november 17, 2014 page unofficial · recommendation. i recommend that the city commission formally...

November 17, 2014 UNOFFICIAL Page 1 of 3

The regular meeting of the Clare City Commission was called to order at 6:00 p.m. in the

Commission Chambers by Mayor Pat Humphrey who led the Pledge of Allegiance. Present

were: Commissioners Bob Bonham, Pat Humphrey, Jean McConnell, Gus Murphy, and Karla

Swanson. Absent: None. Also present were Ken Hibl, City Manager; Steve Kingsbury,

Treasurer & Finance Director; Dave Saad, Police Captain; and Diane Lyon, City Clerk.

2. CONSENT AGENDA:

Moved by Commissioner Swanson second by Commissioner McConnell to approve the

items listed with an asterisk (*) (Agenda, Minutes, Communications, Second reading of

Ordinance 2014-010, Department Reports, and Bills) that are considered to be routine by

the City Commission. Ayes: All. Nays: None. Absent: None. Motion Carried.

3. *APPROVAL OF MINUTES;

Approved By Consent Agenda.

4. *APPROVAL OF AGENDA:


5. PUBLIC COMMENT: None.

6. UNFINISHED BUSINESS: None.

7. NEW BUSINESS:

A. MACTV PRESENTATION

The City is a member of the MidMichigan Cable Consortium, which “owns” MAC

TV. Carey Hammel, the Operations and Administrative Director for the television

station, made a presentation to the City Commission to provide an informational

overview and an update of current MAC TV offerings.

B. SECOND READING & ADOPTION OF ORDINANCE 2014-010

*Second Reading

Subsequent to holding a public hearing, the Clare City Commission considered and

approved a first reading of a proposed zoning change and an amendment to Chapter 52

of the Ordinance Codes of the City of Clare – specifically Sections 52-211, 52-219,

52-220, and 52-224 (rezoning of parcels located north of Colonville Road, allowed

uses in a C-2 District; sidewalks and streets in a C-2 District; building façade

requirements in a C-2 District; and a provision to allow the City to enforce sidewalk

and driveway standards within the City) – at its scheduled meeting of November 3,

2014. No comment or objections to the proposed amendments have been received by

the City.

Motion by Commissioner Swanson second by Commissioner McConnell to direct a

second reading and adopt Ordinance 2014-010 by approval of Resolution 2014-164.

Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, Jean McConnell,

Gus Murphy, and Karla Swanson. Nays: None. Absent: None. Motion Carried.

C. NORTH INDUSTRIAL PARK/INFRASTRUCTURE BUILD PROJECT –

CONTRACTOR PAYMENT

The general contractor (Dunigan Brothers) working on the Division A portion of the

City's North Industrial Park and Utility Infrastructure project has submitted their

second application for payment for work completed through October 30, 2014. The

City's engineer for this project Gourdie-Fraser has reviewed the application for

payment and has verified that all indicated work has been satisfactorily completed and

that all invoices/purchases included within the contractor's application for payment

have been purchased by the contractor for the City of Clare's 2014/15 North Industrial

Park/Infrastructure project.

Approval of this application for payment from the contractor allows the City to submit

it along with the approved Resolution 2014-155 to both the U.S. Economic

Development Administration to request reimbursement from the EDA Grant awarded

to the City for this project as well as the USDA Rural Development Office to be


approved as a construction draw in the amount from the water and sewer revenue

bonds and the capital improvement bond all financed through Rural Development.

Motion by Commissioner McConnell second by Commissioner Murphy to approve the

application for payment by adoption of Resolution 2014-155. Roll call vote: Yeas:

Commissioners Bob Bonham, Pat Humphrey, Jean McConnell, Gus Murphy, and

Karla Swanson. Nays: None. Absent: None. Motion Carried.

D. MEMORANDUM OF UNDERSTANDING WITH CLARE PUBLIC SCHOOLS

Department of Justice requires that we enter into a formal agreement with Clare Public

Schools as a component of the COPS grant and that the agreement be signed by the

Chief of Police and the Superintendent of Clare Public Schools.

Once the agreement is approved and signed by both parties, it must be forwarded to

Department of Justice for final approval. We have included language in the draft

resolution related to the agreement that allows the Chief of Police some latitude in

making non-substantial changes to the agreement if directed to do so by DOJ without

bringing the matter back to the City Commission again. We will certainly inform you

and ask for your decision regarding any directed changes that are considered

substantial, e.g., any fiscal changes that are beyond current appropriations; any fiscal

changes that would require a greater fiscal contribution by either party; any changes

regarding the length or term of the program, etc.

Motion by Commissioner McConnell second by Commissioner Murphy to approve the

application for payment by adoption of Resolution 2014-166. Roll call vote: Yeas:

Commissioners Pat Humphrey, Jean McConnell, Gus Murphy, and Karla Swanson.

Nays: Bob Bonham. Absent: None. Motion Carried.

8. TREASURER’S REPORT

Treasurer’s Report was presented.

9. *DEPARTMENT REPORTS


10. CITY MANAGER’S REPORT

Planning Commission Meeting. The regularly scheduled City Planning Commission

meeting for November was cancelled due to lack of business to justify holding the

meeting. The Commission is scheduled to meet next on December 10th.

Meeting with Great Lakes Central Railroad Officials. We met with the new COO (Chris

Bagwell, the son of Mike Bagwell, the former CEO – now retired) of Great Lakes Central

Railroad this week regarding their interest in expanding their presence in

Clare…specifically, building more rail infrastructure for freight staging, transfer and

transport. We continue to enjoy a great relationship with the company.

Update – New IP Project. Significant progress was again made this week by both

contractors (Malley Construction and Dunigan Brothers). Dunigan Brothers is nearing

completion of the force main construction on Eberhart Road (they are presently at the

roadway entrance to our WWT Plant) and should be able to complete laying pipe to the

plant next week. The base coat of asphalt is completed. And unless we have at least a

week of extended warmer weather (extended temperatures exceeding 40), between now

and Thanksgiving, we do not presently plan to apply the second/final lift of asphalt until

next spring. Guard rails are being placed; temporary pavement markings designating this

as a two-lane road until the final asphalt coat is applied will be painted; temporary speed

limit signs will be reinstalled; resident mail boxes will be reinstalled; gravel will be laid

on the road shoulders; and the roadway will be reopened for the winter. Meanwhile

excavation for the new water tower foundation is nearing completion, and concrete

should be poured next week. The bore under US-127 for the new sanitary sewer main

and new water main is scheduled for next week.

New Downtown Christmas Banners. The Clare DDA has approved the design and

installation of new Christmas banners for the downtown district proposed by the

Downtown Merchants Group. The banners replicate the designs that Wally Bronner used


for his first downtown decoration contract that launched his company as a mega-

Christmas store. Wally Bronner’s likeness will appear on the banners.

Downtown Christmas Event. The Chamber of Commerce has scheduled this year’s

downtown Christmas event for December 6th. McEwan Street is again scheduled to be

closed from the intersection of Fourth Street to the intersection of Fifth Street. There will

be a number of new events, such as the planned FlashMob as well as the return of events

from last year, e.g., chili cook-off, reindeer games, etc.

Pere Marquette 1225. The 1225 is again scheduled to come to Clare for St. Patty’s Day

2015. The steam locomotive was cancelled and replaced by a diesel locomotive last year

due to bridge restrictions. We have been assured all the bridges have been weight-

certified. We have commenced communication with the organizers for the excursion

company. They anticipate 400 passengers and have the capability to add another car for

40 more if needed.

MML Review Depot Article. The Michigan Municipal League’s monthly magazine, The

Review, ran a great feature article of the Clare Railroad Depot in this month’s edition.

Second Grade Thank You Notes. As the Commission is aware we host the CPS Second

Grade Classes each year for an orientation tour of City Hall and our Public Safety

Building. This year’s event was another great success due in great part to the help of our

volunteers, to include three super-star tour guides: City Commissioners Karla and Jean

and Planning Commissioner John Kline, who have helped us with this event for the past

few years. The second-graders sent a booklet of thank you notes to the city for hosting

the tour.

Addendum: The City Manager and City Treasurer requested clarification regarding a

request made by Commissioners at the November 12 meeting for city staff to provide a

total cost for a 1% bonus for all employees. The City Manager shall draft a letter of

intent to the Union representatives if the Commission directs the increase to be ongoing

rather than a one-time event. The Commission does not desire to reopen the union

contracts. The Treasurer offered an estimated figure of $18,000 to provide a one time, 1%

stipend to all employees. The Commission requested a cost report based on each

employee’s actual hours worked.

11. *COMMUNICATIONS


Sale of Downtown Business. The city received notice of the sale of a long-tenured

downtown business (Campbell Printing).

Michigan Public Service Consumer Tips. The City received a pamphlet with tips for

consumers from the MPSC.

MDOT Quarterly Public Report. The most recent MDOT public report was provided to

the Commission for their review.

12. EXTENDED PUBLIC COMMENT: None.

13. COMMISSION DISCUSSION TOPICS: None.

14. *APPROVAL OF BILLS


15. ADJOURNMENT

Motion by Commissioner McConnell second by Commissioner Murphy to adjourn the

meeting. Ayes: All. Nays: None. Absent: None. Motion Carried. Meeting

adjourned at 6:44 p.m.

____________________________ _______________________________

Pat Humphrey, Mayor Diane Lyon, City Clerk

AGENDA REPORT TO: Mayor & City Commission FROM: Ken Hibl, City Manager DATE: November 26, 2014 RE: Recognition – Mr. Sam Eberhart For the Agenda of December 1, 2014 ________________________________________________________________________ Background. Mr. Sam Eberhart has faithfully served the residents of the City of Clare for the past ten years as a member of the Clare Department of Public Works serving as a Heavy Equipment Operator and in more recent years Sam has served as the main operator of the city’s street sweeper equipment for that department. Sam has concurrently served as a member of the Clare Fire Department for a significant portion of that same time period where he demonstrated excellent leadership abilities, which led to his selection and appointment to serve as an officer within the Fire Department and most recently to his selection and appointment as the City’s Assistant Fire Chief. The City Commission is asked to formally recognize Sam for his exemplary, faithful, courageous, and dedicated public service. Issues & Questions Specified. Should the City Commission formally recognize Mr. Sam Eberhart for his exemplary public service? Alternatives.

1. Formally recognize Sam Eberhart. 2. Do not recognize Sam’s exemplary public service. 3. Set aside decision regarding this matter to a later date.

Financial Impact. The cost to the City is $50 (the cost of a memento of his choosing and a frame for the resolution). Recommendation. I recommend that the City Commission formally recognize the exemplary public service of Mr. Sam Eberhart by adoption of Resolution 2014-167 (copy att’d). Attachment. Resolution 2014-167.

RESOLUTION 2014-167 A RESOLUTION OF THE CLARE CITY COMMISSION RECOGNIZING MR. SAM EBERHART FOR TEN YEARS OF FAITHFUL AND DEDICATED SERVICE TO THE CITY OF CLARE.

WHEREAS, Mr. Sam Eberhart has faithfully, dutifully, and courageously served the residents of the City of Clare as a member of the City’s Department of Public Works for the past ten years and concurrently served as a member of the Clare Fire Department, to include service in leadership roles as an officer of said Department and as the City’s Assistant Fire Chief; and

WHEREAS, the City Commission deems that it is appropriate and fitting to formally recognize said faithful, dutiful, and courageous public service.

NOW THEREFORE BE IT RESOLVED THAT, on behalf of the residents of the City of Clare, the Mayor of the City of Clare and the Clare City Commission hereby formally recognizes the exceptionally faithful, particularly dedicated, and conspicuously courageous service of Mr. Sam Eberhart while serving as a member of the City of Clare Department of Public Works for the past ten years and for concurrently serving as a member and as an officer of the Clare Fire Department, to include service as the City of Clare Assistant Fire Chief.

BE IT FURTHER RESOLVED THAT the City Commission recognizes and

honors Sam for his excellent service, for his outstanding dedication, for his great professionalism, for his many technical skills, and for his demonstrated leadership abilities in his service to the residents of the City of Clare and the Greater Clare Area Community.

BE IT FURTHER RESOLVED THAT the Mayor and City Commission offers Sam Eberhart its sincere wishes for good health, long life, and for continued success in all endeavors and concurrently challenges him to continue to serve the public with the same unswerving standards for excellence he has demonstrated for the past ten years. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner ______ and supported by Commissioner _______. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT:

Resolution approved for adoption on this 1st day of December 2014. ________________________________ Diane Lyon, City Clerk

AGENDA REPORT

TO: Mayor & City Commission

FROM: Ken Hibl, City Manager

DATE: November 26, 2014

RE: Recognition – Captain David Saad

For the Agenda of December 1, 2014

________________________________________________________________________

Background. Captain David Saad has faithfully served the residents of the City of Clare

and the Greater Clare Area Community for the past fifteen years as a member of the

Clare Police Department initially serving as a certified line officer within the Department.

His outstanding leadership skills and proven abilities eventually led to his promotion as a

Sergeant and ultimately to his subsequent promotion to the position of Captain and

second-in-command to the Police Chief of the Department.

David has set a tremendous standard of excellence within the Department during his

tenure – to include the award of multiple Life Saving Pins, selection as the Police

Department’s Officer of the Year, and formal recognition for his excellence in

performance. He is especially noted for his calm and unflappable demeanor, particularly

in situations of high stress and potential danger. Throughout his fifteen years of

dedicated public service, he has and continues to be a tremendous asset for the

Department and for the City.

Issues & Questions Specified. Should the City Commission formally recognize Captain

David Saad for his particularly outstanding public service?

Alternatives.

1. Formally recognize CPT Saad.

2. Do not recognize CPT Saad for his outstanding public service.

3. Set aside decision regarding this matter to a later date.

Financial Impact. The cost to the City is $50 (the cost of a memento of his choosing

and a frame for the resolution).

Recommendation. I recommend that the City Commission formally recognize the

excellent public service of Captain David Saad by adoption of Resolution 2014-168 (copy

att’d).

Attachment. Resolution 2014-168.

RESOLUTION 2014-168 A RESOLUTION OF THE CLARE CITY COMMISSION RECOGNIZING CAPTAIN DAVID SAAD FOR FIFTEEN YEARS OF FAITHFUL, DEDICATED, AND COURAGEOUS SERVICE TO THE CITY OF CLARE.

WHEREAS, Captain David Saad has faithfully, dutifully, and courageously served the residents of the City of Clare and the Greater Clare Area Community as a member of the City of Clare Police Department for the past fifteen years, to include serving in leadership roles within said Department for greater than one-third of said time period; and

WHEREAS, the City Commission deems that it is appropriate and fitting to formally recognize said faithful, dutiful, and courageous public service.

NOW THEREFORE BE IT RESOLVED THAT, on behalf of the residents of the City of Clare, the Mayor of the City of Clare and the Clare City Commission hereby formally recognizes the exceptionally faithful, particularly dedicated, and conspicuously courageous service of Captain David Saad while serving as a member of the City of Clare Police Department for the past fifteen years and specifically recognizes him for the tremendous leadership attributes has displayed and leadership roles he has performed within said Department.

BE IT FURTHER RESOLVED THAT the City Commission recognizes and

honors Captain Saad for his outstanding public service, for his exceptional dedication, for his great professionalism, for his superb technical skills, and for his consistently and notably demonstrated leadership abilities in his service to the residents of the City of Clare and the Greater Clare Area Community.

BE IT FURTHER RESOLVED THAT the Mayor and City Commission offers Captain David Saad its sincere wishes for good health, long life, and for continued success in all endeavors and concurrently challenges him to continue to serve the public with the same unswerving standards for excellence he has demonstrated for the past fifteen years. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner ______ and supported by Commissioner _______. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT:

AGENDA REPORT TO: Mayor Pat Humphrey and the Clare City Commission FROM: Steven J. Kingsbury, MBA, CPFA, MiCPT Treasurer, Finance Director and Director of Information Technology DATE: November 26, 2014 RE: Approval of Audit Reports For the Agenda of December 1, 2014 Background

The public accounting firm of Andrews, Hooper & Pavlik (AHP) of Midland, Michigan conducted an independent audit of the City of Clare’s financial records for the City’s fiscal year ending June 30, 2014. A qualified representative from the firm is scheduled to publicly present the results of the audit to the Clare City Commission at its regularly scheduled meeting on December 1, 2014. The audit results are unqualified meaning that no significant adverse findings were discovered or noted during the course of the independent audit. A draft copy of the complete audit report will be provided during the meeting to each City Commissioner (earlier if available).

The Treasurer/Finance Director, City Clerk and City Manager will have each reviewed the audit report prior to the meeting and will have formally acknowledged the results in writing. The City Commission is asked to formally approve the audit findings and results as presented by Andrews, Hooper & Pavlik. Issues & Questions Specified

Should the Clare City Commission formally approve the audit report?

1. Approve the audit findings. Alternatives

2. Do not approve the audit findings. 3. Defer/delay decision to a subsequently scheduled City Commission meeting. Note that

the City's annual audit report is required to be completed, presented to the City Commission and submitted to the State Treasury no later than December 31, 2014 to be in compliance with State law.

Financial Impact

The City of Clare is required to file the results of its annual audit with the Michigan Department of Treasury; failure to do so will result in the withholding of state revenue sharing and render the City ineligible for other state and federally funded programs to include grants and loans. Approval of the audit is necessary to allow City Staff to file the audit and other related reports with appropriate state and federal agencies.

Recommendations

I recommend that the City Commission formally approve the audit results presented by Andrews, Hooper & Pavlik by adoption of Resolution 2014-169 (copy att’d).

1. Cover Letter and Audit Report (To be provided during the meeting). Attachments

2. Management Acknowledgement Letter (To be provided during the meeting). 3. Fiscal Year 2013/14 Independent Audit Report (To be provided during the meeting). 4. Resolution 2014-169

RESOLUTION 2014-169 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING THE ANNUAL AUDIT REPORT FOR THE CITY OF CLARE’S FISCAL YEAR 2013/2014.

WHEREAS, an independent audit of the financial statements of the City of Clare for the City’s fiscal year ending on June 30, 2014 was conducted by the public accounting firm of Andrews, Hooper & Pavlik (AHP) of Midland, Michigan; and

WHERAS, said audit resulted in no significant or adverse findings and an unqualified

(clean) audit opinion from Andrews, Hooper & Pavlik of the City being in good fiscal condition. Said results being verbally presented to the Clare City Commission by a representative of said accounting firm at a scheduled and noticed public meeting held on December 1, 2014; and

WHEREAS, it is necessary for the Clare City Commission to approve the results of said

audit to facilitate the filing of the audit and other related reports with appropriate State of Michigan and certain federal agencies; and

WHEREAS, the City Treasurer/Finance Director, the City Clerk and the City Manager

have each reviewed, acknowledged, and formally concurred with the results of the audit; and WHEREAS, the City Commission was provided with and has had ample time to review

a draft copy of said audit report; and WHEREAS, the City Commission has concluded that said audit report is acceptable and

reflects an accurate statement of the fiscal status of the City of Clare.

NOW THEREFORE BE IT RESOLVED that the Clare City Commission hereby approves the results of the independent audit of the financial statements of the City of Clare for the fiscal year ending June 30, 2014. Said audit being conducted by the independent public accounting firm of Andrews, Hooper & Pavlik of Midland, Michigan.

BE IT FURTHER RESOLVED that the City Commission directs its Treasurer and

Finance Director to file the appropriate reports of said audit findings and other reports with the various agencies and departments of the State of Michigan and the Federal Government.

The Resolution was introduced by Commissioner and supported by Commissioner . The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 1st

day of December 2014.

_______________________________ Diane Lyon, City Clerk

AGENDA REPORT

TO: Mayor & City Commission

FROM: Ken Hibl, City Manager


RE: City Commission Discretionary Stipend


________________________________________________________________________

Background. At the November 17th

City Commission meeting, we (Steve, Diane, &

me) discussed in general terms the Commission’s desire to provide the City’s employees

some type of compensation in recognition for their work performance and for their

understanding, cooperation, and teamwork in weathering the tough economic decisions

the City has been forced to make over the past five years.

While there are significant indicators and predictors that the national, state, and local

economies are recovering and will continue to do so in the near-term, Steve and I believe

it is imperative that we leave in place the majority of the cost-saving, austerity measures

we’ve implemented with the cooperation of our City employees and slowly transition

back to pre-austerity staffing and resource levels as the need dictates, opportunities

become available, and our economic recovery measures allow us to do so.

But we also understand the tremendous importance of and fully support the

Commission’s desires in respect to recognizing the great job all of our employees do and

to recognize the sacrifices and concessions they have made . In that regard and based on

the Commission’s guidance, we’ve developed three options (provide no stipend; provide

a 1% stipend; and provide a 1.5% stipend) for the Commission to consider. The cost of

the last two options are outlined on the att’d spreadsheet developed by Steve.

In developing the costs associated with the two stipend options, we’ve used these general

rules:

- To preclude the necessity for collective bargaining, this stipend is on a one-time

basis and is solely at the discretion of the City Commission – thus the term,

“discretionary stipend”.

- We’ve included all employees in the formula for developing the stipend, to

include of our full-time and part-time employees (regardless of their at-will or

hourly status); our on-call volunteer firefighters; our auxiliary police officers; and

our seasonal employees.

- We developed standard “qualification” rules with all of our department heads to

determine eligibility and minimum criteria.

- We’ve eliminated the annual Clare Cash stipend typically provided to our

employees at this time each year. Note: Due to economic factors, we provided

our employees an additional ½ day of seasonal holiday in lieu of Clare Cash last

year.

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- If the Commission approves a discretionary stipend, we will print individual

checks for each employee vs. direct deposits and include the checks with Mayor’s

annual holiday greeting letter to all of our employees.

- The stipend will not be used by MERS as a factor in determining retirement

income.

Issues & Questions Specified. Should the City Commission approve a discretionary

stipend?

Alternatives.

1. Approve a one percent (1%) discretionary stipend.

2. Approve a one and one-half percent (1.5%) discretionary stipend.

3. Do not provide a stipend.

4. Set aside decision regarding this matter to a later date.

Financial Impact. The cost to the City is outlined in the attached spreadsheet. We will

convene a Fiscal Oversight Committee meeting on Dec 1st prior to the scheduled

Commission meeting to discuss in greater detail the rules we used in determining the

stipend amounts and the fiscal impact of providing a stipend. The Fiscal Oversight

Committee members will then be asked to provide its recommendation(s) to the full City

Commission.

Recommendation. As this is a discretionary action of the Commission, I believe it is

appropriate that I refrain from making a specific recommendation. But regardless of the

decision made, I thank the Commission for considering the stipend as it sends a positive

message to the employees of our great work force. And it honors the informal promise

we made to them during our last round of bargaining unit contract negotiations that when

we were fiscally able to do so, we would strive to find a way or means recompense at

least some of the concessions made during those negotiations. I also offer that while our

current fund balance is not yet where we would prefer or like it to be, the austerity

measures we’ve incrementally developed and the Commission has approved over the past

five years has stopped our backward slide – and the amount of the stipend (regardless if

it’s 1% or 1.5%) will not “break the bank”. If the Commission approves a stipend, we

ask that you do so by adoption of Resolution 2014-170 (copy att’d).

Attachment.

1. Spreadsheet.

2. Resolution 2014-170.

Full-Time 25 Stipend 16,445.75$

Part-Time 11 Employer Paid Taxes 1,139.60

Firefighters 25 TOTAL 17,585.35$

Auxilliary Police Officers 20

Seasonal Staff 7

TOTAL 88

Stipend 20,074.09$

Employer Paid Taxes 1,535.67

TOTAL 21,609.76$

Option 2 - 1-1/2% Discretionary Stipend

City of Clare2014 City Commission DirectedDiscretionary Employee Stipend

Number of City of Employees Option 1 - 1% Discretionary Stipend

RESOLUTION 2014-170 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING A DISCRETIONARY STIPEND.

WHEREAS, the City of Clare, similar to nearly all other municipalities within the State of Michigan, endured a significant decline in revenues in the past five years caused by multiple, significant factors, to include the state’s severe reduction of revenue sharing disbursements to local municipalities; a declination of property values resulting in reduced tax revenues; and a failing federal, state, and local economy; and

WHEREAS, the City made a number of incremental, cost-reduction, austerity decisions to compensate for the reduction in salaries including reductions to the City’s work force and reductions to employee benefits; and

WHEREAS, the City’s employees cooperatively shared in said cost-reduction

decisions and made significant concessions to assist the City weather the period of reduced revenues while continuing to provide excellent customer service, maintaining outstanding work productivity, and sustaining outstanding performance; and

WHEREAS, the City Commission has decided to exercise its discretion by

authorizing a one-time stipend to be paid to the City’s employees in recognition for their continuing commitment and dedication to the City and its residents.

NOW THEREFORE BE IT RESOLVED THAT the Mayor and Clare City Commission hereby authorizes the disbursement of a one-time discretionary stipend disbursement to its employees generally amounting to the equivalent of ____ % of each respective entitled employee’s annual wages during the period November 1, 2013 to October 1, 2014.

BE IT FURTHER RESOLVED THAT the proceeds of said discretionary stipend

shall not be considered reportable wages for the purposes of the Michigan Employees Retirement System (MERS) Defined Benefit Plan for employees of the City of Clare.

ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner ______ and supported by Commissioner _______. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT:

To: Mayor Pat Humphrey and the Clare City Commission From: Steven J. Kingsbury, MBA, CPFA, MiCPT Treasurer, Finance Director and Director of Information Technology Date: November 26, 2014 Reference: Treasurer’s Report for December 1, 2014 Winter Property Tax Billing: Today we completed the validation, preparation, commitment and printing of the 2014 winter property tax billing. A total of 1,483 individual property tax bills will be mailed on Monday, December 1, 2014. The total winter tax roll to be collected for the various taxing authorities is $1,615,807.95. Summer Property Tax Collections: As of today we received, posted and distributed 1,371 payments totaling $2,528,895.73 to the various taxing authorities. Also as of today we have 200 parcels that are unpaid (either delinquent, partially paid or deferred) that total with interest and penalties $189,869.89. Current Cash Receivables from Grants/Bonds:

EDA Grant - Request #1 $ 288,741.00

EDA Grant - Request #2 315,285.00

MEDC/CDBG 287,768.98

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AGENDA REPORT To: Mayor Pat Humphrey and the Clare City Commission From: Ken Hibl, City Manager Date: November 26, 2014 Regarding: City Manager's Report For the Agenda of December 1, 2014 ________________________________________________________________________ Update – New IP Project. Significant progress was made again this week by Dunigan Brothers and by Maguire Ironworks, the water tower contractor. Dunigan Bros. subcontractor completed the water and sanitary sewer bores under US-127 with the exception of the portion under the southbound “On” Ramp. Dunigan also completed the force main on Eberhart Rd and constructed the wet well for the lift station on Colonville Road; they are scheduled to commence the deep sections of the sanitary sewer gravity main along Colonville Road next week. As reflected by the attached photos, the base for the new water tower is well under way; the next wall section of the tower foundation is scheduled to be poured next week. We have progressed as far as we are able for the winter on Colonville Road. The road is opened, but we have placed load restrictions on the roadway until the frost line reaches one-foot in depth; at that time we will lift the weight restrictions until next year spring when we will likely have to impose them again during the period of spring thaws. A portion of the center section of the roadway is already failing likely due to roadway foundation moisture content and resultant poor compaction and introduction of heavy loads up to and exceeding 80 tons on the roadway (predominantly laden concrete, block, and other trucks delivering construction materials to the Consumers Energy site and the City’s water tower foundation site. We certainly do not want to impede progress on these projects – thus we must do all we can to preserve the roadway for the winter by imposing the temporary weight restrictions. Downtown Christmas Event. As a reminder, the Chamber of Commerce Christmas Shopping Event is scheduled for Saturday, December 6th. McEwan Street will be closed from the intersection of Fourth Street to the intersection of Fifth Street 2015 Commission, Board, & Committee Schedules. The 2015 schedules for the various commissions, boards and committees of the City are attached for the City Commission’s information. 807 Maple Street. The City forwarded the attached letter to the owner of the property at 807 Maple Street advising of the City’s intentions to solicit bids to demolish the remnants of the burned residence. The owner has since informed us that she intends to demo the building. We will gladly allow her to do so, but we will retain the monies being held in escrow until such time the structure is demolished and site clean-up has been completed. The City has received and approved a demolition permit raze the structure. We expect that demolition will commence within the next two weeks. Proposed Public Safety Advisory Board. I have proposed to the Mayor that we form a Public Safety Advisory Board to review and provide recommendations to the full City Commission regarding all aspects (including review of resources, staffing needs, equipment needs, statistical reviews, etc.) of our two public safety departments – our police and fire departments. The

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proposed composition of the advisory board would be the two respective chiefs, the city manager, and two seated city commissioners who would serve as members on a one-year rotating basis. Barring any opposition of the City Commission, we will present the outline of the duties, responsibilities, functions, and process of the proposed board at the December 15th meeting for formal approval and appointment. The functions of the proposed board would be limited to the City of Clare and thus would not usurp or overlap the functions of the Clare Area Fire Council, which presently provides fiscal oversight of the Clare Fire Department. Absence. I will be on vacation out of the state for the period Dec 3-8; Steve will serve as the Acting CM during my absence. Attachments.

1. Water Tower Foundation Photos. 2. Schedules. 3. Demo Letter – 807 Maple.

AGENDA REPORT

TO: Mayor & City Commissioners

FROM: Diane Lyon, City Clerk


RE: *Communications


*Note: This is a Consent Agenda item and is considered as routine by the City

Commission. As such, this matter shall be automatically enacted by one motion with all

other Consent Agenda items unless a Commissioner or citizen requests this item be

individually discussed, in which event it shall be removed from the Consent Agenda and

considered and acted upon in its designated sequence on the approved Clare City

Commission agenda of December 01, 2014.

The following major items of correspondence were either received by or transmitted by the City

since the last regularly scheduled City Commission meeting:

Blight Letter Response The city received a letter providing an update regarding the status of

repair’s to blighted property located on Fourth Street from the property owner (copy att’d).

SOS Express. The latest edition of the Secretary of State’s newsletter is attached for review.

Charter Communicator. The latest edition of Charter’s informational newsletter is attached for

review.

MDEQ Public Notice. The City received Public Notice from the Department of Environmental

Quality related to the intent of Clare Northern Group to construct an access road for a proposed

commercial development.

LCC License Transfer. The City received notice of an SDM license transfer.

Attachments. As outlined above.

1

Diane Lyon

From: Michigan Secretary of State [[email protected]]Sent: Friday, November 14, 2014 10:39 AMTo: Diane LyonSubject: SOS Express News from Secretary of State Ruth Johnson

Johnson reminds 'snowbirds' to renew plates, licenses before traveling Secretary of State Ruth Johnson reminds residents heading to sunnier localities this winter to renew their driver's licenses and plates before leaving Michigan.

"I encourage snowbirds to check their driver's license and plate expiration dates now before they head out," she said. "Taking care of everything before traveling gives you more time to enjoy your winter getaway. And, there will be no worries about late fees or tickets because your license plate and driver's license are up to date."

Motorists can renew license plates for individually owned or leased cars, pickup trucks, vans and motorcycles up to six months before they expire. Company-owned passenger plates cannot be renewed early. Plates can be renewed at a Secretary of State office or online at ExpressSOS.com with Print ‘N Go technology that allows users to buy their tabs online and print a receipt to carry with them until their tabs arrive in the mail.

SOS says election

went smoothly

Secretary of State Ruth Johnson thanks clerks and election workers across the state and her Bureau of Elections staff for a smooth and secure general election on Nov. 4.

The Michigan Voter Information Center is becoming more of a go-to resource for citizens. The site had 319,000 visits on Nov. 3-4, twice the number during the same two-day period in the 2010 gubernatorial election.

See the unofficial general election results here.

Register to vote if you have yet to do so.

2

Proof of Michigan no-fault insurance will be required when renewing tabs early at a branch office. Residents with a driver's or chauffeur's license can renew up to 12 months early at a Secretary of State office. Remember to bring glasses or contacts if they are worn for driving. A vision test will be given.

Early renewals may also be completed online at ExpressSOS.com if the previous driver's license renewal was done at a Secretary of State office. The system will inform customers after they log on as to whether they are eligible to renew online.

Michigan offers license plates to veterans that recognize their service to our country

In honor of the recent Veterans Day holiday, Secretary Johnson reminded veterans that Michigan offers more than two dozen veteran license plates recognizing their service protecting the freedoms Americans hold dear.

“Michigan is proud to be home to hundreds of thousands of courageous veterans who have served in our nation’s armed forces and who deserve our utmost respect and admiration,” Johnson said. “One of the ways our state honors veterans is by offering special license plates that commemorate their service and remind the rest of us of their heroism.”

Each of the designations is available to qualifying veterans either on the white standard Pure Michigan license plate or the colorful Spectacular Peninsulas plate. Veterans can order their plate at any Secretary of State office or through the mail by downloading an application at Michigan.gov/sos and mailing it in. They can also see what their plate will look like before they order it by using the Plate It Your Way service at ExpressSOS.com.

Most plates are also available to the spouses of veterans for their vehicles. One plate, the Gold Star Family Plate, is available to immediate family members of military personnel who lost their

Johnson at Detroit

Economic Club Secretary Johnson attended the Oct. 28 meeting of the Detroit Economic Club, at which Mary Barra, CEO of GM, was the keynote speaker. Barra discussed how her company is helping drive transformation and economic growth in Michigan.

Johnson and Barra are both members of the DEC's Board of Directors.

Roundabout

refresher Traffic roundabouts are now in many communities, offering a safer alternative to other types of intersections.

According to the Federal Highway Administration, roundabouts have been proven to reduce fatalities by 90 percent and injuries by 76 percent.

Because some people find

3

lives in combat.

Michigan also offers a Veterans Memorial fundraising plate, which has a military dog tags logo and the words “Lest We Forget” at the bottom of the plate. The plate benefits the Vietnam Veterans Memorial monument in Lansing. Johnson supports legislation that would create a fundraising license plate to benefit veteran outreach and tuition-assistance programs.

Customer feedback via Twitter:

roundabouts confusing, a refresher on the rules involved can benefit everyone.

The Michigan Department of Transportation has created this educational video for motorists and has additional resources including brochures, a printable handout and more videos on its website.

Have a question? You'll find many answers online at our Frequently Asked Questions page.

You also can seek help by emailing us via our Contact Page or by calling our customer help line at 888-SOS-MICH (767-6424).

Having trouble viewing this email? View it as a Web page. Please do not reply to this email. We are not able to read or respond to replies sent to this email address.

We welcome questions and comments at the Contact Us page.

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This email was sent to [email protected] using GovDelivery, on behalf of: Michigan Secretary of State · 430 W. Allegan Street · Lansing, MI 48918 · 1-888-767-6424

STATE OF MICHIGAN

RICK SNYDER GOVERNOR

DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS LANSING

MIKE ZIMMER

ACTING DIRECTOR

LARA is an equal opportunity employer/program.

Auxiliary aids, services and other reasonable accommodations are available upon request to individuals with disabilities.

611 W. Ottawa P.O. BOX 30004 LANSING, MICHIGAN 48909 www.michigan.gov/lara (517) 373-1820

November 13, 2014 City Clerk Clare City [email protected] The purpose of this letter is to notify this local legislative body that the Michigan Liquor Control Commission has received an application for a license, as follows: Request ID#: 770608

Transfer ownership of 2014 SDM License Name of applicant(s): Manmit, LLC Business address and phone: 718 N. McEwan, Clare, MI 48617 Home address and phone number of partner(s)/subordinates:

1. Balwinder Singh: 13706 132nd

Ave Fl. 1, Jamaica, NY 11436 Under administrative rule R 436.1105, the Commission shall consider the opinions of the local residents, local legislative body, or local law enforcement agency with regard to the proposed business when determining whether an applicant may be issued a license or permit. Since this request is a transfer under MCL 436.1529(1), approval of the local unit of government is not required. Under administrative rule R 436.1003, the licensee shall comply with all state and local building, plumbing, zoning, sanitation, and health laws, rules, and ordinances as determined by the state and local law enforcements officials who have jurisdiction over the licensee. The licensee must obtain all other required state and local licenses, permits, and approvals before using this license for the sale of alcoholic liquor. Approval of this license by the Michigan Liquor Control Commission does not waive any of these requirements. MICHIGAN LIQUOR CONTROL COMMISSION Retail Licensing Division (866) 813-0011

Date: 11/26/14

Page: 1

PAYABLES REPORT FOR COMMISSIONERS

INVOICE DUE DATES 11/19/2014 - 12/02/2014BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION Entry Date CK DATE AMOUNT

1ST CHOICE OFFICE OUTLET87026 PKS & REC - EXPO AND CHRISTMAS ADVERTISING11/19/14 12/02/14 33.37

1ST CHOICE OFFICE OUTLET87263 WWT - OFFICE SUPPLIES 11/19/14 12/02/14 25.12

1ST CHOICE OFFICE OUTLET87705 PKS & REC - STATIONARY AND ENVELOPES11/26/14 12/02/14 9.19

ACE HARDWARE 056097 WWT - UPS SHIPPING 11/19/14 12/02/14 32.16

ACE HARDWARE 056140 WWT - UPS SHIPPING 11/19/14 12/02/14 9.47

ACE HARDWARE 056215 FD - ANTIFREEZE & PLUBING SUPPLIES (WATER HTR REPAIRS)11/19/14 12/02/14 25.61

AIRGAS USA LLC 9033406976 WWT - HYDROGEN CHLORIDE 11/21/14 12/02/14 1,059.60

AQUA-LINE 14-439 WATER MAIN LEAK DETECTION SVCS PER QUOTE11/21/14 12/02/14 3,962.00

AWOL - ALWAYS WORKING ON LAWNS120214 NOVEMBER 2014 JANITORIAL SERVICES11/19/14 12/02/14 2,300.00

AWWA 0000957206 WWT - SHIPPING 11/19/14 12/02/14 29.00

BOB'S TIRE STORE 98586 FD - BALANCE 2 TIRES 11/26/14 12/02/14 20.00

CINTAS FIRST AID & SAFETY8401714426 WWT - SUPPLIES 11/21/14 12/02/14 18.02

CITY OF CLARE CITY PAYMENTS 10/3 - 11/4/14 UTILITY BILLS 11/19/14 12/02/14 1,339.66

CLARE AUTOMOTIVE SUPPLY INC2-656500 FD - CLEAR + BEAM BLADE 11/24/14 12/02/14 19.90

CLARE AUTOMOTIVE SUPPLY INC2-655751 FD - REPAIRS #1846 - OIL & OIL FILTER11/24/14 12/02/14 35.57

CLARE AUTOMOTIVE SUPPLY INC2-656071 FD - SILICONE 11/24/14 12/02/14 3.29

CLARE AUTOMOTIVE SUPPLY INC2-655752 FD - REPAIRS #1846 - ULTRA BLACK11/24/14 12/02/14 6.89

CLARE CHAMBER OF COMMERCE4209 2014 BUSINESS BLDG BOOTH CHAMBER MEMBER11/19/14 12/02/14 200.00

CLARK HILL P.L.C. 568169 SERVICES THRU 10/31/14 - REDF MARKETING LLC11/19/14 12/02/14 3,700.00

CONSUMERS ENERGY 205364059118 10/7 - 11/05/14 10807 S EBERHART AVE #31011/10/14 12/01/14 25.98

CONSUMERS ENERGY 206965766792 10/7 - 11/5/14 10843 S EBERHART AVE11/10/14 12/01/14 22.77

CONSUMERS ENERGY 206965766791 10/7 - 11/05/14 10725 S EBERHART AVE11/10/14 12/01/14 245.72

CORE TECHNOLOGY CORPORTATION65188 PD - TALON CLIENT -DESKTOP & SUPPORT 11/10/14 - 11/9/15 -RESOLUTION 2014-13211/21/14 12/02/14 450.00

DAVE WILLIAMS 11/15 - 11/30/14 BULDING INSPECTOR SERVICES 11/19/14 12/02/14 1,100.00

DBI BUSINESS INTERIORS 03IQ3215 COPY PAPER 11/21/14 12/02/14 59.80

ELM CREEK LAWN AND LANDSCAPE LLC120214 NOVEMBER 2014 CEMETERY MAINTENANCE11/19/14 12/02/14 3,971.25

FAMILY FARM & HOME CLARE565 FD - REESE JACK DUAL BOLT ON, MOTOR TREATMENT, LIQUI WRENCH11/24/14 12/02/14 89.96

FIDLAR TECHNOLOGIES, INCW35391-IN PD - MI UNIFORM LAW CITATION BOOKS11/25/14 12/02/14 705.20

FLOWERS BY SUZANNE JAMES22633 FALLEN FIREMANS MEMORIAL EMBLEM11/19/14 12/02/14 65.00

GALL'S INC 002531639 PD - UNIFORMS & NAMEPLATES 11/25/14 12/02/14 76.15

GALL'S INC 002542707 PD - UNIFORMS 11/25/14 12/02/14 49.95


GALL'S INC 002564380 PD - HANDCUFFS 11/25/14 12/02/14 24.35

GALL'S INC 002572968 PD - UNIFORMS RETURNED FOR CREDIT11/25/14 12/02/14 -40.38

GALL'S INC 002572969 PD - UNIFORMS - RETURNED FOR CREDIT11/25/14 12/02/14 -44.40



GALL'S INC 002722855 PD - HOLSTER 11/25/14 12/02/14 72.80


Date: 11/26/14

Page: 2


INVOICE DUE DATES 11/19/2014 - 12/02/2014BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION Entry Date CK DATE AMOUNT


GARDNER, BETH ANN OVERPAID FINAL UB refund for account: VINE-001215-0000-11/19/14 12/02/14 2.81

GARY L TODD 11/15 - 11/30/14 AIRPORT MANAGER SERVICES 11/19/14 12/02/14 875.00

HAMILTON ELECTRIC CO INC0044719 WWT - REPAIRS - FAN 11/21/14 12/02/14 420.53

IDEXX DISTRIBUTION CORP 283171455 WWT - LAB SUPPLIES 11/21/14 12/02/14 180.02

ISABELLA COUNTY 2015-17 CODERED SERVICE 11/21/14 12/02/14 10.81

JETT PUMP & VALVE LLC 12815 WWT - REPAIRS - INSTALL SPARE PUMP #211/21/14 12/02/14 743.75

JOY SIMMER 103114 MILEAGE REIMBURSEMENT - AIRPORT,MMCC,1ST CHOICE11/19/14 12/02/14 19.16

MCMASTER CARR SUPPLY COMPANY16660908 WWT - OPEN RING TURNTABLE & LENS CLEANING TOWELETTES11/19/14 12/02/14 395.37

MCMASTER CARR SUPPLY COMPANY16802781 WWT - GASKET AND TUBING 11/21/14 12/02/14 107.63

MICHIGAN DEQ 876884 CAMPGROUND LICENSE 11/21/14 12/02/14 89.00

MICHIGAN STATE FIREMAN'S ASSOC111214 2015 DEPARTMENT MEMBERSHIP 11/19/14 12/02/14 75.00

MID MICHIGAN COMM ACTION AGENCY120214 RAILROAD DEPOT PROPERTY ACQUISTION11/19/14 12/02/14 1,103.98

MID MICHIGAN URGENT CARE 9978655 FD - 11/24/14 12/02/14 90.00

OUR LADY OF HOPE SCHOOL BOOSTERS112114 CHRISTMAS WREATH 11/25/14 12/02/14 31.65

PAT HUMPHREY 120214 ELEC COMM SERVICE STIPEND 11/19/14 12/02/14 25.00

PRINTING SYSTEMS INC 87743 W2'S & 1099'S 11/21/14 12/02/14 203.74

REIMOLD PRINTING CORPORATION37543 2500 #10 WINDOW ENVELOPES 11/19/14 12/02/14 478.95

SHERWIN WILLIAMS CO 8974-2 WWT - SUPPLIES 11/19/14 12/02/14 204.85

STANDARD INSURANCE COMPANY120114 12/01/14 INSURANCE - POLICY 00649301 DIV 000111/25/14 12/02/14 872.86



STITCHES FOR BRITCHES 22007 PD - UNIFORMS 11/21/14 12/02/14 40.00

THE BANK OF NEW YORK MELLONBNYLOANS/CLARECITY122012 GENERAL OBLIGATION LIMITED TAX REFUNDING BONDS11/19/14 12/02/14 13,608.75

USA BLUE BOOK 493581 WWT - LAB SUPPLIES 11/21/14 12/02/14 245.80

VERIZON WIRELESS 9735075392 WWT - 11/9 - 12/8/14 11/21/14 12/02/14 319.00

WASTE MANAGEMENT 7366906 OCTOBER 2014 COLLECTION 11/19/14 12/02/14 16,019.21

Sub Total: 57,374.12

STATUS

Date: 11/26/14

Page: 1


EXP CHECK RUN DATES 11/19/2014 - 11/26/2014BOTH JOURNALIZED AND UNJOURNALIZED PAID BANK CODE: CONSO

VENDOR INVOICE # DESCRIPTION CK DATE AMOUNT

AT&T CORPORATION 989386754111 10/11 - 11/10/14 LOCAL 11/19/14 136.73 Paid

CONSUMERS ENERGY 201448282473 10/1 - 10/31/14 STREET LIGHTS 11/25/14 3,746.90 Paid

CONSUMERS ENERGY 201448282472 10/1 - 10/31/14 STREET LIGHTS 11/25/14 615.71 Paid

CONSUMERS ENERGY 201448282471 10/1 - 10/31/14 TRAFFIC LIGHTS11/25/14 6.17 Paid

DUNIGAN BROTHERS INC DRAW #2 NORTH INDUSTRIAL PK THRU 10/30/1411/19/14 169,236.71 Paid

UNITED STATES OF AMERICA120114 LOAN 91-14 WATER 11/19/14 786.26 Paid

UNITED STATES OF AMERICA120114 LOAN 92-13 SEWER 11/19/14 651.79 Paid

UNITED STATES OF AMERICA120114 LOAN 97-15 INDUSTRIAL PARK 11/19/14 448.77 Paid

OPEN INVOICE TOTAL:

Grand Total:

175,629.04

COMMISSION APPROVAL:

mwarner

Typewritten Text

mwarner

Typewritten Text

57,374.12

mwarner

Typewritten Text

mwarner

Typewritten Text

233,003.16

november 17, 2014 page unofficial · recommendation. i recommend that the city commission formally...

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