notice of meeting - city of charles sturt€¦ · notice of meeting . to all members of council . i...

NOTICE OF MEETING

To All Members of Council

I wish to advise that an ordinary meeting of Council will be held in the:

Council Chambers 72 Woodville Road, Woodville

commencing at 7.00 pm on Monday, 10 July 2017.

PAUL SUTTON CHIEF EXECUTIVE OFFICER

Dated 5 July 2017 Please advise Kerrie Jackson if you are unable to attend this meeting or will be late. Telephone 8408 1115. We acknowledge that the land we meet on today is the traditional land of the Kaurna people. We respect their spiritual relationship with this land. We also acknowledge the Kaurna people as traditional custodians of the Kaurna land. We will endeavour, as Council, to act in a way that respects Kaurna heritage and the cultural beliefs of the Kaurna people.

City of Charles Sturt 1. CL Agenda 10/07/17

A G E N D A 1. COUNCIL OPENING 1.1 Prayer 1.2 Apologies for absence 2. CONFIRMATION OF MINUTES 2.1 COUNCIL Confirmation of the minutes of the previous meeting held on Monday, 26 June

2017. REPORTS OF COMMITTEES – Part I 2.2 Corporate Services Committee, which met on Monday, 3 July 2017.

That having considered the recommendation of the Committee which has read and considered the reports in the agenda related to items:

3.30 HENLEY FOOTBALL CLUB - CLUBROOM UPGRADE 3.31 POLICIES FOR REVIEW - MINOR CHANGES ONLY

Council adopts the recommendations of the Committee as printed in the Minutes

of this Committee. Page No. 3. REPORTS 3.1 MAYORAL REPORT - MAY 2017 1 3.2 MAYORAL REPORT - JUNE 2017 6 4. DEPUTATIONS 4.26 DEPUTATION - HENLEY FOOTBALL CLUB FUNDING SUPPORT OPTIONS – MR PAUL

CAICA (B35) 10

Brief

A deputation request was received from Mr Paul Caica on behalf of the Henley Football Club in relation to the two scenarios of funding support which were considered at the Corporate Services Committee on Monday 3 July 2017.


5. PETITIONS 5.5 PETITION – MAKE ST CLAIR OVAL DOG FRIENDLY (B35) 11

Brief

A petition has been received from Ms Melissa Kretschmer requesting that Council remove the ‘Dog Free Area’ signs from St Clair Oval and make St Clair Oval a Dog Friendly Area.

6. BUSINESS (i) Items to be starred (ii) Unstarred items to be adopted.

“That having read and considered the reports in the agenda related to items: (list the number of each item and its title) adopt the recommendations as printed.”

6.73 VIETNAMESE YELLOW FLAG (B456, B1623) 13

Brief

In April the City of Charles Sturt formally recognised the Co Vang (Yellow Flag) as a symbol of the identity of the South Australian Vietnamese community and their contributions to Australia. It was also decided that a suitable location be identified for installation of a permanent flag pole to enable the flying of the Co Vang on a regular basis.

The Vietnamese Community in Australia SA Chapter has identified Fawk Reserve, Hanson Road, Athol Park as their preferred location.

6.74 QUARTERLY REVIEW OF CONFIDENTIAL ORDERS (B6206) 19

Brief

To conduct a quarterly review of items from Council and Committee meetings that remain under a confidentiality order.

6.75 REQUEST FOR COUNCIL SIGN AND SEAL CERTIFICATE OF CONSENT DOCUMENTATION PERTAINING TO 12 DINEEN PLACE, WEST BEACH (252/3162/06) 30

Brief

The site at 12 Dineen Place has a Land Management Agreement (LMA) which requires transfer to new titles when there is a land division. This report seeks endorsement to use the Council Seal on the application for deposit of a plan of a land division within the Land Titles Office.


6.76 LEAVE OF ABSENCE - COUNCILLOR GEORGE TURELLI AND COUNCILLOR TOM SCHEFFLER (B35) 35

Brief

Requests have been received from Councillor Turelli and Scheffler formally seeking leave of absence from attending Council and Committee meetings.

6.77 DISCRETIONARY WARD ALLOWANCE - CONSIDERATION OF APPLICATIONS (B35) 37

Brief

Discretionary Ward Allowances are available to community groups and not-for-profit organisations which are seeking funding support for programs, projects, activities and events and this report is for Council to consider new applications that have been received.

7. MOTIONS ON NOTICE Nil 8. QUESTIONS ON NOTICE Nil 9. MOTIONS WITHOUT NOTICE [As previously identified and agreed to by Mayor.] 10. QUESTIONS WITHOUT NOTICE Nil


11. BUSINESS – PART II – CONFIDENTIAL ITEMS

Recommendation - Exclusion of the Public

1. Thata. pursuant to Section 90(2) of the Local Government Act 1999 Council

hereby orders that the public be excluded from attendance at this meetingwith the exception of the Chief Executive Officer and staff includingGeneral Manager City Services, General Manager Corporate Services,General Manager Asset Management Services and Manager Governanceand Operational Support currently in attendance at the meeting in orderto consider Item 11.5 - CEO PRESENTATION FOR PERFORMANCE REVIEW2016/2017 in confidence.

b. in accordance with Section 90(3) of the Local Government Act 1999 Councilis satisfied that it is necessary that the public be excluded to consider theinformation contained in report Item 11.5 - CEO PRESENTATION FORPERFORMANCE REVIEW 2016/2017 on the following grounds:

a. information the disclosure of which would involve theunreasonable disclosure of information concerning the personalaffairs of any person (living or dead).

c. accordingly, on this basis the principle that meetings of the Council shouldbe conducted in a place open to the public has been outweighed by theneed to keep the information or discussion confidential.

11.5 CHIEF EXECUTIVE OFFICER PERFORMANCE REVIEW 2016/2017 (B6206)

Brief

This report recommends the Council accepts the presentation from the Chief Executive Officer (CEO) on his achievements against the agreed criteria and performance plan for 2016/2017 and that the Council Members participate in a survey, facilitated by Hender Consulting, to assess the CEO against the agreed criteria and performance plan.

12. REPORTS OF COMMITTEES – PART II – CONFIDENTIAL

Nil

13. MEETING CLOSURE


Upcoming Meeting Schedule

Date Time Meeting

Monday 10 July 2017 7pm Council (LGA Activity Update Presentation 6pm)

Monday 17 July 2017 6pm Asset Management Committee City Services Committee

Wednesday 19 July 2017 6.30pm Development Assessment Panel

Monday 24 July 2017 7pm Council (NBN Delivery Update Workshop – 6pm)

Monday 31 July 2017 6pm Audit Committee

Wednesday 2 August 2017 6.30pm Development Assessment Panel

Monday 7 August 2017 6pm Corporate Services Committee

Monday 14 August 2017 7pm Council

Wednesday 16 August 2017 6.30pm Development Assessment Panel

Monday 21 August 2017 6pm Asset Management Committee City Services Committee

Monday 28 August 2017 7pm Council

Monday 4 September 2017 6pm Corporate Services Committee

Wednesday 6 September 2017 6.30pm Development Assessment Panel

Monday 11 September 2017 7pm Council

Monday 18 September 2017 6pm Asset Management Committee City Services Committee

Wednesday 20 September 2017 6.30pm Development Assessment Panel

City of Charles Sturt 1. CL Report 10/07/17

TO: Council FROM: Mayor Angela Evans DATE: 10 July 2017

3.1 MAYORAL REPORT - MAY 2017

Date Time Meeting subject Location 01-05-2017 10:30 AM ADELlink roundtable discussion Coorong Room, Adelaide Airport Management

Centre, 1 James Schofield Drive, Adelaide Airport

11:45 AM Nazareth Catholic College - ANZAC Liturgy

Secondary Campus, St Sebastian Centre, 1 Hartley Road, Flinders Park

03:00 PM Mayor and CEO Catch Up Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

04:00 PM Met with Kerrie Jackson to discuss Election processes

Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

5:00 PM Met with Cr Turelli Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

5:30 PM Met with staff for project update - Hartley Road/Jarman Terrace

Boardroom, Civic Centre, 72 Woodville Road, Woodville

06:00 PM Corporate Services Committee CC2/3, Civic Centre, 72 Woodville Road, Woodville

02-05-2017 03:00 PM Review of Council agenda Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

06:00 PM Citizenship Ceremony Woodville Town Hall, 74 Woodville Road, Woodville

03-05-2017 02:30 PM Hon Jay Weatherill MP - Street Corner Meetings - Royal Park

Various locations

04-05-2017 10:30 AM Mayor and Kristie Johnson Catch Up Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

05-05-2017 - 06-05-2017

Nil.

07-05-2017 03:00 PM Grange SLSC - Junior Presentation afternoon

Grange Sailing Club, 417 Seaview Road, Henley Beach

08-05-2017

10:30 AM Met with Katrina Williams Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

11:30 AM Mayor and Kristie Johnson Catch Up Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

01:00 PM Mayor and CEO Catch Up Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

05:30 PM Bowden One-Way System Boardroom, Civic Centre, 72 Woodville Road, Woodville

07:00 PM Council Meeting Council Chamber, Civic Centre, 72 Woodville Road, Woodville


MAYORAL REPORT – MAY 2017 Item 3.1 Continued

Date Time Meeting subject Location 09-05-2017 11:00 AM Budget Webinar Briefing Boardroom, Civic Centre, 72 Woodville Road,

Woodville 02:00 PM National Volunteer Week

Celebration - Afternoon Tea CC1, Civic Centre, 72 Woodville Road, Woodville

10-05-2017 12:00 PM Metro Mayor's Luncheon - City of West Torrens

City of West Torrens, 165 Sir Donald Bradman Drive, Hilton

04:00 PM MLGG Meeting Boardrooms, Local Government House, 148 Frome Street, Adelaide

5:30 PM Final Webinar Briefing Boardroom, Civic Centre, 72 Woodville Road, Woodville

06:00 PM Budget Webinar Civic Centre, 72 Woodville Road, Woodville 11-05-2017 09:30 AM National Volunteer Week

Celebration - Morning Tea The Brocas, 111 Woodville Road, St Clair

12-05-2017 Nil. 13-05-2017 02:00 PM Interview with Care Radio 45 Pedlar Street, Seaton

05:30 PM Adelaide Tamil Association - Sangamam

Christian Family Centre, 185 Frederick Road, Seaton

14-05-2017 Nil. 15-05-2017 08:30 AM Met with John Tanner about

concerns regarding coordination of parks and open space in area of Croydon


10:30 AM Mayor and CEO Catch Up Mayor's Office, Civic Centre, 72 Woodville Road, Woodville


02:00 PM Mayor and Darren Birbeck (GM Corporate Services) Catch up


06:00 PM Asset Management Committee Meeting

CC2/3, Civic Centre, 72 Woodville Road, Woodville

16-05-2017

10:30 AM Rany Chellappah - Volunteer Retirement

Cheltenham Community Centre 62 Stroud Street North, Cheltenham

11:30 AM Mayor and Jan Cornish (GM Asset Management Services) Catch up


12:30 PM Update on budget - Annette and Mayor Evans


02:00 PM Discuss changes to judging - Garden Comp 2017

Cotto Espresso, 68B Woodville Road, Woodville

03:00 PM Review of Council agenda Mayor's Office, Civic Centre, 72 Woodville Road, Woodville



Date Time Meeting subject Location 17-05-2017 01:00 PM Projects Site Tour - Asset

Management Services Various locations

18-05-2017 Nil. 19-05-2017 09:00 AM Met with Matt Cowdrey, Liberal

Candidate for Colton Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

09:45 AM Photograph and interview with Hon Mark Butler MP regarding Vietnamese Yellow Flag

Findon Community Centre, Findon Road, Findon

04:00 PM Farewell for Valli Morphett NNQ, 65 Woodville Road, Woodville 05:30 PM Uniting Care Wesley Port Adelaide -

Communities for Children - 'Important to Me' Art Exhibition

Civic Centre Library, 72 Woodville Road, Woodville

20-05-2017 10:30 AM Hon Michael Atkinson MP - Street Corner Meetings - Bowden and Brompton

Various locations

07:00 PM Flinders Park Football Club - 90 Year Celebration 1927-2017

Flinders Park Football Club, Hartley Road, Flinders Park

21-05-2017 11:00 AM Torrecuso Entertainment & Cultural Society Inc - San Libero Festa Celebration

Christ the King Church, 456 Henley Beach Road, Lockleys

22-05-2017 07:30 AM Office for the Ageing - The Age Friendly Advantage Leadership Breakfast

Banksia Room, Intercontinental Adelaide, North Terrace, Adelaide


12:30 PM Mayor and Vesna Catch Up Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

01:00 PM Met with staff and the Hon Paul Caica MP to discuss Henley Football Club

Boardroom, Civic Centre, 72 Woodville Road, Woodville

03:30 PM Mayor and Kristie Johnson Catch Up Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

04:30 PM Met with Cr Grant Boardroom, Civic Centre, 72 Woodville Road, Woodville


23-05-2017 04:20 PM Met with Environmental Health Team on resident matter

Civic Centre, 72 Woodville Road, Woodville

06:00 PM Special Meeting of the Corporate Services Committee - Feedback from Consultation on Draft Annual Business Plan


24-05-2017 06:00 PM Lions Club of Charles Sturt - Committee Meeting

Seven 22, Port Road, Woodville



Date Time Meeting subject Location 25-05-2017 11:20 AM Diamond House - 21st Birthday

Celebrations 19 Kilkenny Road, Woodville Park

02:00 PM Met with Angela Vaughan, Labor Candidate for Colton


26-05-2017 06:30 PM 2017 PEER VEET Graduation and Awards Night

National Wine Centre, Hackney Road and Botanic Road, Adelaide

27-05-2017 12:30 PM State Emergency Services - State Rescue Challenge

AAMI Stadium, Turner Drive, West Lakes

28-05-2017 12:30 PM Bulgarian Educational and Friendly Society - Cultural Event

Grand Ballroom, Bulgarian Club, 443 Tapleys Hill Road, Fulham Gardens

03:00 PM Hindmarsh Historical Society - Open Day

Hindmarsh Historical Society ,2b Hindmarsh Place, Hindmarsh

06:30 PM Consul-General of the Kingdom of the Netherlands - Reception

Blake's Room, Upper Lobby, Intercontinental Hotel, North Terrace, Adelaide

29-05-2017 09:00 AM Met with Council Staff, Titanium Arena and MYSA


10:00 AM Lord Mayor Martin Haese - Inaugural Meeting of Mayors of Australia's leading smart cities

Adelaide Town Hall, King William Street, Adelaide

04:00 PM Mayor and Bruce Williams (GM City Services) Catch up


30-05-2017 09:00 AM Met with staff to discuss Code of Conduct matters




03:00 PM Guest Speaker - Admin Professionals Meeting


31-05-2017 Nil.


MAYORAL REPORT – MAY 2017 Item 3.1 Continued Mayoral representation at events and declined invitations continued

Council/Staff Member Name

Organisation Event Date Time Location Comments

Invitation Decline

SA Press Club Luncheon - AFL Women's Football League

05/05/2017 12.00pm Grand Chancellor Hotel, 65 Hindley Street, Adelaide

Invitation Decline

Greek Workers Educational Association

International Workers May Day 2017

12/05/2017 7.15pm Cypriot Association of SA Community Hall

Invitation Decline

Greek Orthodox Community of SA

Dimitris Basis Concert

14/05/2017 7.00pm Woodville Town Hall Received at short notice

Invitation Decline

Baseball Australia

Closing Ceremony of the Australian Junior League Championship

26/05/2017 7.00pm Diamond Sports SA, West Beach

Invitation Decline

The Hon John Rau MP

Launch of new system

29/05/2017 11.15am Office of Design and Architecture, 28 Leigh Street, Adelaide


TO: Council FROM: Mayor Evans DATE: 10 July 2017

3.2 MAYORAL REPORT - JUNE 2017

Date Time Meeting subject Location 01-06-2017 Nil. 02-06-2017 12:00 PM OPAL Thank You and Farewell event CC1, Civic Centre, 72 Woodville Road,

Woodville 04:30 PM Peregrine Group - Iftar Celebration

Dinner Crowne Plaza Adelaide, 16 Hindmarsh Square, Adelaide

03-06-2017 07:30 AM West Beach Parkrun - 1st Anniversary

Harold and Cynthia Anderson Reserve, West Beach

12:30 PM Woodville West Torrens Football Club - Home Match Luncheon

Eagles Function Centre, Oval Avenue, Woodville South

02:30 PM Eagles v North Adelaide Football Game

Maughan Thiem Hyundai Oval, Oval Avenue, Woodville South

04-06-2017 Nil. 05-06-2017 10:30 AM Mayor and CEO Catch Up Mayor's Office, Civic Centre, 72 Woodville

Road, Woodville 12:30 PM Met with Walter Schandursky and

Council staff to discuss traffic issues in Royal Park


04:30 PM Met with Ross Wood, Care Radio and Council Staff to discuss support from Council


05:15 PM Met with Cr Turelli Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

06:00 PM Corporate Services Committee CC2/3, Civic Centre, 72 Woodville Road, Woodville

06-06-2017 02:00 PM Met with the Bulgarian Educational and Friendly Society


03:00 PM Review of Council agenda Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

07-06-2017 09:15 AM Western Business Leaders meeting - City of Charles Sturt presentation

Charles Sturt Civic Centre, 72 Woodville Rd, Woodville - Council Chamber

08-06-2017 - 12-06-2017

Nil.


MAYORAL REPORT – JUNE 2017 Item 3.2 Continued

Date Time Meeting subject Location 13-06-2017 10:00 AM Diamond Ring competition winner

presentation Wishart Jewellers, 103 Jetty Road, Glenelg



04:00 PM Mayor and Darren Birbeck (GM Corporate Services) Catch up


06:00 PM Workshop - Nuisance Bill Resourcing CC2/3, Civic Centre, 72 Woodville Road, Woodville


14-06-2017 04:00 PM Met with Craig Auricht and Phillip Konning to discuss vision for Historic Bowden


06:30 PM His Excellency the Governor the Hon Hieu Van Le AC - Reception in honour of the birthday of Her Majesty the Queen

Government House, North Terrace, Adelaide

15-06-2017 07:30 AM Site Visit with Jan Cornish and Simon Brooks

Various Locations

16-06-2017 9:00 AM Met with the Hon Susan Close MP to discuss St Clair Recreation Centre

1/111 Lipson Street, Port Adelaide

11:30 AM Mayor and Jan Cornish (GM Asset Management Services) Catch up


17-06-2017 08:30 AM Hon Michael Atkinson MP - Street Corner Meeting - Croydon and Ridleyton

Various Locations

12:45 PM Hon Jay Weatherill MP - Street Corner Meeting

Various Locations

3:30 PM St Alphonsa Syro Malabar Mission Adelaide - El-Roi 2017

Christian Family Centre, 185 Frederick Road, Seaton

18-06-2017 - 21-06-2017

12:00 AM 2017 Australian Local Government Association - National General Assembly

National Convention Centre, 31 Constitution Avenue, Canberra

22-06-2017 04:30 PM Welcome to Australia - Iftar Dinner Woodville Town Hall, 74 Woodville Road, Woodville

24-06-2017 06:00 PM Grange SLSC - Senior Presentation Dinner

Oval Room, The Port Clubrooms, Queen Street, Alberton

25-06-2017 Nil.


MAYORAL REPORT – JUNE 2017 Item 3.2 Continued

Date Time Meeting subject Location 26-06-2017 09:30 AM Mayor and CEO Catch Up Mayor's Office, Civic Centre, 72 Woodville

Road, Woodville 10:30 AM CEOs Performance Appraisal Format

meeting Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

12:00 PM Met with Tim Colgan, Charles Sturt Lions Club

Danny's Thai Bistro, 123 The Parade, Norwood


06:00 PM Workshop - West Beach Rock Wall - Council Member Update



27-06-2017 Nil. 28-06-2017 09:00 AM Met with Council Staff to discuss the

Social Inclusion Draft 2017-2020 Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

11:00 AM Metropolitan Local Government Group Executive Committee

LG House, 148 Frome Street, Adelaide

03:30 PM Mayor and Bruce Williams (GM City Services) Catch up


29-06-2017 08:00 AM Met with Minister Ian Hunter Mayor's Office, Civic Centre, 72 Woodville Road, Woodville

30-06-2017 Nil.


MAYORAL REPORT – JUNE 2017 Item 3.2 Continued Mayoral representation at events and declined invitations continued

Council/Staff Member Name

Organisation Event Date Time Location Comments

Invitation Decline

SANFL In a League of its Own - Celebrating 140 years of SANFL

06/06/2017 6.00pm Mortlock Chamber, State Library of South Australia, North Terrace, Adelaide

Invitation Decline

Office for Volunteers - Hon Zoe Bettison MP

Volunteer Thank You Event

12/06/2017 9.30am Adelaide Town Hall, 128 King Williams Street, Adelaide

Cr Edgar Agius

SANFL IFTAR Dinner 14/06/2017 4.15pm William Magarey Room, Adelaide Oval

Invitation Decline

St Clair Dental Practice

Grand Opening of Incredible Smiles

15/06/2017 4.30pm 2/256-260 Curtis Road, Munno Para West

Kerryn McDonald (Library)

Seaton High School

Middle School Panel Presentations

16/06/2017 Various Seaton High School, Glenburnie Street, Seaton

Cr Oanh Nguyen

The Australian Migrant Resource Centre

2017 Youth Poster Exhibition and Presentation of Awards to celebrate SA Refugee Week

18/06/2017 2.00pm Kerry Packer Civic Gallery, UniSA City West Campus, North Terrace, Adelaide

Invitation Decline

His Excellency the Governor the Hon Hieu Van Le AC

Reception to Launch Refugee Week

20/06/2017 5,00pm Government House, North Terrace, Adelaide

Non transferrable

Invitation Decline

The Australia Migrant Resource Centre

Forum - In Our Own Voices

22/06/2017 9.45am Adelaide Town Hall, 128 King Williams Street, Adelaide

Invitation Decline

Special Interest Music Centres

Special Interest Music Centre Anniversary Concert

29/06/2017 6.30pm The Adelaide Town Hall Function Centre, 128 King William Road, Adelaide


TO: Council FROM: Governance Officer DATE: 10 July 2017

4.26 DEPUTATION - HENLEY FOOTBALL CLUB FUNDING SUPPORT OPTIONS – MR PAUL

CAICA (B35)

Brief

A deputation request was received from Mr Paul Caica on behalf of the Henley Football Club in relation to the two scenarios of funding support which were considered at the Corporate Services Committee on Monday 3 July 2017.

Recommendation

1. That the deputation be received and noted. 2. That Mr Paul Caica and Ms Vanessa Spaans be thanked for their

presentation and any notes be included in the minutes.

Deputation A deputation request was received from Mr Paul Caica on behalf of the Henley Football Club in relation to the two scenarios of funding support which were considered at the Corporate Services Committee on Monday 3 July 2017.



5.5 PETITION – MAKE ST CLAIR OVAL DOG FRIENDLY (B35)

Brief

A petition has been received from Ms Melissa Kretschmer requesting that Council remove the ‘Dog Free Area’ signs from St Clair Oval and make St Clair Oval a Dog Friendly Area. Recommendation 1. That the report be received and noted. 2. That the petition be included in the community consultation feedback

analysis related to this matter that is currently being undertaken by Council Officers.

3. That the head petitioner be notified of Council’s decision.

Petition The Petition was submitted by Ms Melissa Kretschmer and contains approximately 36 signatures. A copy of the petition is available to Council Members in accordance with Council’s Code of Practice for Meeting Procedures. Appendices

Appendix Title of Document No. of Pages TRIM Ref A Petition – Make St Clair Oval Dog Friendly 1 17/204587


PETITION – MAKE ST CLAIR OVAL DOG FRIENDLY Item 5.5 APPENDIX A


TO: Council FROM: Chief Executive Officer DATE: 10 July 2017

6.73 VIETNAMESE YELLOW FLAG (B456, B1623)

Brief

In April the City of Charles Sturt formally recognised the Co Vang (Yellow Flag) as a symbol of the identity of the South Australian Vietnamese community and their contributions to Australia. It was also decided that a suitable location be identified for installation of a permanent flag pole to enable the flying of the Co Vang on a regular basis. The Vietnamese Community in Australia SA Chapter has identified Fawk Reserve, Hanson Road, Athol Park as their preferred location.

Recommendation

1. That a flag pole be installed at Fawk Reserve, Athol Park namely for the

purposes of flying the Co Vang (Yellow Flag) by the Vietnamese Community in Australia SA Chapter.

2. That the flag pole be made available for use by the Woodville North Sports

Club on dates and occasions of significance. 3. That a Memorandum of Understanding be developed to guide use of the

flag pole by the Vietnamese Community in Australia SA Chapter and the Woodville North Sports Club.

4. That a plaque be installed at the base of the flag pole detailing the

significance of the Co Vang. 5. That the City of Charles Sturt Flag Pole Usage Policy be amended to

remove the requirement to fly the Co Vang flag at the Civic Centre.


VIETNAMESE YELLOW FLAG Item 6.73 Continued Status This report relates to or impacts upon the following Community Plan Objectives 2016-2027. Our Community - A strong and connected community • Capitalise on partnerships, build community resilience and sense of belonging. • Create opportunities for community leadership and civic participation. Our Liveability - A liveable City of great places • Create valued urban places that bring people together and reflect local character and

identity. Our Leadership - A leading & transformational Local Government organisation • Practise transparent and accountable governance. Relevant Council policies are: • Flag Pole Usage Policy Background On 10 April 2017, Council endorsed the following in response to a request from the Vietnamese Community of SA to recognise the Vietnamese Yellow Flag (Co Vang) (refer CL 10/4/17, Item 6.35 and 7.1).

1. That Council formally recognises the Vietnamese Yellow Flag ("Co Vang") as a symbol of the identity of the Vietnamese Australian Community and their contribution to Australia.

2. That the Yellow Flag be flow from the Civic Centre for one week, from 12

August 2017 and from 13 August 2018, to commemorate the Battle of Long Tan, fought on 18 August 1966.

3. That the Yellow Flag be flown from the Civic Centre for one week, during

January or February according to the Lunar Calendar, in 2018 and in 2019, to celebrate the Vietnamese New Year.

4. That in accordance with the Flag Pole Usage Policy the flag, as referred to in

Motions 2 and 3 above, be provided by the Vietnamese Community in Australia SA Chapter Inc. to the size and specification as determined by City of Charles Sturt.


VIETNAMESE YELLOW FLAG Item 6.73 Continued

5. In consultation with the Vietnamese community leaders, Council investigate a suitable park or reserve that can be nominated that allows for the installation of flag poles to fly the Australian Flag and Yellow Flag permanently, and/or install a suitable plaque and/or another form of commemoration at the site.

6. That a report be brought back to Council with the outcome of the

investigation and includes the costs of the installation options and any potential funding sources available from Council and the State Government.

Report In accordance with Council resolution of 10 April 2017 Council staff have met with the Vietnamese Community in Australia SA Chapter and Fawk Reserve, Athol Park has been identified as the preferred location for the installation of a flag pole and a commemorative plaque. This site has been identified due to the high profile of Hanson Road and the centrality to the suburbs that have a strong Vietnamese presence and identity. It was determined that the flag pole be placed in the south eastern corner of the reserve to allow for it to be visible from Hanson Road. For the safety of the oval users it will be installed well away from the oval boundary.

There are two main users of the site, the Woodville North Sports Club and Northern Woodville Youth Association. In consideration of this site both organisations have been consulted and have confirmed that they do not object to the flag pole being installed at the nominated location on the reserve. The Woodville North Sports Club have requested that the flag pole also be made available for their use at significant occasions, such as fly the Australian Flag on Australian Day and the Aboriginal Flag to coincide with Indigenous Round in the footballing calendar. The Vietnamese Community have been advised of this request.


VIETNAMESE YELLOW FLAG Item 6.73 Continued To facilitate and guide appropriate, shared use of the flag pole, a Memorandum of Understanding will be developed between the City of Charles Sturt, the Vietnamese Community and the Woodville North Sports Club. It is anticipated that this agreement will include the responsibility of the Vietnamese Community and the Woodville North Sports Club for the raising and lowering of their respective flags. The cost for the purchase and installation of the flag pole is approximately $1,500 and will be funded from the Cultural Heritage Project recurrent budget. The Vietnamese Community would like to fly the Yellow Flag from this site to commemorate the Battle of Long Tan on the dates identified in the Council resolution of 10 April 2017. These dates were for one week from the 12 August 2017; therefore it is recommended that the installation of the flag pole is completed prior to this date. In addition to this staff are currently working with Vietnamese Community representatives to develop a suitable plaque to be located with the flag pole. The plaque will reiterate the importance of the Co Vang as a symbol of identity of the South Australian Vietnamese community. It will also refer to the formal recognition of the flag by the City of Charles Sturt. Due to time frames it is unlikely that a plaque can be manufactured and installed prior to the nominated date in August. The final scope and costs for the creation and installation of a plaque are yet to be determined, however it is anticipated that this be around $1,000, depending on the size, material and installation method. The plaque will be installed once it has been manufactured. In terms of further recognition of the history of the Vietnamese community and their settlement within the City of Charles Sturt, the migrant hostel memorial at Pennington Gardens Reserve was established in part to honour this significant history. References to the importance of the location to Australia’s Vietnamese community are included in the interpretation on site and engraved pavers detail the names of some of the Vietnamese families who resided at the hostel and their year of arrival. Financial and Resource Implications Purchase and installation of a flag pole: $1,500 Manufacture and installation of a plaque: To be determined but will not exceed $1,000 These costs can be accommodated from the Cultural Heritage Project recurrent budget. The purchase cost of the flags to be flown by the Vietnamese Community and the Woodville North Sport Club will be at their expense. Customer Service and Community Implications The installation of the flag pole and associated plaque to recognise the Vietnamese Yellow Flag (Co Vang) responds positively to the request of the Vietnamese Community of SA.


VIETNAMESE YELLOW FLAG Item 6.73 Continued Environmental Implications There are no environmental implications. Community Engagement/Consultation (including with community, Council members and staff) The Vietnamese Community in Australia SA Chapter, the Woodville North Sports Club and Northern Woodville Youth Club have been consulted regarding the location of the flag pole in Fawk Reserve. Risk Management/Legislative Implications Under Section 21 (1) of the Local Government (Procedures at Meetings) Regulations 2013 the Chief Executive Officer has the ability to submit a report to Council to amend a resolution passed since the last general election. Section 21(1) states: (1) The chief executive officer may submit a report to the council recommending the

revocation or amendment of a resolution passed since the last general election of the council.

In accordance with this regulation the Chief Executive Officer is recommending that the original Council decision made at the Council meeting of 10 April 2017 (refer CL 10/4/17, Item 6.35 and 7.1) is amended to reflect the discussions with the Vietnamese community leaders on a suitable location for the installation of a permanent flag pole and plaque. Council is still meeting its obligations and the intent of the original motion, therefore, not requiring a rescission motion, as part 5 which states:

5. In consultation with the Vietnamese community leaders, Council investigate a suitable park or reserve that can be nominated that allows for the installation of flag poles to fly the Australian Flag and Yellow Flag permanently, and/or install a suitable plaque and/or another form of commemoration at the site.

As a suitable site has been nominated the requirements of following two decisions made by Council on the 10 April 2017 are no longer applicable.

2. That the Yellow Flag be flow from the Civic Centre for one week, from 12 August 2017 and from 13 August 2018, to commemorate the Battle of Long Tan, fought on 18 August 1966.

3. That the Yellow Flag be flown from the Civic Centre for one week, during

January or February according to the Lunar Calendar, in 2018 and in 2019, to celebrate the Vietnamese New Year.


VIETNAMESE YELLOW FLAG Item 6.73 Continued It is therefore recommended that the Flag Pole Policy is updated to remove the requirement to fly the Yellow Flag during the nominated dates detailed above. Conclusion That Council consider the installation of the permanent flag pole and plaque at Fawk Reserve, Athol Park. Appendices Nil


TO: Council FROM: Manager Governance and Operational Support DATE: 10 July 2017

6.74 QUARTERLY REVIEW OF CONFIDENTIAL ORDERS (B6206)

Brief

To conduct a quarterly review of items from Council and Committee meetings that remain under a confidentiality order.

Recommendation

1. That having read and considered the remaining Confidential Orders, the

following recommendations are endorsed:

1.1 That Council hereby orders in accordance with section 91(7) of the Local Government Act 1999, that the existing confidentiality order on the report and appendix to the original report of STRATEGIC DEVELOPMENT ITEM 9.4 - LOCAL HERITAGE REVIEW UPDATE - NOMINATIONS FOR LOCAL HERITAGE from 19/08/2013 meeting remain until the release of a subsequent Local Heritage Development Plan Amendment for statutory consultation under interim operation has been granted, based on the ‘Reasoning’ provided in Appendix A.

1.2 That Council hereby orders in accordance with section 91(7) of the

Local Government Act 1999, that the existing confidentiality order on the minutes, report and appendices to the original report of STRATEGIC DEVELOPMENT ITEM 9.5 - LOCAL HERITAGE REVIEW UPDATE - SECOND ROUND OF NOMINATIONS FOR CONSIDERATION OF LOCAL HERITAGE LISTING from 16/12/2013 meeting remain until the release of a subsequent Heritage Development Plan Amendment for statutory consultation under interim operation has been granted, based on the ‘Reasoning’ provided in Appendix A.


QUARTERLY REVIEW OF THE CONFIDENTIAL ORDERS Item 6.74 Continued

1.3 That Council hereby orders in accordance with section 91(7) of the Local Government Act 1999, that the existing confidentiality order on the minutes, report and appendices to the original report of STRATEGIC DEVELOPMENT ITEM 9.1 - LOCAL HERITAGE PLACES AND HERITAGE POLICIES REVIEW - INFORMATION REPORT from 16/06/2014 meeting remain until such time as Interim Operation is granted by the Minister for Planning for a Heritage DPA and all properties affected by the Heritage DPA have been directly notified as part of the Heritage DPA statutory consultation process, based on the ‘Reasoning’ provided in Appendix A.


Local Government Act 1999, that the existing confidentiality order on the minutes, report and Appendices to the original report of STRATEGIC DEVELOPMENT ITEM 9.2 - LOCAL HERITAGE PLACES AND HERITAGE POLICIES REVIEW from 21/07/2014 meeting remain until such time as Interim Operation is granted by the Minister for Planning for a Heritage DPA and all properties affected by the Heritage DPA have been directly notified as part of the Heritage DPA statutory consultation process, based on the ‘Reasoning’ provided in Appendix A.


Local Government Act 1999, that the existing confidentiality order on the minutes, report and Appendices to the original report of COUNCIL 11.5 WOODVILLE TOWN HALL ROOF CLAIM from 24/08/2015 meeting remain until such time as the claim for damages by Council has been finalised and all legal recourses have been exhausted, based on the ‘Reasoning’ on Appendix A.


Local Government Act 1999, that the existing confidentiality order on the minutes, report and Appendices to the original report of CITY SERVICES COMMITTEE 8.1 – LOCAL HERITAGE PLACES DEVELOPMENT PLAN AMENDMENT from 16/11/2015 meeting remain until such time as Interim Operation is granted by the Minister for Planning for a Heritage DPA and all properties affected by the Heritage DPA have been directly notified as part of the Heritage DPA statutory consultation process, based on the ‘Reasoning’ on Appendix A.

1.7 That Council hereby orders in accordance with Section 91(7) of the

Local Government Act 1999 that the existing confidentiality order on the minutes and report to the original report of COUNCIL 11.1 WASTE AND RECYCLING CONTRACTS – UPDATE AND STRATEGIC DIRECTION from 14/06/2016 be kept confidential until waste and recycling contracts established under the Council Solutions Waste Project process have been executed by all participating Councils.



1.8 That Council hereby orders in accordance with Section 91(7) of the Local Government Act 1999 that the existing confidentiality order on the report, appendices and/or the minutes of this item of COUNCIL 11.4 SALE OF PROPERTY AT GRANGE AND TENNYSON from 12/12/2016 be kept confidential until such time as the properties are settled following sale.


Local Government Act 1999 that the existing confidentiality order on the report and appendices of this item of CORPORATE SERVICES COMMITTEE 8.1 NON PAYMENT OF RATES – SALE OF PROPERTIES from 06/02/2017 be kept confidential until the property is sold or the arrears are paid in full.


Local Government Act 1999 that the existing confidentiality order on the report, appendices and/or the minutes of this item of COUNCIL 11.2 REVIEW OF POTENTIAL SALE OF ASSETS from 27/03/2017 be kept confidential until such time as the decision has been made to divest these assets and a prospective purchaser has been identified and the sale process is concluded or alternatively that a decision has been made to not proceed with the sale process.


Local Government Act 1999 that the existing confidentiality order on the report, appendices and/or the minutes of this item of COUNCIL 11.3 WEST LAKES HUB UPDATE from 24/04/2017 be kept confidential for until the Request for Proposal (RFP) and associated commercial negotiations have been finalised.


Local Government Act 1999 that the existing confidentiality order on the report, appendices and/or the minutes of this item of COUNCIL 8.1 LOCAL HERITAGE PLACES DEVELOPMENT PLAN AMENDMENT – REVISED DRAFT from 26/06/2017 be kept confidential until such time as Interim Operation of the Local Heritage Places Development Plan Amendment is granted by the Minister for Planning.

Status This report relates to or impacts upon the following Community Plan Objectives 2016-2027. Our Leadership - A leading & transformational Local Government organisation • Be bold and innovative in our practices, leadership and decision making. • Adaptive and sustainable management of the City’s finances.



• A collaborative, agile and high performing work place. • Practise transparent and accountable governance. Relevant Council policies are: • Code of Practice for Public Access to Council and Committee Meetings Relevant statutory provisions are: • Local Government Act 1999 Background Council and Committee meetings are to be held in public except in special circumstances. Section 90 of the Local Government Act 1999 and Section 56A of the Development Act 1993 details the provisions for when a Council or Committee may order that the public be excluded from attendance at a meeting for the purposes of receiving, discussing or considering in confidence information. The Council or Committee may also order that some or all of the documents and minutes associated with the item also be kept confidential. In the event that this occurs, the Council or Committee must also specify the duration of the order or the circumstances in which the order will cease to apply, the event which will trigger release of the item from confidentiality, or a period after which the order must be reviewed. In some instances, the Council or Committee may delegate the power to revoke the order to an employee of the Council (such as the Chief Executive Officer). In any event, in accordance with section 91(9) of the Local Government Act 1999, any order that operates for a period exceeding 12 months must be reviewed at least once every year. Council has adopted a best practice approach in reviewing all remaining confidentiality orders on a quarterly basis in the form of an overview report to Council. Report Council and Committee items that remain in confidence are recorded in a ‘Register of Remaining Confidential Orders’ (refer Appendix A) detailing the following information for each order: • Relevant Council/Committee to which the confidentiality order applies; • The initial report date; • Item number; • The report title; • Relevant section 90(3) confidentiality provision that applies to the report (reason for

holding the matter in confidence);


QUARTERLY REVIEW OF THE CONFIDENTIAL ORDERS Item 6.74 Continued • A summary of the initial confidentiality order made (containing the initial trigger

event or date); • Review and recommendation relating to the confidentiality order; • Recommendation based on challenging the requirement for each confidentiality order

(rather than just reporting whether a trigger event has been met); and • Reasoning behind the recommendation. The aim of this report is to review and amend the relevant section 91(7) orders where appropriate, based on the reasoning provided in Appendix A next to each item. It is recommended that these orders be remade to ensure a clear and accurate record for the public as to the exact confidential status of each item and all its aspects (e.g. minutes, report, appendices etc.) This report does not seek to amend any other component of the Council or Committee resolutions relating to these items. Since the last review of the Confidential Orders was presented to Council on 10 April 2017 (refer CL 10/04/2017, Item 6.36) there has been one item where the confidentiality order has been removed and the item released as a result of the trigger event occurring. The following items have now been made public. Meeting and

Date Item Report Title Reason for Confidential

Order Trigger Event

Council Meeting 22/05/2017

11.4 Request for Ex-Gratia Payment - Steven Chuong, Vung Tau Inn Restaurant - Flooding

90(3) That the report, Appendices and the minutes of this item be kept confidential for until Mr Steven Chuong has been notified of Council’s decision.

Financial and Resource Implications There are no financial or resource implications. Customer Service and Community Implications Members of the community have an expectation that the operation of Council is underpinned by accountability, integrity, openness and transparency. This report aims to further achieve this in the way confidentiality orders are reviewed. Environmental Implications There are no environmental implications.


QUARTERLY REVIEW OF THE CONFIDENTIAL ORDERS Item 6.74 Continued Community Engagement/Consultation (including with community, Council members and staff) There is no requirement for Community engagement or consultation. Risk Management/Legislative Implications The purpose of this report is to ensure that all of Council’s confidentiality orders meet the legislative requirements defined under section 90 and 91 of the Local Government Act 1999. The confidentiality provisions that may apply under section 90(3) of the Local Government Act 1999 are provided as Appendix B. Conclusion In addition to the legislative requirements detailing the review of confidential orders for Council and Committee meetings, Council undertakes a quarterly reporting approach to ensure a regular review of existing confidential orders. It is recommended that the section 91(7) confidentiality orders relating to each item be amended, which will establish whether the minutes, reports or appendices of each item should be released to the public (detailed in Appendix A). Appendices

Appendix Title of Document No. of Pages TRIM Ref A Register of Confidential Items 6 B Extract from Local Government Act 1999 –

Section 90 4 -


QUARTERLY REVIEW OF CONFIDENTIAL ORDERS Item 6.74 APPENDIX A

Appendix A consists of 6 pages.

1

Register of Items to Remain in Confidential Orders Pursuant to Section 90 and 91(7) of the Local Government Act 1999

Council / Committee

Report Date Item No.

Report Title Section No. Initial Confidentiality

Order Made

Review and Recommendation

Strategic Development

19/08/2013 9.4 Local Heritage Review Update – Nominations for Local Heritage

90(3)(m) The report and appendix of this item be kept confidential until the release of a subsequent Local Heritage Development Plan Amendment for statutory consultation under interim operation has been granted.

Recommendation:

It is recommended that the report and appendix remain confidential until the release of a subsequent Local Heritage Development Plan Amendment for statutory consultation under interim operation has been granted.

Reasoning:

The project is still in progress.


16/12/2013 9.5 Local Heritage Review update – Second Round of Nominations for Consideration of Local Heritage Listing

90(3)(m) The report, appendices and minutes of this item be kept confidential until the release of a subsequent Heritage Development Plan Amendment for statutory consultation under interim operation has been granted.

Recommendation:

It is recommended that the report and appendices remain confidential until the release of a subsequent Local Heritage Development Plan Amendment for statutory consultation under interim operation has been granted.

Reasoning:



16/06/2014 9.1 Local Heritage Places and Heritage Policies Review - Information Report

90(3)(m) That the report, appendices and minutes of this item be kept confidential until such time as Interim Operation is granted by the Minister for Planning

Recommendation:

It is recommended that the report, appendices and minutes of this item remain confidential until such time as Interim Operation is granted by the Minister for Planning for a Heritage DPA and all properties affected by the Heritage DPA have been directly notified as part of the Heritage DPA statutory consultation process.

Reasoning:

2

Council / Committee



Order Made


for a Heritage DPA and all properties affected by the Heritage DPA have been directly notified as part of the Heritage DPA statutory consultation process.



21/07/2014 9.2 Local Heritage Places and Heritage Policies Review

90(3)(m) That the report, appendices and minutes of this item be kept confidential until such time as Interim Operation is granted by the Minister for Planning for a Heritage DPA and all properties affected by the Heritage DPA have been directly notified as part of the Heritage DPA statutory consultation process.

Recommendation:


Reasoning:


Council Meeting

24/08/2015 11.5 Woodville Town Hall Roof Claim

90(2) The Report, Appendices and the minutes of this item be kept confidential until such time as the claim for damages by Council has been finalised

Recommendation:

It is recommended that the information contained in the report, appendices and minutes remain confidential as to not disadvantage any legal action undertaken by Council.

Reasoning:

The information in the report contains legal opinion that, if released, could jeopardize

3

Council / Committee



Order Made


and all legal recourses have been exhausted.

any future action Council might choose to take. This information needs to be kept in confidence until such time that all legal remedies have been exhausted.

City Services Committee – Strategic Development

16/11/2015 8.1 Local Heritage Places Development Plan Amendment

90(3) That the report, Appendices and minutes of this item be kept confidential until such time that the proposed amendments first come into operation on an interim basis prior to releasing details.

Recommendation:


Reasoning:


Council Meeting

14/6/2016 11.1 Waste and Recycling Contracts - Update and Strategic Direction

90(3) (K) That the report and the minutes of this item be kept confidential until waste and recycling contracts established under the Council Solutions Waste Project process have been executed by all participating Councils.

Recommendation:

It is recommended that the report and minutes of this item remain confidential until such time as the waste and recycling contracts established under the Council Solutions Waste Project process have been executed by all participating Councils.

Reasoning:


4

Council / Committee



Order Made


Council Meeting

12/12/2016 11.4 Sale of Property at Grange and Tennyson

90(3)(b)(i)(ii) That the report, Appendices and/or the minutes of this item be kept confidential for until such time as the properties are settled following sale.

Recommendation:

It is recommended that the report, Appendices and/or the minutes of this item be kept confidential for until such time as the properties are settled following sale.

Reasoning:

Process to pursue sale is still in progress.

Corporate Services Committee

06/02/2017 8.1 Non Payment of Rates – Sale of Properties

90(3) That the report and appendices of this item be kept confidential until the property is sold or the arrears are paid in full.

Recommendation:

It is recommended that the report and appendices of this item be kept confidential until the property is sold or the arrears are paid in full.

Reasoning:

Process to pursue sale is still in progress.

5

Council / Committee



Order Made


Council Meeting

27/03/17 11.2 Review of Potential Sale Council Assets

90(2) That the report, Appendices and/or the minutes of this item be kept confidential until such time as the decision has been made to divest these assets and a prospective purchaser has been identified and the sale process is concluded or alternatively that a decision has been made to not proceed with the sale process.

Recommendation:

It is recommended that the report, Appendices and/or the minutes of this item be kept confidential until such time as the decision has been made to divest these assets and a prospective purchaser has been identified and the sale process is concluded or alternatively that a decision has been made to not proceed with the sale process.

Reasoning:


Council Meeting

24/04/2017 11.3 West Lakes Hub Update

90(3) That the report, Appendices and/or the minutes of this item be kept confidential for until the Request for Proposal (RFP) and associated commercial negotiations have been finalised.

Recommendation:

It is recommended that the report, Appendices and/or the minutes of this Item be kept confidential until the Request for Proposal (RFP) and associated commercial negotiations have been finalised.

Reasoning:


City Services Committee/Council Meeting

26/06/2017 8.1 Local Heritage Places Development Plan Amendment – Revised Draft

90(3) That the report, Appendices and/or the minutes of this item be kept confidential until such time as Interim Operation of the Local Heritage

Recommendation:

It is recommended that the report, Appendices and/or the minutes of this Item be kept confidential until the operation of the Local Heritage Placed DPA Amendment is granted by the Minister for Planning.

Reasoning:


6

Council / Committee



Order Made


Places Development Plan Amendment is granted by the Minister for Planning.


QUARTERLY REVIEW OF CONFIDENTIAL ORDERS Item 6.74 APPENDIX B

Extract from the Local Government Act 1999

90—Meetings to be held in public except in special circumstances (1) Subject to this section, a meeting of a council or council committee must be

conducted in a place open to the public.

(2) A council or council committee may order that the public be excluded from attendance at a meeting to the extent (and only to the extent) that the council or council committee considers it to be necessary and appropriate to act in a meeting closed to the public in order to receive, discuss or consider in confidence any information or matter listed in subsection (3) (after taking into account any relevant consideration under that subsection).

(3) The following information and matters are listed for the purposes of subsection (2):

(a) information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead);

(b) information the disclosure of which—

(i) could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and

(ii) would, on balance, be contrary to the public interest;

(c) information the disclosure of which would reveal a trade secret;

(d) commercial information of a confidential nature (not being a trade secret) the disclosure of which—

(i) could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party; and


(e) matters affecting the security of the council, members or employees of the council, or council property, or the safety of any person;

(f) information the disclosure of which could reasonably be expected to prejudice the maintenance of law, including by affecting (or potentially affecting) the prevention, detection or investigation of a criminal offence, or the right to a fair trial;

(g) matters that must be considered in confidence in order to ensure that the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty;

(h) legal advice;



Continued

(i) information relating to actual litigation, or litigation that the council or council committee believes on reasonable grounds will take place, involving the council or an employee of the council;

(j) information the disclosure of which—

(i) would divulge information provided on a confidential basis by or to a Minister of the Crown, or another public authority or official (not being an employee of the council, or a person engaged by the council); and


(k) tenders for the supply of goods, the provision of services or the carrying out of works;

(m) information relating to a proposed amendment to a Development Plan under the Development Act 1993 before a Development Plan Amendment proposal relating to the amendment is released for public consultation under that Act;

(n) information relevant to the review of a determination of a council under the Freedom of Information Act 1991.

(4) In considering whether an order should be made under subsection (2), it is irrelevant that discussion of a matter in public may—

(a) cause embarrassment to the council or council committee concerned, or to members or employees of the council; or

(b) cause a loss of confidence in the council or council committee; or

(c) involve discussion of a matter that is controversial within the council area; or

(d) make the council susceptible to adverse criticism.

(5) A person who, knowing that an order is in force under subsection (2), enters or remains in a room in which a meeting of the council or council committee is being held is guilty of an offence and liable to a penalty not exceeding $500 and if such a person fails to leave the room on request it is lawful for an employee of the council or a member of the police force to use reasonable force to remove him or her from the room.

(6) Subsection (5) does not apply to—

(a) a member of the council or the council committee; or

(b) any other person permitted to be in the room by the council or the council committee.

(7) If an order is made under subsection (2), a note must be made in the minutes of the making of the order and specifying—

(a) the grounds on which the order was made; and

http://www.legislation.sa.gov.au/index.aspx?action=legref&type=act&legtitle=Development%20Act%201993

http://www.legislation.sa.gov.au/index.aspx?action=legref&type=act&legtitle=Freedom%20of%20Information%20Act%201991



Continued

(b) the basis on which the information or matter to which the order relates falls within the ambit of each ground on which the order was made; and

(c) if relevant, the reasons that receipt, consideration or discussion of the information or matter in a meeting open to the public would be contrary to the public interest.

(7a) A council committee meeting will be taken to be conducted in a place open to the public for the purposes of this section even if 1 or more committee members participate in the meeting by telephone or other electronic means in accordance with any procedures prescribed by the regulations or determined by the council under section 89 (provided that members of the public can hear the discussion between all committee members and subject to the qualification that a council may direct a committee not to use telephone or other electronic means for the purposes of its meetings).

(8) The duty to hold a meeting of a council or council committee at a place open to the public does not in itself make unlawful informal gatherings or discussion involving—

(a) members of the council or council committee; or

(b) members of the council or council committee and staff,

provided that a matter which would ordinarily form part of the agenda for a formal meeting of a council or council committee is not dealt with in such a way as to obtain, or effectively obtain, a decision on the matter outside a formally constituted meeting of the council or council committee.

Examples— The following are examples of informal gatherings or discussions that might be

held under subsection (8):

(a) planning sessions associated with the development of policies or strategies;

(b) briefing or training sessions;

(c) workshops;

(d) social gatherings to encourage informal communication between members or between members and staff.

(8a) In addition, an informal gathering or discussion under subsection (8) may only be held if—

(a) the council has adopted a policy on the holding of informal gatherings or discussions; and

(b) the informal gathering or discussion complies with the policy.



Continued

(8b) A policy adopted under subsection (8a) must comply with any requirements prescribed by the regulations, and the regulations may (for example) include requirements that the policy provide for—

(a) the imposition of limitations on the holding of informal gatherings or discussions; and

(b) procedures for approval of informal gatherings or discussions; and

(c) the capacity of the council to impose conditions on an approval.

(8c) A council may from time to time alter its policy, or substitute a new policy.

(8d) The council must ensure that a copy of the policy under subsection (8a) is available for inspection (without charge) at the principal office of the council during ordinary office hours and on a website determined by the chief executive officer.

(8e) A person is entitled, on payment of a fee fixed by the council, to a copy of a policy under subsection (8a).

(9) In this section—

personal affairs of a person includes—

(a) that person's—

(i) financial affairs;

(ii) criminal records;

(iii) marital or other personal relationships;

(iv) personal qualities, attributes or health status;

(b) that person's employment records, employment performance or suitability for a particular position, or other personnel matters relating to the person,

but does not include the personal affairs of a body corporate.


TO: Council FROM: Manager Planning and Development DATE: 10 July 2017

6.75 REQUEST FOR COUNCIL SIGN AND SEAL CERTIFICATE OF CONSENT

DOCUMENTATION PERTAINING TO 12 DINEEN PLACE, WEST BEACH (252/3162/06)

Brief

The site at 12 Dineen Place has a Land Management Agreement (LMA) which requires transfer to new titles when there is a land division. This report seeks endorsement to use the Council Seal on the application for deposit of a plan of a land division within the Land Titles Office. Recommendation

That Council authorise the Mayor and Chief Executive Officer to sign and seal the Certificate of Consent documentation for the deposit of plan for the division of land as required by the Lands Titles Office.

Status This report relates to or impacts upon the following Community Plan Objectives 2016-2027. Our Liveability - A liveable City of great places • An urban environment that is adaptive to a changing and growing City. Our Economy - An economically thriving City • Support and enable local business prosperity and growth. Our Leadership - A leading & transformational Local Government organisation • Be bold and innovative in our practices, leadership and decision making. Relevant statutory provisions are: • Development Act, 1993 • Development Regulations, 2008 • Charles Sturt (City) Development Plan


REQUEST FOR COUNCIL SIGN AND SEAL CERTIFICATE OF CONSENT DOCUMENTATION PERTAINING TO 12 DINEEN PLACE, WEST BEACH Item 6.75 Continued Background The then City of Henley and Grange entered into a Land Management Agreement (LMA) with the executors of the land parcel at 2 Dineen Place, West Beach on 4 June 1990. The purpose of the LMA was to enter into an agreement with Council relating to the development of the land which was to divide the land into six allotments and a road under Development Application 240/D003/88. A copy of the LMA is provided for information purposes at Appendix A. The LMA was imposed on the six allotments to ensure that the potential purchasers of these allotments were made aware that the presence, quality and volume of landfill and depth of the groundwater on this land was unknown at this time. Given this, design and construction of appropriate geotechnical survey and investigation by a competent engineer would be required for future dwellings on the land. Report On the subject land at 12 Dineen Place, West Beach, an application for the division of the allotment into two large Torrens title allotments was granted approval by Council under Development Application 252/3162/16. A subsequent application for a two storey detached dwelling was approved on allotment 602 under Development Application 252/0249/17. As part of this development application for the two storey dwelling and garage the new owners of the land provided acknowledgement in writing to Council of their understanding that their builder will engage a competent engineer to undertake soil borelogs to determine the appropriate footing/house design to be constructed on the land as per the requirements of the registered LMA. Following Development Approval being granted, the statutory process requires the owner of land to deposit the final survey plan with the Land Titles Office to allow for the release of individual Certificates of Title. A copy of a Certificate of Consent is attached in Appendix B. Due to the LMA on the land Council is required to endorse the documentation for submission to the Land Titles Office. Financial and Resource Implications There are no financial or resource implications. Customer Service and Community Implications There are no customer service or community implications. Environmental Implications There are no environmental implications.


REQUEST FOR COUNCIL SIGN AND SEAL CERTIFICATE OF CONSENT DOCUMENTATION PERTAINING TO 12 DINEEN PLACE, WEST BEACH Item 6.75 Continued Community Engagement/Consultation (including with community, Council members and staff) There is no requirement for Community engagement or consultation. Risk Management/Legislative Implications There are no risk management or legislative implications. Conclusion It is recommended Council authorise the Mayor and Chief Executive Officer to sign and seal relevant documentation as per Appendix B to allow for the Certificates of Titles to be issued to the approved land division. Appendices

Appendix Title of Document No. of Pages TRIM Ref A Land Management Agreement 9 08/192426 B Application for Deposit of a Plan of Community

Division 9 17/206284


REQUEST FOR COUNCIL SIGN AND SEAL CERTIFICATE OF CONSENT DOCUMENTATION PERTAINING TO 12 DINEEN PLACE, WEST BEACH Item 6.75

APPENDIX A Appendix A consists of 9 pages.

NORMAN WATERHOUSE & MUTTONBarristers and Solicitors

Our ref: SRN\132936.001\th

9th July 1990

Chief Executive OfficerCity of Henley & GrangePO Box 80HENLEY BEACH SA 5022Attention: Mr Piovesan

PH

Edward Michael Byrt, LLB.Richard James Froomes Harley, LLB.Hugh Thorman Builder, LLB.Brendan Patrick Murray, LL.B.aions.)Christine Louise Trenonlen, BJuris. LL.B. fW. AusJames Roben Botten, LLB.Stephen George Aitchison, LLB.Peter George Robert Fisher

— ^ Timothy Perry Moffat, LLB.' Robert Ashley Norman, LLB.Paul Douglas Leadbeter, LLB.(Hons.)

Senior Associates:Jane Caroline Welch, LLB.Andrew Donald MacGreapr, LLB.Ian Robert Colgrave. LLB.Graham Scott Vasileff, LLB.

lohri rhillij) CiilliiKlmn, H.A.. l,LIl;,^r.I.Arl).A.Malcolm (loorge Montgomery, LL.B.

.Sixth Floor185 Victoria Sguare Adelaide South Australia 5000

-'G.P.O. Box 639 Adelaide South Australia 5001

Dear Sir

Re Development ApplicatiEstate of Vincenzo

Fax: (08) 2310368 Groups 2 4 3

Telephone: (08) 2117188

on 240/D003/88DeceasedCursaro - Land Management Agreement

We are pleased to report that the Land Management Agreement has nowbeen lodged for registration at the Lands Titles Office, and weconfirm that it will bind the new titles resulting from the depositof the Owners' Plan of Division.

A stamped copy of the Land Management Agreement is enclosed foryour records.

Please also find enclosed a Form 10 (Certificate of Consent for aPlan of Division) . This

therefore ask Council to

Consent will be required by the Ownersbefore their Plan of Div;.sion can be accepted for deposit, and we

seal the Form 10 and then return it to usfor lodgement at the appropriate time.

Yours faithfully,NORMAN WATERHOUSE &

Per:

5 7 i ! u I-; / - <

7 ̂ /LM^ -

u i 2&7BvO

THIS DEED is made ihe

B E T W E E N :

fi-, day of

COnPORATION—OF THE CITY OF HENLEY ANE

AND:

W H E R E A S :

A. The Owners are

of an estate

Folio 175 (he

capacities as

GRANGE of 378 Seaview Road Henley Beach5022 in the State of South Australia(hereinafter with its successors and assignscalled "the Council") of the one part

COSIMO VINCENZO ALFREDO CURSARO of 9 DineenPlace, West Beach 5024 in the said StateRetired Senior Ganger and GIOVANNA GRENCIof 724 Tapleys Hill Road, West Beach 5024 inthe said State Married Woman (hereinaftertogether with each of their heirs executorsadministrators and assigns called "theOwners") of the othei:«-^5^#^^^ ' 9ti^^^ ''^ -̂ ^̂

rr = A . ;: ; -rip OUT'O R I G I hi A! OtHLV !

entitled to be registered as the proprietors

in fee simple in the whole of the land

comprised in Certificate of Title Register Book Volume 3513

reinafter called •the Land") in their

B.

the executors of the estate of VINCENZO

CURSARO late o^ 2 Dineen Place, West Beach aforesaid.

By a Development Application numbered 240/D003/88

(hereinafter CB

Cursaro sought

provisions of

"the Act") from

the same into

lied "the Application") the said Vincenzo

planning authorisation pursuant to the

the Planning Act, 1982 (hereinafter called

the Council to develop the Land by dividing

six (6) allotments and a road (hereinafter

called "the proposed Development").

C. Pursuant to the

Owners have agr

relating to the

and conditions h

provisions of Section 61(2) of the Act, the

aed with the Council to enter into this deed

Ievelopment of the Land subject to the terms

jreinafter mentioned.

- 2 -

NOW THIS DEED WITNES5ETH as follows:

1. Interpretation

1.1 The parties acknowledge that the matters hereinbefore

recited are true and accurate and agree that they shall

form part of the terms of this deed.

1.2 In the interpretation of this deed unless the context

shall otherwise require or admit -

1.2.1 words and phrases used in this deed which are

defined in the Planning Act, 1982 shall have

the meanings ascribed to them by that Act;

1.2.2 references to any statute or subordinate

legislation shall include all statutes and

subordinate legislation amending consolidating

or replacing the statute or subordinate

legislation referred to;

1.2.3 the term "the Owners" includes each and every

one or more of such persons jointly and each of

them severally and their respective heirs

executors administrators and assigns being

registered or entitled to be registered as the

proprietor of any estate in fee simple to the

Land subject however to such encumbrances liens

and interests as are registered and notified by

memoranda endorsed on the Title thereof;

1.2.4 the term "person" shall include a corporate

body;

1.2.5 words importing the singular number or plural

number shall be deemed to include the plural

number and singular number respectively;

1.2.6 words importing any gender shall include every

gender;

1.2.7 where two or more persons are bound hereunder

to observe or perform any obligation or

agreement whether express or implied then they

shall be bound jointly and each of them

severally;

1.2.8 any clause headings or marginal notes are for

reference purposes only and shall not be

resorted to in the interpretation of this deed.

1.2.9 the term "the Land" shall include any part or

parts of the Land;

1.3 If any provision of this deed shall be found by a court

of competent jurisdiction to be invalid or

unenforceable in law THEN and in such case the

parties hereby request and direct such court to sever

such provisions from this deed.

The Owners' Obligations

2.1 The Owners shall not transfer or assign the Land nor

create transfer or assign any interest in the Land nor

enter into any agreement for any such transfer,

assignment or creation unless and until they shall have

given written notice to the intending transferee,

assignee or any person who is to hold any such interest

in the Land in the form set out in sub-clause 2.2

- 4 -

hereof and such transferee, assignee or other person as

the case may be has executed the form of

acknowledgement contained therein.

2.2 The form of notice to be given pursuant to sub-clause

2.1 hereof shall be as follows:

"NOTICE TO A PERSON OR PERSONSINTENDING TO PURCHASE OR ACQUIRE ANINTEREST IN THE LAND COMPRISED IN

CERTIFICATE OF TITLE VOLUME FOLIO

The presence, quality and volume of landfill and thedepth of the ground watertable on this land is notknown. Hence any design and construction on the landshall be based on the results of appropriategeotechnical survey and investigation by a competentengineer.

This notice is given pursuant to the provisions of theland management agreement between the Owners and theCorporation of the City of Henley and Grange whichagreement is registered on the said Certificate ofTitle.

I/We the person(s) intending to purchase or acquire aninterest in the above land HEREBY ACKNOWLEDGE havingreceived this noticed prior to entering into anyagreement with the owner (s) for such purchase oracquisition.

Dated this day of 19

2.3 The said form of notice shall be given in duplicate.

The recipient party shal keep one copy and execute the

other by way of acknowledgement and then return the

receipted copy to the party giving the notice, who

shall retain the same. Each copy of the notice shall

be produced to the Council upon v/ritten demand.

^ D •"

3. Miscellaneous Provisions

3.1 This deed may not be varied except by a supplementary

deed signed by the Council and the Owners.

3.2 This Deed contains the whole agreement between the

parties in respect of the matters referred to herein.

3.3 Notice shall for the purposes of this Deed be properly

served on the Owner if it is:

3.3.1 posted to the last address known to the Council

of either of the Owners; or

3.3.2 affixed in a prominent position on the Land.

3.4 The Council may delegate any of its powers under this

Deed to any person.

3.5 The Owners hereby indemnify the Council and agree to

keep it forever indemnified in respect of the whole of

its costs and expenses of and incidental to the

negotiation preparation stamping and registration of

this Deed and the implementation of its terms.

3.6 The requirements of this deed are at all times to be

construed as additional to the requirements of the

Planning Act, 1982 and any other legislation affecting

the Land.

3.7 Each party shall do and execute all such acts documents

and things as shall be necessary to ensure that this

deed is registered and a memorial thereof entered on

the Certificate of Title for the Land pursuant to the

provisions of Section 61(5) of the Planning Act, 1982

in priority to any other registrable interest in the

- 6 -

Land save and except for the estate and interest of the

Owners therein.

3.8 The Owners consent to the Council lodging a caveat upon

the Certificate of Title for the Land at any time after

the execution of this deed by the Owners and the

Council and pending the registration of this deed upon

the said Certificate of Title as a Land Management

Agreement pursuant to Section 61 of the Planning Act

1982 and the Owners shall not take any step to bring

about the removal of such caveat pending sucfc

registration.

3.9 The Owner shall not grant any lease or licence easement

or other right of any nature whatsoever which may give

any person the right to possession or control or entry

upon the Land upon any terms whatsoever unless sucfc

grant shall be expressed in writing and shall contair

as an essential term thereof a covenant by the grantee

not to do or omit to do or suffer or permit any other

person to do or omit to do any act matter or thing upor

the Land which would constitute a breach of the

provisions of this Deed if such act matter or thing

were done or omitted to be done by the Owner.

3.10 The Owner shall not grant any estate or interest in the

Land registrable under the provisions of the Real

Property Act 1886 (except a mortgage of the Land)

unless the Council shall grant its prior consent in

writing thereto which consent the Council shall not

withhold provided that the intended grantee shall (if

- 7 -

so required) enter into a Deed with the Council at the

Owner's expense in all things which Deed shall be

prepared by or on behalf of the Council and shall

include as an essential term a covenant by the grantee


person to do or omit to do any act matter or thing upon


provisions of this deed if such act matter or thing


IN WITNESS WHEREOF the parties hereto have executed this deed on

the day and year first hereinbefore written.

THE COMMON SEAL of THE CORPORATION ))

OF THE CITY OF HENLEY AND GRANGE was))

hereunto/5«;'f fixed in the presence of: )

Chief Efcecutive Officer/Town Clerk

SIGNED SEALED AND DELIVERED by

COSIMO VINCENZO ALFREDO CURSARO

in the sence of:

SIGNED SEALED AND DELIVERED by ))

GIOVANNA GRENCI in the presence of: )

DATED 199

B E T W E E N :

THE CORPORATION OF THE CITY OFHENLEY AND GRANGE

of the one part

AND:

COS I MO VINCENZO ALFREDO CURSAR'and GIOVANNA GRENCI

of the other part

D E E D

NICHOLLS. GERVASI & CO.211 Victoria Square,ADELAIDE. S.A. 5000

Telephone No: 231 0655


REQUEST FOR COUNCIL SIGN AND SEAL CERTIFICATE OF CONSENT DOCUMENTATION PERTAINING TO 12 DINEEN PLACE, WEST BEACH Item 6.75

APPENDIX B Appendix B consists of 9 pages.

'Lyon!:. oliv,064'r~b*960

File ref: M24254

Scanned - INS - 160617 163 Kesers Road Para Hills SA 5096

P.O Box 45 Para HHls SA 5096

P. (08) 8265 2900 F. (08) 8265 0066

E. [email protected]

The City of Charles Sturt Po Box 1 WOODVILLE SA 5011

Dear SIR / MADAM,

r\Ivv.oflc011Vayaflcing.c0m.au

Conveyancers Mark Duffield

Paula Main KaHad Fuhiendorif

Tracy Nelson

JO DX 58,065

RE: CONSENT TO PLAN OF DIVISION

Property: 12 Dineen Place West Beach SA 5024 Owners: Ilario Cursaro and Gweneth Marie Cursaro and Wayne

Larry Cursaro and Jennifer Sue Cursaro Land Management Agreement: 6945534

We advise that we act for the abovementioned clients in relation to an Application for Deposit of a Plan of Division.

The following documents are enclosed:

Copy of Application for Deposit of Plan of Division Copy of Plan Copy of Land Management Agreement Copy of Certificate of Title Register Search Certificate of Consent

We hereby request you consent to the Plan of Division and arrange for execution of the application on CERTIFICATE OF CONSENT enclosed accordingly and return to our office AS SOON AS POSSIBLE.

Should you have any queries please do not hesitate to contact this office.

Yours faithfully,

Mark Duffield, CPC mark.duffield©lyonconveyancing.com .au

Ir 1W

Lyon Conveyancing Pty Ltd 0 ABN 15 076 561 049 0 Member of the AICSA Div Inc • Member of REISA Inc

Scanned - INS - 160617

APPLICATION FOR DEPOSIT OF A PLAN OF DIVISION (Pursuant to Part 19AB of the Real Property Act 1886)

PRIVACY COLLECTION STATEMENT: The information in this form is collected under statutory authority and is used for maintaining publicly searchable registers and indexes. It may also be used for authorised purposes in accordance with Government legislation and policy requirements.

( o-Q D I.J . Development No 252: D416: 16

LAND DESCRIPTION

THE WHOLE OF THE LAND IN CT Volume 5373 Folio 903

.0 )-0 00,

11

I/We the undersigned Applicant(s) hereby apply to have the accompanying plan of division deposited in the Lands Titles Registration Office and request that certificates of title issue for each allotment formed by the plan.

DATED...................................................................................

APPLICANT(S)

ILARIO CURSARO and GWENETH MARIE CURSARO of 28 Northern Avenue West Beach SA 5024 & WAYNE LARRY CURSARO and JENNIFER SUE CURSARO of

1-Hl1-Ree€ -&hand1&a 1 El19A 5159 69 1 ivv3Tt 16ci 57

14

...............

jJ14J¼

............................................................................

Sigilature of APPLICANTS

.......................................................................... Signature of WITNESS - Signed in my presence by the APPLICANT who is either personally known to me or has satisfied me as to his or her identity. A penalty of up to $5000 or 1 year imprisonment applies for improper witnessing.

.......................................................... Print Full name of Witness (BLOCK LETTERS)

Address of Witness

Business Hours Telephone No .Qi..7 .

Pageof______


PURPOSE: DIVISION AREA NAME: WEST BEACH APPROVED:

MAP REF: 6628/41/R COUNCIL: CITY OF CHARLES STURT

DEPOSITED/FILED:

LAST PLAN: DEVELOPMENT NO: 252/D416/I6 SHEET 1 OF 2

Vol

AGENT DETAILS: FYPER LEAKER Surveying Services Pty Ltd SURVEYORS I. DANIEL C COOPER licensed surveyor of South Australia do hereby cerlily -

65 GOODWOOD ROAD WAYVILLE, SA 5034 CERTIFICATION: III That this plan has been made from surveys curried out by me or under PH 8373 3880

my personal supervisionend in accordance with the Survey Act 1992 Email - intoplsurveycomau Date. 4/12/13

121 That the field work was completed on the 3rd FEORUARY 2017

eoceptnig for Ihe final placement of survey marke strike out it not opplicoblel

AGENT CODE: PLS6P

REFERENCE: PL7972 Date Licensed Surveyor

SUBJECT TITLE DETAILS:

PREFIX VOLUME FOLIO OTHER PARCEL NUMBER PLAN NUMBER HUNDRED / IA / DIVISION TOWN REFERENCE NUMBER

CT 5373 903 ALLOTMENT(S) 6 D 2917 ADELAIDE

OTHER TITLES AFFECTED:

EASEMENT DETAILS:

STATUS LAND BURDENED FORM CATEGORY IDENTIFIER PURPOSE IN FAVOUR OF CREATION

EXISTING 602 SERVICE EASEMENT(S) B FOR DRAINAGE PURPOSES THE COUNCIL FOR THE AREA 223LG RPA

ANNOTATIONS: NO OCCUPATION ON THE SUBJECT LAND UNLESS SHOWN OTHERWISE

ENLARGEMENT 0 5 10 15

SCALE METRES

56764

83'

U,

D29175 I

"I"ANDA11 ;i

601 437rn2

rn

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NN

0

31.55

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05

010082

602 9 539m2

263010 G)¼D

1.••s_ .- . - 1o'v

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DMEEt4 263

pEACE z C 029175

Mwa NE 5.96 269'03'30

CONN 39.62 ONLY

2 00

171

010082 CONC

4


DFP I7 QFNIrF MAPK

CNR BEARINI3 FROM 01ST PSM NO

1 7471330" PSM FD 2012 6628/7593

2 344'15 PSM FD 0.18 6628/7541

3 77°58 PSM FD 2.51 6628/46685

4 48°16 MP FO 1.02

5 269°03 PSM FO 0.25 6628/20364

I

MASON FD

STREET -o

S6764 (/1 P1

I,

MP FD

J~ -

E /ENLGT

602 010082 029171 / I

I

2634110 269'0330'

-

oit 39.62 ONLY

FDW PLACE

12.31 OE 5.27

D10082 0 12,20 IOE

Dfl4EE 263'4

0

.12 8'8

NLFMpe 87

10.00

NLF

O a" 0 10 20 40 60

.p. U

METRE S a;

STOCK LAND DIVISION Ph: 0408 801 141 Email: cameroe@stocklaeddiVls/afl.

SCALE

ABN: 17 244 537 643 ve.stocklanddivIsiofl.00m.aU

PYPER LEAKER Surveying Services F SIMCoCK 65 000DW000 ROAD, WAYVILLE, SA SW

1 S T

REET Email - [email protected] F0

ABN 70 161 Ref: PL7972 Date: 3/02/1

-

xJ

—1

CERTIFIED CORRECT FOR THE PURPOSES OF THE REAL PROPERTY CT

(SIGNED)

ILE-sAHL SoIicit0rx4mwcK_- ~, mw

5JUL iO TIME . fl4.JI

FEES

R.G.O.

POSTAGE

ADVERTISING

NEW C.T. TO ISSUE

OFFICE NOTES:

/

EXAMINATION

REGISTERED ON 4' /0 79?O AT(/"W

CORRECTION PASSED

0. D. IR. No - EXAU:NE eI, r

F[FPRED AFTIJANED

LOTS No.

6945534,p- 1,-

PREFIX

CMIM

REGISTRAR-GTL' - 160617

OFFICE. \\ SOUTH AUSTRALIA

FORM APPROVED BY THE REG1STRAR-GENERAL

SERIES NO.

-- TO BE COMPLETED BY AGENT

Ii

BELOW THIS LINE FOR OFFICE USE ONLY BELOW THIS LINE FOR AGENT USE ONLY -

Lodged by: NICHOLLS GERVASI & CO. NICE Address: Solicitors

211 Victoria Square ADELAIDE

Correction to NICHOLLS GERVASI & CO. NIGE

IRTLES, CROWN LEASES, DECLARATIONS ETC LODGED WITH THIS INSTRUMENT (TO BE FILLED IN BY PERSON LODGING)

1 Recmved

2 .......................................... ............................................................................ items

No.

Assessor

BY ENTRY OF A MEMORIAL OF THIS INSTRUMENTN THE REGISTER BOOK. VOL. FOLIO 68'7" PLEASE ISSUE NEW CERTIFICATES OF TITLE AS FOLLOWS

4/7 4-IT GENERAL

oo 'TE LVERPDSTED DELIVERY INSTRUCTIONS PLEASE DELIVER THE FOLLOWING ITEM(S)

IN ACCORDANCE WITH DELIVERY INSIRUCTIONS TO THE UNDERMENTIONED AGENT(S)

ITEM AGENT RGO BOX No DELIVERY DATE *POSTAGE DATE INITIALS ITEM: CT CL REF. AGENTS NAME POSTAL ADDRESS

TFILL OUT POSTAGE DATE ONLY IF ITEMS ARE . FILL OUT POSTAL ADDRESS ONLY IF ITEMS - AGENTS RETURNED BY CERTIFIED MAIL ARE TO BE RETURNED BY CERTIFIED MAIL INITIALS

G2rBrI -

, B 1.

O A Qdç


-7-

so required) enter into a Deed with the Council at the

Owner's expense in all things which Deed shall be

prepared by or on behalf of the Council and shall

include as an essential term a covenant by the grantee


person to do or omit to do any act matter or thing upon


provisions of this deed if such act matter or thing


IN WITNESS WHEREOF the parties hereto have executed this deed on

the day and year first hereinbefore written.

THE COMMON SEAL of THE CORPORATION ) )

OF THE CITY OF HENLEY AND GRANGE. was) )

hereuntdaixed in the presence of:. )

7/..................... May

ii

SIGNED SEALED AND DELIVERED by

COSIMO VINCENZO ALFREDO CURSARO

in the pre~l~c of: I

.A...

SIGNED SEALED AND DELIVERED by )

)


Oovmrmei,t of South Australia

[)vpanrrevt of aiiirKj. T)tr1irid rirrcurs

Product

Date/Time

Customer Reference

Order ID

Cost

Register Search (CT 5373/903)

24/05/2017 08:25AM

20170524000478 $27.75

RE !. r 1886

The Registrar-General ceifies that this Title Register Search displays the records maintained in the Register Book and other notations at the time of searching.

IA-

Certificate of Title — Volume 5373 Folio 903

ATM-

Parent Title(s) CT 4368/645

Creating Dealing(s) CONVERTED TITLE

Title Issued 31/10/1996 Edition 1 Edition Issued 31/10/1996

Estate Type FEE SIMPLE

Registered Proprietor ILARlO CURSARO GWENETH MARIE CURSARO

OF 28 NORTHERN AVENUE WEST BEACH SA 5024 7/13 SHARE AS JOINT TENANTS

WAYNE LARRY CURSARO JENNIFER SUE CURSARO

OF 61 CHANDLERS HILL ROAD CHANDLERS HILL SA 5159 6 / 13 SHARE AS JOINT TENANTS

Description of Land ALLOTMENT 6 DEPOSITED PLAN 29175 IN THE AREA NAMED WEST BEACH HUNDRED OF ADELAIDE

Easements SUBJECT TO SERVICE EASEMENT(S) OVER THE LAND MARKED B FOR DRAINAGE PURPOSES TO THE COUNCIL FOR THE AREA (223LG RPA)

Schedule of Dealings Dealing Number Description

6945534 AGREEMENT UNDER PLANNING ACT, 1982 PURSUANT TO SECTION 61(2) FOR DEVELOPMENT

7626931 MORTGAGE TO COMMONWEALTH BANK OF AUSTRALIA

Notations Dealings Affecting Title NIL

Priority Notices NIL

Notations on Plan NIL

Registrar-Generals Notes NIL

Administrative Interests NIL

Land Services Page 1 of 2

Copyright Privacy Disclaimer: www.sailis.sa.gov.au/home/showCopyright www.sailis.sa.gov.au/home/showPrivacyStatement www.sailis.sa.gov.au/home/showDisclaimer

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Cost

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24/05/2017 08:25AM

20170524000478

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CERTIFICATE OF CONSENT FOR THE DEPOSIT OF A PLAN OF DIVISION

CONSENTING PARTY (Full Name and Address)

CITY OF CHARLES STURT of 72 Woodville Road Woodville SA 5011

NATURE OF ESTATE OR INTEREST HELD

UNDER AND BY VIRTUE OF LAND MANAGEMENT AGREEMENT NO 6945534

STATEMENT OF EFFECT ON ESTATES OR INTERESTS OF CONSENTING PARTIES

ESTATE I INTEREST AFFECTED

EFFECT ON ESTATE OR INTEREST HELD OR CLAIMED

CONSIDERATION / VALUE

AG 6945534 NIL NIL

I/We the consenting party

certify my/our consent to the deposit of the accompanying plan of division in the Lands Titles Registration Office.

acknowledge that the deposit of the plan will affect my/our estate or interest to the extent set out in the above Statement of Effect panel.

EXECUTION BY CONSENTING PARTY

DATED

The Commmon Seal of City of Charles Stud was hereunto affixed in the presence of:

ece4'e..

"7 C(

Mayor

Chief Executive

Pageof______



6.76 LEAVE OF ABSENCE - COUNCILLOR GEORGE TURELLI AND COUNCILLOR TOM

SCHEFFLER (B35)

Brief

Requests have been received from Councillor Turelli and Scheffler formally seeking leave of absence from attending Council and Committee meetings. Recommendation 1. That leave of absence is granted to Councillor Turelli from Monday 24 July

2017 to Tuesday 5 September 2017 inclusive. 2. That leave of absence is granted to Councillor Scheffler from Sunday 13

August 2017 to Thursday 21 September 2017.

Status This report relates to or impacts upon the following Community Plan Objectives 2016-2027. Our Leadership - A leading & transformational Local Government organisation • Practise transparent and accountable governance. Relevant Council policies are: • Code of Practice for Meeting Procedures Relevant statutory provisions are: • Local Government Act 1999 Report A request has been received from Councillor Turelli formally seeking leave of absence from attending Council and Committee meetings from 24 July to 5 September 20147. A request has been received from Councillor Scheffler formally seeking leave of absence from attending Council and Committee meetings from 13 August to 21 September 2017.


LEAVE OF ABSENCE - COUNCILLOR GEORGE TURELLI Item 6.76 Continued These requests are made in accordance with Clause 3.3 of the Code of Practice for Meeting Procedures which states: 3.3 Attendees, Apologies and Absences

If a Member expects to be late or be absent from a meeting the Presiding Member or relevant Council officer is to be advised. Contact details for the officer will be included on the front of the Council and Committee agendas. At the discretion of the Council Member, they may seek a leave of absence if they are unable to undertake Council business for a period of one week or more.

However, members must seek leave of absence if they intend being absent for three or more consecutive ordinary meetings of the Council.

Financial and Resource Implications There are no financial or resource implications. Customer Service and Community Implications There are no customer service or community implications. Environmental Implications There are no environmental implications. Community Engagement/Consultation (including with community, Council members and staff) There is no requirement for Community engagement or consultation. Risk Management/Legislative Implications There are no risk management or legislative implications. Conclusion It is recommended that Councillor Turelli and Scheffler are granted their leave of absence as detailed in this report. Appendices Nil


TO: Council FROM: Chief Executive Officer DATE: 10 July 2017

6.77 DISCRETIONARY WARD ALLOWANCE - CONSIDERATION OF APPLICATIONS (B35)

Brief

Discretionary Ward Allowances are available to community groups and not-for-profit organisations which are seeking funding support for programs, projects, activities and events and this report is for Council to consider new applications that have been received.

Recommendation

1. That the Discretionary Ward Allowance application for Grange Surf Life

Saving Club Inc. for the full amount of $2,600.00 be approved/not approved.

2. That the Discretionary Ward Allowance application for Findon Skid Kids Inc. for the full amount of $4,005.00 be approved/not approved.

3. That the Discretionary Ward Allowance application for SMOSH West Lakes Football Club Inc. for the full amount of $4,390.00 be approved/not approved.

4. That the Discretionary Ward Allowance application for Probus Club Airport District Inc. for the full amount of $250.00 be approved/not approved.

5. That the Discretionary Ward Allowance application for West Lakes Canoe Club Inc. be:

• Approved for the original application amount of $4,000, being for $1,000 per athlete.

OR

• Approved for the ward Councillors’ supported amount of $1,500.00.

OR

• Referred to Council’s Under 18 Sports program for funding consideration.

OR


DISCRETIONARY WARD ALLOWANCE - CONSIDERATION OF APPLICATIONS Item 6.77 Continued

• Not approved.

6. That the Discretionary Ward Allowance application for SA Athletic League Inc. be:

• Approved for the full amount of $4,000.00.

OR

• Approved for the amount of $2,500.00 (supported by the ward councillors).

OR

• Not approved.

7. That the Discretionary Ward Allowance application for Woodville West Torrens Football Club Inc. be:

• Approved for the full amount of $5,000.00, being made up of equal contributions of $625.00 from each Council Ward.

OR

• Approved for the amount of $3,000.00.

OR

• Not approved.

Status This report relates to or impacts upon the following Community Plan Objectives 2016-2027. Our Community - A strong and connected community • Provide accessible social infrastructure and services that engage our diverse

community. • Capitalise on partnerships, build community resilience and sense of belonging. • Create opportunities for community leadership and civic participation.

Our Leadership - A leading & transformational Local Government organisation • Be bold and innovative in our practices, leadership and decision making. • Practise transparent and accountable governance.



Relevant Council policies are: • Discretionary Ward Allowance Policy Relevant statutory provisions are: • Nil Background Council provide discretionary funds to assist eligible not-for-profit organisations and the community sector who are seeking support for programs, projects, activities and events that address identified community priorities, building local capacity, strengthening social diversity and enhancing the health and wellbeing of residents in the City of Charles Sturt. The establishment and operation of the Discretionary Ward Allowance (DWA) is derived from Council’s powers under Section 137 of the Local Government Act 1999. Report Seven applications were received for the period of 8 May 2017 – 4 July 2017. These applications have been considered by the Ward Councillors to determine if they are consistent with the funding criteria under the DWA guidelines and relevant policies and procedures. These applications received the support of the relevant Ward Councillor/s and a summary of these applications are contained in Appendix A of this report. A copy of these applications will be available for perusal at the Council meeting or by contacting Caitlin Tierney at [email protected] or on 8408 1100. The applications are also accessible through the Elected Members Extranet. Applications that are currently being considered for approval for the 2017/18 financial year are detailed in Appendix B. Applications that were approved for the 2016/17 financial year and are still being processed and/or acquitted are detailed in Appendix C. Financial and Resource Implications The approved budget for the DWA program is $276,000 for which each Ward is allocated $34,500. The approved applications will be funded from this allocation and Appendix A provides a summary of the funds currently available for each ward and the impact of the new applications. Customer Service and Community Implications There are no customer service or community implications.



Environmental Implications There are no environmental implications. Community Engagement/Consultation (Including with community, Council members and staff) Public advertisement of the DWA scheme to community groups and residents will occur at the commencement of the financial year and at other times throughout the year should the Council members determine this is necessary in the interests of good probity practices. Risk Management/Legislative Implications The establishment and operation of the Discretionary Ward Allowance (DWA) is derived from Council’s powers under Section 137 of the Local Government Act 1999. Conclusion That Council consider the DWA applications outlined within this report, received for the period 8 May 2017 – 4 July 2017 and determine what funds will be allocated to the applicants. Appendices

Appendix Title of Document No. of Pages TRIM Ref A 2017/18 Discretionary Ward Allowance

applications for approval 4 N/A

B 2017/18 Register of Discretionary Ward Allowance Applications

4 N/A

C 2016/17 Register of Discretionary Ward Allowance Applications

4 N/A

D Discretionary Ward Allowance Application Woodville West Torrens Football Club

41 N/A


DISCRETIONARY WARD ALLOWANCE - CONSIDERATION OF APPLICATIONS Item 6.77

APPENDIX A

2017/18 DISCRETIONARY WARD ALLOWANCE APPLICATIONS FOR APPROVAL

Ward Project Allowance

Available Application

Amount Supported

Ward Contribution

Allowance Remaining (allowing for GST)

Grange Grange Surf Life Saving Club – Defibrillator

$34,500.00 $2,600.00 $2,600.00 $32,136.36

Assessment • Date of initial receipt 15/06/17 • Application incomplete.

o Evidence of Incorporation provided in lieu of Certificate of Incorporation. o Bank statement for one month provided in lieu of three months being for 28

April 2017 to 31 May 2017. o No Annual Report provided.

• Amount and use are consistent with Council’s policy for Discretionary Ward Allowance.

• Council funding: Approx. $750k was spent to provide for new clubrooms.

Ward Project Allowance Available

Application Amount

Supported Ward

Contribution


Findon Findon Skid Kids Inc – Trophies and coolroom, first aid and toilet hire for Open and World Championship event.

$34,500.00 $4,005.00 $4,005.00 $30,495.00


o Evidence of Incorporation provided in lieu of Certificate of Incorporation. o No Annual Report provided. o No Risk Assessment provided.

• Amount and use are consistent with Council’s policy for Discretionary Ward Allowance.

• Public Liability Insurance to 3 June 2018 provided. • DWA 2016/17: $4,950.00 – Replace track safety fence • DWA 2015/16: $550.00 – Sponsor Trophies for Open Championships • DWA 2014/15: $4,900.90 – Supply and Installation of a Solar System



APPENDIX A Continued

Ward Project Allowance

Available Application

Amount Supported

Ward Contribution


Semaphore Park

SMOSH West Lakes Football Club – Purchase new footballs for 2017 Season

$34,500.00 $4,390.00 $4,390.00 $30,110.00


o Evidence of Incorporation provided in lieu of Certificate of Incorporation. o No Annual Report provided, however Profit and Loss Statement for 2016

provided. o Bank/transaction statement for one month provided in lieu of three months

being for 24 May 2017- 26 April 2017. • Amount and use are consistent with Council’s policy for Discretionary Ward

Allowance. • DWA 2015/16: $2000.00 – Purchase of Defibrillator • DWA 2014/15: $3,690.00 – Purchase of footballs and drinks bottles • Council funding 2016/17: Approx. $100,000.00 - General renewal works to

clubrooms.


Application Amount

Supported Ward

Contribution


Semaphore Park

West Lakes Canoe Club – Support Athletes nominated to represent Australia at 2017 Junior Olympic Hopes Sprint Canoe Regatta.

$30,110.00 $4,000.00 $1,500.00 $26,110.00


o No Annual Report provided, however Profit and Loss Statement for 1 July 2016 to 24 April 2017 provided.

o No quotes provided - all expenses are part of a package set by Australian Canoeing which includes flights and accommodation.

• Bank statement for 30 December 2016 – 07 March 2017 provided.




• NOTE: Initial application was for $4,000 to contribute to total package cost of

$6,000, which was inclusive of flights and accommodation which are not eligible for funding under the policy. While the application was submitted by the West Lakes Canoe Club, the application is on behalf of individual, junior athletes and, as such, funding may be considered under the ‘Under 18 Sports Program’ run by Council.


Application Amount

Supported Ward

Contribution


Henley Probus Club Airport District Inc. – Annual Postage costs for Newsletters

$34,500.00 $250.00 $250.00 $34,250.00


o Organisation does not have an ABN. o Evidence of Incorporation provided in lieu of Certificate of Incorporation. o Applicant has not provided an Annual Report.

• Bank Statement for one month in lieu of three months being for 31 March 2017 to 28 April 2017.

• NOTE: Organisation meets at the Fulham Uniting Church.


Application Amount

Supported Ward

Contribution


Henley SA Athletic League Inc. – Henley Gift Carnival

$34,250.00 $4,000.00 $2,500.00 $30,250.00


o Evidence of Incorporation provided in lieu of Certificate of Incorporation. o No Annual Report provided. o No quotes provided; only breakdown of costs provided.

• Bank statement for one month provided in lieu of three months being for 1 May 2017 – 31 May 2017

• Public Liability Insurance to 1 December 2017 provided. • Risk Management Plan provided. – Continued over page




• DWA 2016/17: $4,000 – Henley Gift Carnival • Community Benefit Donations Program 2011-2015: $2,500 provided each year –

Henley Gift Carnival


Application Amount

Supported Ward

Contribution


West Woodville

Woodville West Torrens Football Club Inc. –Eagles Community Carnival Day 2017

$34,500.00 $5,000.00 $3,000.00 (Cr Wasylenko)

$5,000 equal ward cont.

($625.00) (Cr Thomas)

$29,954.55


o Evidence of Incorporation provided in lieu of Certificate of Incorporation. o Only one quote provided, being for the service of Phil Hearden (as over $1k)

to coordinate the event on the day. No other quotes were provided. • 2016 Financial Statement Provided. • Bank statement for 30 December 2016 – 07 March 2017 • Public Liability Insurance to 31 December 2017 provided. • Event Plan provided, including a Risk Management Plan and expense breakdown. • DWA 2016/17: $4,800 – PA System Repairs • Minor Grant Funding from City Benefit Donation Program:

o 2016: $5,000 - Eagles Community Carnival Day o 2015: $4,000 - Eagles Community Carnival Day

• NOTE: Teams from all across the City of Charles Sturt will be participating in the event.

• NOTE: Cr Wasylenko provided support for the application to the amount of $3,000 from West Woodville ward verbally on the 5 July 2017, and advised he has no conflict of interest to declare. Cr Thomas has declared a perceived conflict of interest with this application as one of her children play for Henley Football Club, although he is not playing in the carnival on the day. Complete copy of application attached as Appendix D.



APPENDIX B

Appendix B consists of 4 pages.

IN TECH

ONE /

PROCESSE

D

Checklist

TRIM Ref.

Date initial

application

recevied

Council Approval

Date

& Item No.

Allocation Application Amount Total

Expenditure

Approved

- GST

(allowance for

GST if

applicable)

Balance Final

TRIM Ref.

Status / Notes

SEMAPHORE PARK

Projects $34,500

17/210243 1/06/17 Going up to Council

10/7/17

N/A SMOSH West Lakes Football Club - Puchase new Footballs for the 2017 Season $4,390.00 $4,390.00 FALSE $30,110.00


10/7/17 Discretionary Ward Allowance ApplicationsWest Lakes Canoe Club Inc- Support athletes nominate to represent Australia at 2017 Junior

Olympic Hopes Sprint Canoe Regatta

$1,500.00 $1,500.00 FALSE $28,610.00

17/210294 17/05/17 PENDING N/A Golden Memories Karaoke Inc - Delivery of "Making a Difference" program to Aged Care

facilities in the City of Charles Sturt

$200.00 $181.82 TRUE $28,428.18

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

Total Spend to Date $6,071.82 $0.00 $34,500.00


Expenditure

Balance TRIM Ref. Notes

GRANGE

Projects $34,500


10/7/17

N/A Grange Surf Life Saving Club - Defibrillator $2,600.00 $2,363.64 TRUE $32,136.36

17/210294 17/05/17 PENDING N/A Golden Memories Karaoke Inc - Delivery of "Making a Difference" program to Aged Care


$400.00 $363.64 TRUE $31,772.73

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

Total Spend to Date $2,727.27 $0.00 $34,500.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR

CONSIDERATION BY COUNCIL APPROVED)

BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR


`


Expenditure


HENLEY

Projects $34,500


10/7/17

N/A Probus Club of Airport District Inc - Postage of newsletter for 12 months $250.00 $250.00 $34,250.00


10/7/17

N/A SA Athletic League Inc - The Henley Gift Racing Carnival Event $4,000.00 $4,000.00 FALSE $30,250.00

FALSE



Expenditure


WOODVILLE

Projects $34,500

17/210294 17/05/17 PENDING - Councillor

Responses

N/A Golden Memories Karaoke Inc - Delivery of "Making a Difference" program to Aged Care


$400.00 $363.64 TRUE $34,136.36

Total Spend to Date $363.64 $0.00 $34,500.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR





Expenditure


WEST WOODVILLE

Projects $34,500


10/7/17

N/A Woodville West Torrens Football Club Inc - 2017 Eagles Community Carnival Day $5,000.00 $4,545.45 TRUE $29,954.55


Responses

N/A Woodville South Sports and Community Club Inc - purchase of equipment for football and

cricket sporting groups

$3,000.00 $2,727.27 TRUE $27,227.27


Responses

N/A Woodville Bowling Club Inc - Replace worn and stained carpet with new carpet and vinyl tiles $5,000.00 $4,545.45 TRUE $22,681.82


Responses



$400.00 $363.64 TRUE $22,318.18

FALSE

FALSE

FALSE



Expenditure


FINDON

Projects $34,500


10/7/17 N/AFindon Skid Kids Inc – Trophies and coolroom, first aid and toilet hire for Open and World

Championship

$4,005.00 $4,005.00 FALSE $30,495.00


Turelli Response



$200.00 $181.82 TRUE $30,313.18

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

Total Spend to Date $181.82 $0.00 $34,500.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR





Expenditure


HINDMARSH

Projects $34,500

12/05/17 PENDING - Awaiting

futher info.

N/A Gorilla Art - Community SALA tour through Woodville Park and Kilkenny $800.00 $800.00 FALSE $33,700.00


Responses

N/A Adelaide Secondary School of English - Funding to continue High Impact Readiness Programs $10,000.00 $9,090.91 TRUE $24,609.09 Individual program cost is $2,500 approx. The request was to

run 4 x HIP sessions for 2017 but would be open to any funding

to allow 1 or more programs to go ahead.


Responses



$400.00 $363.64 TRUE

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE



Expenditure


BEVERLEY

Projects $34,500

FALSE #VALUE!

FALSE

FALSE

FALSE

FALSE

FALSE

FALSE

Total Spend to Date $0.00 $0.00 $34,500.00

$36,030.91 $0.00 $276,000.00 Total amount of funds available for use 16/17 (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

$110,721.49 YTD Actual in

Tech 1







APPENDIX C

Appendix C consists of 4 pages.

IN TECH ONE /

PROCESSED

Checklist

TRIM Ref.

Date initial

application

recevied

Council Approval Date

& Item No.

Allocation Application Amount Total Expenditure

Approved

- GST (allowance

for GST if

applicable)

Balance Final TRIM

Ref.

Status Notes

SEMAPHORE PARKProjects $34,500

16/198078 1/07/16 25/07/2016 Item 6.93 Yes West Lakes Contract Bridge Club Inc - purchase of PA System and playing equipment $2,160.35 $2,160.35 $2,160.35 $32,339.65 16/275018 Cheque sent 18/8/16

16/221514 28/07/16 08/08/2016 Item 6.103 Yes Henley and Grange Baseball Club Inc - hire of Seaton High School for pre-season training $3,200.00 $3,200.00 $3,200.00 $29,139.65 16/306265 Cheque sent 30/8/16

16/209276 15/07/16 08/08/2016 Item 6.103 Yes Semaphore Park Baptist Church - purchase of new overhead projector $1,021.00 $1,021.00 $928.18 $28,211.47 16/275019 Cheque sent 31/8/16

16/198349 4/07/16 08/08/2016 Item 6.103 Yes North West Junior Soccer Association Inc - purchase of new soccer goals (Combined contribution with

other wards)

$2,000.00 $2,000.00 $2,000.00 $26,211.47 16/279635 Cheque sent 18/8/16

16/239792 9/08/16 22/08/2016 Item 6.110 Yes West Lakes Rotary Club Incorporated - Bright Hours Christmas Lunch $2,600.00 $2,600.00 $2,600.00 $23,611.47 16/377621 23/11 - receipts recevied but no form.

14/12 - acq. Form recevied and sent

through to IS for TRIM. RD

16/264644 6/09/16 12/09/2016 Item 6.116 Yes Port Adelaide Softball Club – Coaching Training Course and new equipment gear bags $2,900.00 $2,900.00 $2,900.00 $20,711.47 17/193947 15/6 - Statement of Acquittal received and

sent to Council Members

16/291607 2/10/16 25/10/2016 Item 6.138 Yes Adelaide Phoenix Dragon Boat Club Incorporated - Purchase of new club uniforms $5,000.00 $5,000.00 $5,000.00 $15,711.47 16/358287 Complete

16/322981 21/10/16 14/11/2016 Item 6.151 Yes Prostate Cancer Foundation of Australia - SA - Paddle for Prostate Cancer on 22 January 2017 $5,000.00 $2,500.00 $2,272.73 $13,438.74 17/103028 30/3 - sent Statement of Acquittal and

event report to Councillors

Also submitted for Grange Ward

16/360500 25/11/16 12/12/2016 Item 6.168 Yes Lakes Sports and Community Club - new kitchen materials - Club West Lakes $1,450.00 $1,450.00 $1,318.18 $12,120.56 17/35143 2/2 - acq. Info received. - FILE

16/376755 14/12/16 23/1/2017 Item 6.15 No Canoe South Australia - defibrillator device $2,500.00 $0.00 $0.00 $12,120.56 17/06561 APPLICATION WITHDRAWN PRIOR TO

PAYMENT BEING MADE

16/390231 21/12/16 23/1/2017 Item 6.15 Yes Delfin Island Neighbourhood Watch - Area 489 (Part of Watch SA) $1,428.00 $1,428.00 $1,428.00 $10,692.56 17/66749 31/1/17 - payment voucher prepared. 1/2 -

chq. Left in Cr Ghent pigeon hole to

collect with letter.

17/51293 14/02/17 27/2/2017 Item 6.25 Yes West Lakes Tennis Club Inc. - purchase new chairs $4,565.00 $4,565.00 $4,565.00 $6,127.56 17/93921 23/3 Acquittal and receipts received and

send to EM's

17/103629 31/03/17 10/4/2017 Item 6.43 Yes West Lakes Sports Club Inc. - purchase roller shutter and lightweight canopy for canteern $2,550.00 $2,550.00 $2,318.18 $3,809.38 5/4 - Letter advising funds have been

transferred sent

17/87063 3/04/17 10/4/2017 Item 6.43 Yes Subsonix Dragon Boat Club Inc. - life vests $2,875.00 $2,875.00 $2,875.00 $934.38 17/164227 20/4 - Letter with cheque sent

17/129796 18/04/17 8/5/2017 Item 6.55 Yes West Lakes Current Affairs Group - bus hire for excursion to Hahndorf and general expenses $600.00 $600.00 $600.00 $334.38 19/5 - Cheque sent

17/154959 15/05/17 22/5/2017 Item 6.62 Yes Westport Primary School - sports equipment and uniforms $4,600.00 $367.82 $334.38 $0.00 8/6 - Cheque sent Combined with Beverley Ward

Total Spend to Date $35,217.17 $34,500.00 -$0.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)


Expenditure


GRANGEProjects $34,500

16/289941 27/09/16 10/10/2016 Item 6.131 Yes Zahra Foundation Australia - Women on the Run fun run event on 4 December 2016 $448.83 $448.83 $408.03 $34,091.97 17/38043 Shared with West Woodville, Hindmarsh

and Woodville 3/2/17 - acquittal

documents recevied and sent to Ward

Councillors.

16/322876 24/10/16 14/11/2016 Item 6.151 Yes SCOSA International Day of People with Disability event on 2 December 2016 $4,750.00 $2,375.00 $2,159.09 $31,932.88 17/72369 Agreed to share with Woodville 2/3 -

acquittal docs sent to Councillors

16/331780 8/11/16 14/11/2016 Item 6.151 N/A St Mary's Jacobite Syrian Orthodox Church Inc. - Carol Night on 19 November 2016 to be held at

Christian Family Centre Seaton

$5,000.00 $0.00 $0.00 $31,932.88 16/344533 14/11 meeting - not supported;

organisation advised

Church located in Cowandilla; not supported by one Cr

16/322981 21/10/16 14/11/2016 Item 6.151 Yes Prostate Cancer Foundation of Australia - SA - Paddle for Prostate Cancer on 22 January 2017 $5,000.00 $5,000.00 $4,545.45 $27,387.43 17/103028 30/3 - sent Statement of Acquittal and

event report to Councillors

16/335539 9/11/16 28/11/2016 Item 6.158 Yes Italian Historical Society of SA Inc. - migration experience project $3,957.00 $3,957.00 $3,957.00 $23,430.43 11/11 - sent to Crs for support. NB - DWA

also submitted to West Woodville Ward.

13/11 Cr Tullio provided support via email

and conflict of interest. 15/11 - Cr

Scheffler provided support. Document

ready for next Council meeting. 4/1 -

letter sent following EFT in Dec 2016.

16/355735 23/11/16 12/12/2016 Item 6.168 Yes West Lakes Combined Probus Club Inc. - hall hire for info day Feb 2017 $900.00 $900.00 $900.00 $22,530.43 17/72336 26/2 - acquittal docs received and sent to

Councillors - fwd. to IS for file

16/358429 24/11/16 12/12/2016 Item 6.168 Yes Grange Baptist Church Inc. - new gas cookers $4,000.00 $4,000.00 $4,000.00 $18,530.43 17/125241 19/4 - Statement of Acquittal and tax

invoice received

17/6097 6/12/16 23/1/2017 Item 6.15 N/A Grange Uniting Netball Club - medals and trophies $5,000.00 $0.00 $0.00 $18,530.43 17/38048 6/1 - sent to Crs for support with comment

re previous funding. 1/2 advised applicant

not approved.

17/119985 4/04/17 24/4/2017 Item 6.49 Yes The Charles Sturt Memorial Museum Trust Inc - Anniversary of Captain Charles Sturt's Birthday $500.00 $500.00 $454.55 $18,075.88 5/4 - Letter advising funds have been

transferred sent

17/119995 4/04/17 24/4/2017 Item 6.49 Yes The Charles Sturt Memorial Museum Trust Inc - Repairs to toilet block $2,200.00 $2,200.00 $2,000.00 $16,075.88 5/4 - Letter advising funds have been

transferred sent

N/A 25/05/17 *WITHDRAWN* N/A Grange Primary School - Restoration of artwork of Captain Charles Sturt $900.00 $0.00 $0.00 $16,075.88 17/181839 1/6 - *Application withdrawn*

Total Spend to Date $19,380.83 $18,424.12 $16,075.88 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)

2008/09 - Page 1


Expenditure


HENLEYProjects $34,500

16/221591 25/07/16 22/08/2016 Item 6.110 Yes South Australia Athletic League Incorporated - Henley Gift Carnival $4,000.00 $4,000.00 $4,000.00 $30,500.00 17/72376 1/3 - emailed re acquittal paperwork with

amount query. 3/3 - acquittal docs sent to

Cr Randall and to IS for final file

16/257705 29/08/16 12/09/2016 Item 6.116 Yes Henley Beach Neighbourhood Watch Central 011 - Operational and project costs for 2016/2017 $150.00 $150.00 $150.00 $30,350.00 16/342902 Filed

16/221993 20/07/16 26/09/2016 Item 6.122 Yes Henley Community Garden - Purchase of wicker beds, building materials for Pergola and Chook Fest

Community Event

$3,500.00 $3,500.00 $3,500.00 $26,850.00 17/72361 2/3 - acquittal doc sent to Cr Randall and

to IS for final file

16/265090 1/09/16 26/09/2016 Item 6.122 Yes The Korea & South East Asia Forces Association of Australia - SA Branch - Missing in Action Service

on 8 October 2016

$3,347.00 $3,347.00 $2,944.83 $23,905.17 16/362669 1/12 - portion of funds not used and chq.

Returned to CCS and sent to finance

9/1/17 - adjustment of $97.90 made by

finance and -GST amount adjusted with

formula. COMPLETE

16/289941 27/09/16 See notes N/A Zahra Foundation Australia - Women on the Run fun run event on 4 December 2016 $1,795.30 $0.00 $0.00 $23,905.17 17/38043 *NOT SUPPORTED* By Henley Ward -

see West Woodville, Hindmarsh,

Woodville & Grange

16/289882 21/09/16 10/10/2016 Item 6.131 Yes The Combined Probus Club of West Beach Incorporated - Purchase Data projector, laptop, printer,

hardrive and computer accessories

$1,771.00 $1,771.00 $1,610.00 $22,295.17 17/69745 1/3 - acquittal docs sent to Councillors

16/322606 31/10/16 12/12/2016 Item 6.168 Yes West Beach Surf Life Saving Club - Pink & Blue Swim/ Walk on 21 January 2017 $5,000.00 $5,000.00 $4,545.45 $17,749.72 17/191934 14/6 - Sent Statement of Acquittal to

Ward Councillors

16/355959 25/11/16 12/12/2016 Item 6.168 Yes International Mirror Class Association of SA Inc. - 51st National Mirror Championships $4,000.00 $4,000.00 $4,000.00 $13,749.72 17/163434 19/5 - sent copy of statement of acquittal

to Councillors

17/6776 9/12/16 23/1/2017 Item 6.15 N/A St Michael's College - Battlefields Tour to France for students $2,725.00 $0.00 $0.00 $13,749.72 17/38025 9/1 - sent to Crs for support noting initial NOT SUPPORTED

17/87104 10/03/17 27/03/2017 Item 6.34 Yes West Torrens District Cricket Club - Purchase of David Hookes Memorial Trophy $135.00 $135.00 $122.73 $13,626.99 17/166339 23/5 - Statement of Acquittal sent to Cr's.

17/178839 5/05/17 22/5/2017 Item 6.62 Yes Wheel Chairs for Opportunities Inc - equipment for weekend markets and Fulham Gardens Primary

School

$2,365.00 $2,365.00 $2,365.00 $11,261.99 17/202236 21/6 - Statement of Acquittal sent to Ward

Councillors

17/148892 12/04/17 22/5/2017 Item 6.62 N/A Dulwich Bakery - Bike racks and bike repair station $5,780.00 $3,878.90 $3,878.90 $7,383.09 30/6 - Invoice sent to Dulwich Bakery for

50% of project - note amount reduced

Dulwich Bakery to match application amount. Amount endorsed by

Council $5,780. Amount chnaged to $3,878.90

17/165158 12/05/17 13/06/2017 Item 6.67 Yes West Torrens District Cricket Club - Replacing curator's shed door with roll up door $1,760.00 $1,760.00 $1,600.00 $5,783.09 26/6 - Letter and cheque Sent

17/164999 19/05/17 13/06/2017 Item 6.67 Yes Marine Discovery Centre - Annual Fundraising Event on 27 June 20147 and two new laptops, paper

cutter and shredder

$4,990.45 $2,409.50 $2,190.45 $3,592.64 17/212348 30/6 - Statement of Acquittal sent to

Council Members

Approved only for the purcahse of IT and office equipment not for

fundraising event aspect



Expenditure


WOODVILLEProjects $34,500

16/195361 5/07/16 11/7/2016 Item 6.86 Yes Woodville Hockey Club - Cleaning and inspection of their artificial field, new rubber footbaths and a

promotional banner

$2,898.50 $2,898.50 $2,635.00 $31,865.00 Funds transferred 29/7/16


other wards)

$1,735.00 $1,735.00 $1,735.00 $30,130.00 16/279635 Cheque sent 18/8/16




Councillors.

16/302956 4/10/16 25/10/2016 Item 6.138 Yes Challa Gardens Primary School - Stobie Pole Painting $3,000.00 $3,000.00 $2,727.27 $26,994.70 Invoice recevied from DECD and

approved on 8/11 (16/332755). 23/11 -

letter sent. RD

16/198107 7/06/16 14/11/2016 Item 6.151 Yes Challa Gardens Primary School - Labs' n Life Program $4,000.00 $1,500.00 $1,363.64 $25,631.06 16/11 - invoice requested via email; 25/11 16/264962 30/08/16 14/11/2016 Item 6.151 Yes Somali Bantu Community Association of Australia - hire of Enfield Community Centre for indoor soccer $2,000.00 $2,000.00 $2,000.00 $23,631.06 16/11 - new sundry creditor req. prepared.

1/12 - chq. Posted with letter

16/322876 24/10/16 14/11/2016 Item 6.151 Yes SCOSA International Day of People with Disability event on 2 December 2016 $4,750.00 $2,375.00 $2,159.09 $21,471.97 17/72369 Agreed to share with Grange Ward. 2/3

acquittal docs sent to Councillors

16/357127 28/11/16 12/12/2016 Item 6.168 No Adelaide Rotary Club Inc. - World Festival of Magic $4,800.00 $0.00 $0.00 $21,471.97 16/384321 28/11 - sent to various Crs for support

with rec. not to endorse

Rec. not to approve

17/10244 6/01/17 23/1/2017 Item 6.15 Yes Vietnamese Community in Australia - SA Chapter Inc - TET Festival $5,000.00 $4,990.00 $4,536.36 $16,935.61 17/133279 26/4 - Statement of Acquittal, event report

and invoice received

17/26482 24/01/17 13/2/2017 Item 6.22 Yes First (1st) Kilkenny Scouts Group (ScoutsSA) - Community Fun Day $3,000.00 $2,410.00 $2,190.91 $14,744.70 17/169788 17/2 - invoice requested following

approval 20/2 - invoice to IS, 2/3 - chq.

Posted17/40748 7/02/17 13/2/2017 Item 6.22 Yes Clubhouse SA Inc. - Diamond House - purchase airconditioner $5,000.00 $5,000.00 $4,545.45 $10,199.25 30/6 - Statement of acquittal and invoice

sent to Ward Councillors

17/155097 16/02/17 22/5/2017 Item 6.62 Yes The Woodville Concert Choir Inc. - hall hire, licences and subscriptions $4,000.00 $4,000.00 $4,000.00 $6,199.25 8/6 - Cheque sent

17/176553 29/05/17 13/06/2017 Item 6.67 Yes Woodville Community Dog Training Centre - purchase activity equipment $1,500.00 $460.46 $460.46 $5,738.79 29/6 - Funds transferred Shared with West Woodville Ward

17/195582 19/06/17 26/06/2017 Item 6.62 N/A West Croydon Football Club - guernseys for inaugural indigenous football round on 8 July 2017 $3,300.00 $3,300.00 $3,300.00 $2,438.79 Processing


2008/09 - Page 2


Expenditure


WEST WOODVILLEProjects $34,500


other wards)

$500.00 $500.00 $500.00 $34,000.00 16/279635 Cheque sent 18/8/16

16/257570 29/08/16 12/09/2016 Item 6.116 Yes Woodville South Sports and Community Club – Purchase of items for kitchen upgrade $3,155.00 $3,155.00 $2,868.18 $31,131.82 17/69740 1/3 acquittal docs sent to Councillors and

to IS

16/264881 2/09/16 26/09/2016 Item 6.122 Yes Woodville Croquet Club - Hammer Time Community Croquet Club Program $5,000.00 $4,000.00 $4,000.00 $27,131.82 17/72072 Amount amended to $4,000; 3/3 -

acquittal documents sent to Councillors

and to IS for file

16/246078 19/08/16 10/10/2016 Item 6.131 Yes Rotary Club of Charles Sturt Grange - purchase of timber board, hardware items, paints, rods,

consumables, tooling aids and cutters to be used in the manufacture of quality wooden toys

$2,047.32 $2,047.32 $2,047.32 $25,084.50 17/69738 1/3 - acquittal docs sent to Crs.

16/277529 16/09/16 10/10/2016 Item 6.131 Yes Combined Probus Club of Woodville South Incorporated - Postage for Club bulletin and stationary $350.00 $350.00 $350.00 $24,734.50 Cheque sent 3/11/16




Councillors.

16/302917 4/10/16 24/10/2016 Item 6.138 Yes Woodville Glengarry Tennis Club - purchase of lawn mower and smooth turf roller $5,000.00 $4,000.00 $4,000.00 $20,326.47 17/69742 Amount amended to $4,000 1/3 -

16/335446 9/11/16 28/11/2016 Item 6.158 Yes Italian Historical Society of SA Inc. - migration experience project $2,625.00 $2,625.00 $2,625.00 $17,701.47 6/12 - sundry req. prepared. NB - DWA

also submitted to Grange Ward. 4/1 -

16/376325 8/12/16 23/1/2017 Item 6.15 Yes Italian Home Delivered Meals and Services - PISA $4,950.00 $4,950.00 $4,500.00 $13,201.47 17/165638 23/2 - letter with acquittal form sent via

email

17/38020 7/02/17 27/02/2017 Item 6.25 Yes Peer Veet Training - 2017 Graduation and Awards Night $500.00 $500.00 $454.55 $12,746.93 17/193942 15/6 - Statement of Acquittal received and

sent to Councillors

17/86756 17/03/17 27/03/2017 Item 6.34 Yes Woodville West Torrens Football Club Inc - Repairs to PA System in Southern Grandstand $4,800.00 $4,800.00 $4,363.64 $8,383.29 17/186522 13/6 - Statement of Acquittal received

17/92901 28/02/17 27/03/2017 Item 6.34 Yes Port Adelaide United Workers Club (Semaphore Workers Club) on behalf of Royal Park Doghouse Club

– Storage and shelving for historical items and computer used for recording historical items and Club’s

administration

$5,000.00 $3,000.00 $3,000.00 $5,383.29 17/202218 20/6 - Statement of Acquittal sent to Ward

Councillors

17/118812 1/02/17 *NOT APPROVED* N/A Waratah Close Complex- Purchase of TV and home theatre system $2,000.00 $0.00 $0.00 $5,383.29 17/133520 24/4/17 - *NOT APPROVED* - Funds to

come out of Property Budget next

financial year

17/129927 22/03/17 8/5/2017 Item 6.55 Yes Seaton Park Ukulele Group - Purchase of group polo shirts $1,058.75 $1,058.75 $1,058.75 $4,324.54 31/5 - Letter with cheque sent

17/129973 21/04/17 8/5/2017 Item 6.55 Yes Woodville City Soccer Club Inc (Western Strikers Soccer Club) - Purchase of tables and chairs for club

rooms

$2,785.00 $2,785.00 $2,785.00 $1,539.54 19/5 - Letter with cheque sent

17/176638 31/05/17 13/06/2017 Item 6.67 Yes Woodville South Neighbourhood Watch - Door Stop Alarms for residents $500.00 $500.00 $500.00 $1,039.54 23/6 - Letter and cheque sent Shared with Woodville Ward

17/176553 29/05/17 13/06/2017 Item 6.67 Yes Woodville Community Dog Training Centre - purchase activity equipment $1,500.00 $1,039.54 $1,039.54 $0.00 29/6 - Funds transferred

Total Spend to Date $35,759.44 $34,500.00 $0.00 BALANCE REMAINING (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY COUNCIL APPROVED)


Expenditure


FINDONProjects $34,500

16/257879 31/08/16 12/09/2016 Item 6.116 Yes Associazione Sinopolese Maria SS Di Tutte Le Grazie Incorporated – Feast in Honour of Our Lady of All

Graces

$4,999.00 $4,999.00 $4,999.00 $29,501.00 16/334736 Acquittal completed and final document in

TRIM - 15/11

16/332260 3/11/16 28/11/2016 Item 6.158 Yes Findon Skid Kids Incorporated - Replace track safety fence $4,950.00 $4,950.00 $4,950.00 $24,551.00 17/106556 6/12 - cred req. payment voucher

prepared 14/12 - final letter sent with acq.

Info

17/14524 13/01/17 23/01/2017 Item 6.15 Yes Seaton Calisthenics Club - new equipment $652.00 $652.00 $652.00 $23,899.00 17/191918 13/6 - sent Statement of Acquittal to

Ward Councillors

17/36367 30/01/17 13/02/2017 Item 6.22 Yes Woodville District Baseball Club - defibrillator $2,395.00 $2,395.00 $2,395.00 $21,504.00 17/72379 20/2 - payment voucher prepared; 23/2 -

letter with acquittal form sent via email 3/3

- acquittal received and sent to file

17/66850 22/02/17 14/03/2017 Item 6.30 Yes Fulham Cricket Club - defibrillator and tables $5,620.00 $5,620.00 $5,620.00 $15,884.00 Preparing payment voucher for cheque

17/87033 2/03/17 27/03/2017 Item 6.34 Yes Woodville Little Athletics Centre Inc - purchase and installation of discus ring $2,120.00 $2,120.00 $2,120.00 $13,764.00 30/3 - Cheque provided to Cr Sykes to

present at Club presentation day on

1/4/17

17/101767 28/03/17 10/04/2017 Item 6.43 Yes Woodville District Baseball Club - Shelters for junior players and officials $3,674.00 $3,674.00 $3,674.00 $10,090.00 27/4 - Funds transeferred

17/153572 15/05/17 22/5/2017 Item 6.62 Yes Woodville District Baseball Club - Don Klaebe Reserve baseball main diamond bases and ground

upgrade

$4,960.00 $4,960.00 $4,960.00 $5,130.00 15/6 - Letter sent advising funds have

been transferred

N/A 7/04/17 *WITHDRAWN* N/A Nazareth Catholic College - Musical instruments $3,500.00 $0.00 $0.00 $5,130.00 17/155758 15/5 - *Application withdrawn*

17/167935 25/05/17 13/06/2017 Item 6.67 Yes Fulham United Football Club - Electrical Load Audit and fryer $4,684.90 $4,684.90 $4,259.00 $871.00 26/6 - Letter sent advising funds have

been transferred


2008/09 - Page 3


Expenditure


HINDMARSHProjects $34,500

16/188858 7/06/16 11/7/2016 Item 6.86 Yes Elizabeth Street Traders Croydon - ‘Queen of SALA’ street party $2,400.00 $2,400.00 $2,400.00 $32,100.00 Cheque sent 20/7/16

16/246038 19/08/16 10/10/2016 Item 6.131 Yes Kilkenny Primary School - Purchase equipment to create beehive $1,499.00 $1,499.00 $1,362.73 $30,737.27 16/334614 15/11 - final document received via TRIM

with acquittal16/289941 27/09/16 10/10/2016 Item 6.131 Yes Zahra Foundation Australia - Women on the Run fun run event on 4 December 2016 $448.83 $448.83 $408.03 $30,329.25 17/38043 Shared with West Woodville, Hindmarsh



Councillors.

16/322576 September

2016

12/12/16 Item 6.168 Yes Ideas for Adelaide - Croydon to Kilkenny Water balloon fight - buckets and sponges $600.00 $600.00 $600.00 $29,729.25 17/164222 15/12 - cred. Req. prepared 19/12 -

payment voucher completed 4/1 - letter

sent following EFT.

17/7792 3/01/17 23/01/2017 Item 6.15 Yes Art N Heart - creation of handmade mosaic murals project $5,000.00 $5,000.00 $5,000.00 $24,729.25 23/2 - letter with acquittal form sent via

email

17/16862 17/01/17 13/02/2017 Item 6.22 Yes Sister Gallery - Community support - materials and gallery opening assistance $5,000.00 $5,000.00 $5,000.00 $19,729.25 17/191947 4/5 - Letter and cheque sent to Ideas for

Adelaide

17/118776 7/04/17 24/04/2017 Item 6.49 Yes Rosetta Street Greening - Storage trailer with signage $4,267.40 $4,267.40 $4,267.40 $15,461.85 4/5 - Letter with cheque sent

17/129829 21/04/17 8/05/2017 Item 6.55 Yes Sharon Hefferan - Paint and brushes for stobie pole painting in West Croydon $5,000.00 $5,000.00 $5,000.00 $10,461.85 19/5 Letter with cheque sent

17/129893 20/04/17 8/05/2017 Item 6.55 Yes Welcome to Australia - Iftar Dinner on 22 June 2017 - catering and Woodville Town Hall hire $6,080.00 $6,080.00 $5,625.45 $4,836.39 19/5 - Letter sent advising funds have

been transferred

17/164879 21/05/2017 13/06/2017 Item 6.67 Yes Park Terrace Community Garden Inc. - site box for garden with padlock including delivery $439.94 $439.94 $439.94 $4,396.45 Processing

17/164935 23/05/17 13/06/2017 Item 6.67 Yes Croydon Bowling Club - replace lino, benchtops and cupboards in kitchen and repaint walls and ceilings $4,500.00 $4,396.45 $4,396.45 $0.00 26/6 - Letter sent advising funds have

been transferred Combined with Beverley Ward



Expenditure


BEVERLEYProjects $34,500

16/202377 12/07/16 25/07/2016 Item 6.93 Yes Cyprus Community of SA Inc - 2016 Cyprus Festival $4,999.00 $4,999.00 $4,544.55 $29,955.45 17/133295 26/4 - Statement of Acquittal, event report

and invoice received


other wards)

$605.00 $605.00 $605.00 $29,350.45 16/279635 Cheque sent 18/8/16

16/203970 12/08/16 22/08/2016 Item 6.110 Yes Over 50's Club Flinders Park Incorporated - purchase of laptop, printer and Microsoft Office software $1,578.45 $1,578.45 $1,578.45 $27,772.00 16/275720 Cheque sent 31/8/16

16/264938 1/09/16 26/09/2016 Item 6.122 Yes The Society of St Hilarion - Feast Day of St Hilarion $5,000.00 $5,000.00 $4,545.45 $23,226.55 17/202209 21/6 - Statement of Acquittal receieved

and sent to Ward Councillors.

Rounding issue

16/257822 30/08/16 10/10/2016 Item 6.131 Yes Community Neighbours George Avenue, Allenby Gardens - Annual Christmas Light Up $250.00 $164.65 $164.65 $23,061.90 16/362677 1/12 - CHq. Returned for 85.35 and sent

to finance. Acquittal completed and all

docs sent to IS. COMPLETE

$85.35 returned

16/276895 15/09/16 *NOT APPROVED* N/A Wheelchair Sports Association of South Australia Incorporated - catering and cleaning of hall for

Guinness World Record Basketball event on 22/23 October 2016

$1,000.00 $0.00 $0.00 $23,061.90 16/304761 *NOT SUPPORTED*

17/4623 22/12/16 23/01/2017 Item 6.15 Yes Ukrainian Community School - auspiced by Association of Ukrainians in South Australia Inc. $4,990.00 $4,990.00 $4,990.00 $18,071.90 13/2 - acquittal letter posted with cheque.

17/29831 2/01/17 13/02/2017 Item 6.22 Yes Beverley Neighbourhood Watch - Watch SA - office expenses, printing support $150.00 $150.00 $150.00 $17,921.90 17/178043 31/5 - Statement of Acquittal sent to Cr's.

17/50728 10/02/17 27/02/2017 Item 6.25 Yes Flinders Park Senior Citizens Club - Over Fifties - new TV $998.00 $998.00 $998.00 $16,923.90 17/147215 Cheque sent 10/03/2017

17/154959 15/05/17 22/5/2017 Item 6.62 Yes Westport Primary School - sports equipment and uniforms $4,600.00 $4,232.18 $3,847.44 $13,076.47 8/6 - Cheque sent Combined with Semaphore Park Ward

17/164935 23/05/17 13/06/2017 Item 6.67 Yes Croydon Bowling Club - replace lino, benchtops and cupboards in kitchen and repaint walls and ceilings $4,500.00 $103.55 $103.55 $12,972.92 26/6 - Letter sent advising funds have

been transferred Combined with Hindmarsh Ward


$248,798.98 $240,048.78 $35,951.22

$208,739.00 YTD Actual in

Tech 1

Total amount of funds available for use 16/17 (PENDING APPLICATIONS SUBMITTED FOR CONSIDERATION BY

COUNCIL APPROVED)

2008/09 - Page 4



APPENDIX D

Appendix D consists of 41 pages.

teCfaVed •20/%11-

o s •

• 141V

• • •

• ,+•L++

• • • • • • • • 41 • • • • + • 40 •

41. 4- • • 4 .•

Completed applications should be submitted to:

Executive Assistant to the Chief Executive Officer, City of Charles Sturt, 72 Woodville Road, Woodville, £4, 5011 or counclleacharlessturtsa.gov.au

Discretionary Ward Allowance (DWA) Application Form

Council Ward:

Section 1: Applicant Organisation Information To be completed by donation recipient

Name of Organisation: L.4 0 r11/1 10 (re 4) bCf I) (Ai

Contact Person: 1/1" CA a gra nio (Mr/Mrs/Ms) (First Name) (Last Name)

Meal I CinQ er (/verco 1 Opera 'Nov J

P 0 Itox- Jo

Telephone: 0g 8 3 if-1 if-tf,tf. Mobile: OLP I g 70 0 ...21

catymer -cf -qii-ywigier ovu.ac (om a u Is your organisation (Please tick)

0 Non-government 2( Not-for- profit

El School (private and/or public)

The City of Charles Sturt Council will make allowances for goods and services tax (GST) with the agreed Discretionary Ward Allowance upon receipt of the following information:

1. What is the ABN that relates to the operation of your club or organisation?

3 631 37 2I' 2. Are you registered for GST?

1_16 Yes (If Yes, go to Section 3)

1:f No (If No, what is your current GST registration status?)

I have applied but am still waiting for registration. (Please attach evidence)

I have no intention to register for GST

If the organisation is not registered, only the approved donation amount will be provided.

Position:

Postal Address:

Email:

Discretionary Ward Allowance Application Form R2362

City of Charles Sturt 72 Woodville Road, Woodville, South Australia 5011 T 08 8408 1111 F 08 8408 1122 www.charlessturt.sa.gov.au

Section 2: Auspice Organisation To be completed by donation recipient

Auspice Organisation: A larger organisation that accepts and manages grant money, on behalf of a smaller community group, which does not have the necessary financial arrangements in place.

Name of Auspice Organisation:

What is the AEiN that relates to the operation of your club or organisation?

Postal Address:

Postcode: Telephone (Business Hours):

Email:

Declaration:

I certify that (Name of Auspice Organisation)

will auspice this proposal and take legal and financial responsibility for the administration of any approved donation funds.

Name of Authorised Officer of Auspicing Organisation:

Title of Authorised Officer of Auspicing Organisation:

Signature:

Date:

Section 3: Project Information To be completed by donation recipient

Please use the questions below as a guide in responding. Please provide as much information as possible.

Project Type: EiCommunity Support Initiative

Total Project Cost: $ CT° 00/in",

DWA Application Amount: $ [Please include a single quote for amounts up to and including $5,000, and at least two quotes lithe DWA application amount totals or is greater than $5,000.01. Quotes must include the supplier's MN and must include the full amount (including GST).]

Provide a description on the initiative.

D Minor Capital Works Project

e.

ty\extirt 41

Describe the community (or target group) who benefits from the organisation

eg whole community, youth, indigenous, aged, new arrivals to Australia.

-ef lifyle), JO—

Page 2 of 5

How does this service align with Council's Community Plan Outcomes? identify which of the Council's Community Plan Outcomes and Objectives are best served by this initiative. (Refer to the attached DWA guide booklet for an outline of the Community Plan Outcomes & Objectives.)

Signature:

Please print full name:

A 4°

Position with organisation:

Date: I I

Peale Fraq.142.,

C 0 Pah ercl Oreftf 140,

eff et- %PI

How will you acknowledge/market the donation provided by the City of Charles Sturt? (eg placing a plaque on the asset created, note of thanks recognising the support of Council on publications/inclusion of Council logo)

g a tr (-Inn kt( 11

Please provide details of any previous or current support provided by Council- please include the $ amount where support

was financial. (eg donation, in-kind, rent subsidy, ward allowance — including amounts and dates)

gelt- Af yvexas

With regard to this project/application, have you applied for or received funding or sponsorship from any other government or private enterprise? (Funding body name, amount sought, date and status of application.)

k e- Arac,.< vie, A

APPLICANT DECLARATION To be completed by donation recipient

The information provided in this application is, to the best of my knowledge, true and correct and I understand that any

omission or false statement may result in the rejection of the application. I agree that the City of Charles Sturt Council, for the purpose of assessing this application, may check any relevant detail.

I understand that this is a DWA application and may not necessarily result in donation approval.

Should this application result in donation approval, Council reserves the right to audit expenditure of grant funds. Receipts or evidence will be sought as to monies expended in I e with the application and, if this evidence is not supplied, Council reserves the right to seek reimbursement of these rs.

f

Page 3 of 5

APPLICANT CHECKLIST

Ensure all documents are attached to your application

The following documents must be attached to your application Please tick if attached or N/A if9ot relevant

Most recent financial (bank) statement in name of applicant organisation V,..' A copy of the organisation's most recent Annual Report (if relevant) 0/1 aid kle A.A! 7.f t If amount requested is between $1,001 and $4,999 one written quote or if amount requested is

$5,000+ two written quotes ki4

If funding requested is for an event to be held on Council land, a current copy of a Certificate of Currency (Public and Products Liability Insurance) for a minimum cover of $20 million

If funding is for an event to be held on Council land, an event plan including risk management ).7

COUNCILLOR DECLARATION To be signed by Ward Councillors if application is sent direct to them. If application is sent direct to Administration then indication of support and declaration of Interest can occur via email.

Declaration

I declare that this application meets the requirements of the Council's Discretionary Ward Allowance Policy including the

Council's Community Plan Outcomes.

In recommending this application I have not breached the Local Government Act and the Council's Code of Conduct in

supporting this project.

0 Supported fl Not Supported

Signed: Ward Councillor Date

Do you have an interest in this matter in accordance with the Local Government Act Section 73?

Yes (If Yes, complete the disclosure below) No

Please provide details of the Interest:

Other comments to note:

0 Supported Not Supported

Signed: Ward Councillor Date

Do you have an interest in this matter in accordance with the Local Government Act Section 73?

El Yes (If Yes, complete the disclosure below) No

Please provide details of the Interest:

Other comments to note:

Page 4 of 5

GENESIS Ur,DERviRIT 'NG

Liability Certificate of Currency Policy Number LIA-4622 16 December 2016

Insured Details

Insured Name Woodville West Ton-ens Football Club & Eagles Club Inc.

Period of Insurance From 31 Dec 2016 at 4:00PM to 31 Dec, 2017 at 4:00PM

Class of Business Liability

Limits of Liability Public Liability: $20,000,000 Products Liability: $20,000,000 Advertising Liability: $20,000,000

Policy Wording GI Commercial Combined Policy Wording V10615

Insurer

Interested Party

Occupation

Place of Issue

Date of Issue

Tim Ezzy

for Genesis Underwriting Agency

Certain Underwriters at Lloyd's, Policy is underwritten 100% by Certain Underwriters at Lloyd's and is issued by Genesis Underwriting Agency Pty Ltd under authority given to it by Lloyd's. [UMR No. 66991SCO2015S01]

Not Applicable.

Situation: At and From : Oval Avenue, Woodville SA & 7222 Port Road, Beverley SA.

Principally owners and operators of Leagues club including Property Owners.

Manly, NSW, Australia

16 Dec 2016

EVENT PLAN FOR

2017 EAGLES

COMMUNITY CARNIVAL DAY Presented by

Woodville West Torrens Football Club Inc

Supported By City Of Charles Sturt

Sunday August 20th, 8am to 5pm

At Maughan Thiem Hyundai Oval Oval Avenue, Woodville South

Event Mission

To hold a football event that truly includes and celebrates the

many varied elements of our local community.

Event Day Components SANFL Macca's League Match: Eagles v Adelaide Crows.

SANFL Juniors U8 Lightning Carnival as curtain raiser.

NAB AFL Auskick medal presentations & half time games.

Carnival & Auskick Kids Pre-Game Parade (including Guard of Honour)

Statewide Super Mini League half time game.

Community Group displays including Kids Community Treasure Hunt

Free Ticket Accessibility for local charity groups inc food/drink vouchers

Family Friendly Activities such as Jumping Castle, Face Painting, Kids Community Treasure Hunt and SANFL Activation Zone.

Junior football volunteer recognition event.

Pre Match Lunch & Post Match Presentations

2017 Eagles Community Carnival Day: Event Plan

EVENT PLAN : PROMOTIONS The Eagles Community Carnival Day will be promoted to a wide audience;

Eagles Supporters : General member & social media communications : Special focus on past & present junior members

Adelaide Crows Supporters. : Liaise with Crows re Carnival promotion to its entire membership base : Seek special promotion to Crows Junior members tied into game day activities : Promotion through Crows fan forum web sites & facebook pages

SANFL Juniors Lighting Carnival Participants : Tickets and information flyers issued to all teams participating

Community Groups : Invitation to hold a free promotional display or just be our guests with free tickets

Charity Groups : As per above, with some possible free food/drink vouchers

NAB AFL Auskickers : Invites across all Auskickers in our Metro & Country zones.

Junior Football Volunteers : Planned recognition event to be held.

Local Resident Letterbox Drop : Approx 1200 flyers & tickets distributed around oval precinct

Local Business Ticket Drop : Ticket packs distributed to large employers around oval precinct.

City of Charles Sturt : Promotion in Council Communications (Kaleidoscope & Diamond Bytes) : Promotion of event to Community & Charity Groups linked in with Council : Possible Port Road Banner : Council Display at the event

Local School Clinics : Free ticket giveaway at clinics, starts at beginning of Term 1 : Crows player visits at school clinics

July School Holiday Events : Eagles School Holiday Coaching Clinics : School Holiday promotional event at Woodville

Metro Zoned Clubs : Free passes sent across 10 locally zones football clubs

Country Zoned Clubs : Free Passes sent across 24 country zoned clubs, (Adelaide Plains, Clare Valley & Yorke Peninsula)

Media Coverage : Investigate Live radio broadcast from the carnival (Fiveaa Sunday Roast) : SANFL Media support : Messenger Press "Weekly Times"


EVENT PLAN: BUDGET Total Project Cost—est $9,000 Marquee Hire for community groups $1000

Lighting Carnival expenses (Umpires, SANFL Fee) $ 500

Extra Staffing (Security, Gate Staff) $ 300

Jumping Castle $ 400

Face Painting $ 600

Charity Group Food & Drink Vouchers $ 300

Advertising $ 600

Printing & Postage $ 300

Volunteer Recognition Event (Junior Footy) $ 600

Eagles Volunteer Hours (est 40hours @$30ph) 421-5790

Carnival Co-ordinator Contract (not staff) $2900

EVENT PLAN : RESOURCES PRE-EVENT

: Event coordinated by Phil Herden, the Eagles appointed Community Carnival Co-ordinator. He will under-take most planning activities, based on previous events run.

: Phil reports to Chris Branson who is Eagles General Manager, Commercial Operations.

: Other Eagles staff members will be involved as required,

: School promotions and Lighting Carnival liaison with SANFL Juniors organised by EAGLES SANFL Devel-opment Officer Scott Prebble.

: Eagles volunteers involved with local letterbox promotion , distribution of tickets & information to groups involved plus preparing items for the day.

: Line marking of sprinkler positions undertaken by City of Charles Stat.

GAME DAY

: Co-ordinator Phil Herden will oversee the event from start to conclusion.

: SANFL Match Day staff will co-ordinate ground access & assist with security during breaks in the league game. Their hours will be extended to cover the earlier start.

: Professional Security Staff will attend as per a normal SANFL home game but for extended hours due to earlier commencement,

: Normal venue management for an Eagles home game will be handled by Eagles Ground Manager Melissa McKenzie.

: Eagles home game staff will manager Canteen, BBQ and Bar outlets.

: Errection of marquees by will be undertaken by Hollard Party Hire.

: Lighting Carnival managed by Scott Prebble in conjunction with SANFL juniors staff plus umpires, junior club coaches and team managers.

: NAB Auskick promotions, medal presentation, parade and half time games organised by NAB staff and AFL Auskick co-ordinators

: Staffing of the jumping castle and face painting will be through club suppliers.

: Staffing of the community displays will be undertaken by the various community groups.

: Eagles volunteers will assist with venue set up, parade and other activities as required.


EVENT PLAN : RISK MANAGEMENT

GENERAL

- The Eagles Community Festival event is a supplementary activity held at a SANFL match so we follow the general SANFL match regulations and guidelines.

- These cover issues such as ground capacity, evacuation procedure, security, & toilets that hap-pen at every home game.

RISK — COMMUNICATION ISSUES

- All community groups along with Eagles and SANFL Gate Staff receive a briefing outlining how the event is to progress and any changes to normal home game procedures.

RISK - OUTDOOR EVENT (Weather)

- Participating Groups are notified that the event may be cancelled a few days out if bad weather is forecast. It would then be aimed to be run at a later home game.

- This was implemented for last year's event when due to a poor weather forecast one week of promotions were moved to the second.

RISK — OUTDOOR EVENT (Marquee Structures)

- All our temporary structures are erected by a professional company we use on regular basis, early in the morning before crowds are assembled.

RISK — COMMUNITY GROUPS (Access)

- There is a risk with groups coming into a crowded car park area with many pedestrians with their display equipment.

- We ask groups to set up early in the event when crowds are minimal.

- Groups also have allocated a special drop off zone when they can come in, unload equipment and then leave to part in a nearby car park.

- Eagles and SANFL staff are on hand to assist with managing this drop off process.

RISK — COMMUNITY GROUP (Activities)

- There is a risk that community group may organise a dangerous activity.

- All groups as part of their registration are asked to advise their planned activities which enables us to assess them prior to the day.

- We also have staff on the day in liaison with groups to oversee any activities.

RISK — COMMUNITY GROUPS (General)

- All Groups are asked as part of their registration to provide their own Public Liability Insurance Policies for us to check.

- The Eagles also hold a $10m Public Liability Insurance Policy


EVENT PLAN : GAME DAY TIMELINE 7.00am

8.00am

8.45am

9.00am

9.30am

10.00am

10.30am

10.45am-11:15am

11.00am

11.20am

12:00pm

13.05pm

13:07pm

13:20pm

13:47pm

13:50pnn

14:00pm

14:10pm

14:20pm

15:15pm

15:35pm

15:40pm

16:40pm

: Oval secured, staff arrive, fields set up

: Carnival gate (Car Park) opened, Main canteen opened

: Briefing for Group One Carnival teams

: Estimated commencement of Group One carnival games

: Community Group arrivals to set up displays

: Sunday Roast radio broadcast commences

: Commencement of Face Painting, Jumping Castle and Community Treasure Hunt

: Group One carnival teams finishing off games

: Briefing of Group Two Carnival teams

: Commencement of Group Two carnival games

: Start of Home Match Lunch

: Carnival Break for Crows & Eagles warm up

: NAB Auskick medal presentation

: Carnival resumes

: Carnival concludes

: Carnival parade commences

: League teams runout through kids guards of honour

: League games Eagles v Crows commence

: Volunteer recognition event

: Half Time Mini League & Auskick games

: Second Half commences

: Pack Down of community displays

: Conclusion of League Game


EVENT PLAN : CHECKLIST / TIMELINE ASAP

ASAP

ASAP

ASAP

April 1

April 4

May 1

May 10

May 20

June 1

June 1

June 10

June 15

June 22

July 1

July 1

July 3

July 10

July TBA

July TBA

July 24

July 30

July 31

August 1

August 4

August 5-18

August 8

August 9

August 13

August 14

August 14-18

August 14-18

August 15

August 16

August 16

August 17

August 17-18

August 19

: Finalise Event Plan including budget

: Meet with Fiveaa re possible outside broadcast of Sunday Roast sports show

: Meet with Crows re members communications and special junior members promotion

: Decide on Port Road Banner, if proceeded organise signage and council booking

: Approach business's like NAB & AMF to be involved again this year

: Deadline date for Kaleidoscope Magazine, June issue

: "Save the Date" note of event communicated to previous community groups involved

: Meet with Council re their display, promotional support & linking with their community & charity.groups

: Community & Charity contact list updated

: Official invitation sent to community groups to be involved with a free promotional display

: Jumping Castle & Face Painting booked

: Flyers & Tickets sent to Term 2 Auskick Clinics

: Meet with SANFL re event Media Promotion plan

: Distribution Date for Kaleidoscope Magazine

: Receive final Lightning Carnival team numbers from SANFL Juniors

: City of Charles Sturt Discretionary Ward Allowance application lodged

: Deadline for MFS Firetruck application.

: SANFL Juniors Lightning Carnival Schedule Finalised

: Promotion at Eagles School Holiday Clinics

: Promotion at Westfield West Lakes School Holiday Promotion

: Start of School Term 3, Commence school clinic promotions

: Community Display bookings close

: Briefing notes for SANFL Juniors Lightning Carnival teams done

: Venue mapped out with community display locations, marquee order finalised

: Ticketing, flyers etc sent out to junior carnival teams, community & charity groups

: Local resident & business letterbox drop around oval precinct.

: Deadline date for Messenger Press "Weekly Times" events page

: NAB AFL Auskicker reminder email sent

: Volunteer roles finalised

: Event briefing to staff & volunteers involved

: Game week promotions to Eagles & Crows members and media coverage

: Community Treasure Maps 8, Oval signage completed

: Event promotion through Crows fan forum websites and facebook pages

: Crows players visit to schools promoting match

: Messenger Press "Weekly Times" issued

: PA Announcements finalised, Master Free Ticket vouchers done for gate staff

: Line Marking of sprinkler position in marquee area

: Lightning Carnival Fields marked out, final preparations

August 20 : Eagles Community Carnival Day

September : Post Event Report Written for Council'


ANNEXURE A

Discretionary Ward Allowance (DWA) Application

Woodville West Torrens Football Club Inc.

Eagles Community Carnival Day Sunday August 20th 2017

SECTION 3 PROJECT INFORMATION

Provide a description on the initiative

Mission • To hold a football event that truly includes and cele-brates many varied elements of our local community.

The Eagles Community Carnival Day is the continuation of an annual Community Event run by the

Woodville West Torrens Football Club since 2010.

The inaugural Eagles Community Day in 2010 was an Australia Day Award winner from the City of Charles Sturt for Com-munity Event of the Year.

When an Adelaide Crows SANFL side was introduced in 2014 the event expanded to include a junior footy Lighting Carni-val as the curtain raiser to the SANFL league encounter.

The 2017 event is scheduled for one home match, Sunday August 20th at Maughan Thiem Hyundai Oval, Woodville South again when the Eagles host the Adelaide Crows SANFL side.

For the 2017 Eagles Community Carnival Day we are planning several exciting initiatives.

1. We promote a diverse range of local community groups by allowing them to have a free promotional stall in our Family Friendly Area. We provide the marquee space, tables & chairs. We also ensure a flow of visitors by running a Community Treasure Hunt for the Kids to come by every stall.

2. We recognise and celebrate our community by issuing free tickets to groups who don't want to have a display but would appreciate being our guests for the afternoon. We also do a local letterbox drop around the Oval precinct along with promotions in local schools.

3. We link in with local charity groups to provide free ticketing to their clients who may otherwise not get the opportunity to enjoy an afternoon at the footy. This is combined with the free family activities for them at the game

4. We support and encourage local junior football volunteers with a recognition "Thank You" event.

5. We would run a range of fun & free family friendly activities such as face painting, a jumping castle, SANFL activation zone and the Kids Community Treasure Hunt where young ones present receive a map to visit the various community groups participating, engage in their activities and collect their "treasure".

6. On the field it starts from 9am with a SANFL Juniors Under 8 Lighting Carnival. We hope to have 60 teams involving over 900 junior players participating in 3 games each on five mini ovals through the morning and early afternoon. Then at 2.10pm, the Eagles and Crows, 2 of the biggest sporting clubs in the City of Charles Sturt, do battle in a huge SANFL encounter. At half time of the league game we would have a Mini League match plus some AFL Auskick Grid Games for players aged 5-8.

All together it is a massive day of community celebration and participation.

Our aim is to achieve an attendance on the day

in excess of 5,000.

This would set a single game attendance record for our annual Eagles community event. The current single game record is 4,672 set in 2015.

Estimated Project Cost : $9,000 Marquee Hire for community groups $ 700 Lighting Carnival expenses (Umpires, SANFL Fee) $ 700 Extra Staffing (Security, Gate Staff) $ 300 Jumping Castle $ 500 Face Painting etc $ 600 Advertising $ 900 Printing & Postage $ 300 Volunteer Recognition Event (Junior Footy) $ 600 Eagles Volunteer Hours (est 50hours @$30ph) $1500 Carnival Co-ordinator Contract (not staff) $2900

Describe the community (or target group) who benefits from the organisation

We have a wide range of community groups involved in the event.

They have the opportunity to promote themselves to a large new audience by taking up one of our free display positions or just enjoy the game as a guests with some free tickets.

Some of the groups involved with displays n recent years include Red Cross, Meals on Wheels, Neighbourhood Watch, Australian Refugee Association, Uniting Care Wesley, OPAL, Kilkenny Scouts, Sammy D Foundation and Mission Austral-ia plus local sporting clubs representing Cricket, Tennis, Little Athletics, Baseball, Basketball and American Football.

Many other groups & charities make use of our free ticket offers without holding a display.

In 2015, over 2 home games, we had 62 community groups involved in some capacity. 16 with a display, 10 clubs as part of the lighting carnival and another 36 who took up our free ticket offer.

For a list of some of the groups who have been involved in recent times please refer Annexure B.

Community Group representatives in 2014

How does this event align with Council's Community Plan Outcomes

The Eagles Community Carnival is an activity that meets the following criteria;

• Support and strengthens the capacity of local community organisations and groups by given them the free oppor-tunity to promote themselves to a large new audience.

• Promotes and supports volunteerism as an integral part of wellbeing and active citizenship through having a recog-nition component included thanking volunteers that have assisted with junior football through the season.

• Increases inclusion of disengaged communities who may be disadvantaged by providing free family tickets to the game across various local charities so those who may not otherwise be able to enjoy an afternoon at the footy can do so as our guests.

• Supports shared interests of different generations. SANFL Footy is a competition that is enjoyed by all ages.

• Locally driven event that appeals to the wider community, contributing to the social and sporting development of the City. The day involves not only a large of community and local sporting groups but in the Eagles and Adelaide Crows two of the councils biggest sporting clubs.

How will you acknowledge / market the donation provided by the City of Charles Sturt. We have always acknowledged the support of the City of Charles Sturt through the inclusion of the council's logo in all our posters, tickets, emails, registration forms, treasure maps and other promotional material. Council support is also recog-nised in regular Public Address announcements through the day.

We also welcome the opportunity to further acknowledge and promote the council's support should the City of Charles Sturt wish to;

• Provide some extra promotional banners for the day to display at the ground.

• Promote the opportunity for a free promotional display and free family tickets to community and charity groups that have links with the City of Charles Sturt.

• Have a promotional display among our other community groups and take part in the Kids Community Treasure Hunt.

• Promote the event in council communications (ie Diamond Bytes, Kaleidoscope)

Council display at previous Eagles Community Festival

Please provide details of any previous or current support provided by Council. Please advise the $ amount where support was financial.

The Council has supported the Eagles annual community event with a Minor Event Grant as part of their City Benefit Donation program since 2010.

Last year that grant was $5000.

Each year the Eagles have provided a detail report to council outlining it's activities and receipting of expenses.

We are seeking a similar sized grant for our planned event this year but due to the restructure of the councils grand pro-grams, this now comes under Discretionary Ward Allowances.

In addition to supporting the event through a grant, the council also provides a line marking service to highlight the location of sprinkler pipes in areas where we put up marquees for ourcommunity displays.

Council has often also supported the event by taking part in our community displays.

With regard to this project / application, have you applied or received funding or sponsorship from any other government of private enterprise.

Whilst we have no other specific sponsors who provide financial support for this event some of our regular club sponsors have provided in kind support to assist with the family friendly activities planned.

As some examples in recent years;

• NAB, who sponsors the nationwide AFL Auskick program, provide us with some participation medals for any local auskickers who take part in the day and other giveaways.

• Vili's often provide some in kind produce we can use as prizes or giveaways.

• St Clair Dental run a community display promoting the importance of good oral health.

• SANFL provide the "Activation Zone" which are some inflatable activities for kids to have a go at.

ANNEXURE B to Discretionary Ward Allowance (DWA) Application

Woodville West Torrens Football Club Inc. : Eagles Community Carnival Day

List of some of the community groups that have participated in the Eagles annual Community event, either with a display or free ticket redemption.

FREE DISPLAYS IN RECENT YEARS Adelaide Sea Dragons Anglicare Caged Care

Australian Refugee Association Bob & Halina's Dance Butterflies & Beattles

CARA Families for Families Centacare

City of Charles Stud Girl Guides SA Inc

Families SA Good Life Heath

Greyhound Adoption Agency Headspace Woodville Independent Sports Hutt Street Centre

Kidman Park Scouts Kilkenny Scouts

Life FM Little Heroes Foundation

Meals on Wheels Woodville Metropolitan Fire Service

Mission Australia MOSH

Neighbourhood Watch Woodville South Parks Sports Fitness & Aquatics

Port Adelaide Softball Club Reclink

Red Cross West Lakes Sammy D Foundation Spartans Gridiron Club

St Clair Dental Teen Challenge

Uniting Care Wesley Port Adelaide West Lakes Croquet Club

Western Magic District Basketball With Love & Lipstick

Woodville Bowling Club Woodville Croquet Club

Woodville District Baseball Club Woodville District Basketball Club

Woodville District Cricket Club

FREE TICKET REDEMPTION (2015) Adelaide Miethke Kindegarten Athol Park Child Care Centre

AFL Auskick Centres (Various) Bower Cottage Community Centre

Bower Over 50's Inc Child & Family Health Services Community Support Inc (CSI)

Eldercare Acacia Court First Steps Albert Park

Hendon Primary School Henley Beach Primary School

Helping Young People Achieve (HYPA) Holy Family School

Individual Supported Accom Sevices Kadina Football Club

Laugh & Learn Early Learning Centre Nazareth College

Paskeville Football Club QEH Community Child Care Centre

Riverdale Primary School St Margaret's Kindegarten

Salvation Army Community Services Seaton Community Child Care Centre

Seaton North Over 50's The Pines Primary School

Treetops Early Learning Centre Westpac Social Club

Woodville Glengarry Tennis Club Woodville Park Kindegarten Woodville West Kindegarten

WOW FM Youth Central

JUNIOR FOOTBALL CLUBS (Lightning Carnival) Flinders Park Football Club

Hectorville Football Club Henley Sharks Football Club

Lockleys Football Club Port Districts Junior Football Club

Portland Football Club North Haven Football Club Rosewater Football Club

Seaton Ramblers Junior Football Club SMOSH West Lakes Junior Football Club

West Croydon Football Club Woodville South Junior Football Club

EAGLES

WOODVILLE WEST TORRENS FOOTBALL

CLUB INC.

WOODVILLE WEST TORRENS FOOTBALL CLUB SAN FL

2016 FINANCIAL STATEMENTS

WOODVILLE WEST TORRENS FOOTBALL CLUB INC. FINANCIAL REPORT 2016

Statement by Members of the Board

The directors of the board are responsible for the preparation and fair presentation of the financial report, and have determined that the basis of preparation described in Note 1 is appropriate to meet the requirements of the Associations Incorporation Act

1985 (SA) and is appropriate to meet the needs of the members.

The board's responsibility also includes such internal controls as the board members determine is necessary to enable the preparation and fair presentation of a financial report that is free from material misstatement, whether due to fraud or error.

At the date of this statement, there are reasonable grounds to believe that the Woodville West Torrens Football Club Inc. will be able to pay its debts as and when they fall due.

Since the end of the previous financial year, no officer or firm in which an officer is a member and no body corporate in which an officer has a substantial financial interest, has received or become entitled to receive a benefit either directly or indirectly from the Woodville West Torrens Football Club Inc. as a result of a contract between the officer, firm, or body corporate and the Woodville West Torrens Football Club Inc.

Since the end of the previous financial year, no officer of the Woodville West Torrens Football Club Inc., has received directly or indirectly from the Club any payment or other benefit of pecuniary value other than disclosed amounts shown in Note 8.

Signed in accordance with a resolution of the Board of Directors.

Dated at Woodville South this ••/71 day of December 2016.

K Sla en President/Chairman) C S Williams (Director)


Independent Auditor's Report to the Members of Woodville West Torrens Football Club Inc

Report on the Financial Report

We have audited the accompanying financial report, being a special purpose financial report, of Woodville West Torrens Football Club Incorporated, which comprises the statement of financial position as at 31 October 2016, the statement of comprehensive income, the statement of changes in equity and statement of cash flows for the year then ended, notes comprising a summary of significant accounting policies and other explanatory information, and the statement by members of

the board.

Board Member's Responsibility for the Financial Report

The Board of Woodville West Torrens Football Club Incorporated are responsible for the preparation and fair presentation of the financial report, and have determined that the basis of preparation described in Note 1, is appropriate to meet the requirements of the Associations Incorporation Act (1985) and is appropriate to meet the needs of the members. The Board's responsibility also includes such internal control as the officers determine is necessary to enable the preparation and fair presentation of a financial report that is free from material misstatement, whether due to fraud or error.

Auditor's Responsibility

Our responsibility is to express an opinion on the financial report based on our audit. We have conducted our audit in accordance with Australian Auditing Standards. Those standards require that we comply with relevant ethical requirements relating to audit engagements and plan and perform the audit to obtain reasonable assurance whether the financial report is free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The procedures selected depend on the auditor's judgement, including the assessment of the risks of material misstatement of the financial report, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the association's preparation and fair presentation of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the association's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by the officers, as well as evaluating the overall presentation of the financial report.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Independence

In conducting our audit, we have complied with the independent requirements of the Australian professional ethical

pronouncements.

Auditor's Opinion

In our opinion, the financial report presents fairly, in all material respects, financial position of Woodville West Torrens Football Club Incorporated as at 31 October 2016, and its financial performance and its cash flows for the year then ended in accordance with the financial reporting requirements of the Associations Incorporation Act (1985).

CLARKE & BROWN RIGG

Chartered Accountants 144e-

Basis of Accounting

Without modifying our opinion, we draw attention to Note 1 to the financial report, which describes the basis of accounting. The

financial report has been prepared to assist Woodville West Torrens Football Club Incorporated to meet the requirements of the

Associations Incorporation Act (1985). As a result, the financial report may not be suitable for another purpose.

71̀i /1/

Dated at Adelaide this day of December2016,

Partner — Registered Company Auditor.


STATEMENT OF FINANCIAL POSITION

AS AT 31 OCTOBER 2016

ASSETS

CURRENT ASSETS

Cash and Cash Equivalents

Cash on Hand

Cash at Bank

Note

2

2

2016

$

200

422,759

2015

$

200

352,220

422,959 352,420

Accounts Receivable and Other Debtors Accounts Receivable 18,796 74,169 Loan to Related Party Eagles Club Inc 627,264 210,130

646,060 284,299

Inventories on Hand Football stock at cost - held for distribution 38,642 54,618

Other Current Assets Prepayments 1,242 12,045

TOTAL CURRENT ASSETS 1,108,903 703,382

NON CURRENT ASSETS

Property, Plant and Equipment 3 1,651,582 1,783,948

TOTAL NON CURRENT ASSETS 1,651,582 1,783,948

TOTAL ASSETS 2,760,485 2,487,330

LIABILITIES

CURRENT LIABILITIES

Accounts Payable and Other Payables Accounts Payable 85,007 144,561 Sundry payables and Accrued Expenses 147,639 185,568 Revenue received in Advance 28,523 9,135 GST Liability -476 -5,053

260,693 334,211

Borrowings Borrowings 4 32,854 23,167

Employee Provisions Provision for Annual Leave 32,694 38,358 Provisions for Long Service Leave 27,905 9,110

TOTAL EMPLOYEE PROVISIONS 60,599 47,468

TOTAL CURRENT LIABILITIES 354,146 404,846

NON CURRENT LIABILITIES

Borrowings Borrowings 4 75,149 79,237

TOTAL NON CURRENT LIABILITIES 75,149 79,237

TOTAL LIABILITIES 429,295 484,083

NET ASSETS 2,331,190 2,003,247

EQUITY Retained Surplus 1,832,358 1,504,415

Capital Profit Reserve 7a 45,245 45,245 Asset Revaluation Reserve 7b 453,587 453,587

TOTAL EQUITY 2,331,190 2,003,247

The accompanying notes form part of these financial statements

L WOODVILLE WEST TORRENS FOOTBALL CLUB INC. FINANCIAL REPORT 2016

STATEMENT OF PROFIT OR LOSS AND OTHER COMPREHENSIVE INCOME FOR THE YEAR ENDED 31 OCTOBER 2016

Note 2016 2015 REVENUE $ $ SALES REVENUE: Provision of Services

Membership/Match Tickets/Seating 204,531 190,725

Total Sales Revenue 204,531 190,725

Other Revenue: SANFL Distribution 560,046 582,250

Transfer Fees 154,000 90,963

Junior Football Grants 92,181 83,760

SAN FL Stadium Divestment Funds 10 250,000 0

SAN FL Prize money 10,000 10,000

Sponsorship & Fundraising 536,313 504,529

Distribution from Eagles Club Inc 616,500 616,500

Other Donations 180 536

Rent from Third Party 50,688 45,833

Interest Received 6,303 7,908

Realised profit from sale of assets 0 3,863

TOTAL OTHER REVENUE 2,276,211 1,946,142

TOTAL REVENUE 2,480,742 2,136,867 EXPENDITURE League and Reserves 1,105,757 1,084,789

Junior Football 172,355 193,469

Audit Fees 11 7,500 7,050

Borrowing Costs 9,224 10,665

Depreciation - Buildings 96,304 96,304

Depreciation - Plant, Equipment & Motor Vehicles 72,146 77,964

Sponsorship and Fundraising Costs 306,485 320,592

Other Salaries and Payroll Related Costs 217,749 226,433

Other Overheads 165,279 193,936

OTAL EXPENDITURE 2,152,800 2,211,202

NET CURRENT YEAR (DEFICIT) SURPLUS 327,943 -74,335 TOTAL COMPREHENSIVE INCOME FOR THE YEAR 327,943 -74,335

NET CURENT YEAR (DEFICIT) SURPLUS ATTRIBUTABLE TO MEMBERS OF 327,943 -74,335 THE ENTITY TOTAL COMPREHENSIVE INCOME ATTRIBUTABLE TO MEMBERS OF THE 327,943 -74,335 ENTITY



STATEMENT OF CHANGES IN EQUITY

FOR THE YEAR ENDED 31 OCTOBER 2016

Retained

Surplus

$

Capital

Profit

Reserve

$

Asset

Revaluation Reserve

$

Total

$ Balance at 1 November 2014 1,578,750 45,245 453,587 2,077,582

Comprehensive Income

Net Deficit for the year -74,335 0 0 -74,335

Other comprehensive income for the year 0 0 0 0

Total comprehensive income for the year attributable to

members of the entity

-74,335 0 0 -74,335

Balance at 31 October 2015 1,504,415 45,245 453,587 2,003,347

Balance at 1 November 2015 1,504,415 45,245 453,587 2,003,347

Comprehensive Income

Net Deficit for the year 327,942 0 0 327,942

Other comprehensive income for the year 0 0 0 0

Total Comprehensive Income for the year attributable to members of the entity

327,942 0 0 327,942

Balance at 31 October 2016 1,832,357 45,245 453,587 2,331,190



STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 OCTOBER 2016

Note

CASH FLOWS FROM OPERATING ACTIVITIES

2016 2015

Receipts in the course of operations 2,352,206 2,293,688

Payments to Suppliers and Employees -2,239,312 -2,510,180

Net cash provided (used) by operating activities 12 112,894 -216,492

CASH FLOWS FROM INVESTING ACTIVITIES Purchase of Plant and Equipment -7,631 -9,163

Net cash provided (used) by investing activities -7,631 -9,163

CASH FLOWS FROM FINANCING ACTIVITES

Interest Paid -9,224 -10,665

Proceeds from Borrowings

Principal Repayment of Borrowings -25,500 -32,056

Net cash provided (used) by financing activities -34,724 -42,721

Net increase (decrease) in cash held 70,539 -268,376

Cash and Cash Equivalents at beginning of financial year 352,420 620,796

Cash and Cash Equivalents at end of financial year 2 422,959 352,420



Notes to the Financial Statements For the year ended 31 October 2016

Note 1: Summary of Significant Accounting Policies

The financial statements cover the Woodville West Torrens Football Club Inc. as an individual entity.

The financial statements were authorised for issue on 14th December 2016 by the Board of Directors.

Basis of Preparation The financial statements are special purpose financial statements prepared in order to satisfy the financial reporting requirements of the Associations Incorporation Act (SA) 1985. The committee has determined that the association (the Club) is

not a reporting entity.

No Australian Accounting Standards have mandatory applicability and Australian Accounting Interpretations are also not

applicable. The Club has however adopted the recognition and measurement requirements of the Australian Accounting Standards unless otherwise stated. The Club is a not for profit entity for financial reporting purposes under Australian

Accounting Standards.

The financial statements, except for the cash flow information, have been prepared on an accruals basis and are based on historical costs, modified, where applicable, by the measurement at fair value of selected non-current assets, financial assets and financial liabilities. The amounts presented in the financial statements have been rounded to the nearest dollar.

The following significant accounting policies, which are consistent with the previous period unless stated otherwise, have been

adopted in the preparation of these financial statements.

Accounting Policies a. Income Tax The Woodville West Torrens Football Club Inc. is a sporting association and is exempt from Income Tax by virtue of section

50 -45 of the Income Tax Assessment Act 1997.

b. Inventories on Hand Inventories held for sale are measured at the lower of cost and net realisable value. Costs are assigned on a specific

identification base and include direct costs.

Inventories held for distribution are measured at the lower of cost and current replacement cost. Inventories acquired at no cost or for nominal consideration are measured at the current replacement as at the date of acquisition.

For non-financial assets, the fair value measurement also takes into account a market participant's ability to use the asset.

c. Property, Plant and Equipment Plant and Equipment Plant and equipment is carried at cost or fair value as indicated less accumulated depreciation and any accumulated impairment losses. In the event the carrying amount of plant and equipment is greater than the estimated recoverable amount, the carrying amount is written down immediately to the estimated recoverable amount and impairment losses are recognised either in profit or loss or as a revaluation decrease if the impairment losses relate to a revalued asset. A formal assessment of recoverable amount is made when impairment indicators are present (refer to Note 1(e) for details of

impairment).

Subsequent costs are included in the asset's carrying amount or recognised as a separate asset, as appropriate, only when it is probable that future economic benefits associated with the item will flow to the association and the cost of the item can



Note 1: Summary of Significant Accounting Policies (cont'd) be measured reliably. All other repairs and maintenance are recognised as expenses in profit or loss during the financial

period in which they are incurred.

Depreciation The depreciable amount of all fixed assets, including buildings and capitalised leased assets, is depreciated on a straight-line basis over the asset's useful life commencing from the time the asset is available for use. Leasehold improvements are depreciated over the shorter of either the unexpired period of the lease or the estimated useful lives of the improvements.

The depreciation rates used for each class of depreciable asset are:

Class of Fixed Asset Depreciation Rate

Leasehold buildings 4%

Freehold Buildings 25%

Plant and equipment 10%-33%

Motor Vehicles 2%

The assets' residual values and useful lives are reviewed and adjusted, if appropriate, at the end of each reporting period.

Gains and losses on disposal are determined by comparing proceeds with the carrying amount. These gains and losses are recognised in profit or loss in the period in which they occur. When revalued assets are sold, amounts included in the revaluation surplus relating to that asset are transferred to retained surplus.

d. Leases Leases of fixed assets where substantially all the risks and benefits incidental to the ownership of the asset (but not the legal

ownership) are transferred to the Club, are classified as finance leases.

Finance leases are capitalised by recognising an asset and a liability at the lower of the amount equal to the fair value of the leased property or the present value of the minimum lease payments, including any guaranteed residual values. Lease payments are allocated between the reduction of the lease liability and the lease interest expense for the period.

Leased assets are depreciated on a straight-line basis over their estimated useful lives where it is likely that the Club will

obtain ownership of the asset over the lease term.

e. Impairment of Assets At the end of each reporting period, the Club assesses whether there is any indication that an asset may be impaired. If such an indication exists, an impairment test is carried out on the asset by comparing the recoverable amount of that asset, being the higher of the asset's fair value less costs to sell and its value-in-use, to the asset's carrying amount. Any excess of the asset's carrying amount over its recoverable amount is immediately recognised in profit or loss, unless the asset is carried at a revalued amount. Any impairment loss of a revalued asset is treated as a revaluation decrease.

Where an impairment loss on a revalued asset is identified, this is recognised against the revaluation surplus in respect of the same class of asset to the extent that the impairment loss does not exceed the amount in the revaluation surplus for

that class of asset.

f. Employee Provisions Provision is made for the Club's liability for annual and long service leave arising from services rendered by employees to the end of the reporting period. Employee provisions have been measured at the amounts expected to be paid when the

liability is settled.

g. Cash and Cash Equivalents Cash and Cash Equivalents includes cash on hand, deposits held at-call with banks, other short term highly liquid investments with original maturities of three months or less, and bank overdrafts.

h. Accounts Receivable and Other Debtors Accounts receivable and other debtors include amounts due from members with amounts on account as well as amounts receivable from customers for goods sold in the ordinary course of business. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current

assets.



Note 1: Summary of Significant Accounting Policies (cont'd) I. Revenue and Other Income Revenue from subscriptions from members and sponsors and the rendering of a service or the sale of goods is recognised upon the delivery of the service or receipt of goods to the customer.

Non-reciprocal grant revenue is recognised in profit or loss when the Club obtains control of the grant, it is probable that the economic benefits gained from the grant will flow to the club and the amount of the grant can be measured reliably.

If conditions are attached to the grant which must be satisfied before it is eligible to receive the contribution, the recognition of the grant as revenue will be deferred until those conditions are satisfied.

When grant revenue is received whereby the Club incurs an obligation to deliver economic value directly back to the contributor, this is considered a reciprocal transaction and the grant revenue is recognised in the statement of financial position as a liability until the service has been delivered to the contributor, otherwise the grant is recognised as income on receipt.

Donations and bequests are recognised as revenue when received.

Interest revenue is recognised using the effective interest method, which for floating rate financial assets is the rate inherent in the instrument.

All revenue is stated net of the amount of goods and services tax.

j. Borrowing Costs Borrowing costs are recognised in profit or loss in the period in which they are incurred.

k. Goods and Services Tax (GST) Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO).

Receivables and payables are stated inclusive of the amount of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with other receivables or payables in the statement of financial position.

Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operating cash flows included in receipts from customers or payments to suppliers.

I. Accounts Payable and Other Payables Accounts payable and other payables represent the liability outstanding at the end of the reporting period for goods and services received by the Club during the reporting period that remain unpaid. The balance is recognised as a current liability with the amounts normally paid within 30 days of recognition of the liability.

m. Provisions Provisions are recognised when the Club has a legal or constructive obligation, as a result of past events, for which it is probable that an outflow of economic benefits will result and that outflow can be reliably measured. Provisions recognised represent the best estimate of the amounts required to settle the obligation at the end of the reporting period.


Notes to the Financial Statements

For the year ended 31 October 2016

Note 2 Cash and Cash equivalents

Reconciliation of cash

Cash at the end of the financial year as shown in the statement of Cash flows is reconciled to items in the statement of financial

position as follows:

Note 2016 2015

Cash on hand 200 200

Cash at Bank 422,759 352,220

422,959 352,420

This includes an amount of $136,450 held in a term deposit account as a bank guarantee for 6 months rental of 722 Port Road,

Beverley. It also includes $125,000 held in a term deposit as part of the distribution from the Stadium funds from the SANFL.

Note 3 Property, Plant and Equipment

Leasehold Building:

2016 2015

At independent valuation 2003 1,330,000 1,330,000

At cost 1,018,770 1,018,770 Accumulated depreciation -881,465 -785,161

1,467,305 1,563,609

Plant and Equipment:

At cost 740,723 733,092

Accumulated depreciation -645,058 -597,485

95,665 135,607

Motor Vehicles:

At cost 134,365 105,912

Accumulated depreciation -45,753 -21,180

88,612 84,732

Total property, plant and equipment 1,651,582 1,783,948

a. Movements in the carrying amounts Movement in the carrying amount for each class of property, plant and equipment between the beginning and end of the

current financial year:

Leasehold Freehold

Building Land

Buildings $ $

and

Plant and Equipment

$

Motor Vehicles

$

Total

$ Balances at 1 November 2014 1,659,913 0 181,984 55,401 1,897,298

Additions 0 0 9,163 105,912 115,075 Disposals -written down value 0 0 0 -54,157 -54,157 Depreciation expense -96,304 0 -55,540 -22,424 -174,268

Carrying amount at 31 October 2015 1,563,609 0 135,607 84,732 1,783,948

Balances as 1 November 2016 1,563,609 0 135,607 84,732 1,783,948

Additions 0 0 7,631 28,452 36,083 Depreciation Expense -96,304 0 -47,573 -24,573 -168,450

Carrying Amount at 31 October 2016 1,467,305 0 95,665 88,612 1,651,582



Note 3 Property, Plant and Equipment cont'd

b. Asset Revaluations Leasehold Building In October 2003, the leasehold building at Oval Avenue, Woodville South was valued by independent valuers, Maloney Field Services. The fair value of the leasehold building based on the assessment of the then current market value in building improvements was determined to be $1,330,000.

In October 2007, the leasehold building at Oval Avenue, Woodville South was valued by independent valuers, Maloney Field Services. The fair value of the leasehold building was determined to be above the carrying amount in the statement of financial position. The revalued amount has not been reflected in the financial statements.

Note 4 Borrowings

CURRENT Secured Liabilities:

2016 2015

Lease Liabilities 32,854 23,167

Total Current Borrowings 32,854 23,167

NON CURRENT Secured Liabilities: Lease Liabilities 75,149 79,237

Total non-current borrowings 75,149 79,237

Total borrowings

a Total current and non-current secured liabilities:

108,003 102,404

Lease Liabilities 108,003 102,404

108,003 102,404

Collateral provided Lease liabilities are secured by the underlying leased assets.

Note 5 Lease Liabilities Note 2016 2015

Current 32,854 23,167 Non Current 75,149 79,237

Total Lease Liabilities 6 108,003 102,404

Note 6 Capital and Leasing Commitments Finance Lease Commitments Minimum lease payments payable:

Not later than 12 months 37,527 29,992 Between 12 months and five years 78,272 81,891

Minimum lease payments 115,799 111,883 Less future finance charges -7,796 -9,479

Present value of minimum lease payments 5 108,003 102,404



Note 7 Reserves a. Capital Profit Reserve

The Capital Profit Reserve represents funds set aside for future expansion of the association.

b. Asset Revaluation Reserve The Asset Revaluation Reserve represents the cumulative amount of fair value gains/losses recognised in other comprehensive income in remeasuring land and buildings. No revaluation has been conducted since October 2007 (Note 3b).

Opening Balance Asset Revaluation Reserve

Closing Balance Asset Revaluation Reserve

2016 2015

453,587 453,587

453,587 453,587

Note 8 Related Party Transactions a. Related Party

The Woodville West Torrens Football Club and the Eagles Club operate in unison to provide a football team and

licensed club facility to support football activities.

b. Board of Directors The Directors of the Club from 1 November 2015 to the date of this financial report were

Kurt Slaven (President/Chairman)

Colin Davidson (until Feb 2016) Christine Williams Robert Cross

Ash Bihendi Alan Schwarz D'Arcy Evans

Sean Connors David Couzner (April 2016)

c. Remuneration of Board Members The Board members of the committee received no remuneration for their services with the exception of Christine Williams who received an honorarium of $5,000 for her services as interim Football Manager.

2016 2015

Related Party Transactions Donation received from the Eagles Club

615,500 615,500

Note 9 Association Details The registered office and principal place of business of the Woodville West Torrens Football Club Inc. is:

Oval Avenue Woodville South SA 5011

Note 10 Additional Grant Revenue The SANFL anticipate paying additional payments to the Club the monies as listed in the table below from the divestment of the AAMI Stadium Precinct Land:

Date Amount ($)

July 2016 125,000

October 2016 125,000

October 2017 250,000

October 2018 275,000

October 2019 275,000

October 2020 300,000

October 2021 350,000

October 2022 300,000

Total 2,000,000

In consideration of SANFL making the additional payments to WWTFC, certain terms and conditions must be met, including using the monies for retirement of debt or, in the absence of debt placing the funds in fixed deposits, investing in Government bonds or similar investments. However, the Woodville West Torrens Football Club received permission from the SANFL to spend the first $125,000 on assets that has the potential to increase revenue in the future.



Note 11 Auditors Fees

Note

2016 2015

Remuneration of the auditor of the Club for Auditing the financial report 7,500 7,050

7,500 7,050

Note 12 Cash Flow Reconciliation

(a) Reconciliation of Cash Flow from Operating Activities with Net Current Year (Deficit) Surplus

Note 2016 2015

Current Year (Deficit) Surplus 327,942 -74,335 Items classified as financing activities: Interest Paid 9,224 10,669 Non-Cash flows in Current Year (Deficit) Surplus: Depreciation 168,450 174,268 Loss (Profit) on disposal of Property, Plant & Equipment 0 -3,863 Changes in assets and liabilities: (Increase) decrease in Trade and Other Receivables 55,373 -38,649 (Increase) decrease in Inventories on Hand 15,976 12,873 (Increase) Decrease in Prepayments 10,803 9,584 Increase (Decrease) in Trade and Other Payables -90,258 -71,867 Increase (Decrease) in Revenue Received in Advance 19,388 -8,830 Increase (Decrease) in Eagles Club Inc. Loan -417,134 -221,707 Increase (Decrease) in Employee Provisions 13,131 -4,631 Net cash provided (used) by operating activities 112,894 -216,492

Note 13 Economic Dependency The Woodville West Torrens Football Club Inc. relies on contributions from the licensed premises operated by the Eagles Club Inc. in order to meet its operating costs.

Note 14 Events after Reporting Period Events after the reporting period are those events, favourable and unfavourable, that occur between the end of the reporting period and the date when the financial statements are authorised for issue. No such events have occurred.

Association

WOOD VILLE WEST TORRENS FOOTBALL CLUB INCORPORATED ASIC

Australian Securities Invegment, Lurimjsuui

Extracted from ASIC's database at AEST 16:12:08 on 05/05/2017

Association Summary

Name: WOODVILLE WEST TORRENS FOOTBALL CLUB INC°

RPORATED

ABN:

Registration Number: A19401

Registered State: South Australia

Registration Date: 01/10/2010

Status: Registered

Type: Associations

Regulator: Office of Consumer & Business Affairs, South Australia

05/05/2017 AEST 16:12:08 1

Phil Herden Media (FOOT-e TIMES SA) A.B.N 4750 464 3865

EAGLES COMMUNITY CARNIVAL DAY: SUNDAY AUGUST 20TH 2017

QUOTE / RESPONSIBILITIES FOR EAGLES COMMUNITY CARNIVAL DAY CO-ORDINATOR

For Woodville West Torrens Football Club Inc (Eagles)

Commitment / Duties of Phil Herden Work on regular planning on Event from agreement to proceed to the carnival day

as per agreed event plan.

Liaise with Eagles staff regularly either 1st thing Monday Mornings, Out of office hours & on rostered days off

(includes commitment to monthly meeting with Eagles staff © Woodville on rostered day off)

Undertake duties as mutually agreed to oversee event

Present all day Sunday August 20th to oversee event

Agreement to stay within agreed event budget

Requirements from the Eagles Payment of $2,700 to cover hours undertaking role

($500 July 1st, $2200 September 1st post carnival)

Payment of $200 Bonus if 5000 Crowd Figure reached (Total would become $2,900)

This quote is exclusive of GST as entity turnover less that registration threshold.

Payment of incidental expenses occurred (within budget)

Out of hours access to Eagles office (Key & Alarm)

Access to Eagles photocopier

Permission to liaison on clubs behalf with 3rd parties regarding the event

Permission to distribute free family passes as per promotional plan

Car Park pass to Woodville Oval Car Park on the day

Phil Herden Media (FOOT-e TIMES SA) A.B.N— 4750 464 3865

Ph 0407 050 770 Email [email protected]

Sally Bartlett

From: Chris Branson <[email protected] > Sent: Thursday, 11 May 2017 5:06 PM To: Sally Bartlett Cc: Phil Herden Subject: FW: DWA - Woodville West Torrens Football Club - 2017 Eagles Community

Carnival Day Attachments: Carnival Day Quote.pdf

Categories: SENT EMAIL AWAITING REPLY

Sally

Please attached response to your questions from Community Carnival Day Coordinator Phil Herden which I concur with.

The attachment is the quote to co-ordinate this event.

Please contact me if you have any queries.

Regards

41.1411Fir

Chris Branson

General Manager, Commercial Operations

WOODVILLE WEST TORRENS FOOTBALL CLUB INC

Oval Avenue, Woodville South, PO Box 4, Woodville, SA 5011

T: 08 8347 2444 M: 0418 700 224 F: 08 8347 0811 W: wwtfc.com.au 1993, 2006 & 2011 SANFL Premiers

EAGLES

facebook. us„ „,0N

wikter

i ;r:61a9s rtantOn

Response to questions

1) Quotes

As the application is not "greater than $5000", there is only one item listed which is "over $1000". This is the contract with the Community Carnival Day Co-ordinator, Phil Herden from Phil Herden Media. His quote is attached. All other items planned to be $1000 or less.

2) Admission

A standard SANFL minor round match attracts an entrance fee of $14 for Adults and $8 for concession, Kids Under 18 receive free admittance.

1

These fees will apply to this game for people walking off the street to the event unless they have pre-purchased a ticket or have a free family pass.

Any gate fees collected will usually cover basic SANFL match day expenses such as gate staff, security and league levies.

Our application budget has only quoted expenses that are in addition to a basic SANFL league match ie that arise because of the event we are putting around the match.

Regarding admission please note all community & charity groups on our list are offered free entry passes.

All participants in the carnival including parents receive free entry passes.

We also do a local residents letter box drop with free family passes included.

3) Volunteer & Staff payments

As per previous years Grant Requests we have been asked to provide a figure on the extent of volunteer contribution and what that would equate to if a paid position.

We came up with 50 volunteer hours on the following basis - Pre-Game 2. 0 hours - there is a promotions team that will help put together items for the day (2 people x 4 hours = 8 hours) and the local letter box drop (4 people x 3 hours = 12 hours) - Gameday 30 hours - event runs 8am to 5pm (9 hours), there will be about 8 volunteers involved through the day helping run the event, 2 will be there all day (18 hours), the other 6 will be involved at different points at an average of 2 hours each (12 hours)

There is no actual payment to volunteers

There is an actual payment to the Carnival Co-ordinator Phil Herden. Phil is not a staff member of the Eagles, he has been contracted through his business

Phil Herden Media (FOOT-e TIMES SA) A.B.N— 4750 464 3865

to provide the service of co-ordinating the event, refer attached quote.

There is no inclusion of any Eagles staff payments in the application

On Thu, May 11, 2017 at 12:11 PM, Chris Branson <[email protected]> wrote: Phil Can you provide back to me. Thanks

2

Chris

Sent from my iPhone

Begin forwarded message:

From: Sally Bartlett <[email protected]> Date: 11 May 2017 at 10:54:33 am ACST To: "Chris Branson ([email protected])" <[email protected]> Subject: DWA - Woodville West Torrens Football Club - 2017 Eagles Community Carnival Day

Good morning Chris,

I'm in the process of reviewing your DWA application for the above event and am wondering if you are able to send through quotes to support your application amount of $5,000.

Also, I have a few questions I'm wondering if you are able to answer?

• I note that an allocation of free tickets is provided to some groups but for general public is there an entry fee for this event or is it incorporated into the ticket fee for the SANF game?

• In your budget you include a line for 'Eagles Volunteer Hours (est 40hours @ $30ph) = $1,500 and Carnival Coordinator Contact (no staff) - $2,900 — could you please provide a bit more information about these items?

Thank you in advance.

Thank you and kind regards,

Sally Bartlett

Executive Assistant to the Mayor

72 Woodville Road, Woodville 5011

T: (08) 8408 13971F: (08) 8408 1122

www. charlessturt. sa. gov. au

3

Caitlin Tierney

From: Cr Kelly Thomas Sent: Wednesday, 5 July 2017 5:20 PM To: Caitlin Tierney; Cr Tolley Wasylenko Subject: RE: DWA's - Golden Memories Karaoke - Woodville Bowling Club - Woodville South Sports and Community Club - Woodville West Torrens

Football Club - West Woodville Ward

Hi Caitlin,

I am happy to support all of them and I do not have any conflict to declare with most of them. I will however declare a perceived conflict of interest with the Eagles Community day as one of my children plays for Henley Football Club and although he is not playing in the carnival on the day some Henley Football Club juniors are playing in the carnival. I will choose to remain in the meeting. I would like to include an "or" and ask if all wards would contribute to this day as there are up to 50 clubs I believe playing on the day. I believe that the Woodville West Torrens Community takes in many of our football clubs including Henley, Smosh West Lakes, West Croydon, Flinders Park, Seaton Ramblers and Woodville South and many children playing for these teams come from all of our wards.

Kind regards

Cr Kelly Thomas West Woodville Ward 0450 220 487 facebook : Kelly Thomas Your Voice in Charles Sturt

Communications, including opinions, expressed by Council Members do not necessarily represent those of or endorsed by the Council.

From: Caitlin Tierney Sent: Friday, 30 June 2017 4:18 PM To: Cr Tolley Wasylenko; Cr Kelly Thomas Subject: DWA's - Golden Memories Karaoke - Woodville Bowling Club - Woodville South Sports and Community Club - Woodville West Torrens Football Club - West Woodville Ward

Good afternoon Councillors Wasylenko and Thomas,

Please find attached a discretionary ward allowance applications for: • Woodville Bowling Club for the amount of $5,000 to replace existing worn and stained floorings • Woodville South Sports and Community Club for the amount of $3,000 to purchase new sporting equipment for Football and Cricket sports groups at the facility • Woodville West Torrens Football Club for the amount of $5,000 in support of their 2017 Eagles Community Carnival Day • Golden Memories Karaoke Inc. for the amount of $400 to run their "Making a Difference" program at two aged care facilities in your ward area (applying to various

wards).

1

I have outlined below what information has been provided for the application requirements for your reference:

Requirement Woodville Bowling Club Woodville South Sports and Community Club

Woodville West Torrens Football Club

Golden Memories Karaoke Inc.

Organisations applying for funding must provide a copy of their current (most recent) Financial Statement (audited if possible)

Income and Expenditure statement for year ended 31 Mar 17 provided,

See Below. Profit and Loss statement and Balance Sheet Statement provided for April 2017.

Profit and Loss and General Ledger balance sheet provided.

As a minimum requirement a recent Bank statement/s must be attached to the application

Bank Statement provided. Bank Statement provided. See above. See above.

Organisations applying for funding must provide a copy of their organisation's Certificate of Incorporation

Evidence of Incorporation provided in lieu of Certificate of Incorporation.

Evidence of Incorporation provided in lieu of Certificate of Incorporation.

N/A — School - State Government Entity

Provided.

Organisations applying for funding must provide their ABN number

Provided and checked. Provided and checked. Provided and checked. Provided and checked.

Organisations applying for funding must supply a copy of their most recent Annual Report (if relevant and audited if possible)

No Annual Report provided. Annual (Audit) Report provided Annual Report with funding statement provided

2015/16 Annual financial statement provided.

Organisations (where relevant) must attach the required number of written quotes if any component of the application is for the purchase of goods or services which exceeds $1,000 (exclusive of GST): $1,000 (exclusive of GST) one written quote $5,000 (exclusive of GST) two written quotes

Provided. Provided. Provided. Program costs provided. $200 to subsidise one full program which can be split with the aged care facility to make available 2-3 additional programs for each facility if the facility wishes.

The current search of our records indicates that no other funding/subsides, that we are aware of, have been received by the applicant for this same purpose, for this financial year.

2015/16 — DWA funding for $1,871 for Bowling and Tennis Club (shared) for exterior building repaint

2017/18 — Artificial Green and surrounds, large sum yet to be

2016/17 DWA funding for $3,155.00 for the purchase of items for a kitchen upgrade

2015/16 DWA funding for $2,256.32 for CCTV System and Office PC Upgrade.

Council has supported Eagles Annual community event with Minor Grant Event funding as part of the City Benefit Donation Program since 2010. In 2016 they received $5,000 and in 2015 they

Nil.

2

Other funding received in the last three years, that we are aware of, is listed for your information.

fixed as part of St Clair/Woodville Oval Complex Upgrade.

Applicant provided that funding had been provided by Council in 2014 for Paving green surrounds and in 2016/17 - Solar panel 10.2kw System (Council cost could not be confirmed with staff at the time of this email, but applicant listed costs as $19,000 and $8,800, respectively).

2014/15 DWA funding for $3,000 (just under this amount was acquitted) for cooking equipment and crockery.

received $4,000.

In addition to funding, Council upports the event by

providing line marking service o highlight the location of prinkler pipes in areas where

marquees will be located and aking part in community isplays.

In 2016/17 they received DWA unding of $4,800 for PA ystem Repairs

Additional Notes: Perry N has advised that replacement/reinstall of flooring in Council owned buildings is Council responsibility rather than tenant responsibility but it subject to a Council officer determining that existing floor coverings have reached the end of their useful life and funding being available for replacement. DWA application notes that Council Property Officer Tim Dutta has recommended during a recent building inspection that the flooring be replaced. Covered under DWA funding or Council Property Maintenance via a budget bid?

Cr Tolley has indicated support via his email in which he sent on the application on 27/06/17.

Certificate of Liability Insurance to 31 Dec 17 has been provided. Event plan has been provided and includes Risk Management and Budget/Expense breakdown. In kind Eagles volunteering hours being provided for approx. $1,500 contribution.

Only one quote has been provided for services of Phil Hearden as the cost is over $1,000. No other quotes provided in support of costs.

Admission income for the event has not been listed, but subsequent communication with Sally Bartlett shows gate fees for the game for adults will be $14 or $8 for

Has received $500 from City of Holdfast Bay for similar use in, in that Council area.

concession holders but it was

noted by the applicant that

these gates fees will only

cover usual match day

expenses (and not contribute

to carnival day costs). All

community and charity

groups on their list are

offered free entry, as are

carnival participants,

including parents.

Could you please let me know:

• If you are in favour of supporting any/all of these applications (including whether you would prefer to sign the forms or if email approval is sufficient);

• The amount you would indicate support for, for each;

• If you have an interest in the matter and, if so, what the interest is?

If you have any further questions or concerns, please feel free to contact me.

Thank you and kind regards,

Caitlin Tierney

Executive Assistant to the CEO

72 Woodville Road, Woodville 5011

T: (08) 8408 1100 I F: (08) 8408 1122

www.charlessturt.sa.gov.au


7. MOTIONS ON NOTICE Nil 8. QUESTIONS ON NOTICE Nil 9. MOTIONS WITHOUT NOTICE [As previously identified and agreed to by Mayor.] 10. QUESTIONS WITHOUT NOTICE Nil 11. BUSINESS – PART II – CONFIDENTIAL ITEMS Recommendation - Exclusion of the Public 1. That

a. pursuant to Section 90(2) of the Local Government Act 1999 Council hereby orders that the public be excluded from attendance at this meeting with the exception of the Chief Executive Officer and staff including General Manager City Services, General Manager Corporate Services, General Manager Asset Management Services and Manager Governance and Operational Support currently in attendance at the meeting in order to consider Item 11.5 - CEO PRESENTATION FOR PERFORMANCE REVIEW 2016/2017 in confidence.

b. in accordance with Section 90(3) of the Local Government Act 1999 Council

is satisfied that it is necessary that the public be excluded to consider the information contained in report Item 11.5 - CEO PRESENTATION FOR PERFORMANCE REVIEW 2016/2017 on the following grounds:

a. information the disclosure of which would involve the

unreasonable disclosure of information concerning the personal affairs of any person (living or dead).

c. accordingly, on this basis the principle that meetings of the Council should

be conducted in a place open to the public has been outweighed by the need to keep the information or discussion confidential.


11.4 CHIEF EXECUTIVE OFFICER PERFORMANCE REVIEW 2016/2017 (B6206)

Brief This report recommends the Council accepts the presentation from the Chief Executive Officer (CEO) on his achievements against the agreed criteria and performance plan for 2016/2017 and that the Council Members participate in a survey, facilitated by Hender Consulting, to assess the CEO against the agreed criteria and performance plan.

12. REPORTS OF COMMITTEES – PART II – CONFIDENTIAL

Nil 13. MEETING CLOSURE

notice of meeting - city of charles sturt€¦ · notice of meeting . to all members of council . i...

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