nov 18 board minutes

8/8/2019 Nov 18 Board Minutes

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1MINUTES OF A MEETING OF THE BOARD OF DIRECTORS OF THEPEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ON

THURSDAY, NOVEMBER 18, 2010 AT 9:30 A.M. IN THE OFFICE OF THEDISTRICT LOCATED AT 115 MADISON LANDING CIRCLE, RIDGELAND,

MISSISSIPPI 39157

The regular meeting of the Board of Directors of the Pearl River Valley Water SupplyDistrict was held at 9:30 a.m. on Thursday, November 18, 2010 at the District’s Main Office.The meeting was called to order by Samuel Mitchell, Vice Chairman, who presided.

Those Present: Don Brazil, Jim Carraway, Vernard Murrell, Samuel Mitchell, W. C.Gorden, Phillip Crosby, Kenny Latham, John Locke, Pete Burkes, KeithAllen, John Arledge, Robert Webb

Members Absent: Jack Winstead, Trey Bobinger

Others Present: John Sigman, Jim Tohill, Ricky Callaway, Steve Clark, Susan McMullan,Craig Hunt, Greg Burgess, Michelle Guy, Ronnie Tew, Jim McDowell,Jerry Goulsby, Dr. Homer Burns, Perry Waggener

The meeting was called to order by Samuel Mitchell, Vice Chairman, who presided.

Upon consideration of the minutes of a regular meeting held on October 21, 2010, amotion was made by Pete Burkes, seconded by W. C. Gorden, that these minutes be approved, as presented. The Vote was as follows: For: Brazil, Carraway, Murrell, Mitchell, Gorden, Crosby,Latham, Locke, Burkes, Allen, Arledge, Webb. Abstaining: None. Against: None. MOTIONCARRIED UNANIMOUSLY.

Don Brazil presented an update on behalf of the Department of Wildlife, Fisheries andParks. He stated that this year’s gun season will start this Saturday. He stated that this year, theywere continuing to see tree stand falls around the State, and that many people do not practicemeasures to protect themselves with safety harnesses. He stated that license sales are down a bitthis year from last year, however, this weekend is the kickoff of purchase of hunting licenses.

Samuel Mitchell presented the following Audit Committee recommendations:a. Board per diem and travel for October - Upon consideration of the Board per

diem and travel for the month of October, a motion was made by Phillip Crosby,seconded by Vernard Murrell, for approval of this request, as presented. TheVote was as follows: For: Brazil, Carraway, Murrell, Mitchell, Gorden, Crosby,Latham, Locke, Burkes, Allen, Arledge. Abstaining: None. Against: None.MOTION CARRIED UNANIMOUSLY.

b. Request for acceptance of Comcast Cable franchise agreement - Jim Tohill statedthat the original contract was with Rankin County Cablevision and the franchisefee was set for 3%. The new franchise agreement will be for 5% which isregulated by the Federal Government. Susan McMullan reported that theapproximate amount that the District receives annually is $66,000.00. Mr. Tohillstated that a few issues that are still open such as phasing in programs for puttingoverhead cables underground. Mr. Tohill stated that the standards have beenimproved within the last couple of years. A motion was made by Phillips Crosby,seconded by Keith Allen, for acceptance of the revised Comcast Cable franchiseagreement, subject to final review by District attorney. The Vote was as follows:For: Brazil, Carraway, Murrell, Mitchell, Gorden, Crosby, Latham, Locke,Burkes, Allen, Arledge. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

Robert Webb entered the meeting at this time.

c. Request for approval of annual audit report by BKD - Mr. Jerry Goulsby withBKD presented the District’s annual audit report. He stated that the District had a

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$1.6M surplus and most of it is a result of a grant for the multipurpose trails. Hestated that development fees were also higher this year. He stated that without thetwo above listed items, the District would have experienced a deficit. The Districtwas able to pay off the long term debt for the Goshen Springs Campground. Amotion was made by Pete Burkes, seconded by Robert Webb, for acceptance of

the annual audit report by BKD for year end 2010, which is attached as an“exhibit to minutes”. The Vote was as follows: For: Brazil, Carraway, Murrell,Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Allen, Arledge, Webb.Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Mr. Jim Carraway presented the following Shoreline Development and EnvironmentalQuality Committee recommendations:

d. Status report on Property Maintenance: Steve Clark presented the followingmonth report on behalf of the property maintenance code:

$ 140 claims have been made, to date

$ Included are 8 citations issued

$ 45 files closed$ 44 awaiting re-inspection$ 18 invalidated claims

$ 5 duplicate claims

e. Status report on Rental Property licensing and inspections - Mr. Callaway statedthat the District has made 94 rental property inspections, and 77 houseboatinspections. He presented an update to the Board on a storage building in KingsRidge and stated that staff is currently working on this issue.

f. Request for approval of easement to Madison County for drainage improvements

at Twin Harbor - John Sigman stated that the District would like to convey thiseasement in exchange for drainage improvements to PRVWSD property. Mr.Sigman stated that this request would be subject to review and approval by theDistrict’s attorney. A motion was made by Jim Carraway, seconded by KeithAllen, for approval to convey an easement to Madison County for drainageimprovements to the old Rice Road area near Twin Harbor subdivision. The Votewas as follows: For: Brazil, Carraway, Murrell, Mitchell, Gorden, Crosby,Latham, Locke, Burkes, Allen, Arledge, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

g. Approval of phasing concept for Phase II, Arbor Landing - Greg Burgess stated

that the lease requires that the developer give a brief presentation to the ShorelineDevelopment Committee for new phasing, which they did. A motion was made by Jim Carraway, seconded by Phillip Crosby, for approval of the phasingconcept for Phase II, Arbor Landing. The Vote was as follows: For: Brazil,Carraway, Murrell, Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Allen,Arledge, Webb. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

Upon consideration of the Cash Balance Report, a motion was made by Robert Webb,seconded by Keith Allen, that this report be approved, as presented. The Vote was as follows:For: Brazil, Carraway, Murrell, Mitchell, Gorden, Crosby, Latham, Locke, Burkes, Allen,Arledge, Webb. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Upon consideration of the Claims Docket, a motion was made by John Arledge, seconded by Pete Burkes, that the Claims Docket be approved in the amount of $771,310.06. The Votewas as follows: For: Brazil, Carraway, Murrell, Mitchell, Gorden, Crosby, Latham, Locke,Burkes, Allen, Arledge, Webb. Abstaining: None. Against: None. MOTION CARRIEDUNANIMOUSLY.

Perry Waggener presented the monthly patrol report on behalf of the Reservoir Patrol. Hestated that several of his officers are attending free training this year. He also stated that thePatrol has also made two felony arrests this year.

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John Sigman presented an update on behalf of the Executive Director and stated that twoorganizations have been founded to assist the Reservoir, which are Keep the Reservoir Beautifuland Barnett Reservoir Foundation. He also stated that the Board will be hosting a Christmasluncheon after the December Board Meeting.

Dr. Homer Burns stated that he really appreciates the Reservoir and the change to the positive cooperation of the Board of Directors. He stated that John Sigman has been a positiveimpact on the new direction which involves more public input.

The Board of Directors would like to extend an invitation to Walter Crapps, former Board Member, to the Christmas luncheon.

There being no further business to come before the Board at this time, a motion wasmade by Phillip Crosby, seconded by John Arledge, that the meeting be adjourned at 10:04 a.m.

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nov 18 board minutes

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