november 20, 2017 bi weekly report - archdiocese of seattle update 11202017.pdf · november 20,...
TRANSCRIPT
November 20, 2017 Bi-Weekly Report
The Office for Catholic Schools fosters collaborative communities among all shareholders
through high quality professional development
to positively impact student learning and
develop Christ-like servant-leaders for today’s world.
We work in the spirit of communion, solidarity and subsidiarity.
Important Dates to Remember:
Thanksgiving—OCS offices Closed—November 23-24
High School Principal/President Meeting—November 27, 2017
Executive Principal Meeting—December 12, 2017
Leadership Academy Meeting—December 12, 2017
Christmas —OCS offices Closed -December 22, 25, 26
New Year—OCS offices Closed—January 1, 2018
“Sanctity has to do with gratitude.
To be a saint is to be fueled by gratitude,
nothing more and nothing less.”
-Ron Rolheiser-
I am thinking of the Gospel this past week-end…the Gospel about the talents and the demanding Master. I see the two servants who chose wisely, and as a result offered the master a great return on his investment. And then I imagine the one that buried his talent out of fear that he would somehow lose what he had been freely given. As school administra-tors, daily situations and decisions require courage, compassion and commitment. I give thanks for the blood, sweat, and tears that each administrator pours out onto the school community, daily investing your “talents” into your schools. Your commitment positively impacts lives. May each of us hear from a grateful master, “Well done, good and faithful servant.”
In the month of November, especially during Thanksgiving, let’s consider Fr. Rolheiser’s words, and fueled by gratitude, practice holiness. You give of your best selves in service to the schools as a ministry of our Church.
Kristin Dixon
Interim Superintendent
TO DO List:
Complete Budget
Register new employees for Virtus
November Principal Monthly Tasks
Please complete the OCS Website
Survey
Enrollment and Staff Report
Immunization Status Reporting
PD Opportunities:
Diversified Learners Committee
UW CEL Makeup Training
MAP Training Makeup Webinar
Save the Date for February MAP Training
Please review your calendar for the week of February 5th through 9th for our next MAP data training. Regional sites are as follows: Registration links will be coming soon. Stay tuned!
Professional Development Opportunity
Please review your calendar for Wednesday, November 29, to Friday, December 1 to consider attending the WERA / OSPI Annual Conference. To learn more about WERA, please visit the Web site at wera-web.org. To register for the conference, click here.
Need help telling your MAP Achievement Story?
Six cohorts of students have taken MAP tests three or four times. With these waves of MAP testing behind us, we have a growing body of longitudinal data with which to tell our achievement stories.
How have these same students achieved over time? How do students from your school compare to their peers throughout the Archdiocese? What about the “summer slump”?
I’ve assembled all their MAP data into one Excel document and charted their learning by cohort so we can see their achieve-ment and growth.
Want to see this chart for your school? Don’t hesitate to contact me at [email protected].
https://docs.google.com/document/d/1R6FMLMPK-2-3igfABvZO9FJhEn6yxpNZhxyBa5Gmd7A/edit?usp=sharing
Date Region Site
Monday, Feb 5, 2018 Southern & South Sound St. Rose, Longview
Tuesday, Feb 6, 2018 Eastside & South Seattle St. Joseph, Seattle
Wednesday, Feb 7, 2018 Pierce & South King Holy Family Bilingual, Seattle
Thursday, Feb 8, 2018 Northern & Olympic St. Mary Magdalen, Everett
Friday, Feb 9, 2018 North Seattle Christ the King, Seattle
Jack Huber
Data Management
Special Olympics USA Games is coming to Seattle—July 1-6, 2018 The Archdiocese of Seattle Catholic Schools, guided by the spirit of the Diversified Learners Committee, is excited to an-nounce our partnership and commitment to supporting the 2018 Special Olympics USA Games! As an Archdiocese, we have 3.5 volunteer opportunities to invite all members of our school and parish communities to participate in this his-torical moment. This link has ALL the information you need! Step 1: COMMUNICATE and CALENDAR NOW and Step 2: VOLUNTEER! We have until April 15, 2018 to sign -up! PLEASE SHARE BROADLY!
Diversified Learners Executive Meeting The next Diversified Learners Executive Meeting is Thursday, Nov. 30th from 9 – 11:30 AM at St. Madeleine Sophie School, Bellevue.To register, click here.
Share the Journey Resources for Faculty/Staff and Families Share the Journey website is located at http://www.seattlearchdiocese.org/stj/
Share the Journey Brochure is available to share with your teachers and school families. This brochure includes a message from our Bishops, historical timeline from 1850 on showing Archdiocese of Seattle’s ministry of welcome, Share the Jour-ney Prayer, and action steps…what we can do.
Cultural Masses Card - A Moment of Encounter: Archbishop Sartain is inviting all of us to experience an encounter by attending a Cultural Mass within the Archdiocese in another language this year. The attached mass card is in English and Spanish http://www.ocsww.org/files/uploads/16/Share_the_Journey_Mass_Times_v.3.pdf Consider....ASL, Chinese, Filipino, Korean, Laotian, Native American, Polish, Samoan, Swahili, Vietnamese, and Spanish. For additional instructional resources, please visit Share the Journey Toolkit.
Sandy Barton Smith
Catholic Identity & Essential Services
Tim Hunt
Marketing & Financial Services
Catholic Schools Week 2018 With the success of the school enrollment pilot, we are excited to expand this effort to include all schools during Catholic
Schools Week. The OCS’s goal is to increase the number of families that consider your school for enrollment. Advertise-
ments will be aired to several hundred thousand households via Facebook and Google Search, so make sure your web-
sites contain up to date office hours, contact info, and opportunities for parents to contact you for a tour. Reference our
Catholic Schools Week Readiness Checklist and get your school ready for enrollment season!
Advancement Workshop On December 12th from 3-6pm the next Advancement Workshop will be hosted in the Isaac Orr Conference Room. Top-ics will include:
Get Your House in Order to maximize enrollment
Host Excellent Admissions Events
Effective School Ambassadors
Webinars will also be available!
Register to attend in person today!
Registration and Budgeting It’s time to send those “Intent to Return” Forms home to get a jump on registration and budget-making. The school
budget template can be a helpful tool to create, track, and manage your school budget. The budget analysis tool can
help with short and long term planning.
Kaitlyn O’Leary
Curriculum, Early Learning & Government Programs
GRACE: Trello Board and Online Meetings Click here to join the Archdiocesan GRACE Trello Board and access all GRACE materials, including meeting templates, PLC activities, and important dates.
GRACE January Teacher Leader Meetings All teacher leaders will have the opportunity to participate in a full day meeting within their regions. See below for the meeting schedule. The exact time of the meeting and registration information will be sent out in early January.
Resources from the University of Washington Click here to access the resources shared by the University of Washington at this month’s All Principals’ meeting. The con-versation templates they shared are great resources for principals to use when having coaching conversations with teach-ers.
Forms for Federal Programs Data Collection At this month’s all principal meeting, I shared a variety of resources you can use to identify low income and ELL students during your registration process. All forms shared can be found on the government programs splash page. If you have any questions about how to use these forms, please don’t hesitate to contact me.
Date Regions(s) Location
Jan 16, 2018 South Seattle & Eastside St. Madeleine Sophie School, Bellevue
Jan 17, 2018 North Seattle Our Lady of the Lake School, Seattle
Jan 18, 2018 Pierce & South King St. Francis of Assisi School, Burien
Jan 22, 2018 South Sound & Southern St. Joseph School, Chehalis
Jan 23, 2018 Northern & Olympic Holy Rosary School, Edmonds
Leadership Academy The Office for Catholic Schools offers a Leadership Academy for aspiring administrators. Courses in managerial, academic, spiritual and strategic leadership are taught by recognized Catholic school leaders and shareholders. Working in solidarity to ensure a system of excellent Catholic Schools, the Leadership Academy prepares tomorrow's leaders with the knowledge, skills and strategies in Catholic school leadership.
This year, the Leadership Academy has a separate track for aspiring leaders and the new principal induction. Our aspiring administrators met for their first Leadership Academy meeting on October 10th for a meeting focused on school culture.
Degree in Educational Leadership/Principal Certification Are you interested in a degree in Educational Leadership or Principal Certification? We have a number of partnerships with Catholic institutions in higher education.
Here is information from the University of Portland’s Catholic School Leaders Preliminary Administrator License Program.
If you are considering a program in educational leadership or principal certification, fill out this brief survey: https://www.surveymonkey.com/r/XDTQYTX Upon completion of the survey, a phone call will be scheduled with Kelly Surapaneni, Coordinator of Leadership. Feel free to contact Kelly Surapaneni at [email protected] or at 617-233-9993 with any questions.
Kelly Surapaneni
Leadership Development
E-Rate Task Force The Task Force is closing the 2017 application records and verifying all payment to the schools are processed by E-Rate/USAC correctly. The annual E-Rate consultant training will be on Nov 14th and we will inform the schools of any changes in the program, of which we are expecting very few.
Technology Strategy and Planning Instruction on firewall and content filter policy is in progress at the 2017 IT Network Modernization schools. In preparation for the 2018 IT Modernization Project, eleven schools were visited to discuss 2018 technology projects. At this point nine of the schools are candidates for Wi-Fi network project funding. Over 45 schools have been visited during the past 2 years to exchange best practices, strategies, and technology initiatives. Tom O’Callahan
E-Rate & Technology
Kristin Dixon
Elementary Accreditation
Karen Tarabochia
Secondary Accreditation
Accreditation Team Member Training—Elementary
Thank you to everyone who signed up for to be on an accreditation team for 2017-2018. We will hold all training meetings
at the beginning of the previsit meeting date, unless you are notified by OCS. If you are assigned to an accreditation team
and are unable to attend the previsit date, please contact us as soon as possible.
If you have any questions, please contact [email protected]
Karen Tarabochia
Governance, Operations, & Personnel
Hourly Pay for Substitutes
Some principals were asking if substitutes can be paid for hours worked if not needed for a full or half day. The hourly
rate of pay for substitutes is determined by taking the daily rate and dividing by number of hours that substitutes are
expected to work in a full day. It is a local decision if a school wants to offer a long –term substitute a covenant and bene-
fits. With the shortage of teachers and substitutes this may become necessary in order to find someone willing to substi-
tute. If a covenant extends to the end of the school year then benefits will need to be paid for the 3 months after the
school year ends. Advertise in your church bulletin about the need for substitutes and you may get a former teacher who
would want to work only at your school.
Policy Book Update Online
All updated policies have now been approved by the Archdiocesan School Board, and the lawyers. During this week, the
new policies will be placed online and the former policies removed. Remember that the marker for a new policy for the
2017-2018 school year will be highlighted in yellow. I suggest that you address some of these changes that will impact
your staff at a faculty meeting and point out the new additions or edits. The Bullying and Harassment policies that were
included in the packet at the last Principal meeting are now part of the Handbook.
Performance Review
3.60 (B) Newly-assigned teachers shall be evaluated twice within the first year of their assignment; once within the first
60 days of their assignment and again before May 15th and thereafter according to the schedule set forth in 3.60 (A).
November President and High School Leaders Meeting
The November President and High School Leaders meeting is scheduled for November 27th at Palisades. Please register for this meeting .
World Day of the Poor—Message from Archbishop Sartain
As the people of the state of Washington prepare to celebrate Thanksgiving, we have many reasons to be thankful. We live
in one of the most beautiful regions in the most prosperous nation in the world, and it is fitting that we give thanks for our
abundant blessings. Read more of Archbishop’s message Gratitude and Call to Action Press Release
Catholics in the Key—Seattle University Basketball Game
The Fulcrum Foundation is teaming up with Seattle University to offer special pricing on tickets to a Seattle University bas-ketball game in Key Arena on Saturday, December 16th. Click HERE for more information. Ticket link and password:
Password: CYO https://oss.ticketmaster.com/aps/seattleu/EN/link/promotion/home/84569d3cde109140ee8fd23d494bee46cb9272ac
Archdiocesan School Board Awards
The Sister Mary Taylor Award was established by the Archdiocesan School Board in January, 1986 to recognize distinguished service to Catholic education by teachers, staff, administrators and those who have made outstanding gifts of their time, talent and resources in the service of Catholic schools. The award is named in honor of Sister Mary Taylor, SNJM, a well-respected teacher, administrator and Assistant Superintendent of Catholic Schools for the Archdiocese of Seattle.
The Archbishop Alex J. Brunett Award was established in 2011 by the Archdiocesan School Board to recognize distinguished service to Catholic education by a pastor, priest or deacon. The award is named in honor of Archbishop Alex J. Brunett, in recognition of his support for Catholic education, during his service as Archbishop of the Archdiocese of Seattle for 13 years.
Would you like to nominate your pastor or school leader for this year’s Archbishop Brunett or Sr Mary Taylor awards? Please Click here.
Happy Thanksgiving!
At this time of Thanksgiving celebrations, our thoughts turn gratefully to you
and your school community with warm appreciation.
Our best wishes to you and your families for a Happy Thanksgiving.
EDvantage Professional Development Opportunities 2017-2018 The 2017-2018 EDvantage is now available. Please share this link with all your school personnel.
If you have any questions, please contact [email protected]