0%

% of Final

Original

Construction

Planning & Design

Amount Final Amount Amount

Professional Services

N/A $ 13,686.15 1.2%

District Labor N/A $ 31,742.34 2.5%

Other/Misc.**

N/A $ 625.00 0.1%

Total

N/A $ 46,053.49 3.7%

Construction

Professional Services

N/A N/A N/A

District Labor

N/A $ 26,218.53 2.1%

Bond Counsel N/A $ 5,000.00 0.4%

Total

N/A $ 31,218.53 2.5%

Total Project Cost:

$ 1,325,206.02

Total Approved Budget Amount: $ 1,400,000.00 Amount Below Approved Budget: $ 74,793.98 **Other/Misc.: Permits, Advertisements, etc.

29

ACCEPTANCE OF WORK: PUMPING STATION 10 FORCEMAIN REHABILITATION 2019-08-15-R1

WHEREAS, inspection of the Pumping Station 10 Force Main indicated that the downstream portion of the pipeline suffered from interior pipe corrosion, and WHEREAS, Madison Metropolitan Sewerage District (the “district”) determined the need to rehabilitate this portion of the force main to prevent further deterioration and possible failure, and WHEREAS, the project was included in the district’s capital improvements plan and budget, and WHEREAS, the Pumping Station 10 Force Main Rehabilitation (the “project”) included lining approximately 2,000 lineal feet of 36-inch pre-stressed concrete cylinder pipe, and WHEREAS, the district entered into a contract dated Aug. 23, 2018, with Murphy Pipeline Contractors, Inc., for construction of the project, and WHEREAS, the chief engineer and director of the Madison Metropolitan Sewerage District certifies that all work included for the project has been completed in accordance with the contract documents, and WHEREAS, Murphy Pipeline Contractors, Inc., has submitted acceptable evidence showing satisfactions of all claims/liens, and

WHEREAS, acceptable evidence showing compliance with state prevailing wage requirements was not required, and

WHEREAS, Murphy Pipeline Contractors, Inc., has submitted acceptable evidence showing compliance with Davis-Bacon federal prevailing wage rate requirements, American Iron & Steel requirements, Disadvantaged Business Enterprise requirements and other WDNR Clean Water Fund loan requirements, and

WHEREAS, the original contract amount was $1,247,934 and the final contract amount, including all change orders, is $1,247,934, and WHEREAS, the contract includes a provision that the sum of $10,000 be withheld by the district as a retainer for a period of one year following substantial completion.

Attachment 2

30

NOW, THEREFORE, BE IT RESOLVED by the Madison Metropolitan Sewerage District Commission, and following consideration of the above recitals which are incorporated by reference, as follows: 1. That said work be accepted, with the district reserving to itself all rights under said contract,

including guarantees against defects in workmanship, materials, construction or installation, and guarantees against failure to perform successfully within the limits of the specifications.

2. That final payment be authorized and made to Murphy Pipeline Contractors, Inc., in the amount

of $69,918.35, which amount provides for the withholding of a $10,000 retainer from the final contract amount of $1,247,934.

The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage

District at their meeting held at the district on Aug. 15, 2019.

MADISON METROPOLITAN SEWERAGE DISTRICT Attested by:

________________________________ ________________________________ Thomas Hovel, President Mary Swanson, Secretary

Attachment 2

31


Increase Transaction Authority for 2019 Digester Cleaning

Lead Staff: Drew Suesse, Regulatory Performance and Process Engineer Requested Action: The commission is requested to approve resolution 2019-08-15-R2 that increases the total authorized amount for 2019 digester cleaning from $101,300 to $127,891. Attachments: Attachment 1: Resolution (2019-08-15-R2) Financial Impact: An additional cost of $26,591 will be incurred and will be managed within the adopted operating budget. Background: This item is being brought to the commission because the cost for the work will exceed the previously authorized amount. On March 28, 2019, the commission authorized a total contract amount of $101,300 to Synagro, Inc., for 2019 digester cleaning. Additional costs were incurred due to an unexpected amount of material that needed to be removed. The contract assumed a total of 90,000 gallons of material needed to be removed. The actual amount to be removed is 156,280 gallons. The cost for this was an additional $26,591, which is above the 10 percent transaction authority amount. The new authorized total is being increased to $127,891, which will be managed within the adopted operating budget. Significantly more nuisance material was discovered in a sludge storage tank than was anticipated. Because the contractor was already on site, and delaying the project would result in higher costs due to idling equipment, district staff authorized the storage tank cleaning work knowing that more material would result in higher processing costs that would exceed the original contract price. Synagro, Inc. was hired to remove nuisance material and clean an acid digester and a sludge storage tank. Payment to the contractor is partially based on the volume of material removed and processed from the tanks. District staff estimated that 70,000 gallons needed to be removed from the acid digester and 20,000 gallons needed to be removed from the sludge

32

storage tank. While the estimate for acid digester volume was a close approximation of the actual, the volume of material needed to be removed from the sludge storage tank was significantly higher. The storage tanks have not been cleaned in the past 5 years, so the quantity of struvite sand and other nuisance material expected to have accumulated was unknown. While some struvite sand has been observed in the storage tanks prior to the cleaning work, the district had not anticipated encountering over 80,000 gallons of gritty material incapable of being pumped. Analysis and Options: Staff has already authorized the additional work because the contractor was on site and delaying the project would result in higher costs if the work was delayed and equipment idled. Recommendation: Approve resolution 2019-08-15-R2, which increases the total authorized amount for 2019 digester cleaning from $101,300 to $127,891. Key considerations: • The additional work completed by Synagro was deemed justified and necessary by district

staff. • Delaying the work would have resulted in higher additional costs due to the extended time

the contractor’s equipment was staged on site. • Nuisance material will continue to accumulate, so postponing cleaning until 2020 or beyond

would result in higher future cleaning costs. Next Steps: Due to timing issues and the need to expedite the work, a change order for this has already been issued to the contractor.

33

INCREASED AUTHORIZED AMOUNT FOR DIGESTER CLEANING

2019-08-15-R2

WHEREAS, The Madison Metropolitan Sewerage District (“the district”) has determined the need to routinely clean debris from digesters, and

WHEREAS, the commission authorized a total contract amount of $101,300 to Synagro, Inc. on March 28, 2019 for digester cleaning work, and WHEREAS, the original scope of the project included removal of 90,000 gallons total of material and interior cleaning of a sludge storage tank and acid digester, and WHEREAS, district staff encountered significantly more material in the sludge storage tank than anticipated, and WHEREAS, the cost to remove the unexpected material would add $26,591 to the authorized contract amount, and WHEREAS, the additional costs exceed the previously approved transaction authority, and WHEREAS, district staff has already authorized the work due to higher additional costs that would be incurred if the project was delayed, and WHEREAS, the contract total is being increased to $127,891, and NOW, THEREFORE, BE IT RESOLVED, by the Madison Metropolitan Sewerage District Commission, and following consideration of the above recitals which are incorporated by reference, as follows:

1. The commission authorizes an increase to the 2019 digester cleaning total contract amount from $101,300 to $127,891 based on Synagro Technologies, Inc. low bid unit price of $0.54 per gallon of material removed and an additional 66,280 gallons of material encountered.

The above resolution was adopted by the commissioners of the Madison Metropolitan Sewerage District at their meeting held at the district on Aug. 15, 2019.



Attachment 1

34


Review and Approval of Sanitary Sewer Extensions

Lead Staff: Curt Sauser, Engineering Technician Requested Action: Adopt resolutions 2019-08-15-R3 and 2019-08-15-R4, approving the sanitary sewer extension plans. Attachments: Attachment 1: 2019-08-15 Sewer Extension Vicinity Map Attachment 2: 2019-08-15 Sewer Extension Financial Summary Attachment 3: Eagle Trace Phase 3 – Resolution 2019-08-15-R3 & Map Attachment 4: 2019 Uptown Improvements – Resolution 2019-08-15-R4 & Map Financial Impact: A plan review fee of $1,475 will be due for the “new construction” projects for external customers which propose to install new publicly owned sewers. Conveyance facility and treatment plant connection charges will also be due for the lands which can be served from the sewers being installed, as identified above. A plan review fee is not charged for reconstruction projects. Background: The district is directed under Section 200.11(b) of the Wisconsin Statutes and NR108.04(4) of the Wisconsin Administrative Code to review and approve any proposed sanitary sewerage system construction or installation projects within the Madison Metropolitan area for which Wisconsin Department of Natural Resources approval is required. It is requested that the commission adopt resolutions approving sanitary sewer extension plans that were reviewed by staff and placed on file with the district.

New Construction Projects:

• Eagle Trace Phase 3, City of Madison • 2019 Uptown Improvements, City of Fitchburg

35

Analysis and Options: Recommendation: Adopt resolutions approving the sewer extension plans. Key consideration:

• Plans have been reviewed by the planning department and are acceptable. Option 1: Approve sewer extensions, with modifications determined by the commission. Key consideration:

• The commission may choose to place conditions on the approval, as necessary. Option 2: Other options brought forward by the commission. Next Steps: Upon commission approval, plans will be forwarded to the Wisconsin DNR for final approval, prior to construction.

36

Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS usercommunityEsri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS usercommunity

±

Vicinity MapSewer Extensions

Commission Meeting Date: 7/25/2019

Prepared By: CASDate: 08/12/2019

Eagle Trace Phase 3City of Madison

2019 Uptown ImprovementsCity of Fitchburg

Attachment 1

37

Meeting Apvl Date

Sewer Plan

Agenda Item Sewer Extension Community Proposed Use

Length and Size

Plan Review Fee

CFCC (Conveyance

Facility Charges)

TPCC (Treatment

Plant Charges)

Sewer Plan Total

Sewer Extension - Resolution Approvals - Year 2019

8/15/2019 a. Eagle Trace Phase 3 City of Madison 59 residential lots + 1 outlot

2,639' - 8" 1,475.00 78,198.61 19,991.11 99,664.72

8/15/2019 b. 2019 Uptown Improvements

City of Fitchburg 11 outlots for future development

2,030' - 8" 513' - 10"

1,475.00 0.00 0.00 1,475.00

2019 Charges Approved: Current Meeting $2,950.00 $78,198.61 $19,991.11 $101,139.72Previous Total Approved (by Resolution) $36,875.00 $891,543.45 $371,242.88 $1,299,661.33Current Total Approved (by Resolution) $39,825.00 $969,742.06 $391,233.99 $1,400,801.05

Plan Review2019 Income: Actual Collected $43,625.002019 Income: Budgeted $60,000.00Percent of Budget 73%ICCAS_apvls.xlsxDay of the year 224% Yr passed by 61%

54%

Actual vs. Budget comparison CFCC & TPCC$987,279.75

$1,825,000.00

Attachment 2

38

80

108107106

105121

120

119

118117

707172

73747576777879 104103102

1011009998

143

OL4

200 191

235

190

223224225

181

222221220219

202203204205206207208209

156155154

153 152 151 150

140 141 142

69

NA

Eagle Trace Phase 3City of Madison

MMSD Plan No. 2019-072

LegendPhase 3 LotsPhase 3 RestrictedPhase 2 RestrictedPrevious PhasesExempt OutlotsProposed SewersExisting Sewers 0 125 250 375 500

Feet

±

HOLLOW ASPEN LN

CLEA

R PO

ND W

AY WHITE FOX LN

RUST

IC R

ISE W

AYSISTER OAK DR

WIND

Y WILL

OW R

D

VELVET WILLOW RDTA

WNY

ELM

PKW

Y

Prepared by: JMMDate: 7/30/2019

*2017 Aerial Imagery

LUSH

WOOD

S TRL

Scale: 1" = 250'!

!

NSVIEP BASIN

LBMC BASIN

Madison MetropolitanSewerage District

Attachment 3

39

EAGLE TRACE PHASE 3 2019-08-15-R3

WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District (“the district”) for Eagle Trace Phase 3, in the City of Madison, on July 25, 2019, by Kyle Frank, City Engineering Division, and

WHEREAS, the project consists of installing 2,639 feet of 8-inch diameter sanitary sewer on Sister Oak Drive, Lush Woods Place, Hollow Aspen Run, Rustic Rise Way, Windy Willow Road, Clear Pond Way and White Fox Lane, and

WHEREAS, the lands which can be served by the proposed sewers are lots 69-80, 98-108, 117-121, 140-143, 150-156, 181, 190-191, 200, 202-209, 219-225, 235 and outlot 4 of the plat of Eagle Trace, and

WHEREAS, lots 191, 200 and 235 of the plat of Eagle Trace are adjacent to proposed sewers which are being installed to facilitate roadway improvements. The proposed sewers are not being connected to downstream facilities as part of this development phase. Said lots are not being developed and are not connecting to the public sewer system at this time, and are hereinafter referred to as the deferred lots, and

WHEREAS, outlot 4 of the plat of Eagle Trace has been dedicated to the public for stormwater management and drainage purposes, and is recognized by the Capital Area Regional Planning Commission as being within an environmental corridor. Said outlot 4 will not receive sanitary sewer service, and

WHEREAS, the proposed sanitary sewer extension will connect to City of Madison’s sanitary sewerage facilities, and

WHEREAS, lots 69-80, 98-108, 117-121, 140-143, 150-156 and 202-209 will be served by the district’s Lower Badger Mill Creek Interceptor basin and are hereinafter referred to as the LBMC lots, and

WHEREAS, lots 181, 190, and 219-225 will be served by the District’s Nine Springs Valley Interceptor/Esser Pond extension basin and are hereinafter referred to as the NSVIEP lots, and

WHEREAS, the district approved sewer extension plans for Eagle Trace Phase 2 on February 28, 2019 as plan #2019-010. The phase 2 project installed sewers adjacent to lot 80 in the plat of Eagle Trace. The City of Madison recorded document #5489034 on May 20, 2019 which restricted development on certain lots in Phase 2, including lot 80, until district connection charges were paid, and

Attachment 3

40

WHEREAS, plan review fees are due, and

WHEREAS, regarding the NSVIEP and LBMC lots, the district has received sewer extension review letter #6-19-43 from the Capital Area Regional Planning Commission (CARPC) dated Aug. 8, 2019 stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the “Dane County Water Quality Plan” and the “Dane County Land Use and Transportation Plan”, and is consistent with the conditions of DNR approval letter DC-0192, dated Feb. 15, 2018, which added this area to the Central Urban Service Area, and

WHEREAS, regarding the deferred lots, the district has received sewer extension review letter #6-19-44 from CARPC dated Aug. 8, 2019 stating the CARPC staff has reviewed the proposed extension and has determined that its ultimate service area is within the urban service area. Since portions of the downstream connecting sanitary sewer are proposed to be installed in the future, these sewers are being approved for construction purposes only. Any service connections to this extension will require additional review to determine the development’s consistency with the sewer service area provisions of the “Dane County Water Quality Plan” and the “Dane County Land Use and Transportation Plan” and to ensure that it fulfills the conditions of DNR approval letter DC-0192, dated Feb. 15, 2018, which added this area to the Central Urban Service Area, and

WHEREAS, the chief engineer and director of the district has recommended the approval of said plans,

THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Eagle Trace Phase 3, in the City of Madison, submitted on July 25, 2019, by Kyle Frank, City Engineering Division, be approved subject to the following conditions:

1. That the City of Madison shall pay the plan review fee of $1,475 to the district within 30

days of receiving an invoice for the fee.

2. That outlot 4 of the plat of Eagle Trace is exempted from conveyance facility and treatment plant connection charges.

3. That the deferred lots within the plat of Eagle Trace may not be connected to the public sewerage system at this time. Prior to installation of the proposed sewers, the City of Madison shall record a document with the Dane County Register of Deeds, indicating that district connection charges for the deferred lots have not been paid. Said deferred lots are not to be connected to the public sewerage system until appropriate conveyance facility connection charges and treatment plant connection charges have been paid. If said document is not recorded within six months of approval of this resolution, conveyance facility and treatment plant connection charges on the deferred lots shall be due by the City of Madison.

Attachment 3

41

4. That prior to connection of the proposed sewers serving said lands to the public sewerage system, the City of Madison shall have paid to the district the sum of $98,189.72 for payment of $6,280.17 in Nine Springs Valley Interceptor/Esser Pond extension conveyance facility connection charges; $71,918.44 in Lower Badger Mill Creek Interceptor conveyance facility connection charges; and $19,991.11 in treatment plant connection charges; said lands being the aforementioned NSVIEP lots and LBMC lots.

5. That payment of the aforementioned conveyance facility and treatment plant connection charges shall be made to the district within six months of the date of approval. If payment in full is not received by the district within six months of approval, the approval shall become void and new plans shall be submitted.

6. That conveyance facility and treatment plant connection charges are adjusted from time to time, and said connection charges will be due based on the rate in place at the time at which the payment is made.

7. That upon full payment of the conveyance facility connection charges and treatment plant connection charges aforementioned in condition #4, the district shall endorse the City of Madison in recording a document which releases any restrictions on lot 80 of the Eagle Trace plat which were imposed by document #5489034.

8. That if said connection charges for the lands to be served remain unpaid after construction of said sewer extensions, a late fee of 0.5 percent of the amount due shall be charged to the City of Madison for each month or partial month thereafter following connection. A one-time $500 administrative fee shall also be charged.

9. That the City of Madison shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the district with as-built plans in the case of any significant deviations from the original design.

10. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the district and with the applicable State of Wisconsin plumbing and sewerage codes.

11. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval.

Attachment 3

42

The above resolution was adopted by the Commissioners of the Madison Metropolitan

Sewerage District at their meeting held at the district on Aug. 15, 2019.

MADISON METROPOLITAN SEWERAGE DISTRICT

Attested by:


Attachment 3

43

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Madison MetropolitanSewerage District 2019 Uptown Improvements

City of Fitchburg2019-075

Prepared by: JMMDate: 8/12/2019

LegendProposed SewersExisting SewersExemptExisting ConnectionsTo Be Deed RestrictedRestriction Doc. 5493468

!

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CSM

1516

4

CSM 15163Central Park Place

Lacy Road

Greenmarket Place

East Cheryl Parkway

Lacy

Road

0 250 500 750 1,000Feet±

*2017 Dane Imagery

CSM 15162

Nine Springs

OL1

OL33

OL10

OL2

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Attachment 4

44

2019 UPTOWN IMPROVEMENTS 2019-08-15-R4

WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District (“the district”) for 2019 Uptown Improvements, in the City of Fitchburg, on July 31, 2019, by Daniel Perry of Vierbicher Associates, on behalf of the City of Fitchburg, and

WHEREAS, the project consists of installing 2,543 feet of 8-inch and 10-inch diameter sanitary sewers on Central Park Place, East Cheryl Parkway and Greenmarket Place, and can provide service to outlots 10-11 of the plat of Nine Springs, outlot 33 of the plat of Fourth Addition to Nine Springs, outlots 1-2 of Certified Survey Map (CSM) 15145, outlots 1-2 of CSM 15162, outlots 1-2 of CSM 15163 and outlots 1-2 of CSM 15164, and

WHEREAS, on June 5, 2019 a declaration of conditions, covenants and restrictions was recorded with the Dane County Register of Deeds as document #5493468 which provides that; (1) district connection charges on outlots 1-2 of CSM 15145 have not been paid, and (2) that the properties are not being developed or connected to the public sewerage system, and (3) that said properties may not be developed or connected to the public sewerage system until district connection charges have been paid, and

WHEREAS, outlots 10-11 of the plat of Nine Springs, outlot 33 of the plat of Fourth Addition to Nine Springs, outlots 1-2 of CSM 15162, outlots 1-2 of CSM 15163 and outlots 1-2 of CSM 15164 are adjacent to proposed sewers, have not paid conveyance facility and treatment plant connection charges, and are hereinafter referred to as the deferred outlots, and

WHEREAS, the proposed sanitary sewer extension will connect to City of Fitchburg’s sanitary sewerage facilities and is within the district’s Nine Springs Valley Interceptor basin, and

WHEREAS, a variance is being requested from DNR Chapter NR 110.13(3)(a) by the applicant for some of the proposed sewers where manholes will not be placed at the end of each sewer line. The applicant notes that the locations without manholes will be future street extensions, and will be capped or plugged and no service will be provided until a manhole is installed under an department approved project, and

WHEREAS, plan review fees are due, and

WHEREAS, the district has received a sewer extension review letter #6-19-41 from CARPC dated Aug. 8, 2019, stating CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the “Dane County Water Quality Plan” and “Dane County Land Use and Transportation Plan”, and that the extension is being installed

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as ‘construction only’ and shall not serve any new property at this time. Any new service connections to this extension will require additional review to determine its consistency with the urban service area provisions of the “Dane County Water Quality Plan” and “Land Use and Transportation Plan” and the conditions of resolution RPC #882, which added this area to the Central Urban Service Area, and

WHEREAS, the chief engineer and director of the district has recommended the approval of said plans,

THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for 2019 Uptown Improvements, in the City of Fitchburg, submitted on July 31, 2019, by Daniel Perry of Vierbicher Associates, be approved subject to the following conditions:

1. That the City of Fitchburg shall pay the plan review fee of $1,475 to the district within 30

days of receiving an invoice for the fee.

2. That the deferred outlots may not be connected to the public sewerage system at this time. Prior to installation of the proposed sewers, the City of Fitchburg shall record a document with the Dane County Register of Deeds, indicating that district connection charges for the deferred lots have not been paid. Said deferred outlots are not to be connected to the public sewerage system until appropriate conveyance facility connection charges and treatment plant connection charges have been paid. If said document is not recorded within six months of approval of this resolution, conveyance facility and treatment plant connection charges on the deferred outlots shall be due by the City of Fitchburg.

3. That outlots 1-2 of CSM 15145 may not be connected to the public sewerage system until appropriate conveyance facility connection charges and treatment plant connection charges have been paid.

4. That the City of Fitchburg shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the district with as-built plans in the case of any significant deviations from the original design.

5. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the district and with the applicable State of Wisconsin plumbing and sewerage codes.

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6. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require Department of Natural Resources approval.

The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held at the district on Aug. 15, 2019.



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Meeting Date

Agenda Topics

08/15/2019 8 a.m.

Consent Approval of Minutes Operating and Capital Funds Cash Statements Acceptance of Work: Pumping Station 10 Force Main Rehabilitation-

Borelli Increased Transaction Authority for 2019 Digester Cleaning – Suesse Review and Approval of Sewer Extension Plans – Sauser

o Eagle Trace Phase 3, City of Madison o 2019 Uptown Improvements, City of Fitchburg

Topics CED Update Chief Engineer and Director’s Report – Mucha Regulatory/Legal Review – Kent

Excused Absence: Commissioner Ezra Meyer Excused Absence: Commissioner Sara Eskrich Excused Absence: Commissioner Brad Murphy

08/29/2019 8 a.m.

Consent Approval of Minutes Review and Approval of Sewer Extension Plans – Sauser

Topics Resolution Recognizing Commissioner Martin’s Service to the District

- Mucha Award of Planning and Design Services: Operations Building 1st Floor

Remodel – Coleman Badger Mill Creek Project Schedule and Planning – Griffin Lower Badger Mill Creek Low Phosphorus Pilot Update – Suesse Review and Approval of Clean Water Fund Loan Execution – Fox Closed Session: CED Performance Review – Commission Reconvene in Open Session – Commission Action Regarding Closed Session – Commission

CED Update Chief Engineer and Director’s Report – Mucha Regulatory/Legal Review – Kent Operations Report – Grooms

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Meeting Date

Agenda Topics

09/12/2019 8 a.m.

Consent Approval of Minutes Operating and Capital Funds Cash Statements Review and Approval of Sewer Extension Plans – Sauser

Topics Award of Professional Services for I/I Program Plan – Hurlebaus Presentation of Proposed 2020 Operating Budget and Capital

Projects Budget – Mucha PFAS Update- Griffin Award of professional services for PFAS Research Study - Griffin

CED Update Chief Engineer and Director’s Report – Mucha Regulatory/Legal Review – Kent

09/26/2019 8 a.m.


Topics Public Hearing and Discussion on 2020 Proposed Operating Budget

and Capital Improvements Plan – Mucha CED Update Chief Engineer and Director’s Report – Mucha Regulatory/Legal Review – Kent Operations Report – Grooms

10/17/2019 8 a.m.


Topics Deliberation and Direction on 2020 Operating Budget and Capital

Projects Budget – Mucha Approval of Biosolids Management Study - Griffin Approval of 3rd Quarter Sewer Service Charges – Gebert


Excused Absence: Commissioner Tom Hovel

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Meeting Date

Agenda Topics

10/31/2019 8 a.m.


Topics Review and Adoption of 2020 Operating, Capital Projects and Debt

Service Budgets – Mucha Review and Adoption of 2020 Sewer Service Charge Rates and

Septage Disposal Rates – Brochtrup Lower Badger Mill Creek low phosphorus pilot update – Suesse


11/14/2019 8 a.m.


Topics Energy Master Plan-Seib Presentation of Plant Asset Management Plan – Walker Study Session: Strategic Financial Forecasts and Direction for 2020

Planning Process - Walker CED Update Chief Engineer and Director’s Report – Mucha Regulatory/Legal Review – Kent

11/27/2019 8 a.m.


Topics Approve Plant Asset Management Plan– Walker


12/19/2019 8 a.m.

Consent Approval of Minutes Operating and Capital Funds Cash Statements Review and Approval of Sewer Extension Plans – Sauser Authorized power, water and chemical purchase - Grooms

Topics Review of 2019 District Biosolids Management Program – Meyer


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ICEBOX: •

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notice of commission meeting - madsewer.org · description: informational presentation and request...

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