notice of meeting - city of ryde · agenda of the works and community committee report no. 6/13,...

3 MAY 2013

NOTICE OF MEETING

You are advised of the following meeting:

TUESDAY 7 MAY 2013.

LATE ITEMS Works and Community Committee Meeting No. 6/13

Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde - 5.00pm

Declaration of Interest Form

Name of Person declaring interest: ___________________________________________ Matter in which you have an interest: __________________________________________ _______________________________________________________________________

Item Number: ____________________________________________________________ Meeting Date: ____________________________________________________________ Nature of the Interest:______________________________________________________ _______________________________________________________________________

Is this interest: ρ Pecuniary (see s442 of the Local Government Act)

ρ Significant Non-Pecuniary (see the Code of Conduct)

ρ Less than Significant Non-Pecuniary (see the Code of Conduct) If this is a pecuniary interest you must take no further part in this matter.

If you are in a Council or Committee meeting you must leave the meeting room during discussion and voting on the particular matter.

If this is a non-pecuniary interest what action do you propose to take:

ρ continue to be involved in the matter as the interest will not effect my ability to act in an impartial manner

ρ remove myself from all involvement in the matter

ρ other, please specify _________________________________

Signed:

I, ______________________________________, disclose the above interest and acknowledge that I will take appropriate action as I have indicated above.

Dated: / /

Received: ________________________ Trim Reference: _________________________ Minuted: ________________________________________________________________

CONFLICTS OF INTEREST

A conflict of interest arises if it is likely that a private interest could conflict, or be seen to conflict, with the performance of your public or professional duties. It is essential that members of the public, when dealing with our Council, can be confident that when making decisions staff and Councillors are free of any conflicts of interest. Conflicts of interest can be of two types: 1. Pecuniary Interest Is an interest that you have in a matter because of a reasonable likelihood or expectation of an appreciable financial gain or loss to you, or to another person with whom you are associated. This would include your spouse, de facto partner or a relative. (Section 442(1) Local Government Act).

2. Non-Pecuniary Interest

Is a private or personal interest, which you have, that does not pertain or relate to money. For example, a friendship, family, membership of a club, sporting or community group, society or trade union. A conflict of interest would arise where:

• you have a personal interest that would lead you to be influenced in the way you carry out your Council work or public duties.

• you have a personal interest that could lead a fair person to think you could be

influenced in the way that you carry out your Council work or public duties.

• you have knowledge that a family member, relative, friend, associate or anybody else close to you has an interest that could lead to you being influenced, or a fair person to think that you could be influenced, in a way that you carry out your Council work or public duties.

What should you do if you have a conflict of interest? If any conflict exists between your interests and those of the Council it must always be resolved to the satisfaction of Council. If, as a staff member, you believe that you are faced with, or could be seen to be faced with, a conflict or pecuniary interest you must advise your Group Manager or the General Manager in writing by completing this form. In the case of the General Manager, advice must be given to the Council or if this is not practical then advice must be given to the Mayor and subsequently to Council. Depending on the nature of interest disclosed, arrangements can be made to limit your involvement in the matter or remove you from the source of the conflict (ie. By appointing an alternate staff member to manage the particular matter). If you have any doubt as to whether you have a conflict of interest in a particular matter, you should seek assistance from your Manager/Group Manager/General Manager or obtain legal advice and act accordingly.

MATTER OF URGENCY

Councillor

To the Chair I wish to raise the following Matter of Urgency: Subject

Reason for Urgency

Proposed Motion

Code of Meeting Practice (S.3.7.1) (3) Business may be transacted at a meeting of a Council even though due notice of the business has not been given to the Councillors However, this can only happen if: (a) a motion is passed to have the business transacted at the meeting; and (b) the business proposed to be brought forward is ruled b y the Chairperson to be of great urgency. Such a motion can be moved without notice. (4) Despite clause 250 (3.18.1) only the mover of a motion referred to in subclause (3) can speak to the motion before it is put.

PROPOSED MOTION OR AMENDMENT Councillor

Item

Proposed Motion

Councillors are encouraged to provide proposed Motions to Meeting Administrative staff prior to the meeting. If this is not possible, please provide proposed Motions or Amendments to the Meeting staff as soon as possible to facilitate the smooth running of the meeting.

Works and Community Committee

AGENDA NO. 6/13 Meeting Date: Tuesday 7 May 2013 Location: Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde Time: 5.00pm

NOTICE OF BUSINESS

Item Page

LATE ITEMS 4 PROJECT STATUS REPORT - Project Development Unit.............................. 1

Works and Community Committee Report Page 1

Agenda of the Works and Community Committee Report No. 6/13, dated Tuesday 7 May 2013.

LATE ITEMS

4 PROJECT STATUS REPORT - Project Development Unit

Report prepared by: Coordinator - Commissioning File No.: GRP/09/3/10 - BP13/655

REPORT SUMMARY The purpose of this report is to highlight the progress of 2012/13 projects and issues are detailed by exception. This report covers capital and non-capital projects in the Operational Plan 2012/13 delivered by the Project Development Unit, Public Works. Progress of approved carry over projects from 2011/12 and new projects approved during 2012/13 are listed on the Gantt Chart (ATTACHED) for information. RECOMMENDATION: That Council receive and note this report. ATTACHMENTS 1 Public Works - Project Development 12/13 Capital Works Program Gantt Chart

as of 20 April 2013 Report Prepared By: Paul Yang Coordinator - Commissioning Report Approved By: Peter Nguyen Service Unit Manger - Project Development George Dedes Acting Group Manager - Public Works

Works and Community Committee Report Page 2 ITEM 4 (continued)


Projects report This report covers capital and non-capital projects in the Operational Plan 2012/13 delivered by the Project Development Unit, Public Works. Further details on all Operational Plan projects are listed in the Quarterly Review Report. Progress of approved carry over projects from 2011/12 and new projects approved during 2012/13 are also listed on the Gantt Chart (ATTACHED) for information. As at the 31 March 2013, the Project Development Unit is responsible for the delivery of 168 projects.

Total Approved Budget (including carry-over projects)*

$19,146,173

Total Actual Expenditure (including commitments) 71%

*excluding projects that are on-hold, awaiting approval by external authorities (e.g. RMS), Council resolution, awaiting finalisation of legal matters, and new projects adopted by Council from 1 July 2012. Capital Works Update – March 2013 Road resurfacing / kerb renewal The annual road program ensures that the city’s road infrastructure such as asphalt pavement, kerb and gutter is upgraded as required and maintained to an acceptable level. Priority of works is based on the asset management system. Completed works

• Blenheim Road, North Ryde (Cul de sac – Morshead Street) • Cox's Road, North Ryde (Blenheim Road - Badajoz Road) • Cox's Road, North Ryde (Harford Street - Jopling Street) • Evan Street, Gladesville (Osgathorpe Road – Gerard Street) • Herring Road, Macquarie Park (Waterloo Road – Talavera Road) • Herring Road, Macquarie Park (Windsor Drive – Waterloo Road) • Jordan Street, Gladesville (Victoria Road – Western Crescent) • Khartoum Road, Macquarie Park, (Talavera Road – Waterloo Road) • Lovell Road, Eastwood (Colvin Crescent – Kings Road) • Lovell Road, Eastwood (Colvin Street – Kings Road) • Lovell Road, Eastwood (Orange Street – Pickford Avenue) • Maxim Street, West Ryde (Station Street – Hughes Street) • Menzies Road, Marsfield (Elk Street – Cul De Sac)



• Parkes Street, Ryde (Samuel Street – Bowden Street) • Pittwater Road, East Ryde (Coxs Road – Bronhill Avenue) • Quarry Road, Ryde (Jones Street – Woodbine Crescent) • Rocca Street, Ryde (Cul De Sac – Olive Street) • Waterloo Road, Macquarie Park (Lane Cove Road – Wicks Road) • West Parade (Miriam Road to Victoria Road) • Wicks Road (Waterloo Road - Pittwater Road)

Works in progress • Morrison Road (Charles Street-Boulton Street) • Morrison Road (Kemp Street – Bass Street)

Footpaths Council’s footpath program consists of new and replacement footpath construction. Completed works

• Adelaide Street, West Ryde (No.78 Meadowbank Lane) • Beaumont Avenue, West Ryde (Shaftsbury Road – Bellevue Avenue) • Cox’s Road, North Ryde (Conrad Street - Pittwater Road) • Goodwin Street, West Ryde (Anzac Avenue – Falconer) • Quarry Road, Ryde (Cressy Road – Badajoz Road) • Shaw Street, East Ryde (Cox’s Road - Long Avenue) • Vimiera Road, Marsfield (Yangalla Road – Epping Road)

Works in progress

• Alison Street, Eastwood • Culloden Road, Marsfield (Abuklea Road – Agincourt Road) • Frank Street, Ryde (Victoria Road – College Street)

Cycleways Construction Renewal Works in progress

• Blaxland Road, Stage 1 • Blaxland Road, Stage 2 – works scheduled in 4th quarter

Traffic Facilities Traffic facilities are devices built in the road reserve to slow traffic and improve safety for drivers and pedestrians. They include flat top road humps, pedestrian refuges and traffic islands.



Completed works

• Flat Top Road Hump, Chatham Road, West Ryde (Fernvale Avenue) • Flat Top Road Hump, Twin Road, East Ryde • Traffic Island, Badajoz Road, North Ryde (Twin Road – Nerang Street) • Traffic Island, Chatham Road, West Ryde (Buena Vista Avenue) • Traffic Island, Miriam Road / West Parade, West Ryde • Traffic Island, Morrison Road, Ryde

Works in progress

• Traffic Island, Quarry Road, Ryde Carpark Renewals The City of Ryde is committed to the delivery and maintenance of high quality carpark infrastructure. Works include repair of concrete kerb and gutter, asphalt pavement resurfacing and heavy patching, line marking and site restoration Completed works

• Allars Street Carpark at shops, Allars Street, Denistone West • Denistone Station Carpark, Kinson Crescent, Denistone • Dunbar Park Carpark, Sobaron Road, Marsfield

Works in progress • Meadowbank Wharf Carpark – East of Railway line

Stormwater Completed works

• Bill Mitchell Park • Champion Road • Drainage Pit reconstruction • Lovell Road • Tindarra Reserve • Western Crescent

Works in progress

• 12 Gwendale Crescent • Miriam Road • Station Street

Neighbourhood and Town Centre Upgrades These projects aim to improve the quality of the public domain and assist in promoting the prosperity and enjoyment of these centres. Typical upgrade works include granite paving, street furniture and landscaping. Town Centre upgrades also include public art and street lighting.



Completed works

• Boronia Park Neighbourhood Centre, Stage 1 (Pittwater Road, Boronia Park)

Works in progress

• Boronia Park Neighbourhood Centre, Stage 2 • Agincourt Road – Neighbourhood Centre

Sportsfield Renewals and Upgrades Sportsfields identified as high priority in Council’s asset register are scheduled for renewal works which include re-grading and levelling of the playing surfaces, installation of automatic irrigation systems and subsoil drainage. Completed works

• Christie Park (irrigation) • Eastwood Park Croquet club (renewal of croquet greens) • Meadowbank Netball Courts

Works in progress • ELS Hall Park – Drainage and irrigation works in field 2 and 3 scheduled in

April 2013 • Marsfield Park – grading, turfing and irrigation complete. Synthetic cricket

wicket scheduled in April 2013 Sportsfield Lighting Sportsfield lighting has been identified as a priority to extend the use of existing sport fields for night training and matches to take place. Works in progress

• Magdala Park • Waterloo Park – Development Application has been placed on hold

Toilet Upgrades Toilet upgrades are undertaken on outdated parks to meet the needs of user of the facility and to improve the building ventilation and security. The parks are utilized through summer and winter by local sporting groups on a regular basis as well as a number of casual users. Completed Works

• Fontenoy Park, Macquarie Park



Works in progress

• ELS Hall Park – currently in design and documentation phase • Santa Rosa Park – currently in design and documentation phase • Tuckwell Park – Funding approved, works in progress and completion

expected in April. Park Upgrades Completed works

• Yamble Reserve Inclusive Playground Works in progress

• Australia II Park – Playground replacement, completion expected April 2013

• Holt Park – Playground replacement, works commenced • Putney Park • Queens Jubilee Trees.

Above: Completed Yamble Reserve Inclusive Playground



Above: Completed road resurfacing and shared user path on Pittwater Road, East Ryde Project Exception Report – by Outcome The following projects are currently behind schedule. Actions have been identified for implementation.

1. City of Liveable Neighbourhoods

Project Name Comments / Actions

Boronia Park Neighbourhood Centre Renewal - Construction

Delayed due to finalisation of detailed design. Civil works and paving works underway. Stage 1 completed with Stage 2 scheduled to commence in May 2013.

Agincourt Road Neighbourhood Centre Renewal - Construction

Delayed due to finalisation of detailed design. Construction scheduled to commence in June 2013.



2. City of Wellbeing

Project Name Comments / Actions Putney Park – Playground renewal Project in detailed design phase.

Holt Park – Playground renewal

Additional remediation actions required due to identification of asbestos contamination in soil.

Quandong Reserve Project in detailed design phase.

Morrison Bay Park and Waterloo Park – Sportsfield Floodlighting Expansion

Waterloo Park floodlighting in DA phase with delay in consent due to mediation with residents. Morrison Bay Park currently in design phase.

3. City of Prosperity


Public Domain Upgrade Waterloo Rd

Council approved project scope change and additional budget. Design completed and construction scheduled to commence in the 4th quarter 2012-13.

Church St – Town Centre Upgrade (Construction)

Delayed due to finalisation of heritage report and design revisions. Tender underway.

4. City of Environmental Sensitivity


Shrimptons Creek - Bioretention Basin, Catchment Program

Design completed. GPT installation scheduled to commence in the 4th quarter 2012-13. Remainder of works scheduled in 2013-14.

5. City of Connections


Upgrade Ranger Hand Held Devices

Specifications revised due to the cancellation of the Transport/Parking Technology Project.

Late Items Page 9 ITEM 4 (continued) ATTACHMENT 1


notice of meeting - city of ryde · agenda of the works and community committee report no. 6/13,...

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