NSF & Uniform GuidancePROPOSAL AND AWARD POLICIES AND PROCEDURES GUIDE

EFFECTIVE DECEMBER 26, 2014

Resources NSF Webinar

◦ http://nsf.gov/bfa/dias/policy/outreach.jsp#present◦ http://nsf.gov/bfa/dias/policy/outreach/nsfupdate_pappgdec14.pdf

Uniform Guidance and FAQs◦ https://cfo.gov/cofar/#COFAR2CFR200

NSF Policy Office◦ http://nsf.gov/bfa/dias/policy/index.jsp

Most Recent NSF Grant Proposal Guide◦ http://nsf.gov/pubs/policydocs/pappguide/nsf15001/gpg_index.jsp

Administrative & Clerical Salaries

What’s New:◦ Allowable◦ Must be well-justified◦ Prior approval required for rebudgeting◦ Will incur indirect costs

At IU:◦ Regular administration of grant activities not allowed

◦ Payroll◦ Travel arrangements◦ Purchasing

Travel Temporary Dependent Care

◦ NSF allows costs for temporary dependent care while project personnel is travelling to a conference

◦ Must be consistent with institutional policy◦ IU does not have a policy that allows these costs; therefore, not allowable at this time

Domestic Travel◦ Now defined as within and between the US, its territories and possessions◦ No longer includes Canada and Mexico

Participant Support Costs ◦ Primary costs:

◦ Stipends, subsistence, travel, registration fees (non-employees)

◦ “Other” sub-category within PS will be scrutinized by NSF◦ These costs need to be well-justified◦ Any post-award re-budgeting that adds items to “Other” requires prior approval◦ ORA will look carefully at the justification for this section◦ Requests for approval are submitted via FastLane Notifications & Requests module

Materials & Supplies Computing Devices

◦ Costs less than $5,000 should be budgeted under Materials & Supplies◦ No longer have to be 100% grant-related. ◦ “Essential and allocable”◦ Still need to be well-justified◦ Allocation should be discussed in justification

Indirect Cost Rate New

◦ Established de minimus ICR of 10% for any institution without a federally negotiated rate◦ If there is a negotiated rate, that must be used

At IU:◦ Use ICR of 10% for subawardees without a negotiated rate, unless specified in the solicitation ◦ De minimus rate is required if the subaward does not have a negotiated rate

Other Clarifications & Implementation Issues

2-month Salary Limitation◦ Awardee may increase/decrease under rebudgeting authority◦ Not a change in policy◦ Include justification in proposal if salary will exceed 2 months

New Awards after Dec 26, 2014◦ Terms and Conditions will be the NSF General Conditions, GC-1

Non-Competing Continuations after Dec 26, 2014◦ UG will take affect in next increment of funding◦ Carry over funds will be subject to UG◦ IU will not establish new accounts for the change

Questions?