notice of meeting - alexandrina council agenda 4... · 10.1 displaying the rainbow flag ... local...

NOTICE OF MEETING

Notice is hereby given to His Worship the Mayor and Councillors that the next meeting of Council will be held in the Alexandrina Council Community Chambers “Wal Yuntu Warrin”

11 Cadell Street, Goolwa on Monday 4 July 2016 commencing at 5:00 pm

Your attendance is requested. 5.00pm Commencement of Council Meeting

Peter Dinning Chief Executive

28 June 2016

ALEXANDRINA COUNCIL

AGENDA FOR THE COUNCIL MEETING TO BE HELD ON MONDAY 4 JULY 2016 AT 5:00PM

IN THE ALEXANDRINA COUNCIL COMMUNITY CHAMBERS "WAL YUNTU WARRIN", GOOLWA

TABLE OF CONTENTS

ITEM NO. SUBJECT PAGE NO.

1. CONFIRMATION OF MINUTES .......................................................................................... 5

2. ADJOURNED DEBATE ....................................................................................................... 5

2.1 Adjourned Debate - Proposed Funding Agreement for Alexandrina Connnect Incorporated .............................................................................................. 5

3. QUESTIONS WITHOUT NOTICE ....................................................................................... 8

4. QUESTIONS WITH NOTICE ............................................................................................... 8

5. NOTICES OF MOTION ....................................................................................................... 8

6. PETITIONS .......................................................................................................................... 8

7. DEPUTATIONS REPRESENTATIONS ............................................................................... 8

8. INFRASTRUCTURE & ASSETS - REPORTS FOR COUNCIL DECISION ......................... 9

8.1 Local Government (Disability Access Inspections) Amendment Bill 2016 ................. 9

8.2 Consent to a Plan of Community Division Extinguish a Service (Drainage) Easement as it Relates to Development Application 455/C027/12 .......................... 11

9. ENGINEERING & ENVIRONMENT - REPORTS FOR COUNCIL DECISION ................... 13

10. ORGANISATION & CULTURE - REPORTS FOR COUNCIL DECISION .......................... 13

10.1 Displaying the Rainbow Flag - Feast Festival Project.............................................. 13

10.2 Resolution Registers - Council Meetings 6 June 2016 and 20 June 2016 ............... 15

10.3 Annual Business Plan, Budget Adoption and Rate Declaration for the 2016-17 Financial Year ........................................................................................... 16

10.4 Community Donations Report ................................................................................. 22

10.5 Mayoral Participation in Australian Institute of Company Directors ......................... 23

11. OFFICE OF THE CHIEF EXECUTIVE - REPORTS FOR COUNCIL DECISION .............. 26

11.1 Regional Development Australia Adelaide Hills Fleurieu and Kangaroo Island - Local Government Funding ........................................................................ 26

12. MAYOR'S REPORT .......................................................................................................... 28

13. ELECTED MEMBERS' REPORTS (INCLUDING VERBAL UPDATES) ............................ 28

14. REPORTS FROM SECTION 41 & OTHER COMMITTEES OF COUNCIL ....................... 28

14.1 Goolwa Wharf Precinct Board - Minutes 2 June 2016 ............................................. 28

14.2 Alexandrina Arts & Cultural Advisory Committee - Minutes 9 June 2016 ................ 29

14.3 Fleurieu Regional Aquatic Centre Project Working Party - Minutes 7 June 2016 ...................................................................................................................... 29

14.4 Heritage Advisory Committee - Minutes 12 May 2016............................................. 30

15. CONFIDENTIAL REPORTS .............................................................................................. 31

15.1 Middleton Rural Living & Conservation Zones DPA - Legal Opinion (Confidential) ........................................................................................................... 31

16. CLOSURE ......................................................................................................................... 31

Alexandrina Council

Alexandrina Council of 31 Council Agenda Monday 4 July 2016

REPORT AND AGENDA

FOR THE COUNCIL MEETING TO BE HELD ON 4 JULY 2016 IN THE ALEXANDRINA COUNCIL COMMUNITY CHAMBERS

COMMENCING AT 5:00 PM

An audio recording of this meeting is being made for minute-taking purposes and will last the length of the open meeting. The audio file will be available on the Council website after the

draft Minutes have been circulated PRESENT APOLOGIES IN ATTENDANCE GALLERY LOCAL GOVERNMENT PRAYER Almighty God, we humbly beseech thee to grant thy blessing upon the works of this Council, guide us in our deliberations for the advancement and the true welfare of the people of the district. The Alexandrina Council and its communities acknowledge the Ngarrindjeri people as the traditional custodians of the lands and waters of our Council district.

CONFLICT OF INTEREST

Elected Members are reminded of the requirements for disclosure by Members of any conflict of interest in items listed for consideration on the Agenda. Section 74 of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council prior to consideration of that item on the Agenda. Each Member of a Council has a duty to vote at all meetings unless excepted by legislation. The major exception being where a Member has a conflict of interest.

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1. CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 20 June 2016. Recommendation That the Minutes of the Alexandrina Council Meeting held on Monday 20 June 2016 as circulated to members be received as a true and accurate record.

2. ADJOURNED DEBATE

2.1 Adjourned Debate - Proposed Funding Agreement for Alexandrina Connnect Incorporated

Section 19(3) – Adjourned Business – Local Government (Procedures at Meetings) Regulations 2013 (Section 19 Part 3) states: Business adjourned from a previous meeting must be dealt with before any new business at a subsequent meeting.

File Ref: 9.24.003 Officer Resp. for Report: Victoria MacKirdy (General Manager

Organisation & Culture) and Colin Shackleford (Manager Community Wellbeing)

Strategic Plan:

* Aspiration: Activate our Spaces; Participate in Wellbeing * Outcome: Vibrant Communities, Collaborative

Community Ventures, Self-sustaining Communities.

* Strategy: Encourage community ventures and options for participation across sport and recreation for our wellbeing. Better utilise our existing community facilities and assess purpose and fit for emerging trends and needs.

* Strategic Priority: Something for every age, at every stage.

ESEC Impact/Benefit:- * Social: Alexandrina Connect Inc. supports

community members with a variety of activities and programs that provide social engagement, education, social support and development.

* Economic: Alexandrina Connect Inc. is requesting $20,000 in support funding to assist with their lease costs for the building at 37a Gardiner Street, Goolwa.

* Cultural: Alexandrina Connect Inc. inspires creativity and cultural connections by providing

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opportunities for community participation in arts and music based activities.

Purpose To bring back a report to Council following an adjourned debate regarding the Proposed Funding Agreement for Alexandrina Connect Incorporated. FORMAL MOTION

ACM16175 Moved Cr Davis seconded Cr Stewart: That this matter be adjourned until a future workshop of Council and that this

item be considered as part of the 2016/17 Annual Business Plan and Budget.

CARRIED Moved Cr Woolford seconded Cr Scott: 1. That Council agrees to provide $20,000 annually for a period of 3 years

to Alexandrina Connect Inc. as a contribution to the lease of The Community Centre - Goolwa (TCC-G) at 37a Gardiner Street, Goolwa.

2. That Council amend its Draft Annual Business Plan & Budget 2016-17

and future year budgets to reflect an annual contribution to Alexandrina Connect Inc. of $20,000 for the next 3 years.

Background Alexandrina Connect Inc. has been managing The Community Centre – Goolwa (TCC-G) from the premises at 37a Gardiner Street since August 1st, 2015. Alexandrina Connect Inc. was initially formed to continue the successful Create and Connect program which has provided support and artistic development for socially isolated, disabled and disadvantaged community members since 2004. The Create and Connect program was funded through Country Health SA up until June 30 2015 when all funding from SA Health was withdrawn. Following a well-attended community forum in November 2014, Alexandrina Connect Inc. was formed to develop a community centre model incorporating the continuation of the Create and Connect Program. Alexandrina Connect Inc. took over responsibility for the lease on 37a Gardiner Street and developed a range of community based programs and social support activities that operate from this building. Alexandrina Connect Inc. is a community volunteer led organisation aiming to establish a community centre in Goolwa to provide existing and future community programs, services and activities to residents in Goolwa and surrounding areas. Since incorporation in December 2014 they have developed a sound governance structure with strategic and operational plans and established a strong membership base.

Alexandrina Council


Discussion Alexandrina Connect Inc has developed a strategic plan along with an operational plan, policies and procedures enabling them to deliver a variety of social support programs, activities and services to the community. Alexandrina Council is working collaboratively with Alexandrina Connect to facilitate the Goolwa Shared Skills program and the Create and Connect program with plans to develop shared programs for leatherwork and woodwork. Alexandrina Connect Inc has 60 members, 29 volunteers which indicates significant community support. It is now open five days per week and provides art workshops, exhibitions, healthy eating programs, music workshops and computer training. Alexandrina Connect Inc. has also been working in partnership with other local community organisations, including collaborative projects with Goolwa Children’s Centre, TAFE SA and The Goolwa - South Coast Facebookers. Alexandrina Connect Inc. is actively pursuing funds to service their programs and cover expenses at The Community Centre - Goolwa and has been successful in raising much of the required funds. However, a contribution from Council would enable them to cover their lease cost and continue the operations of the community centre. Alexandrina Connect Inc is also working to establish “Together Alexandrina” which is a partnership bringing together the community centres in Milang, Langhorne Creek, Strathalbyn and Goolwa to ensure the sustainability of services by combining resources wherever appropriate. In contributing to Alexandrina Connect Inc., Council would be efficiently extending its reach in providing much needed support in our community and contributing to well-being beyond the capacity of Council resources. This partnership will mirror Council’s collaboration with the Milang and District Community Association in the development of the Milang Old School House Community Centre which has become a vibrant, sustainable community support and development organisation for the Milang and Clayton Bay communities. Statutory Responsibilities A comprehensive Memorandum of Agreement between Alexandrina Council and Alexandrina Connect Incorporated has been prepared which details all current financial and in-kind support provided to Alexandrina Connect Incorporated. REFER ATTACHMENT 2.1 (page 2) 2.1a Letter of Request from Alexandrina Connect Inc (page 2) 2.1b Statistical Indicators for Postcode 5214 (page 4) 2.1c Together Alexandrina Handshake Agreement (page 5) 2.1d Memorandum of Agreement (page 6) 2.1e Schedule 1 (page 8) 2.1f Schedule 2a (page 11) 2.1g Schedule 2b (page 13) 2.1h Schedule 3 (page 16) 2.1i Alexandrina Connect Strategic Plan (page 17) 2.1j The Community Centre – Goolwa Newsletter (page 30)

Alexandrina Council


Community Engagement Council staff held meetings and discussions with the staff and board of management of Alexandrina Connect Incorporated to develop a Memorandum of Agreement providing the collaborative framework for future program development. Alexandrina Connect Incorporated have organised public meetings to gauge public response and interest in a community centre. There has been significant community attendance at these meetings with strong support for the community centre. Financial Implications There is currently no allocation in the draft Annual Business Plan and Budget for 2016-17. An annual operating contribution of $20,000 for three years is equivalent to a 0.07% rate increase per annum. Alternatively the contribution would increase Council’s operating deficit by $20,000 each year. Risk Assessment The risk to Council in accepting the proposed recommendation is deemed Low. Summary Alexandrina Connect Inc. is requesting a funding contribution of $20,000 towards the lease of The Community Centre - Goolwa at 37a Gardiner Street, to enable the continued provision of wellbeing services and programs to the Goolwa community in partnership with Alexandrina Council.

3. QUESTIONS WITHOUT NOTICE

4. QUESTIONS WITH NOTICE

Nil

5. NOTICES OF MOTION

Nil

6. PETITIONS

Nil

7. DEPUTATIONS REPRESENTATIONS

Nil

Alexandrina Council


8. INFRASTRUCTURE & ASSETS - REPORTS FOR COUNCIL DECISION

8.1 Local Government (Disability Access Inspections) Amendment Bill 2016

File Ref: 9.24.003 Officer Resp. for Report: John Lewis (Senior Building Surveyor) Strategic Plan:

* Aspiration: Activate our Spaces * Outcome: Liveability of Townships & Rural Areas * Strategy: Design and plan for high quality, integrated

and healthy spaces and places * Strategic Priority: NA

ESEC Impact/Benefit: * Environmental: There are no direct environmental

impacts/benefits as a result of this report. * Social: Ensuring that buildings are accessible to all

provides a positive social outcome. * Economic: Protecting the ongoing economic viability of

the small business sector and Council * Cultural: Ensuring attitudes towards making places

accessible to all provides a positive cultural change.

Purpose To advise elected members in regard to the Local Government (Disability Access Inspections) Amendment Bill 2016. Recommendation 1. That Council strongly opposes the implementation of the Local

Government (Disability Access Inspections) Amendment Bill 2016 on the basis that it would have unreasonable impacts on building owners and councils throughout South Australia.

2. That a submission outlining Council’s opposition to the proposed Local

Government (Disability Access Inspections) Amendment Bill 2016 be prepared and submitted to the Local Government Association and the Minister.

Background The Hon Kelly Vincent has released a private member’s Bill which provides for councils to develop a policy and to carry out mandatory inspections of public buildings to ascertain whether the buildings are compliant with disability access requirements via the introduction of Section 298A under the Local Government Act.

Alexandrina Council


Discussion It is acknowledged that the member has introduced the Bill with the best of intentions, and that wherever possible buildings should be upgraded to the current standard for access by persons with a disability. Despite that, a requirement to upgrade should only apply when there is such a requirement under the current legislation. The Bill is retrospective in nature and as such would have a severe and unreasonable impact on the owners of existing buildings that, at present, have a valid approval for its current use. It would also have a significant impact on the already stretched resources of councils across the state. The regulation of development is currently carried out under the Development Act 1993 (the Act) and the Development Regulations 2008 (the Regulations). The existing provisions under Section 53A of the Act are completely adequate for the purposes of requiring an upgrade of a building, for the purpose of access by persons with a disability, when application is made for a change in classification under the building rules. The introduction of the Premises Standards into the Building Code of Australia (called up under the Act) has significantly strengthened the access provisions under the Act and Regulations. The proposed amendment relates to development and is considered to be inappropriate to be included within the Local Government Act. Council’s current practice is to ensure that its buildings are compliant, with any upgrades undertaken as part of the building maintenance program. REFER ATTACHMENT 8.1 (page 35) Statutory Responsibilities The statutory responsibilities under this proposed legislation have the potential to be onerous. While the Bill seeks to have councils develop a policy, there is no proposed mandated level at this point in time, however this could be done by regulation at a later date. Community Engagement The Local Government Association is currently seeking feedback from councils. Financial Implications The financial implications could be significant if this legislation were to be introduced, not only in terms of the resources required to conduct the inspections, but in the form of direct costs to councils for upgrades to some of their own buildings, in particular those of heritage significance. For upgrade of Council buildings there would also be a need for the engagement of consultants to better manage conflict of interest, further adding to cost and resource implications to Council.

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It is unclear who an authorised person who holds prescribed qualifications would be. This could incorporate both a professional who holds Accreditation as a Building Surveyor or a Certificate IV in Access Consulting. The latter would further burden councils to provide staff and/or training to satisfy the significant demands that this proposal would impose. Risk Assessment The risk associated with this decision has been determined as being low. Summary The Hon Kelly Vincent MP has released a private member’s Bill which provides for councils to develop a policy and to carry out mandatory inspections of public buildings to ascertain whether the buildings are compliant with disability access requirements via the introduction of Section 298A under the Local Government Act The Bill is retrospective in nature and would have significant and unreasonable financial implications for building owners and councils alike. Current legislation is considered to be adequate to deal with upgrades of buildings for the purpose of access by persons with a disability. The provisions of the Bill are considered to be inappropriate to be included in the Local Government Act.

8.2 Consent to a Plan of Community Division Extinguish a Service (Drainage) Easement as it Relates to Development Application 455/C027/12

File Ref: 9.24.003 455/C027/12 Officer Resp. for Report: Andrew Sladden (Senior Town Planner) Strategic Plan:

* Aspiration: Activate our Spaces * Outcome: Livability of Townships and Rural Areas * Strategy: Design and plan for high quality, integrated

and healthy spaces and places

ESEC Impact/Benefit:- * Environmental: Nil * Social: Will ensure that new allotments created

pursuant to this land division will be provide with appropriate infrastructure

* Economic: Reduce the risk of property loss * Cultural: Future land owners will be able to enjoy the

natural environment with appropriate infrastructure

Alexandrina Council


Purpose For Council to endorse the Deposit of a Plan of Community Division which extinguishes an existing service easement. Recommendation That Council endorse the Mayor and Chief Executive to sign and seal the Certificate of Consent for the Deposit of the Plan of Community Division for Development Application 455/C027/12. Background Development Application for Land Division 455/C027/12 was submitted to Council on 11 July 2012. The land division involves the creation of seven (6 additional) allotments and has subsequently been approved and developed. Council has received a request to endorse a Certificate of Consent for the Deposit of a Plan of Community Division which proposes to extinguish an existing service easement over a portion of land marked as Q in DP89165 (Certificate of Title Volume 6095, Folio 950).

Discussion

The subject site is located at the western end of Banfield Road, Goolwa North. Land Division 455/C027/12 involved the creation of six (6) additional allotments with associated service easements and rights of way providing access to Banfield Road. There is an existing service (drainage) easement (Q) located adjacent the eastern and northern boundaries of the subject site. Although the Land Division application has been granted Development Approval and Section 51 clearance, this easement is no longer required as advised by both Council’s Infrastructure Manager and CWMS Manager. Given this, it is recommended that Council endorse the Certificate of Consent for the Deposit of a Plan of Community Division. A copy of the consent request and plan of division have been included as an attachment to this report. REFER ATTACHMENT 8.2 (page 38)

Statutory Responsibilities There is no statutory responsibility for Council to endorse this plan. Financial Implications There is no financial implication of Council endorsing the plan of division.

Alexandrina Council


Risk Assessment The risk to Council in endorsing this plan of division is assessed as low as the plan proposed to be deposited generally complies with that which has been previously approved. Summary As Council is the owner of the existing easement (Q), Council’s consent is required in order for the developers to extinguish this service easement over said land.

9. ENGINEERING & ENVIRONMENT - REPORTS FOR COUNCIL DECISION

Nil

10. ORGANISATION & CULTURE - REPORTS FOR COUNCIL DECISION

10.1 Displaying the Rainbow Flag - Feast Festival Project

File Ref: 17.36.001 Officer Resp. for Report: Jennifer Gilles (Policy Officer) Strategic Plan:

* Aspiration: Innovate throughout our Region, Participate in Wellbeing

* Outcome: Proactive Leadership and Accountability * Strategy: Maintain a high performing, dynamic

organisation responsive to community interests

* Strategic Priority: Alexandrina Connecting Communities

ESD Impact/Benefit:- * Environmental: Nil * Social: Participate in Wellbeing * Economic: Nil * Cultural: Protect public health and promote linkages

to the wellbeing of the broader community

Purpose

To support the ‘Flying the Rainbow Flag‘ project, celebrating diversity and promoting greater social awareness, acceptance and wellbeing for local LGBTIQ (Lesbian, Gay, Bisexual, Transgender, Intersex, Queer) people and their families, during the Feast Arts and Cultural Festival held in Adelaide, 21 October – 6 November, 2016. Recommendation

That the Rainbow Flag be displayed in Council Offices, with explanatory information to support the ‘Flying the Rainbow Flag‘ project, during the Feast Arts and Cultural Festival held in Adelaide, 21 October - 6 November, 2016.

Alexandrina Council


Background While there has been much advancement for LGBTIQ communities over past years, this community as a whole is still subject to discrimination, violence, misunderstanding and fear, which can manifest in social isolation and alienation, violent attacks, verbal abuse and bullying. Positive engagement and strategic partnerships can actively contribute to the improved understanding, health and wellbeing of not only this sector, but the whole community. The Feast Arts and Cultural Festival has been running successfully in Adelaide since 1997. In 2014, 13 Councils throughout South Australia engaged in the ‘Flying the Rainbow Flag’ project, in association with the Feast Festival. In 2015 this number grew to 17, including Alexandrina Council. Discussion The Alexandrina Council ‘Community Strategic Plan 2014-23’, captures the common threads of the community voices heard during the development of Alexandrina Connecting Communities – who we are, and hope to become. Some of Council’s key values articulated within the Strategic Plan are consistent with supporting the ‘flying of the flag’ initiative: “We celebrate the diversity and complexity of our communities” “We seek opportunities to propose creative ideas, building on our community

strengths” “We want our Council to reflect our interests and engage with us for the

collective benefit of our community” “We recognise our community as a special place of belonging and connection

for all.” The approved Alexandrina Council ‘Arts and Culture Policy’ principles outline that: “Alexandrina Council will develop an organisational culture that ‘connects communities’ by fostering: cultural vitality – develop local identity, shared values and a sense of

belonging and place community building – foster wellbeing, connectedness and cohesion social inclusion – promote active participation and engagement across all age

and social groups sustainability – build economic, environmental, social and cultural

sustainability diversity – foster cultural diversity, awareness and expression innovation and creativity – support creativity, diversity and innovation.” In agreeing to ‘Fly the Rainbow Flag’ by displaying it in the Council Offices for the duration of the festival, Council will be acknowledging and supporting the diversity of our population in the Council area, including those often overlooked or

Alexandrina Council


marginalised. Through support of this initiative, Council would build further on its already distinguished reputation for encouraging and supporting cultural events, programs and activities that foster and promote our community’s broad creativity and diversity. This approach is consistent with the approach taken by Council in 2015. Statutory Responsibilities The Council’s Sign Policy states: “Banners, feathers or flags erected on Local Government land to advertise community events must be in accordance with the requirements of the Local Government Act (SA) 1999, and the Council’s Moveable Sign by-law”, and that Council approval must be gained. Community Engagement Community Engagement has already been undertaken in the development of the ‘Community Strategic Plan 2014-23’. As indicated above, the first of the Community values that were articulated was ‘We celebrate the diversity and complexity of our communities’. Financial Implications Two Rainbow Flags were purchased in 2015. There are no financial implications. Risk Assessment Risks associated with this activity would be social and cultural in nature. Summary To gain support from Council to participate in the ‘Flying the Rainbow Flag ‘ project for the duration of the Feast Festival, 21 October – 6 November 2016.

10.2 Resolution Registers - Council Meetings 6 June 2016 and 20 June 2016

File Ref: 9.24.004 Officer Resp. for Report: Christine Hamlyn (Governance

Administration Officer)

Purpose To provide Council with updates on the resolutions from the Council Meetings held on Monday 6 June and Monday 20 June 2016. REFER ATTACHMENT 10.2 (page 57) Recommendation That the report be received.

Alexandrina Council


10.3 Annual Business Plan, Budget Adoption and Rate Declaration for the 2016-17 Financial Year

File Ref: 18.20.014 Officer Resp. for Report: Elizabeth Williams (Manager Finance) Strategic Plan: * Aspiration: Innovate throughout our Region * Outcome: Proactive Leadership and Accountability * Strategy: Maintain a high-performing, dynamic


* Strategic Priority: Nil

ESE Impact/Benefit:- * Environmental: Council’s budget supports a range of

environmental outcomes * Social: Council’s budget supports a range of social

outcomes * Economic: A favourable financial outcome will support

Council’s ongoing financial sustainability * Cultural: Council’s budget supports a range of

cultural outcomes

Purpose

To consider the Annual Business Plan, Budget Adoption and Rate Declaration for the 2016-17 financial year, ending 30 June 2017.

REFER SEPARATE ATTACHMENT 10.3(a) -10.3(e) Recommendation 1. Annual Business Plan Adoption 2016-17

That in exercise of the power contained in Section 123(6) of the Local Government Act 1999 and in respect of the financial year ending 30 June 2017: The Annual Business Plan for the financial year 2016-17, as detailed and as laid before the Council at this meeting be adopted.

REFER SEPARATE ATTACHMENT 10.3(a) 2. Budget Adoption 2016-17

That in exercise of the power contained in Section 123 (7) of the Local Government Act 1999 the Budget for the financial year 2016-17, as detailed and as laid before the Council at this meeting be adopted, comprising of the following statements:-

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• Budget Statement of Comprehensive Income; • Budget Statement of Financial Position; • Budget Statement of Changes in Equity; • Budget Statement of Cash Flows; • Budget Uniform Presentation of Finances • Budget Financial Indicators

REFER SEPARATE ATTACHMENT 10.3(b) 3. Adoption of Valuations of Land for the purpose of Rating

That pursuant to Section 167(2)(a) of the Local Government Act, the Council adopts the most recent valuations of capital value made by the Valuer- General for rating purposes for the year ending 30 June 2017. The total valuations for the area aggregate $7,034,495,600 of which $6,852,941,034 is the valuation of rateable land.

4. Attribution of Land Uses

That Council adopt the categories of land use as prescribed by Regulation 10(2) of the Local Government (General) Regulations 1999 and shall be used to designate land uses in the assessment record.

5. Fixed Charge

Pursuant to Section 151 and 152(1)(c) of the Local Government Act, a fixed charge of $340 be imposed on each separate piece of rateable land within the Council area.

6. Declaration of General Rates

That pursuant to sections 153(1)(b) and 156(1)(a) of the Act the Council declares the following differential general rates on rateable land within the Council area, based on the capital value of the land and by reference to land use as categorised within Regulation 10 of the Local Government (General) Regulations 1999.

6.1 In respect of rateable land which is categorised by Land Use

Category 1-residential, Category 2 Commercial shops, Category 3 Commercial Office, Category 4 Commercial Other, Category 5 Industrial Light, Category 6 Industrial Other, Category 8 Vacant Land and Category 9 Other,

a differential general rate of 0.3842 cents in the dollar. 6.2 In respect of rateable land which is categorised by Land Use

Category 7 Primary Production, a differential general rate of 0.3189 cents in the dollar.

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6.3 Determine that the maximum increase in the general rate to be charged on rateable land within its area that constitutes the principal place of residence of a principal ratepayer shall be 10%, and any amounts over 10% be remitted.

7. Declaration of Separate Rates – NRM Levy

In exercise of the power contained in Section 95 of the Natural Resources Management Act 2004 and Section 154 of the Local Government Act 1999, and in order to reimburse Council, the amount contributed to: 7.1 the Adelaide and Mt Lofty Natural Ranges Resources

Management Board, being $162,145 a separate rate of 0.0098 cents in the dollar, based on rateable land in the Council's area within the area of the Board, the Capital value of which comprises $1,646,344,720.

7.2 the SA Murray-Darling Basin Natural Resources Management

Board, being $1,329,994 a separate rate of 0.0257 cents in the dollar, based on rateable land in the Council's area within the area of the Board, the Capital value of which comprises $5,206,596,314.

8. Service Charges

Pursuant to Section 155(2) of the Act, the Council declares the following service charges for all properties serviced by these schemes for the year ended 30 June 2017 as follows:

8.1 Community Wastewater Management Scheme (CWMS) Service

Charges a) Occupied unit - $535.00 b) Vacant unit - $405.00 Where the number of CWMS units is determined using the CWMS

Property Units Code, the number of CWMS units will be rounded to the nearest whole unit.

8.2 Water Schemes a) Finniss Water Scheme An access charge of $220.00 for properties connected to the

Scheme with an additional charge of $3.24 per kilolitre for consumption

9. Payment of Rates

That Pursuant to section 181(2) of the Local Government Act, 1999, Council declares that all rates for the year ending 30 June 2017 are

Alexandrina Council


payable by quarterly instalments on the 2nd day of the month of September 2016, December 2016, March 2017 and June 2017.

10. Rating Policy

That the Alexandrina Council adopts the Rating Policy as presented with the rate capping as determined under item 6.3 above.

REFER SEPARATE ATTACHMENT 10.3(c) 11. Rate Rebates

11.1 That Council pursuant to Section 44 of the Local Government Act, 1999 delegates its power to the Chief Executive Officer or his nominee to determine applications and to grant a discretionary rebate of rates in accordance with Section 166 of the Local Government Act, 1999.

11.2 That Council pursuant to Chapter 10; Division 5 of the Local

Government Act, 1999, adopt the Rating Policy noting that for the 2016-17 financial year that all other rateable land (excluding the principal place of residence) within its area shall be limited to a maximum rate increase of 50%, and any amount over 50% will be remitted upon application within the relevant conditions and the list of mandatory and discretionary rebates for 2016-17 as presented.

REFER SEPARATE ATTACHMENT 10.3(d) Background

Public consultation was held on the draft Annual Business Plan and Budget 2016-17 from 17 May 2016 to 5pm on Monday 6 June 2016. A summary of the consultation received was presented to Council on 20 June 2016.

Council has been mindful of the community’s ability to pay and balanced this against Council’s strategic direction and its social and economic objectives. Whilst Council consulted on a rate increase for 2016-17 of 2.8%, the budget as presented for adoption proposes a rate increase for 2016-17 of 2.3%. Discussion Key financial indicator targets (KPI’s) guide revenue and expenditure decisions, overall budget strategies and future decision making. These targets promote a sustainable position in the long term; short, medium and long term targets have been set to achieve this aim.

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Indicator Target

Short Term Years 1-3

Target Medium Term

Years 4-6

Target Long Term Years 7-10

Operating Surplus/(Deficit) Ratio - % (2) to 1% 0 to 2% 3 to 6%

Net Financial Liabilities Ratio - % ≤120%* ≤110%* ≤80%*

Asset Sustainability Ratio - % 90-110% 90-110% 90-110%

The attachments as presented at this meeting are consistent with Council’s Long Term Financial Plan and draft Annual Business Plan and Budget 2016-17 released for public consultation. REFER SEPARATE ATTACHMENT 10.3(e) The draft budget proposes for existing rateable properties an average increase of 2.3% per property (0.7% for CPI and 1.6% for sustainability), depending on property valuation. Council has experienced property growth of 1.4% for the 2016-17 financial year. For the principal place of residence it is proposed general rates will be capped at 10% and 50% (upon application) for all other rate categories. Budget 2016-17 Impact an operating surplus of $745,000 an Operating Deficit Ratio of (2)% a Net Financial Liabilities ratio of 102% loan borrowings of $37.5 million KPI’s are within target range. Long Term Financial Plan Impact a return to surplus in 2018-19 a peak in the Net Financial Liabilities ratio of 104% in 2017-18 loan borrowings peak at $40.3 million in 2017-18, reducing to 18.9 million by

the end of the plan KPI’s are within target range. In adopting the Annual Business Plan and Budget 2016-17, relevant amendments to the Long Term Financial Plan will be presented to Council following the audited financial statements 2016. To ensure the community wastewater management schemes remain sustainable in the long term Council needs to increase service rates for the 2016-17 financial year, the maximum occupied charge for 2016-17 will be $535, and $405 for unoccupied.

Council rates for the year ending 30 June 2017 will be payable by quarterly instalments on the 2nd day of the month of September 2016, December 2016, March 2017 and June 2017. Council’s Fees and Charges for 2016-17 will be presented for adoption at the 18 July 2016 Council meeting.

Alexandrina Council


Statutory Responsibilities Council has prepared and consulted on the draft Annual Business Plan and Budget 2016-17 in accordance with the requirements of the Local Government Act 1999, Local Government (Financial Management) Regulations 2011 and Council’s Public Consultation Policy. In accordance with Section 123(8) of the Local Government Act Council must adopt an annual business plan and budget between 31 May and 31 August for the ensuing financial year. Community Engagement Council conducted community consultation on its draft Annual Business Plan and Budgets 2016-17 in accordance with S123 of the Local Government Act and Council’s Public Consultation Policy. Refer item 10.2 on Monday 20 June 2016 for feedback from the public consultation process. Budget Updates and Reviews will be undertaken on a regular basis throughout 2016-17 allowing the community to remain informed about the budget process throughout the year. Financial Implications

Refer separate attachment 10.3(b) for the financial implications. Risk Assessment The financial risk for the 16-17 financial year is assessed as moderate. The key financial indicators as projected are within target range. Council remains sustainable over the term of the long term financial plan. Council will monitor the implementation of the 16-17 budget via regular budget updates and reviews in accordance with the Local Government Act 1999, the Local Government (Financial Management) Regulations 2011 and Council’s Budget Performance Policy. The compliance risk is insignificant as the Annual Business Plan and Budget 2016-17 as presented complies with S123 of the Local Government Act. Summary To consider the Annual Business Plan, Budget Adoption and Rate Declaration for the 2016/17 financial year, ending 30 June 2017. Council’s Annual Business Plan and Budget 2016-17 proposes an operating deficit of $745,000, an Operating Deficit Ratio of (2)%, a Net Financial Liabilities Ratio of 102% and loan borrowings of $37.5 million.

Alexandrina Council


10.4 Community Donations Report

File Ref: 7.31.008 Officer Resp. for Report: Anne Liddell (Manager, Governance and

Strategy)

Purpose To provide a monthly Community Donations Report documenting donations made under the Community Donation Program of Council. The Community Donation Policy notes that “donations by the Council may be made to charity and to not for profit community groups and organisations with preference given to those located in, or which provide services to benefit the Alexandrina Council area”. The Mayor and Ward Councillors are involved in considering community donation requests. A full explanation of the procedure is available on Council’s website. The attached report documents community donations made for the year 2015-16 in each Ward up until 23 June 2016 totalling $26,515.96. REFER ATTACHMENT 10.4 (page 66) Recommendation That the report be received.

Alexandrina Council


10.5 Mayoral Participation in Australian Institute of Company Directors

File Ref: 9.33.002 Officer Resp. for Report: Victoria MacKirdy (General Manager,

Organisation and Culture) Strategic Plan:

* Aspiration: Innovate throughout our Region * Outcome: Proactive Leadership and Accountability * Strategy: Maintain a high-performing, dynamic


* Strategic Priority: Nil

ESEC Impact/Benefit:- * Environmental: Council seeks to manage, protect and

enhance the natural and built environment in an ecologically sustainable manner. The Mayoral role supports this.

* Social: Council seeks to develop its community in an equitable, ethical and responsible manner by encouraging and developing initiatives for improving the quality of life of the community. The Mayoral role supports this.

* Economic: Council seeks sustainable economic development that achieves a balance of economic, social, environmental and cultural aspects. The Mayoral role supports this.

* Cultural: Council seeks the vitality that communities and individuals enjoy through participation in recreation, creative and cultural activities; and the freedom to retain, interpret and express their arts, history, heritage and traditions. The Mayoral role supports this.

Purpose To seek approval for Mayor Keith Parkes to participate in the Australian Institute of Company Directors (AICD) Graduate Program and to become an individual member of AICD. Recommendation 1. That approval be given for Mayor Keith Parkes to undertake the

Australian Institute of Company Directors (AICD) Graduate Program at a cost to Council of $6,699.

2. That Council pay the one-off joining fee of $200 and annual Membership

fee of $538 for Mayor Keith Parkes to be a member of the AICD for the term of his office as Mayor of Alexandrina Council.

Alexandrina Council


Background The Elected Member Training and Development Policy provides for ‘appropriate training and development activities relevant to their roles and functions.’ It also provides for:

‘Attendance at workshops, seminars and conferences offered by training providers and industry bodies including the Local Government Association of SA, Local Government Managers Australia, other industry bodies and/or private providers offering courses for Members to gain new skills and knowledge and to network with other Elected Members.’

The Policy states that ‘The reimbursement of expenses for training purposes must be approved by the Council consistent with its Training & Development Plan or through a separate resolution endorsing attendance at the training program/activity.’ Discussion The Mayor has expressed an interest in gaining ‘new skills and knowledge’ through participation in the Australian Institute of Company Directors organisation and their Company Directors course. The Australian Institute of Company Directors is a widely acknowledged and respected body. Its role is to ‘To provide leadership on director issues and promote excellence in governance to achieve a positive impact for the economy and society.’ It provides qualifications in governance education, director development and advocacy. The Mayoral role brings with it expectations of an understanding of governance and advocacy. The course the Mayor would like to participate in is the Company Directors Graduate Course. REFER ATTACHMENT 10.5 (page 72) The qualification covers: Understanding the Director role and the compliance issues for the board Leading beyond compliance to better understand the governance

expectations and ethical considerations for businesses Helping build a better board as well as improve and streamline board

processes Focusing future strategic discussions with the knowledge and tools needed to

monitor an organisation's financial performance and risk management Broadening the view of directorship and providing guidance to improve

personal performance and consequently the performance of the organisation

For the Mayor to be competitive in gaining other Board appointments in his representative role for Alexandrina Council, this kind of qualification would be

Alexandrina Council


beneficial. Also, as a new Mayor, he considers it important that he gain skills and knowledge in directorship given as Mayor, he now represents a medium-sized regional Council body. It is of benefit to Alexandrina Council and community that the Mayor be able to participate in a range of representative roles, including Board appointments. Participation in such a course will also bring new knowledge the Mayor can apply in his day to day business, particularly with regard to advocacy. In recognition that other Elected Members may be interested in a similar opportunity, the administration has enquired with the Australian Institute of Company Directors and confirmed that they offer a tailored course to suit local government. Further information can be provided to Elected Members. Statutory Responsibilities

Section 80A Local Government Act 1999 Local Government (General) Variation Regulations 2013, 8AA

Community Engagement As an administrative process supported by existing Council policy, community engagement is not required. Council is expected to publish the benefits received by Elected Members on its website. Financial Implications A budget is available for Mayoral expenses. Membership and joining of the organisation is at a cost of $758, while the annual membership cost is $538. Participation in the associated Australian Institute of Company Directors course is at a cost of $6,699 for members. Risk Assessment By considering the recommendation as a collective, the item is considered low risk. Summary The Mayor is seeking to participate in the Australian Institute of Company Directors organisation and associated course to improve governance education, director development and advocacy skills.

Alexandrina Council


11. OFFICE OF THE CHIEF EXECUTIVE - REPORTS FOR COUNCIL DECISION

11.1 Regional Development Australia Adelaide Hills Fleurieu and Kangaroo Island - Local Government Funding

File Ref: 4.85.007 Officer Resp. for Report: Peter Dinning (Chief Executive)

Strategic Plan: * Aspiration: Innovate throughout our Region * Outcome: Proactive * Strategy: Leadership and Accountability * Strategic Priority: Maintain a high-performing dynamic organisation responsive to community interests ESEC Impact/Benefit: * Environmental: There are no potential environmental implications arising from this report or its recommendations * Social: Positive social engagement has been achieved through contact with community groups and individuals * Economic: Economic benefits will be derived from outcomes or activities associated with engagement and development opportunities resulting from meetings and representations. * Cultural Generating positive cultural outcomes through proactive and positive community collaboration. Purpose To seek Council’s agreement to enter into a new round of funding with Regional Development Australia - Adelaide Hills, Fleurieu and Kangaroo Island Inc (RDA AHFKI) for a further three (3) years. Recommendation That Council agrees to enter into a new round of funding with Regional Development Australia - Adelaide Hills, Fleurieu and Kangaroo Island Inc (RDA AHFKI) for a further three (3) years and that the Mayor and Chief Executive endorse the Funding Agreement and affix the Common Seal of Council. Background Alexandrina Council has been one of the inaugural members of RDA AHFKI since its establishment by the Commonwealth Government.

Alexandrina Council


As with all member Councils the Alexandrina Council has a 3 year funding agreement with RDA AHFKI which concludes on 30 June 2016. RDA AHFKI has written to Council seeking agreement to enter into a new 3 year agreement. The RDA AHFKI is also financially supported through a Commonwealth Government funding Agreement up until December 2018 and the South Australian Government funding Agreement up until 2019. South Australia and Tasmania are the only States which operate under a tripartite funding agreement supported by all 3 levels of government. Discussion The RDA AHFKI considers it is a much different organisation than it was 3 years ago and has a more strategic focus on regional economic development. The RDA AHFKI has recently concluded discussions with the City of Onkaparinga who has now applied to the Minister to include the McLaren Vale Character Preservation District in the RDA AHFKI. In correspondence dated 13 May 2016 the Minister has advised he has no objection to the proposed boundary change. REFER ATTACHMENT 11.1(a) (page 73) This revision to the RDA AHFKI regional growth area and the repositioning of Kangaroo Island under a KI Commissioner, resulting in increased state government support for KI has resulted in the contribution rate for Council aligning with a 2.5% per year increase for the duration of the new funding agreement. A copy of the Funding Agreement between RDA AHFKI and Alexandrina Council is attached, and outlines Outcomes and KPI’s for the life of the agreement. REFER ATTACHMENT 11.1(b) (page 74) Statutory Responsibilities There are no statutory obligations for Council in relation to its membership or funding contributions to RDA AHFKI. Community Engagement Community engagement is not required on this issue. Financial Implications There are no unbudgeted financial implications in adopting this recommendation. The contribution for 2016/17 will be $53,300 (2015/16 $52,000) and Council’s 2016/17 Annual Budget allocation is able to be increased to accommodate this amount which has been established as an annual recurrent operating cost.

Alexandrina Council


Risk Assessment According to the Alexandrina Council Risk Matrix the risk associated with adopting this recommendation has been assessed as low. Summary A report seeking Council agreement to enter into a new funding agreement with Regional Development Australia - Adelaide Hills, Fleurieu and Kangaroo Island Inc (RDA AHFKI) for a further 3 years.

12. MAYOR'S REPORT

Nil

13. ELECTED MEMBERS' REPORTS (INCLUDING VERBAL UPDATES)

Nil

14. REPORTS FROM SECTION 41 & OTHER COMMITTEES OF COUNCIL

14.1 Goolwa Wharf Precinct Board - Minutes 2 June 2016

File Ref: 9.24.003 4.14.021 Officer Resp. for Report: Victoria MacKirdy (General Manager

Organisation & Culture) Elected Member Reps: Mayor Keith Parkes; Councillor Frank

Tuckwell; Councillor James Stewart

Purpose To receive the Minutes of the Goolwa Wharf Precinct Board meeting held 2 June 2016. REFER ATTACHMENT 14.1 (page 82) Recommendation That the Minutes of the Goolwa Wharf Precinct Board meeting held on 2 June 2016 be received.

Alexandrina Council


14.2 Alexandrina Arts & Cultural Advisory Committee - Minutes 9 June 2016

File Ref: 9.24.003 4.14.004 Officer Resp. for Report: Victoria MacKirdy (General Manager

Organisation & Culture) Elected Member Reps: Councillor Katherine Stanley-Murray;

Councillor James Stewart

Purpose To receive the Minutes of the Alexandrina Arts and Cultural Advisory Committee meeting held 9 June 2016 REFER ATTACHMENT 14.2 (page 88) Recommendation That the minutes of the Alexandrina Arts and Cultural Advisory Committee meeting held on 9 June 2016 be received. Key Notes from meeting The Alexandrina Arts & Cultural Advisory Committee endorsed a Notice of Leave for Robyn Goldsworthy until 27 January 2017.

14.3 Fleurieu Regional Aquatic Centre Project Working Party - Minutes 7 June 2016

File Ref: 9.24.003 Officer Resp. for Report: Neville Styan (General Manager,

Infrastructure & Assets) Elected Member Reps: Mayor Keith Parkes, Cr Madeleine Walker, Cr

Grant Gartrell

Purpose To receive the Minutes of the Fleurieu Regional Aquatic Centre Project Working Party meeting held on Tuesday 7 June 2016. REFER ATTACHMENT 14.3 (page 95) Recommendation That the minutes be received.

Alexandrina Council


14.4 Heritage Advisory Committee - Minutes 12 May 2016

File Ref: 9.24.003 & 3.14.002 Officer Resp. for Report: Sally Roberts (Manager Planning &

Development) Elected Member Reps: Councillor Grant Gartrell, Councillor Anne

Woolford

Purpose To receive the minutes of the Heritage Advisory Committee meeting held on 12 May 2016. The main items to bring to Council’s attention from this meeting are: Preparation of an article in the next Council newsletter seeking input into the

rural heritage project. Confirmation that the 2017 History Awards will be occurring in Langhorne

Creek. Meetings are now to be held every 6 weeks. REFER ATTACHMENT 14.4 (page 101) Recommendation That the minutes of the Heritage Advisory Committee meeting dated 12 May 2016 be received.

Alexandrina Council


15. CONFIDENTIAL REPORTS

15.1 Middleton Rural Living & Conservation Zones DPA - Legal Opinion (Confidential)

That pursuant to Sections 90 (2) and (3) of the Local Government Act 1999, the Council orders that the public be excluded from the meeting with the exception of the Chief Executive, Governance Officer, General Managers, Manager Planning & Development, Minute Taker and the officer responsible for the report, on the basis that the Council considers it necessary and appropriate to act in a manner closed to the public in order to receive, discuss and consider information by way of a report and associated documents in relation to agenda item 15.1 and the Council is satisfied that the meeting should be conducted in a place open to the public is outweighed in relation to the matter because receiving, considering and discussing the report and associated documentation contains/involves: (h) legal advice;

Substantiation: The information contained within the report and attachments contains:- i. legal advice; and ii would, on balance, be inappropriate to disclose to the public until such

time as Council has formulated its position in relation to this matter. File Ref: 9.24.003 Officer Resp. for Report: Tom Gregory (Acting Coordinator Planning

and Development)

Recommendation That pursuant to sections 91(7) and (9) of the Local Government Act 1999, the Council orders that the report and associated attachments of the Council meeting held on 16 May 2016 in relation to confidential item number 15.1 Middleton Rural Living & Conservation Zones DPA – Legal Opinion and the information contained within reports, attachments and associated documents not be made publicly available until further order of the Council or unless revoked earlier by the Chief Executive.

16. CLOSURE

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