Andrew Sallans

Head of Strategic Data Initiatives / Scientific Data Consulting Group (SciDaC)

University of Virginia Library

Research Data Access and Preservation Summit

31 March 2011

NSF Data Management Plan Case

Study: UVa’s Response

Outline

1. DMP templates

2. Advising/consulting with researchers

3. Expansion of DMP Online tool

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Our organization

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Mostly a virtual organization, coordination is priority

University Libraries

Scientific Data Consulting Group (2 FTE, 2 PTE)

Professional School Data Librarians

Subject Librarians

Attorney

IR Team

VP/Chief Information Officer

Info Security, Policy, and Records Office

Other infrastructure managers (ie. storage, networks, etc.)

Office VP for Research

Office of Sponsored Programs

NSF Data Management Plans

New NSF Directorates/Divisions continue to release

and specify guidelines

Education and Human Resources (EHR)

Engineering (ENG)

Geological Sciences (GEO)

Mathematical and Physical Sciences (MPS)

Social, Behavioral, and Economic Sciences (SBE)

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DMP Templates Coordination of entire effort with VPR, CIO, and OSP

Inform researcher of the requirements for their respective directorate/program, try to help them make good decisions

Provide instructions for how to develop a DMP for that directorate/program (not just giving them a DMP)

Formatted template in the structure that is specified by the directorate/program (if not specified, use the general)

Encourage review/feedback on DMP draft from SciDaCbefore submission

We use a disclaimer to try and avoid liability for misunderstood advice or other points gone wrong

Available at: http://www.lib.virginia.edu/brown/data

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Advising/Consulting to Researchers Aiming to get in the front of the research process, to reduce the

amount of extra work necessary for project wrap-up

Conducting data interviews/assessments (combination of many methods including UIUC/Purdue’s, DCC’s, and others) to establish a baseline with a given researcher

Involving subject librarians for collective learning and development of skills

Delivering a final assessment report and recommendations on data management process improvement to the researcher, with an open offer for consultation on how to implement the recommendations

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Expansion of DMP Online Tool Recognition of need for

US version of DCC’s DMP Online Tool

Partnership developed between a number of institutions (CDL, UIUC, Smithsonian, UVa, DataONE, and DCC)

Seeking additional participation from many other institutions (already ICPSR)

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DMP Online Tool (continued) 5 user types for system (Researcher, Editor, Funder Admin,

Institution Admin, Super Admin)

Multiple authentication options (using institutional options like Shibboleth as well as local system)

Starting with NSF DMP requirements, will expand to other funders quickly

Will provide institution-specific guidance, tied to authentication, and ideally make referral to local expertise

Open to everyone

Aiming to have a first version by around June (will be doing a big testing run first week of May with researchers and NSF officials at DataONE workshop)

Details available: http://www.cdlib.org/uc3/datamanagement/dmpo.html

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Challenges ahead… (a selection)

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Tighter coordination of services and support across the

institution

Data ownership issues

Balance of priority (benefit to the institution or the

researcher/community?)

Alignment of these efforts with community, national,

international efforts for data management

Funding of the support services (part of overhead costs?)

Thank you!Andrew Sallans

Head of Strategic Data Initiatives / Scientific Data Consulting Group

University of Virginia Library

Email: als9q@virginia.edu

Twitter: asallans

http://www.lib.virginia.edu/brown/data

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