nz aid handbook
TRANSCRIPT
student handbookNew Zealand Development Scholarships and Commonwealth Scholarships
N
Photos: NZAID thanks Sanguin Tiu (Papua New Guinea), Peter Mkumbo (Tanzania), Gabriel Saun (Papua New Guinea) Chittachone Phangphilavong (Lao), Wattanak Non (Cambodia), and Upendo Mtaita (Tanzania).
� New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
CONTENTS
KIA OrA AND WElCOmE TO NEW ZEAlAND 4
NEW ZEAlAND DEvElOpmENT SChOlArShIpS AND COmmONWEAlTh SChOlArShIpS SChEmES 4
PurposeoftheNZDSandCommonwealthScholarshipsschemes
NZDSdefinitions 6
CommonwealthScholarshipsandFellowshipPlan 7
YOur INTErNATIONAl STuDENTS’ OffICE ADvISEr 8
ArrivalinNewZealand 8
Arrivalbriefing 8
Duringtheacademicyear 9
YOur rESpONSIbIlITIES �0
Scholarshipsconditions 10
Finance 10
Conduct 10
Dependantfamilymembers 10
AllOWANCES AND ENTITlEmENTS ��
Summaryofallowancesandentitlements 12
Establishmentallowance 16
Stipend 16
Tuitionfees 17
Courseexpenses 18
Travel 18
Medicalassistanceandinsurance 18
Additionaltutoring 19
Dependants’funding 19
Stoppingallowances 19
ACCOmpANIED STIpEND fOr DEpENDANTS 20
NZAIDdefinitionof‘dependants’ 20
Eligibilitycriteria 21
Dependants’costsnotfundedbyNZAID 21
DependantsworkinginNewZealand 22
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 2
OtherNewZealandGovernmentbenefits 22
OThEr ENTITlEmENTS fOr DEpENDANTS 22
Dependants’initialtraveltoNewZealand 22
Dependants’finaldeparturetravel 22
Englishlanguagetuitionfordependantspouse/partner 22
Schoolingfordependantchildren 22
Childcareallowance 23
TrAvEl ENTITlEmENTS 23
Airtravelandtravelarrangements 23
InitialtraveltoNewZealand 24
Overseastravelforworkpracticumsorfieldwork 24
Studyatanotherinstitution 24
Compassionatetravel 24
Homeleavetravel 25
Privatetravel 26
Finaldeparturetravel 26
Travelcostsyoumustpay 26
ImmIgrATION AND vISAS 27
ObtainingavisatoenterNewZealand 27
NewZealandorAustralianpermanentresidency 28
WorkinginNewZealand 28
Immigrationrequirementsfordependants 29
ACADEmIC prOgrESS 29
Satisfactoryacademicprogress 29
NZAIDcontinuationcriteria 30
Withdrawingor‘dropping’papers 30
Probation 31
Helpwithcoursework 31
Additionaltutorialassistance 32
SummerSchool 32
3 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
OvErSEAS fIElDWOrK fOr rESEArCh STuDENTS 33
SChOlArShIp DEfErrAlS 34
Returningtostudy 34
SChOlArShIp EXTENSIONS 35
Scholarshipextensioncriteria 35
Scholarshipextensionduration 36
Whereanextensionapplicationisdeclined 36
SChOlArShIp upgrADES 36
SChOlArShIp TErmINATION 37
Terminationprocess 37
Terminationonnon-academicgrounds 37
Terminationonacademicgrounds 38
DebttotheNewZealandGovernment 38
RemaininginNewZealandfollowingcompletionofyourscholarship 39
YOur WElfArE 39
Adjustingtolifeinanewcountry 39
Studentcounselling 40
Health 40
EvAluATION Of YOur SChOlArShIp 40
NEW ZEAlAND DEvElOpmENT SChOlArShIpS AND COmmONWEAlTh SChOlArShIpS DEClArATION 4�
NEW ZEAlAND DIplOmATIC pOSTS 44
The information contained in this handbook is current at the time of publication. NZAID has the right to amend conditions of the NZDS and Commonwealth Scholarships schemes.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 4
Kia Ora And Welcome To New Zealand
NewZealand’sInternationalAidandDevelopmentAgency(NZAID)welcomesyoutoNewZealand.ThishandbookhasbeenwrittenforyouasaNewZealandDevelopmentScholarships(NZDS)orCommonwealthScholarshipsstudentandoutlinesthetermsandconditionsoftheNZDSandCommonwealthScholarshipsschemes.
TheNZDSandCommonwealthScholarshipsschemesarefundedthroughtheNewZealandGovernment’sOfficialDevelopmentAssistanceprogrammeandareadministeredbyNZAID.NZAIDisasemi-autonomousagencywithinNewZealand’sMinistryofForeignAffairsandTrade.FurtherinformationaboutNZAIDisavailableonthewebsite:www.nzaid.govt.nz
WhileyouarestudyinginNewZealand,theInternationalStudents’Office(ISO)adviserwithresponsibilityforNZAIDstudentsatyoureducationinstitutionwillmanageyourscholarshiponaday-to-daybasis.Ifyouhaveanyquestionsorconcerns,alwaysconsultyourISOadviserfirst.
This handbook contains important information. Please read it carefully and keep it in a safe place so that you can refer to it.
NZAIDwishesyoueverysuccesswithyourstudies.Wehopethatyouhaveasafe,successfulandenjoyablestaywhileyouareinNewZealand.
New Zealand Development Scholarships and Commonwealth Scholarships Schemes
Purpose of the schemes
EducationisofcriticalimportancewithinNZAID’spolicyframeworkandNZAID’saimofachievingasafeandjustworldfreeofpoverty.Aspartofitseducationstrategy,NZAIDprovidesscholarshipstocitizensofsomedevelopingcountriestoundertakepost-secondarystudyinNewZealand.
TheguidingprinciplesoftheNZAIDScholarshipsschemesarethattheyshould:
• helpmeettheshort-termhumanresourcetrainingneedsofselecteddevelopingcountrieswithinNZAID’scountryandregionalprogrammes;
• strivetomaximisethelong-termdevelopmentimpactofpovertyreduction;
• placenationaldevelopmentneedsaheadoftheprofessionaldevelopmentofindividualawardees–thescholarshipisnotapersonalgifttoyou,butrather,anagreementbetweenyourselfandtheNewZealandGovernment;
5 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
• haveregardtoprinciplesoftransparency,accessandequity,includingthosethatrelatetoethnicityandgender;
• bedeliveredinthemostcosteffectivewaypossible;and
• beconsistentwithNZAID’sobjectivesandpolicies,includingthecountryandregionalprogrammestrategiesdevelopedbyNZAIDand,whereapplicable,partnergovernments.
ThepurposeofNZAIDScholarshipsschemesis,therefore,foryoutogainknowledgeandskillssothatyoucancontributetothedevelopmentofyourhomecountryingovernment,civilsocietyorprivatesectororganisationsoncompletionofyourscholarship.
InsupportoftheprinciplesofNZAIDScholarshipsschemesyouare:
• encouragedandassistedthroughacademictuitionandpastoralcaretoacquireskills,knowledgeandaqualification;
• expectedtocompleteyourqualificationintheminimumtimepossible;and
• requiredtoreturntoyourhomecountryforatleasttwoyearsoncompletionofyourscholarship,toapplyyournewlyacquiredskillsandknowledgetowardthedevelopmentofyourcountry.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 6
NZDS DEfINITIONS
New Zealand Development Scholarships – Public category (NZDS-Public) students
NZDS-PublicstudentsarenominatedbytheirhomegovernmenttostudyinNewZealand.Thesestudentsmaybestudyingatundergraduateorpostgraduatelevel,dependingonNZAID’sagreementwiththepartnergovernment.Ifpreviouslyworking,NZDS-Publicstudentsmaycomefromthepublicsectorortheprivatesector,orfromacommunity-basedorganisation.NZAIDkeepsthehomegovernmentadvisedoftheprogressofNZDS-Publicstudents.
New Zealand Development Scholarships – Open category (NZDS-Open) students
Generally,NZDS-OpenstudentshaveapplieddirectlytotheirNewZealandeducationinstitutionforaNZDS*.AswithNZDS-Publicstudents,NZDS-Openstudentsmayhavepreviouslybeenworkinginthepublicorprivatesector,orforacommunity-basedorganisation.However,NZDS-Openstudentscanonlystudypostgraduatequalifications,exceptforstudentsfromtheFederatedStatesofMicronesia,PalauandtheMarshallIslandswhocanalsostudyatundergraduatelevel.
*ThecurrentexceptionstothisarestudentsfromLatinAmerica,Cambodia,LaoPDR,andSamoa
7 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
COmmONWEAlTh SChOlArShIp AND fEllOWShIp plAN
TheCommonwealthEducationConferenceatOxfordin1959establishedtheCommonwealthScholarshipandFellowshipPlan(CSFP).NewZealandwasafoundationmemberofthePlan,whichbeganayearlater.ThePlanisdesignedtoenrichtheintellectuallifeofeachcountryoftheCommonwealthbyenablinganumberofitspromisingstudentstoshareinthewiderangeofeducationalresourcesavailablethroughouttheCommonwealthandthuspromotetheequalityofeducationopportunityatthehighestlevel.
CommonwealthScholarshipsprovidetheopportunityforindividualsofhighintellectualpromisefromCommonwealthcountriestoundertakepostgraduatelevelstudyatauniversityinanotherCommonwealthcountry.Oncompletionoftheirscholarship,thesescholarsareexpectedtomakeasignificantcontributiontothedevelopmentoftheircountryontheirreturnhome.
general principles of the CSfp
ThefivegeneralprinciplesoftheCSFPlaiddownatthetimeofthescheme’sinceptionarethat:
• thePlanshouldbeadditionalto,anddistinctfrom,anyotherplaninoperation;
• thePlanshouldbebasedonmutualcooperationandthesharingofeducationalexperienceamongthecountriesoftheCommonwealth;
• thePlanshouldbesufficientlyflexibletotakeaccountofthediverseandchangingneedsofthecountriesoftheCommonwealth;
• whilethePlanwillbeCommonwealth-wide,itisoperatedthroughaseriesofbilateralarrangementstoallowforthenecessaryflexibility;
• awardsshouldbedesignedtorecogniseandpromotethehigheststandardsofintellectualachievementaswellastechnicalandprofessionalperformance,andhaveregardtoanyexpressedhumanresourcedevelopmentneedsofdevelopingcountries.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 8
management of the CSfp in New Zealand
InNewZealand,theCommonwealthScholarshipandFellowshipPlanisfundedbytheNewZealandGovernmentthroughNewZealand’sAgencyforAidandInternationalDevelopment(NZAID).NZAIDisasemi-autonomousagencywithinNewZealand’sMinistryofForeignAffairsandTrade.FurtherinformationaboutNZAIDisavailableonthewebsite:www.nzaid.govt.nz
TheNewZealandCommonwealthScholarshipandFellowshipCommittee(NZCSFC)providesadviceonpolicyrelatingtothePlan,aswellasitsacademicadministration.ItisalsoresponsiblefortheselectionandplacementofnomineesthroughtheNewZealandVice-Chancellors’Committee.
InternationalStudents’Office(ISO)advisersatNewZealanduniversitiesareresponsibleforthepastoralcareofCommonwealthScholarshipstudentsandreportontheiracademicprogress.WhileyouarestudyinginNewZealand,theISOadviserwithresponsibilityforNZAIDstudentsatyouruniversitywillmanageyourscholarshiponaday-to-daybasis.
Your International Students’ Office Adviser
AnadviserattheInternationalStudents’Office(ISO)ofyoureducationinstitutionisresponsibleforNZAIDstudents.ThisISOadviserwillprovideyouwithsupportwhileyouareinNewZealand.PleasecontacttheISOadviserifyouhaveanyquestionsorconcernsregardingyourstudyoryourwelfare.Theyaretheretohelpyou.
Arrival in New Zealand
Someonefromtheeducationinstitutionwillmakearrangementsforyoutobetakentothetemporaryaccommodationthathasbeenarrangedforyou.
Arrival briefing
WithinafewdaysofarrivinginNewZealand,theISOadviserwillprovideanon-arrivalbriefingtoexplainhowyourstudyprogrammewillworkandtotellyouaboutyourinstitution.
The ISO adviser will also:
• informyouaboutthetermsandconditionsofyourNZDSorCommonwealthScholarship,includingyourallowancesandotherentitlements;
• explainyourapprovedstudyprogrammeandcourse-relatedissues,includingtheenrolmentprocess;
• provideyouwithadviceonaccommodationandotherstudentsupportserviceswhichareavailableatyourinstitution;
9 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
• explainaccesstotheNewZealandmedicalsystemandoutlinetheinsuranceschemeunderwhichyouwillbecovered;
• giveyouinformationaboutbeingastudentattheinstitution,contactsforstudentassociationsyoucanjoin,andamapofthecampus;and
• provideyouwithusefulinformationaboutthecommunityyouwillbelivingin.
During the academic year
TheISOadviserwillmonitoryouracademicperformanceandcarryouttwice-yearlyinterviewstodiscussyouracademicandgeneralprogress.TheISOadviserwillkeepNZAIDinformedaboutyourprogress.IfyouareonaNZDS-Publicaward,NZAIDwillforwardthisinformationtoyourhomegovernment.
TheISOadviserwillprovideinformationorassistyouwitharangeofsituations,including:
• academicperformancestandardsandcontinuationcriteria(seepage29);
• requestsforadditionaltutoringduringtheacademicyearifyouarehavingdifficultywithyourstudies;
• requeststochangeyourscholarshipoffer,suchasadeferral;
• changeofsubjectsorqualification(Note:CoursechangesareonlypermittedinexceptionalcircumstancesandonlywiththepriorapprovalofNZAIDand,forNZDS-Publicstudents,yourhomegovernment.);
• compassionatetravel(seepage24);
• availabilityoffinancialassistancefordependants(spouseorpartner,and/orchildrenuptotheageof19years);
• travelarrangementsforreturntoyourhomecountry;and
• adviceonorganisingtheproductionofyourthesis,ifyouareapostgraduatestudent.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook �0
Your responsibilities
ReceivingaNewZealandDevelopmentScholarshiporCommonwealthScholarshipisrecognitionofyourpreviousachievementsaswellasyourpotentialtoassistinthedevelopmentofyourcountry,andassuch,itisanimportantopportunityforyou.
Scholarship conditions
Whileonscholarship,itisyourresponsibilityto:
• befamiliarwiththeacademicperformancerequirementsofyourscholarshipandapplyyourselftoyourstudiestoachievethese(seepages29-30);
• informtheISOadviserimmediatelyofanyacademicorpersonalfactorsthatmayaffectyourabilitytocontinuewithyourstudiesorscholarship;
• ensuretheISOadviserhasyourcurrentresidentialandpostaldetails,inNewZealandandinyourhomecountry;
• meettheconditionsofyourscholarshipdetailedinyourScholarshipAcceptanceletterandsummarisedintheNZDSorCommonwealthScholarshipDeclaration(seepage41);
• ifanundergraduate,unaccompaniedstudent,contacttheISOadviserbyJulytodiscussbookingtraveltoyourhomecountryattheendoftheacademicyear(seepage25);
Finance
• budgetwithinyourstipend;
• payforyouraccommodationandotherlivingexpenses;
• payanyloans,debtsandfinesyoumayincurwhilestudying;
• dealwithtax,ifrelevant;
Conduct
• obeythelawsofNewZealand;
• conductyourselfinanappropriatemanner;
• adherefullytotheregulationsofyoureducationinstitution;
�� New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
Definition of ‘accompanied’ and ‘unaccompanied’ students
An ‘accompanied’ NZAID studentisastudentwhoseimmediatedependantfamily(spouseorpartnerand/orchildren)arelivingwiththestudentinNewZealandduringthescholarshipperiod.
An ‘unaccompanied’ NZAID studentisastudentwhoeitherhasnoimmediatedependantfamilyorwhosefamilyhaveremainedinthehomecountry.
Dependant family members
• arrangemattersfordependantfamilymembers,e.g.accommodationandimmigrationrequirements,inthefullknowledgeoftheconditionsforassistanceundertheNZDSorCommonwealthscheme;
• takeresponsibilityforthewellbeingofyourdependantswhiletheyareinNewZealand.Theyarealsoexpectedtoobserveandcomplywiththetermsandconditionsofyourscholarshipandtoobeythelaw.
Allowances and Entitlements
AsummaryofNZDSandCommonwealthScholarshipsallowancesandentitlementsisprovidedinthetableonthefollowingpages,withfullerdetailonpages16to19.
Althoughtheallowancesandentitlementslistedbelowarevalidfrom1July2008,pleasenotethatchangestoNZDSandCommonwealthScholarshipsallowancesandentitlementsmayoccurduringyourscholarship.YoushouldthereforecheckwithyourISOadvisertodetermineyourentitlement.TheISOadviserwillalsoexplainthepaymentproceduresforyourstipendandotherentitlements.
OnarrivalinNewZealand,youmustopenaNewZealandbankaccountandgivetheISOadviseryourbankaccountnumberassoonaspossible.Thisissothatyourstipendcanbepaidbydirectcreditintoyourbankaccount.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook �2
Allowances/Entitlements Unaccompanied students Accompanied students
Visa-related expenses Costsrelatingtovisaapplication,includingmedicalexaminationandpoliceclearancecostsandthevisaapplicationfee.
Costsrelatingtovisaapplication,includingmedicalexaminationandpoliceclearancecostsandthevisaapplicationfee(forthestudentonly).
Initial travel to New Zealand One-way,standardeconomyclassairticket(includingdeparturetax)bythemostdirectroutefromaninternationalairportinthehomecountrytotheinternationalairportclosesttotheinstitution.
One-way,standardeconomyclassairticket(includingdeparturetax)bythemostdirectroutefromaninternationalairportinthehomecountrytotheinternationalairportclosesttotheinstitution.
Includesprovisionfordependants’travelcoststoNewZealand(partneranduptotwochildrenonly)1.
Tuition fees Fulltuitionfeesfortheapprovedstudyprogramme,includingenrolment,orientationandStudentUnionfees.IncludesSummerSchooltuitionfees,whereapprovedbyNZAID.
Fulltuitionfeesfortheapprovedstudyprogramme,includingenrolment,orientationandStudentUnionfees.IncludesSummerSchooltuitionfees,whereapprovedbyNZAID.
Establishment allowance FirstyearSubsequentyears
$1,250onfirstarrival$250eachsemester
$2,000onfirstarrival$500eachsemester
Stipend (each year) $16,540 $27,600(student+partner)$32,250(student+partnerandonechild)$36,930(student+partnerandtwoormorechildren)
Insurance TomeettheminimumstandardrequiredbytheCodeofPracticeforthePastoralCareofInternationalStudents.
TomeettheminimumstandardrequiredbytheCodeofPracticeforthePastoralCareofInternationalStudents.Provisionforeligibledependants.
Additional tutoring Uptoamaximumof30hoursperannum.Includesprovisionforproofingand/oreditingofapostgraduatestudent’sthesis.
Uptoamaximumof30hoursperannum.Includesprovisionforproofingand/oreditingofapostgraduatestudent’sthesis.
Textbook/Course costs allowance
$300persemester $300persemester
Postgraduate research allowance (once only)
$1,000once $1,000once
�3 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
Note: This provision is only available for new students who will begin their study as from January 2006. It is not available for continuing NZAID students or to those who have deferred their start date from previous years.
1
Allowances/Entitlements Unaccompanied students Accompanied students
Visa-related expenses Costsrelatingtovisaapplication,includingmedicalexaminationandpoliceclearancecostsandthevisaapplicationfee.
Costsrelatingtovisaapplication,includingmedicalexaminationandpoliceclearancecostsandthevisaapplicationfee(forthestudentonly).
Initial travel to New Zealand One-way,standardeconomyclassairticket(includingdeparturetax)bythemostdirectroutefromaninternationalairportinthehomecountrytotheinternationalairportclosesttotheinstitution.
One-way,standardeconomyclassairticket(includingdeparturetax)bythemostdirectroutefromaninternationalairportinthehomecountrytotheinternationalairportclosesttotheinstitution.
Includesprovisionfordependants’travelcoststoNewZealand(partneranduptotwochildrenonly)1.
Tuition fees Fulltuitionfeesfortheapprovedstudyprogramme,includingenrolment,orientationandStudentUnionfees.IncludesSummerSchooltuitionfees,whereapprovedbyNZAID.
Fulltuitionfeesfortheapprovedstudyprogramme,includingenrolment,orientationandStudentUnionfees.IncludesSummerSchooltuitionfees,whereapprovedbyNZAID.
Establishment allowance FirstyearSubsequentyears
$1,250onfirstarrival$250eachsemester
$2,000onfirstarrival$500eachsemester
Stipend (each year) $16,540 $27,600(student+partner)$32,250(student+partnerandonechild)$36,930(student+partnerandtwoormorechildren)
Insurance TomeettheminimumstandardrequiredbytheCodeofPracticeforthePastoralCareofInternationalStudents.
TomeettheminimumstandardrequiredbytheCodeofPracticeforthePastoralCareofInternationalStudents.Provisionforeligibledependants.
Additional tutoring Uptoamaximumof30hoursperannum.Includesprovisionforproofingand/oreditingofapostgraduatestudent’sthesis.
Uptoamaximumof30hoursperannum.Includesprovisionforproofingand/oreditingofapostgraduatestudent’sthesis.
Textbook/Course costs allowance
$300persemester $300persemester
Postgraduate research allowance (once only)
$1,000once $1,000once
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook �4
Allowances/Entitlements Unaccompanied students Accompanied students
Thesis costs (once only) $500once $500once
Dependants’ study Notapplicable 1.Uptoanequivalentof20weeksEnglishlanguagetrainingforadependantspouse/partner.2.NCEAfeesarepaidforseniorsecondaryschoolchildren.
Children’s school allowance Notapplicable $250perprimaryschoolchildperannum
$500perintermediate/secondaryschoolchildperannum
Childcare allowance Notapplicable Provisionfordependantpre-school/after-schoolchildren(orchildreninafter-schoolcare)wherethestudentandpartnerareeitherfull-timeNZAIDstudents,orwherethestudent’schildrenareinNewZealand,buttheirpartnerisnot(orwherethestudentdoesnothaveapartner).
Immigration permits Paymentofapprovedvisaandpermit-relatedcosts.(Thisexcludespermit/visarenewalcostsforascholarshipextension,passportcosts,orfortraveltoobtainavisaorpermit.)
Paymentofapprovedvisaandpermit-relatedcosts.(Thisexcludespermit/visarenewalcostsforascholarshipextension,passportcosts,travelcoststoobtainavisaorpermit,orfordependants’visaorpermitcosts.)
Other travel Areturn,standardeconomyclassairticket(includingdeparturetax)forunaccompanied,undergraduatestudentsonannualhomeleave.
Areturn,standardeconomyclassairticket(includingdeparturetax)forpostgraduateresearchstudentsapprovedtoundertakeoverseasfieldwork.
Provisionforcompassionatetravel(ifnotcoveredbyinsurance)
Areturnstandardeconomyclassairticket(includingdeparturetax)forpostgraduateresearchstudentsapprovedtoundertakeoverseasfieldwork.
Provisionforcompassionatetravel(ifnotcoveredbyinsurance).
Final travel to the home country
One-way,standardeconomyclassairticket(includingdeparturetax)bythemostdirectroutefromtheinternationalairportclosesttotheinstitutiontoaninternationalairportinthestudent’shomecountryfollowingcompletionofthescholarship.
One-way,standardeconomyclassairticket(includingdeparturetax)bythemostdirectroutefromtheinternationalairportclosesttotheinstitutiontoaninternationalairportinthestudent’shomecountryfollowingcompletionofthescholarship.
Includesprovisionforeligibledependants’finaltravelcoststohomecountry.
Unaccompanied baggage allowance
Doortoportoncompletionofscholarship:uptoamaximumof150kilogramsforunaccompaniedawardees.
Doortoportoncompletionofscholarship:uptoamaximumof225kilogramsforaccompaniedawardees.
�5 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
Allowances/Entitlements Unaccompanied students Accompanied students
Thesis costs (once only) $500once $500once
Dependants’ study Notapplicable 1.Uptoanequivalentof20weeksEnglishlanguagetrainingforadependantspouse/partner.2.NCEAfeesarepaidforseniorsecondaryschoolchildren.
Children’s school allowance Notapplicable $250perprimaryschoolchildperannum
$500perintermediate/secondaryschoolchildperannum
Childcare allowance Notapplicable Provisionfordependantpre-school/after-schoolchildren(orchildreninafter-schoolcare)wherethestudentandpartnerareeitherfull-timeNZAIDstudents,orwherethestudent’schildrenareinNewZealand,buttheirpartnerisnot(orwherethestudentdoesnothaveapartner).
Immigration permits Paymentofapprovedvisaandpermit-relatedcosts.(Thisexcludespermit/visarenewalcostsforascholarshipextension,passportcosts,orfortraveltoobtainavisaorpermit.)
Paymentofapprovedvisaandpermit-relatedcosts.(Thisexcludespermit/visarenewalcostsforascholarshipextension,passportcosts,travelcoststoobtainavisaorpermit,orfordependants’visaorpermitcosts.)
Other travel Areturn,standardeconomyclassairticket(includingdeparturetax)forunaccompanied,undergraduatestudentsonannualhomeleave.
Areturn,standardeconomyclassairticket(includingdeparturetax)forpostgraduateresearchstudentsapprovedtoundertakeoverseasfieldwork.
Provisionforcompassionatetravel(ifnotcoveredbyinsurance)
Areturnstandardeconomyclassairticket(includingdeparturetax)forpostgraduateresearchstudentsapprovedtoundertakeoverseasfieldwork.
Provisionforcompassionatetravel(ifnotcoveredbyinsurance).
Final travel to the home country
One-way,standardeconomyclassairticket(includingdeparturetax)bythemostdirectroutefromtheinternationalairportclosesttotheinstitutiontoaninternationalairportinthestudent’shomecountryfollowingcompletionofthescholarship.
One-way,standardeconomyclassairticket(includingdeparturetax)bythemostdirectroutefromtheinternationalairportclosesttotheinstitutiontoaninternationalairportinthestudent’shomecountryfollowingcompletionofthescholarship.
Includesprovisionforeligibledependants’finaltravelcoststohomecountry.
Unaccompanied baggage allowance
Doortoportoncompletionofscholarship:uptoamaximumof150kilogramsforunaccompaniedawardees.
Doortoportoncompletionofscholarship:uptoamaximumof225kilogramsforaccompaniedawardees.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook �6 �6
Establishment allowance
AnestablishmentallowanceispaidbychequewhenyoufirstarriveinNewZealand.Alesseramountispaidatthebeginningofeachsemesterforeachsubsequentfullyearofstudy(excludinganyextensionperiod).
Theinitialestablishmentallowancepaymentof$1,250forunaccompaniedstudentsand$2,000foraccompaniedstudentsisintendedtoassistwithsomeofyourimmediatecostsonarrival,including:
• temporaryaccommodationcostsonarrivalinNewZealand;
• accommodationbond(usuallyequivalenttotwotothreeweeksrent),rentinadvance(usuallytwoweeksrent),andoccasionallyrentalagents’fees;
• utilitybonds(forelectricityandtelephoneservices,ifmovingintorentalaccommodation);
• purchaseofsuitableclothing;
• courseexpenses;and
• purchaseofhouseholditemsifmovingintorentalaccommodation.
IfyoucometoNewZealandbyyourselfwiththeintentionofyourfamilyjoiningyoulater,youwillreceivetheunaccompaniedestablishmentallowancepayment.Onceyourfamilyhasjoinedyou,youwillreceivethebalanceoftheestablishmentallowanceattheaccompaniedrate.If,however,youcandemonstrateanearlierneedtoreceivethebalance(forexample,tosecurerentalaccommodationforyourfamily)yourISOadvisermayadvanceyouthepayment.
Fromthebeginningofyoursecondyearofstudytheestablishmentallowancepayment($250persemesterforunaccompaniedstudentsand$500persemesterforaccompaniedstudents)providedatthebeginningofeachfullsemesterofstudyistoassistwithseasonalcostssuchashigherelectricitybillsorforadditionalcourse-related/researchcosts.Note:Thisallowancewillnotbeprovidedifyourscholarshipendsduringthesemester.
Stipend
Yourstipend(livingallowance)isfromthedayyouarriveinNewZealandtothedayofyourdeparturefromNewZealand,followingcompletionofyourscholarship.ItispaiddirectlyintoyourNewZealandbankaccounteachfortnightinarrears.
NZAIDfundsanunaccompaniedstipendrateandthreelevelsoftheaccompaniedstipendforstudentswhohaveatleastonememberoftheirimmediatefamily–notonscholarship–livingwiththeminNewZealand(seepage20).
Unaccompaniedstipendrate:$16,540perannum.
�7 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
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Accompaniedstipendrates:
Studentplusspouse/partner(oronechildonly):$27,600perannum
Studentplusspouse/partnerandonechild(ortwochildrenonly):$32,250perannum
Studentplusspouse/partnerandtwoormorechildren:$36,930perannum
YourISOadvisermaydeductcertaincostsfromyourstipendorestablishmentallowancebeforeitispaidtoyou,e.g.foranaccommodationdepositattheHallsofResidenceorfortextbooks.TheISOadviserwilladviseyouwhetheranydeductionswillbemadefromyourallowancesand,ifso,whatthesearefor.
Thestipendissufficienttocoverroutineexpenditureonday-to-dayexpenses,including:
• accommodation(rentorboard);
• foodcosts;
• livingexpenses(e.g.telephone,electricityandwaterbills);
• transporttoandfromtheinstitution;
• personalitems,suchastoiletries;and
• incidentals,suchasclothingandentertainment.
Thestipendalsocoversyourlessregularexpenditureon:
• course-relatedclothing(e.g.uniformsandprotectivewear);
• stationery,photocopyingandothercourserelatedcosts;
• in-countryfieldtrips,projects,workshopsandconferences.
Itisimportantthatyoubudgetforallthesecosts–ifyouneedhelppreparingabudget,discussthiswithyourISOadviserwhocanreferyoutotheinstitution’sstudentsupportservices.
Tuition fees
NZAIDfundsthemajorcoursecostsofyourstudysuchastuition,enrolmentandorientationfees.Thesearepaiddirectlytotheinstitution.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook �8
Course expenses
NZAIDprovidesindividualallowancestocoversomeofyourcoursecosts:
i. Textbook/course costs’ allowance:Anallowanceof$300persemesteris paidtoallstudentsbytheISOadviserfortextbooksorothercourse-related costs,suchasequipmentorclothing.Thismaybepaidatthebeginningof eachsemester.
ii. Postgraduate research allowance:A$1,000allowanceisaone-off paymentduringthescholarshiptowardspostgraduatestudents’research- relatedcosts(foreitherNewZealand-basedresearchoroverseasfieldwork), whereresearchformsatleast50percentofthestudyprogramme.
iii. Thesis allowance:A$500allowanceisavailableonceduringthefinal yearofstudytoassistwithpostgraduateresearchstudents’thesis productioncosts.
Nofurtherprovisionforcourse-relatedcostsisavailablefromNZAID.
Therewillbeothercourseexpensesthatyouareexpectedtopayforfromyourstipend.Thesemayinclude,butarenotlimitedto:
• generalcourseexpenses:stationery,internetcharges,equipmentandphotocopying;
• someresearchcosts,e.g.forphotographicdevelopment,questionnairephotocopying,libraryinterloans,andtelephone,internetandfaxcharges;
• fieldtrips,conferencesandseminars.
CoststhathavenotbeenincludedinyouroriginalplacementbudgetbytheISOwillrequirepriorapprovalfromNZAID.
Travel
Duringyourstudy,youcanapplyforassistancewithtravelunderthefollowingcategories:homeleave,overseasfieldwork,andtraveltoundertakeanundergraduateworkpracticuminyourhomecountry(seepages23to27forfulldetails).YourISOadviserarrangesfinaltraveltoyourhomecountryforyouandalleligibledependantsoncompletionofyourscholarship.
Medical assistance and insurance
NZAIDstudentsandtheireligibledependantsareentitledtothesamegovernment-fundedhealthassistanceinpublichospitalsasNewZealandcitizens.Inaddition,theISOadviserwillorganiseyourinsurance,whichincludesbasichealthcarecover,
andwillexplaintheseentitlementsfurther.
�9 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
Additional tutoring
Youcanreceiveupto30hoursperyearoftutoringfundedbyyourscholarship(seepage19).
Dependants’ funding
Inadditiontotheaccompaniedstipendrate,NZAIDfundsachildren’sschoolallowance,andinsomesituations,assistswithchildcarecosts.Ifyourspouse/partner’sfirstlanguageisnotEnglish,NZAIDwillfundsomeEnglishlanguagetrainingforthem.Fordetailsseepage22.
Stopping allowances
Onceyouhavecompletedyourfinalexamorsubmittedyourthesis(forresearchstudents),yourscholarshipendsandyouarerequiredtoreturntoyourhomecountrywithin14days.Yourallowancesandentitlementswillbepaiduptoamaximumof14daysfollowingscholarshipcompletion,orthedateofyourdeparture,whicheverissooner.
Yourstipendandentitlementswillalsostopinthefollowingsituations:
• youhaveanunexplainedabsencefromNewZealand;
• youfailtoreturntoNewZealandfromprivateinternationaltravel;
• youareoncompassionateleaveformorethanfourweeks;
• youarehospitalisedformorethanthreeweeks;
• youareanundergraduatestudentundertakingacompulsoryworkpracticum(e.g.ateachingpracticum)inyourhomecountryandyoustaybeyondtherequiredperiod(stipendsarepaiduptoamaximumof12weeksdependingonthepracticum);
• yourscholarshipisdeferred.YourallowancewillbepaiduptothedayyouleaveNewZealand,whichmustbewithin14daysofthedateofthedeferral;
• youareemployedfull-timeaspartofacompulsorycourserequirement;
• yourscholarshipisterminatedorsuspendedforanyreason;
• youbreachtheconditionsofyourNZDSorCommonwealthScholarshipandyouapplyfor,oraregranted,NewZealandorAustralianpermanentresidencyoraworkpermit(Note:Thisactionistreatedveryseriously–seepage28).
YourallowancewillalsostopifyouareaPhDstudentandyoureturnhometoawaitoralexaminations.OnreturntoNewZealandfororalexamsyouareentitledtoonemonth’sstipendandareturnairfare.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 20
Accompanied Stipend for Dependants
Youmaybeeligibletoreceiveahigherrateofstipend(an‘accompaniedstipend’)toassistwithbasiclivingcostsifyoubringyourspouse/partnerand/orchildrentoNewZealand.ThisstipendistoassistyouinsupportingyourdependantfamilymemberswhileyouarestudyinginNewZealand.
This allowance may not cover all your living costs.YouandyourfamilymustcarefullyconsiderthecostsofsupportingafamilyinNewZealandasNewZealandhasamuchhighercostoflivingthanyourowncountry.Youmayneedtosupplementtheaccompaniedstipendwithyourownfundstomeetday-to-daylivingexpenses.
NZAID definition of ‘dependants’
Dependantfamilymembersaredefinedas:
i. Yourchild/renunder19yearsofage
Dependantchildrenmustbesingle.Eligibilityforthestipendceaseswhenachildreaches19yearsofageorwhentheyarenotattendingschoolandareworkingfull-time.Ifadependantchildturns19yearsofagewhilestillstudyingatsecondaryschoolinNewZealand,however,youshouldcontactyourISOadvisertofindoutifyourdependantchildisstilleligiblefortheaccompaniedstipend.IfyouapplyforNZAIDfundingforanadoptedchild/ren,youmustprovideevidencestatingthatyouand/oryourspouse/partnerhavebeenthelegalguardiansofthechild/renforatleasttwoyears.
WhenapplyingforNZAIDfundingfordependantchildren,youmustprovideacertifiedcopy(inEnglish)ofeachchild’sbirthcertificate(orcertifiedchurchbaptismcertificateoradoptioncertificate),andacertifiedcopyofthepersonalpagesoftheirpassport.
ii. Yourspouse(iflegallymarried)orpartner(ifinadefactorelationship)
Apartnerisdefinedassomeoneyouareinadefactorelationshipwith.Youmusthavebeenlivingtogetheratthesameaddressinastablerelationship–‘akintoamarriage’–foratleastoneyear.Youwillberequiredtoprovideevidenceofthestatusofyourrelationship.Thiscouldincludeprovidingajointbankstatementshowingoneaddressforyouandyourpartner,and/orasignedaffidavitorstatutorydeclarationattestingtoyourrelationship.
WhenapplyingforNZAIDfundingforyourdependantspouseorpartner,youmustprovideacertifiedcopy(inEnglish)ofyourmarriagecertificateorsupportingevidenceofadefactorelationshipgreaterthanoneyear;acertifiedcopyoftheirbirthcertificate(orcertifiedchurchbaptismcertificate);andacertifiedcopyofthepersonalpagesoftheirpassport.
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If,whileyouareinNewZealand,youmarryapersonwhoisnotacitizenofyourcountryofcitizenship,youshouldadvisetheISOadviserimmediatelyasyoureligibilityforallowancesmaybeaffected.
Eligibility criteria
TobeeligiblefortheaccompaniedstipendandotherNZAIDentitlementsfordependants:
• youmusthaveincludedallyourdependantsinyourapplicationform;
• youmustbeundertakingastudyprogrammethatis18monthsorlongerandyoumusthaveatleast12monthsremainingonyourscholarshipbythetimeyourfamilyarrivesinNewZealand;
• youmusthavesuccessfullycompletedanybridgingprogrammeintoyourmaincourseofstudy;
• yourdependantsmustlivewithyouinyourhomecountryandyourstudycentreinNewZealand;
• yourdependantspouse/partnermustnothavecitizenshiporpermanentresidencyofadevelopedcountry,includingNewZealandorAustralia.
Dependants’ costs not funded by NZAID
Youareresponsibleforarrangingandpayingyourdependants’:
• passportcosts,includingrenewalofpassports;
• immigrationvisasorpermits,includingextensionstovisaorpermits;
• thefullcostofalllivingexpenses.
The accompanied stipend ceases when:
• youcompleteyourstudyprogramme;
• yourdependantsreturntoliveathome(andyouarestillstudying);
• youareoutofNewZealandformorethanthreemonths.(Note:Ifapostgraduatestudentonoverseasfieldwork,thiswillbeassessedonacase-by-casebasis);or
• yourscholarshipisterminated.
ItisyourresponsibilitytolettheISOadviserknowifyourfamilyisplanningtoleaveNewZealandforanyreasonduringyourscholarshipasthiscouldaffectthecontinuationofyourstipend.Youwillberequiredtorepayanyallowancesthat
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 22
areoverpaid.
Dependants working in New Zealand
Ifyourspouse/partneriseligibletoworkinNewZealandandwishestoobtainaworkpermit,youmustnotifyyourISOadviser,asapprovalmustbesoughtfromNZAIDbeforeImmigrationNewZealandwillissuetheworkpermit.Yourspouse/partner’sstipendwillcontinuetobepaideveniftheyaresuccessfulingainingemployment.However,shouldadependantchildgainfull-timeemployment,theirportionoftheaccompaniedstipendwillcease.
Other New Zealand Government benefits
YouandyourdependantscannotreceiveotherbenefitsfundedbytheNewZealandGovernmentwhileonscholarship.Ifyouapplyfor,orreceive,otherNewZealandGovernmentbenefits,yourscholarshipmaybeterminatedandyouwillberequiredtorepaytheNewZealandGovernmentthetotalcostofyourscholarship(seepage38).
Other Entitlements for Dependants
Dependants’ initial travel to New Zealand
NZAIDwillfundtheinitialairticketstoNewZealandforyourspouse/partneranduptotwoofyourchildrenThisincludesanyreasonable,compulsorystop-overcosts,suchastransitvisasandunavoidableovernightaccommodation.Toreceivethisprovision,theymustmeettheeligibilitycriterialistedonthepreviouspage.
IfyouwanttobringyourdependantstoNewZealandafteryourarrivalinNewZealand,youmustasktheISOadviserinwriting.Ifapproved,theywillassistinorganisingtheirtraveltoNewZealand.YoumustalsoinformtheISOadviseronceyourfamilyhasarrivedinNewZealand.
Dependants’ final departure travel
Whenyoucompleteyourscholarship,youwillreceiveaneconomyclassairtickethomeforeacheligibledependantfamilymember.
English language tuition for dependant spouse/partner
Adependantspouse/partnermayapplyforNZAIDfundingtoundertakeEnglishlanguagetuitionforuptoatotalof20weeks,iftheirfirstlanguageisnotEnglish.Toapply,contactyourISOadviser.
Schooling for dependant children
Yourdependantschool-agedchildrenbetweensixandsixteenyearsarerequiredbylawtoattendschoolinNewZealand.YoumusttalktoyourISOadviserbeforeenrollingyourchildrenatschool–theywillprovideyouwithinformationaboutlocal
23 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
schools.
AllschoolagedependantsofNZAIDstudentsaretreatedasdomesticstudentswitheffectfrom1January2009.NZAIDwillpayschooldonationsforallschool-agedchildrenandthecostofNCEAfeesforseniorsecondaryschoolchildren.TheISOadviseradministersthepaymentforthesecostsdirectlytotheschool.
NZAIDprovidesaschoolallowanceofupto$250foreachfullyearforchildrenatprimaryschool,andupto$500foreachfullyearforchildrenatintermediateandsecondaryschool.Thisallowanceistoassistwithschoolrelatedcosts,suchasschooluniforms,transporttoschool,schooltrips,sportsclothing,stationerytextbooksetc.TheInstitutionmaypaythisallowancedirectlytotheschoolagainstaninvoiceorintoyourbankaccount.Thisallowancewillnotcoverallofthecostsforyourchild/children.
Childcare allowance
Thechildcareallowancepaysforday-carecostsfordependantchildren.
Youmayqualifyifyouhavedependantpre-schoolchildrenorchildrenwhorequireafterschoolcareandbothyouandyourpartnerarefull-timeNZAIDscholarshipstudents;orifyouarestudyinginNewZealandandyourchildrenarelivingwithyou,butyourpartnerisnotinNewZealandoryoudonothaveapartner.
NZAIDconsidersapplicationsonacase-by-casebasis.Toapply,contacttheISOadviser.Ifapproved,paymentismadedirectlytotheregisteredchildcareprovider.
Travel Entitlements
Air travel and travel arrangements
NZAID-fundedairtravelisalwaysbythemostdirectandeconomicalroutefromthenearestinternationalairportinyourhomecountrytotheclosestcitytoyourinstitutioninNewZealand.Travelmustbestandardeconomyclassandupgradesarenotpermitted.Airticketsarenottransferableorrefundable.
OnceyouareinNewZealand,alltravelbookingsmustbemadethroughtheISOadviser.IfyouaregoingonhomeleaveduringthesummerholidayyoumustcontacttheISOadviserbyJulytoensurethatthemosteconomicalairfareisobtained.
You should not change or adjust travel bookings funded by NZAID and
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 24
organised by the ISO. If you do change your travel plans and there are extra costs incurred, you will have to pay these costs.
Initial travel to New Zealand
YourISOadviserwillarrangeyourtravelbookingstoNewZealand.
Youwillneedtoensurethatyouhavesomecashwithyoutocoverincidentalcosts,suchassnacks,phonecallsandtaxis,whileyouaretravellingto,andonarrivalin,NewZealand.
Compulsory stopovers
IfyouhavetomakeacompulsorystopovernightinNewZealandoranothercountryonthewaytoorfromyourhome,theaccommodationandtransfercosts(i.e.airport/hotel/airport)willbepaid.Ifyouneedavisaforthecountrywhereyouarerequiredtostopover,thiswillalsobepaidbyNZAID.
Youmustuseanypre-bookedstopoveraccommodation,includingaccommodationwithinNewZealand.Ifyoudonotusethisaccommodation,thecostoftheaccommodationwillbedeductedfromyourstipendwhenyoureturntoNewZealand.IfyouwanttostaywithfamilyratherthanusepaidaccommodationyoumusttellyourISOadviserbeforeanyaccommodationbookingsaremade.
Unlesschangestoyourtravelarrangementsareforreasonsbeyondyourcontrol,e.g.flightschedulechangesordelays,badweatherorillness,etc,youwillhavetomeetthecostsofchangestoyourtravel.
Overseas travel for work practicums or overseas fieldwork
Returntravelwillbeprovidedifyouareanundergraduatestudentandyouarerequiredtoreturnhomeforacompulsoryworkpracticum,e.g.ateachingpracticum.
Returntravelisalsoprovidedforpostgraduateresearchstudentstoundertakeapprovedoverseasfieldwork(seepage33).
Study at another institution
IfyouarerequiredtochangeeducationinstitutionsorifyourstudyprogrammerequiresyoutocompletepartofyourstudyatanotherinstitutioninNewZealand,NZAIDwillfundyourtravelcosts,bythemostdirectroute.
Todiscussthis,contactyourISOadviser.NZAID’sapprovalisrequiredbeforeanystudylocationchangecanoccur.
Compassionate travel
Wherenotcoveredbyyourinsuranceprovider,areturneconomyairticketmaybeavailableonacase-by-casebasisforstudentstotraveltotheirhomecountry
25 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
forcompassionatetravelconcerningthedeathorimminentdeathofanimmediatefamilymember.Animmediatefamilymemberincludesyourparents,siblings,spouse/partner,children,orgrandparents(wheretheyhaveraisedyouinplaceofparents).
Compassionatetravelisgenerallyonlyavailableonceduringthescholarship.Yourstipendwillcontinuetobepaidforamaximumoffourweeks.
YoumustcontacttheISOadviserifyouwishtoapplyforcompassionatetravel.Youwillneedtoprovidemedicalverificationofthefamilymember’sdeathorimminentdeath.
Thereturnairticketentitlementdoesnotapplytodependants.However,somefundingmaybeavailablethroughyourinsuranceprovider.
Home leave travel
Homeleaveisanentitlementforunaccompanied,undergraduatestudentstoreturntotheirhomecountryfortheNewZealandsummerholidayperiodattheendoftheacademicyeartospendtimewiththeirfamily.TobeeligibleforhomeleaveyoumusthavebeenstudyinginNewZealandforatleastonefullacademicyearandyoumusthaveatleastonesemesterofstudyremaining.
Youmusttraveltoyourhomecountrywithintwoweeksofyourfinalexamandremaininyourhomecountryforthedurationoftheinstitution’sholidayperiod,unlessyouneedtoreturntoNewZealandearliertocompletespecialexaminationsorsummerschool.ThestipendcontinuestobepaidintoyourNewZealandbankaccountswhileyouareonhomeleave.
Students from Pacific countries:IfyouarefromaPacificcountryyouareexpectedtotakehomeleaveeachyear.ExceptionstothisareifyourstudyprogrammerequiresyoutoremaininNewZealandduringthesummerholidaystoundertakecompulsorywork,whichcannotbecarriedoutinyourhomecountryoryouareattendingsummerschool.
Students from Timor-Leste or Rapa Nui:IfyouarefromTimor-LesteorRapaNui,youareentitledtoNZAID-fundedhomeleaveeverytwoyears.
Non-qualifying students
Youarenoteligibleforhomeleaveifyou:
• receiveanaccompaniedstipend;
• areapostgraduatestudent;
• areaseniormedicalstudentbetweenyourfifthandsixthyearofstudy;
• areamedicalorpharmacystudentbetweenyourfinalyearandinternshipyear.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 26 26
Private travel
If you undertake any travel outside New Zealand, you are required to tell your ISO adviser before you leave.
YoumayundertakeprivatetravelwhileyouarehereinNewZealand,atyourcost.Alltravelmustbeundertakenintheinstitution’sholidayperiodandnotduringthesemester.
Youshouldnotmissanyclasstimeorcourseworkduetoprivatetravelanditmustnotaffectyourstudiesorcompletiondate.Youmustreturntoyourinstitutionintimetorecommenceyourstudiesatthebeginningofthesemester.
Beforeyouundertakeanyprivatetravel,checkyourinsurancepolicytoseewhetheryouarecoveredforthetravel.Ifyouarenot,youmustarrangefurthercover(eitheranupgradeoranewpolicy),atyourexpense,forthetimeofyourtravel.
Final departure travel
YoumustleaveNewZealandwithin14daysofthecompletionofyourscholarship,followingyourfinalexamorfollowingsubmissionofyourthesis(forresearchstudents).Yourallowancesandentitlementswillbepaiduptoamaximumof14daysfollowingscholarshipcompletion,orthedateofyourdeparture,whicheverissooner.
WhereyourstudyiscompletedwithinashorterperiodoftimethanthatshowninyourScholarshipOfferletter,thelengthofyourscholarshipwillbeshortenedaccordinglyandyouwillnolongerbeentitledtostayinNewZealanduntiltheenddateintheoriginaloffer.
YouarenotpermittedtoremaininNewZealandoncompletionofyourstudiestoseekemploymentormedicaltreatmentorforanyotherreason(seepage39).
Unaccompanied baggage
Limitedfundingisavailabletoassistwithunaccompaniedbaggagecostsforthereturnofyourbelongingstoyourhomecountryattheendofyourscholarship.YourISOadviserwilladviseyouofthebaggageentitlementandeligibilitycriteria.
Travel costs you must pay
Youmustpaythefollowingcostsfortraveltoandfromyourhomecountry:
• passportcosts,includingrenewalofpassports;
• transitvisafeesforprivateorunnecessarystopovers;
• allstopovercostsifyourstopoverisforlongerthantheabsoluteminimumtimerequired;
27 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
27
• incidentaltravelcosts,suchassnacks,phonecalls,andtaxis;
• thecostoftravelabovethemostdirectandeconomicalroutetoyourhomecountry;and
• internaltravelwithinyourhomecountry.
Inaddition,whileyouarestudyingyoumustpaytravelcostsassociatedwith:
• seminars,conferences,workshopsorothersimilarevents;
• dailytravelcoststoandfromyourinstitution;
• dailytravelcoststoyourteachingpracticumoranyotherworkplaceorinstitutionyouareattendingaspartofyourstudies.
Immigration and visas
EntrytoandresidenceinNewZealandiscontrolledbyImmigrationNewZealand.Theirwebsiteis:www.immigration.govt.nz
YouneedacurrentpassporttoenterNewZealand.Youmustalsoensurethatyourpassportremainsvalidforatleastsixmonthslongerthanyourexpectedcoursecompletiondate.
ImmigrationNewZealandadvisesthatallpeoplecomingtoNewZealandtostudyformorethanthreemonthsarerequiredtoobtainastudentvisa.YoumustapplyforastudentvisawellbeforeyoucometoNewZealand.YoualsoneedtomaintainacurrentstudentpermitallthetimethatyouareinNewZealand.YoushouldnotenterNewZealandonavisitor’svisa.
Do not let your passport, visa or student permit expire while you are in New Zealand.
Ifyouloseyourpassportoritisstolen,youmustre-applyforareplacementatyournearestEmbassyorConsulateimmediately.YouwillalsoneedtoapplytoImmigrationNewZealandforareplacementvisaandstudentpermit.
Obtaining a visa to enter New Zealand
TheNewZealandDiplomaticPostnearesttoyouwillassistyoutoarrangeyourstudentvisabeforeyourdeparture.Thevisaisgenerallyformultiple-entrytoNewZealand.TheNewZealandDiplomaticPostwillpaythecostofyourvisaapplicationfee.(Youmayneedtopayfortheassociatedmedicalandpoliceclearancecostsinitially,butyourISOadviserwillreimbursethesecoststoyouonsightingreceiptsfollowingyourarrivalinNewZealand.)
OnarrivalattheairportinNewZealandyoumustapplyforastudentpermit.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 28
If,forsomereason,youdonotgetastudentpermitattheairportyouwillneedtoapplytothenearestImmigrationNewZealandofficeforastudentpermitassoonaspossibleafteryourarrival.YourISOadviserwillreimburseyouthestudentpermitapplicationfee.
YoucanuseyourScholarshipOfferlettertoprovideevidencethatyouareaNZDSorCommonwealthScholarshipstudentfundedbytheNewZealandGovernment.
New Zealand or Australian Permanent Residency
You must not apply for, or be granted, New Zealand or Australian permanent residency while you are on a NZAID scholarship or within two years of completion of your scholarship.
Ifyouapplyfor,oraregranted,NewZealandorAustralianpermanentresidencywhileyouareonaNZDSorCommonwealthScholarship,yourscholarshipwillbeTERMINATEDimmediately(seepage37).
Ifyouapplyfor,oraregranted,permanentresidencyoraworkpermit(seeii.below),youwillberequiredtorepaythefullcostsofyourscholarshiptotheNewZealandGovernment.YourScholarshipOfferletterstatestheestimatedcostofyourscholarship.Allyourallowanceswillceaseimmediately.
ImmigrationNewZealandwillbeadvisedoftheterminationofyourscholarship.
Working in New Zealand
i. Ifyouarerequiredtoworkasacompulsorycomponentofyourstudyprogramme,youwillneedtoobtainapprovalfromNZAIDthroughyourISOadviser.(Note:Inmostsituations,compulsoryworkpracticumorinternshipsareunpaid.)
YouwillneedtoprovidealetterfromtheISOadviserandyourcoursesupervisorsupportingyourapplicationandconfirmingthattheworkwillnotimpactuponyouracademicprogress.YouwillalsoneedaletterofsupportfromNZAIDtoincludeinyourapplicationforaworkpermit.
Ifpermissionisgranted,youwillneedtoobtainavariationofconditionstoyourstudentpermitfromImmigrationNewZealand.WheretheworkattachmentorinternshipisunpaidyourISOadviserwillreimburseyoutheapplicationfee.
ii. Ifyouareapostgraduatestudent,youmayapplytotheISOadvisertoworkupto20hoursperweekiftheworkisrelatedtoyourstudy(forexample,tutoringorundertakingresearchforyourdepartment).TheISOadviserwillconsultNZAIDastowhethertheworkisrelevant.YouarerequiredtopaytheImmigrationNewZealandfeetoreceiveavariationofconditionstoyourstudentpermit.Note:Undergraduatestudentsarenotpermittedtoworkexceptasstatedini.)above.
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iii. If,inbreachofyourscholarshipdeclaration,youapplyforaworkpermittoremainin,orreturnto,NewZealandtoworkduringoraftercompletionofyourNZDSorCommonwealthScholarship,ImmigrationNewZealandwilladviseNZAIDandyourapplicationwillbedeclined.
Immigration requirements for dependants
Ifyoubringyourspouse/partnerand/orchildrentoNewZealand,youareresponsibleforensuringthattheymeetallImmigrationNewZealandrequirements(e.g.holdavalidvisaandpermit).Youarealsoresponsibleforpayinganyimmigration-relatedcostsandensuringthattheirpassportsremaincurrentduringtheirstay.
Academic progress
YourISOadviserandNZAIDwillmonitoryouracademicperformanceandgeneralprogresswhileyouareonscholarship.IfyouareaNZDS-Publicstudent,certaininformationwillalsobeprovidedtoyourhomegovernment.ItisimportantthatyoudiscussanyacademicconcernswiththeISOadviserthroughouttheacademicyear.
Whenplanningyourstudiesforthefollowingsemesteroracademicyear,makesurethatyouconfirmwithyourinstitutiontheexactpapersorsubjectsyouarerequiredtotakewithyourinstitution,includinganycompulsorypapers,inordertocompleteyourqualificationwithintheagreedtimeandtomeettheinstitution’scompletionregulations.
If you do not meet NZAID’s continuation criteria your scholarship will be terminated.
Satisfactory academic progress
Foryourscholarshiptocontinue,youmust
• achievesatisfactoryresultsinanypreparatoryorbridgingprogramme,ifrelevant.Ifyoudonotpassyourpreparatoryorbridgingprogramme,youwillnotbepermittedtoprogresstoyourmainqualificationandyouwillberequiredtoreturnhome;
• demonstratecommitmenttoyourstudies(seebelow);
• meettheinstitution’scontinuationcriteriaandcompletionregulations;
• meetNZAID’scontinuationcriteria(seebelow);and
• atalltimesbeonscheduletocompleteyourdegreewithintheoriginalscholarshipofferduration(unlessgivenanapprovedextension).
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Commitmenttostudyisshownwhenyou:
• remainenrolledinthestudyprogrammeforwhichyourscholarshipwasoffered(orforwhichpriorapprovalforascholarshipvariationhasbeengiven);
• makefulluseofavailableinstitutionalacademicandsupportfacilities;and
• studyafullcourseload,attendclassesregularlyandparticipateinallcourse-relatedactivities(e.g.tutorials,assessments,examinations,etc)necessarytosuccessfullycompletethecourserequirements.
NZAID continuation criteria
Whereyourdegreeissemester-based,youwillmeetNZAID’scontinuationcriteriaifyou:
• obtaina“Pass”gradeoraboveinatleast50percentofallpapersinafullcourseloadinthefirstyearofthescholarship;
• failnomorethanonepaperinafullcourseloadineachsemesterinthesecondandsubsequentyearsofthescholarship;
• meetyourinstitution’scontinuationcriteria,suchasaminimumgradepointaveragetocontinuetothenextstage.ThisalsoincludesanyconditionsspecifiedinyourScholarshipOfferletter;
• passcorepapersthatareprerequisitesforcontinuationtothenextlevelinyourstudyprogramme,orforsuccessfulcompletionofyourqualification.
Whereyourdegreeisbasedaroundafullacademicyear,youwillmeetNZAID’scontinuationcriteriaifyou:
• passtheyearatasufficientleveltobeabletoprogresstothenextyearofyourdegree(includingmeetinganyconditionsspecifiedinyourScholarshipOfferletter),ortosuccessfullycompleteyourdegree.
Withdrawing or ‘dropping’ papers
Youracademicprogressisdeemedunacceptableifyoudroppapersorfailtositexams.“Droppingpapers”iswhenyoustopattendingclassesandtutorialsorsubmittingassessmentswithoutofficiallywithdrawingfromthepaper.
Ifyoudropapaper,yourprogresswillbeassessedasifyouhavecontinuedwithafullcourseloadandthedroppedpaperswillbereadas‘failed’grades.
Ifyouareconsideringwithdrawingorchangingpapers,youmustfirstdiscussthiswithyourISOadviser.RememberthatchangeofcourseneedspriorapprovalfromyourISOadviser.
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Probation
Ifyoumeetthecontinuationcriteriabutyouracademicperformanceisconsideredtobemarginal–thatis,youreceivemostlyC-gradesoryouregularlyfailonepaperasemester–youwillbeplacedonprobation.
Ifyouareonprobationyourprogresswillbecloselymonitoredandyouwillberequiredtopassaspecifiednumberofpapersthefollowingsemester.TheISOadviserwillinformyouinwritingoftheconditionsthatyoumustfulfilifyouareplacedonprobation,includinghowmanyandanyspecificpapersthatyoumustpass.
Youcanonlybeplacedonprobationonce,andgenerallyfornomorethanonesemester.Ifyoudonotpassthespecifiedorrequirednumberofpapersyourscholarshipwillbeterminated(seepage37).
TheISOadviserandNZAIDreviewtheacademicandgeneralprogressofallNZAIDstudentssixmonthlytoassesswhichstudentscancontinuewiththeirstudies.
Help with coursework
Forvariousreasonsyoumaystrugglewithsomeaspectsofyourcoursework.Theworkmaybedifficult,youmayhavedifficultyunderstandingtheaccentofyourlecturers,oryoumaybehomesick.
Whateverthereason,youshoulddiscussthiswithyourISOadviserassoonasyouthinkyouneedhelp.Theywillbeabletoreferyoutosomeonewhocangiveyouspecifichelporcanprovidetutoring.YourmainaimwhilestudyinginNewZealandistodoyourbest,andyourISOadviserwillendeavourtoassistyouinthisregard.Don’twaituntilyouarebehindwithcourseworkorhavefailedexams.
Iftherearemedicalorpersonalreasonsaffectingyourstudyyoumaybeeligibletodeferyourstudiesforupto12months(seepage34).IntheeventthathealthproblemsoranillnesswillaffectyourabilitytositanexamyoushouldcontactyourcoursesupervisororstudentcounsellorandtheISOadviserbefore or on the day of the examtoexplainthesituation.Youmaybeeligibletoapplyforanaegrotatorcompassionatepassforyourexamsothatyouwillnotjeopardisethecontinuationofyourscholarship.TheISOwillhaveinformationonaegrotatorcompassionatepasses.
Ifyoufailtoseekhelpanddonotsittheexamyouriskhavingyourscholarshipterminated.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 32
Additional tutorial assistance
Youmayreceiveuptoatotalof30hoursadditionalassistanceperyearwhenyouhave:
• obtainedpriorapprovalfromyourISOadviser;
• fulfilledthecurrentstudyrequirementsforyourstudyprogramme;
• madefulluseofavailableinstitutionalfacilitiesandservices;and
• yourinstitutionrecommendsthatthesupportisessentialforyoursatisfactoryprogress.
Ifyouareapostgraduatestudentundertakingresearch,youmayapplyfortutorialassistanceforproofreadingand/oreditingofyourfinalthesisdraft.ApprovalfromtheISOadvisermustbesoughtbeforethesearrangementsaremade.
Summer School
YoucanapplytoattendSummerSchoolwhereitisessentialtotheprogressofyourstudy,e.g.tomakeuppapersforanyfailedduringtheyear.Youcanalsoundertakesummerschoolifyouwishtoacceleratetheprogressofyourdegree.
YoumustapplyinadvancetoyourISOadviserforadditionaltuitionfeesupporttoundertakesummerschool.Thiswillnormallybeapprovedifyouhave:
• keptyourISOadviserupdatedregardinganyacademicdifficultiesyouareexperiencing;
• providedtheISOadviserwithrelatedevidence(e.g.medicalcertificateorreports,etc)confirmingyoursituation;
• passedallprevioussummerschoolpapers,ifrelevant;
• supportfromyourcoursesupervisorthattakingsummerschoolpapersisbeneficialtotheprogressofyourdegreeandthatyouarelikelytopassthepapers.
Youcanalsoapplytoundertakesummerschoolpapersatanotherinstitutionbutonlywhereyou:
• havesought,andreceived,priorapprovalfromyourISOadvisertoundertakesummerschoolpapers;
• haveconfirmationinwritingfromyourinstitutionthatyouareabletocross-creditthesummerschoolpaperstoyouroriginalqualification;
33 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
• undertaketopayalladditionalcostsfromyourstipend,includingtravel,accommodationandotherincidentalcosts(butexcludingthesummerschooltuitionandothercompulsoryfeeswhichNZAIDpays);and
• undertaketoreturntoyourinstitutionintimeforthenewsemester.
YoumustdiscussthiswithyourISOadviserbeforeenrollinginanotherinstitution’ssummerschoolprogramme.
Overseas fieldwork for research Students
IfyouareapostgraduatestudentenrolledinaMastersorPhDdegree,andtheresearchcomponentisatleast50percentofyourdegree,youmayapplytoundertakeessentialfieldworkorresearchinyourhomecountry–‘essential’meansthatyoursupervisorconfirmsthatitisanintegralcomponentofyourqualification.
Youareexpectedtoundertakethefieldworkinyourhomecountrysothattheresearchisunderlocalconditionsandsothatitcanpotentiallycontributetoyourcountry’sdevelopment.However,shouldyourresearchrequirefieldworktobeundertakeninadevelopingcountryotherthanyourown,youwillneedtomakeacaseoutliningwhythisfieldworkwillbettercontributetoyourresearchratherthanfieldworkinyourhomecountry.NZAIDwillnotfundfieldworktobeundertakeninadevelopedcountry.
YourapplicationtoundertakethefieldworkmustbesupportedbyyoursupervisorandtheISOadviser.Youmustsubmitaproposaltotheinstitutionat least six monthsinadvanceofthefieldworkwhichincludesan:
• outlineofthefieldworkanditsroleinyourqualification;
• statementfromyoursupervisorconfirmingthatthefieldworkisessentialforthesuccessfulcompletionofyourqualification,includinganindicationofthesupervisoryarrangements;
• ifapplicable,youmustincludeastatementoutlininghowfieldworktobeundertakeninadevelopingcountryotherthanyourhomecountrywillbestcontributetoyourresearch;
• travelitinerary;and
• assessmentofanylikelyeffectonthescholarshipduration.
Prior approval must be sought from NZAID before you leave New Zealand.
Overseasfieldworkentitlementsarelimitedtopaymentoftheawardee’sairfare(s)toandfromthedestinationofoverseasfieldwork,withthesameconditionsasforreturntravel;andapostgraduateresearchallowancetoassistwith
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 34
additionalcostsrelatedtothefieldwork/research.YourstipendwillcontinuetobepaidatthesamerateuptoamaximumofthreemonthsifyouareaMastersstudentoruptoamaximumofsixmonthsifyouareaPhDstudent–thisincludeswhetheranyofyouraccompanyingdependants(ifrelevant)remaininNewZealandortravelwithyou.
Generally,thereisonlyprovisionforoneperiodofoverseasfieldworkoverthedurationofascholarship.Inexceptionalcircumstances,NZAIDrecognisesthatsomeresearchmayrequiretwoperiodsofoverseasfieldwork–usuallyforPhDresearch–butthisshouldbediscussedwithyourISOadviserasearlyintheresearchplanningaspossible.
Overseasfieldworkshouldnotresultintheneedforascholarshipextension.
Scholarship Deferral
Aftercommencingyourstudyprogramme,youmayrequesttohaveyourscholarshipdeferredifyou:
• haveseriousfamilyproblems,eitherinNewZealandorinyourhomecountry;
• haveaseriousmedicalconditionthatisaffectingyouracademicperformance;
• arepregnant;or
• arehospitalisedformorethanthreeweeksduringtermtime.
NZAIDmayapproveadeferralforuptooneyear.
YoushouldcontactyourISOadviserifyouarecontemplatingapplyingforadeferral.DeferralsrequirethepriorapprovalofNZAID.IfyouareaNZDS-Publicstudent,NZAIDwillalsoconsultwithyourhomegovernment.
IfyouwishtoreturnhomeondeferralyouneedtohavegainedapprovalforadeferralofstudiesbeforeyouleaveNewZealand.Ifarequestforscholarshipdeferralisnotapproved,youhavetheoptiontocontinueortowithdrawfromyourscholarship.
Returning to study
NZDS-Public students: AtleasttwomonthsbeforetheendoftheyearinwhichtheNZDS-Publicawardisdeferred,youwillneedtocontactyourhomegovernmentandthenearestNewZealandDiplomaticPosttoconfirmyouwillbetakingupyourstudiesagain.Ifyoudonotdosointime,yourscholarshipwillbeterminated.
35 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
NZDS-Open students:AtleasttwomonthsbeforetheendoftheyearinwhichtheNZDS-Openawardisdeferred,youwillneedtowritetoyourISOadviserinNewZealandtoconfirmthatyouwillbetakingupstudyinthenextacademicyear.Ifyoudonotdosointimeyourscholarshipwillbeterminated.
Commonwealth students
AtleasttwomonthsbeforetheendoftheyearinwhichtheCommonwealthawardisdeferred,youwillneedtowritetoyourISOadviserinNewZealandtoconfirmthatyouwillbetakingupstudyinthenextacademicyear.Ifyoudonotdosointimeyourscholarshipwillbeterminated
Scholarship Extensions
Ifyouarenotabletocompleteyourqualificationbytheexpectedcompletiondate,youmayapplyforanextensiontoyourscholarshipthatwillallowyoutosuccessfullycompleteyouroriginalqualification.
ExtensionsaregrantedinexceptionalcircumstancesonlyandmustbeapprovedbyNZAID.
IfyouareconsideringapplyingforanextensionyoushoulddiscussthiswithyourISOadviser.ApplicationsarecarefullyconsideredandmusthavethefullsupportofyourcoursesupervisorandtheISOadviser.
NZAIDmustreceiveanapplicationat least six monthsbeforeyourexpectedcompletiondate.Anapplicationreceivedafterthistimemaynotbeconsidered.
Scholarship extension criteria
Approvalforascholarshipextensionissubjectto:
• whetheritistheonlyoptionthatwillallowyoutocompleteyourapprovedstudyprogramme;
• considerationofthereasonswhytheextensionisneeded(supportedbyastatementfromyourcoursesupervisorandyourISOadviser);
• yourattitude,commitmentandacademicprogresstodate;
• theadditionalcostoftheextensionandfundsavailability;
• thelengthoftherequiredextension;
• institutionconfirmationthatyouwillbeabletocompleteyourqualificationwithintheextendedscholarshipduration;and,
• forNZDS-Publicstudents,homegovernmentagreement.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 36
Scholarship extension duration
Extensionsaregenerallyonlyapprovedforanadditionalperiodofonesemesterforcourseworkstudents.Aone-yearextensionwillonlybeapprovedifthedegreecomprisescompulsoryfull-yearpapers.
Mastersresearchstudentsareonlyeligibleforathree-monthextension.
FundingforPhDstudentsisgenerallyforathreeandahalfyearperiod,dependingonthefieldofresearch.NOextensionswillbeconsideredforPhDstudentsthatwilltaketheirscholarshipdurationbeyondfouryears(includingtimefororalexams).
Asecondrequestforanextensionwillnotbeapprovedunlesstherequesthasresultedfrominstitutionorotherfactorsoutsideyourcontrol.Ifthequalificationisnotcompletedbytheextendedcompletiondate,thenthescholarshipwillbeterminated.
Where an extension application is declined
Anextensionmaynotbegrantediftravelforacademicorpersonalreasons(whichwasnotapprovedbyNZAID)hasimpactedsignificantlyonyouracademicperformance.
Ifyourapplicationisdeclined,insomeinstancesitmaybepossibletocompleteyourstudybydistance.Generally,however,ifascholarshipextensionisdeclinedandthequalificationisnotcompletethenyourscholarshipwillbeterminated.
Scholarship upgrades
Yourscholarshiphasbeenapprovedforaspecificqualification,detailedinyourScholarshipOfferletterandacceptedbyyouwhenyousignedyourScholarshipAcceptanceletter.
ThereisnoprovisionundertheNewZealandDevelopmentScholarshipsorCommonwealthScholarshipschemeforyouoryourinstitutiontoinitiateanupgradeofyourstudyprogramme.Thisincludesrequestsforupgradingfromanundergraduatetopostgraduatelevel(includingtoHonoursqualifications),fromMasterstoPhD,orpermissiontoupgrade“off-scholarship”.Suchrequestswillbedeclined.
37 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
Scholarship Termination
Attheendofeachsemester,theISOadviserandNZAIDassessyourresults.Adecisionismadeonthecontinuationofyourscholarship,basedonacademicandgeneralprogress.
YourscholarshipwillbeterminatedbyNZAIDifyou:
• failtomakesatisfactoryacademicprogress(e.g.youdonotmeettheinstitution’sorNZAID’scontinuationcriteriaetc),donotregularlyattendclassesordonotcompleteassessments;
• haveattitudeorbehaviouralproblemswhicharedetrimentaltoyourprogressorthatofotherstudents,orinstancesofseriousmisconduct;
• failtokeepyourstudentvisa,studentpermitorpassportcurrentorifImmigrationNewZealanddeclinestorenewyourvisaorpermitorordersyourremovalordeportationfromNewZealand;
• contravenetheconditionsofyourNZDSorCommonwealthScholarshipandapplyfor,oraregranted,NewZealandorAustralianpermanentresidency;
• duringyourstudies,applyforaworkpermittoremaininNewZealand(otherthanforcompulsoryworkpracticumsforwhichyouhavealreadyobtainedNZAIDapproval);
• seriouslyinfringetherulesoftheinstitutionorthelawsofNewZealand(e.g.beingconvictedinacourt,beingcaughtusingorpossessingillegalsubstances,orifyouoroneofyourdependantsareworkingillegallyorwithoutNZAID’spermissioninNewZealand).
Termination process
TheISOadviserwilladviseyouoftheproposedterminationinwriting(andinpersonwherepossible)andaskyoutoprovideanywrittenstatementtothemwithin3workingdays.IfyouareaNZDS-Publicstudent,NZAIDwillalsoconsultwithyourhomegovernment.
Ifthedecisionisthenmadetoterminateyourscholarship,youwillreceivealetterofterminationfromtheISOadviser,whichyoumustacknowledgeinwriting.
Termination on non-academic grounds
Ifyourscholarshipisterminatedfornon-academicreasonsallNZDSorCommonwealthScholarshipentitlements,includingyourstipend,willceaseimmediately.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 38
Youwillberequiredtoreturntoyourhomecountrywithin14daysofthedateoftermination.ThereturnisatNZAIDexpenselessanyoutstandingpaymentsofentitlements.If,foranyreason,youdonotreturntoyourhomecountrywithin14daysoftermination,youwillforfeitthereturnairticketandyouwillberequiredtofundyourreturnhome.
ImmigrationNewZealandwillbeadvisedofyourscholarshipterminationandyourstudentvisawillberevoked.
ThetotalcostofyourscholarshipwillthenbecomeadebtyouowetotheNewZealandGovernment.RepaymentofthisdebtwillbeenforcedunderNewZealandlaws.
Termination on academic grounds
Ifyourscholarshipisterminatedforacademicreasons(e.g.becauseofunsatisfactoryacademicprogressand/ornotmeetingthetermsofprobation),youwillberequiredtoreturntoyourhomecountrywithin14daysofthedateoftermination.
ImmigrationNewZealandwillbeadvisedofyourscholarshipterminationandyourstudentvisawillberevoked.
YourstipendwillcontinuetobepaiduptothedayofdepartureandNZAIDwillfundyourfinaldepartureairticket.
Ifyoudonotreturntoyourhomecountrywithin14daysoftermination,youwillforfeitallyourscholarshipentitlements,includingthefinalairticket,andyouwillberequiredtofundyourreturnhome.
ThetotalcostofyourscholarshipwillthenbecomeadebtyouowetotheNewZealandGovernment.RepaymentofthisdebtwillbeenforcedunderNewZealandlaws.
Debt to the New Zealand Government
IfyourscholarshipisterminatedandyouincuradebttotheNewZealandGovernment,theamountofthedebtwillequalthetotalcostofyourscholarshipincludingactualtuitionfees,airfares,allowancesandothercostspaidtoyouoronyourbehalfbytheNewZealandGovernmentinrelationtothescholarship.
Todischargethedebt,youwilleitherhavetoreturnhomeandworkforaperiodoftwoyearsinyourhomecountryorrepayinfullthetotalamountofthedebt.Action to recover this debt will be taken if you remain in New Zealand.
39 New Zealand Development Scholarships Student Handbook • NZAID
Remaining in New Zealand following completion of your scholarship
ThepurposeoftheNZDSandCommonwealthSchemesisforyoutogainknowledgeandskillssothatyoucancontributetoyourcountry’sdevelopmentonyourreturnhomefollowingcompletionofyourscholarship.
Youarethereforeunabletoremainin,orreturnto,NewZealandwithintwoyearsofcompletionorterminationofyourscholarship,toeither:
• undertakefurtherstudy(eitherprivatelyfundedorunderscholarshipfunding,e.g.fromanyotheragency,suchastheNewZealandMinistryofEducation’sNewZealandInternationalDoctoralResearchScholarshipsorNewZealanduniversity-fundedscholarships);or
• undertakepaidorunpaidwork.
Ifyoudo,youwillincuradebttotheNewZealandGovernmentasoutlinedabove.
Your Welfare
Adjusting to life in a new country
WhenyoucometostudyinNewZealanditwilltakeyoutimetoadjusttothelifestyleandculturehere.Youwillbesurroundedbynewanddifferentlanguages,culturesandfoods.Therearedifferentclimaticconditionstoadjustto.NewZealandersmaylookandactdifferentlytowhatyouareusedto.WhatyouconsiderednormalinyourownhomecountrymightbelookedatdifferentlyinNewZealand.Oursocialcustoms,etiquetteormannerismsmightnotbewhatyouconsiderappropriateornormal.Thesedifferencesandvariationscanallhaveaneffectonyouandmayaffectyouracademicprogressandgeneralwellbeing.
Cultureshockaffectspeopleindifferentways.Forexample,youmaybecomeboredorhomesick,beindifferenttothelocalfood,orfindyouareunableorreluctanttomixwithotherpeople.Youmaysufferphysicalsideeffectssuchasstomachpain,headacheorinsomnia.Thereisnoinstantcureforcultureshock.Usually,withtime,itwillgoawayasyoubecomemorecomfortablewiththeNewZealandlifestyleandenvironment.Ithelpstotalktootherstudents,especiallyotherinternationalstudents,orfriendsandpeoplefromyourhomecountry.Theymightbefeelingthesameasyouandtalkingaboutitmayhelpyouboth.Trytogetoutandaboutandgenerallytrytostaybusy.Healthandcounsellingservicesarealsoavailable.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 40
Student counselling
Youreducationinstitutionhascounsellingservicestohelpyouovercomeanyproblemsyoumayexperiencewhilestudying.Thesemaybestudyproblems,homesickness,cultureshockordifficultieswithsocialising,budgetingorotherpersonalmatters.Ifyouareexperiencinganyoftheseproblems,seekhelpimmediatelyattheISOorthroughsomeoneelsethatyoutrustatyourinstitution,andusethehelpthatisavailablefreeofcharge.
Health
Yourhealthandwellbeingareimportant.IfyoufeelunwellseetheStudentHealthServiceatyourinstitution.Ifnecessary,theStudentHealthOfficerwillreferyoutoaspecialist.Note:IftheStudentHealthOfficerrefersyouforfurthertreatmentyoumustfirstcontactyourISOadvisertodiscussthis.
Evaluation of your Scholarship
NZAIDisrequiredtoevaluatetheeffectivenessofitsscholarshipschemes,includingtheNZDSandCommonwealthScholarshipsschemes.ScholarshipevaluationsmaybeundertakeneitherbyNZAIDstaffortheirrepresentatives,andmaytakeplacewhileyouarestudyingorfollowingcompletionofyourscholarshipinyourhomecountry.
Inthescholarshipdeclaration,youagreedtoparticipateinevaluationoftheNZAIDscholarshipsasnecessary.YourparticipationwillassistNZAIDtoensurethatthescholarshipsmeetboththegoalsoftheschemes(suchasassistinginbuildinghumanresourcecapacityofdevelopingcountries),aswellasprovidingapositiveexperienceforNZAIDscholarshipstudents.
4� New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
New Zealand Development Scholarships and Commonwealth Scholarships Declaration
AtthetimeofacceptingaNewZealandDevelopmentScholarshiporCommonwealthScholarship,yousignedadeclarationthatsetoutthetermsandconditionsofthescholarship.
Themainconditions,summarisedbelow,arethatyou:
• willtakeupthescholarshipfortheacademicyearforwhichitisoffered;
• agreethatthescholarshipofferedisfortheappropriatefieldandlevelofstudy;
• acknowledgethatnoadditionalstudyunderthescholarshipwillbeconsidered;
• agreetofollowyourapprovedstudyprogrammeandagreenottochangethestudyprogrammeoreducationinstitutionwithouttheprioragreementofNZAID;
• agreetoundertakeanypre-sessionalEnglishlanguagetuitionorotherbridgingprogrammeasrequiredbytheeducationinstitution;
• agreetostudytheapprovedstudyprogrammefull-time,achievesatisfactoryacademicprogressandmeetallcourserequirementssetoutbytheeducationinstitution;
• agreetocomplywiththeregulationsoftheeducationinstitution;
• agreethattheISOadviseratyoureducationinstitutionisthefirstpointofcontactduringyourscholarship;
• agreetoensurethattheeducationinstitutionhasyourcurrentcontactdetails;
• agreetothedisclosureofinformationregardingyourprogress;
• agreetothereleaseofinformationintheapplicationformandinformationrelatingtoyourscholarshiptorelevantauthorities(includingyourhomegovernment,ifaNZDS-Publicstudent)inaccordancewiththeNewZealandPrivacyAct1993toenablecollectionofacademicprogressreportsandresults,placementinaneducationinstitution,considerationforascholarship,andtheongoingadministrationandmonitoringofyourscholarship;
• agreetotheexchangeofinformationbetweenNZAIDandauthoritiessuchasImmigrationNewZealand(regardingyourimmigrationstatus)oranyotherrelevantgovernmentagency(e.g.NewZealandInlandRevenueortheNewZealandQualificationsAuthority);
• assistwithevaluationofyourscholarshipasrequiredwhileonscholarshiporoncompletionofthescholarship;
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 42
• agreetoactinamannerthatwillnotbringdisreputetoyourself,yourfamily,yourcountryorNZAIDduringyourscholarship;
• agreetoprovideforyourdependantswhiletheyareinNewZealand;
• ensureyourpassportandstudentpermitarekeptcurrentforthedurationofyourstudyortraining;
• agreenottoengageinemploymentwithoutagreementfromNZAID,andnotbeyondtherestrictionsapplyingtoyourvisa;
• agreetoreturntoyourhomecountryforaminimumperiodoftwoyearswithin14daysofthecompletiondateofyourscholarshipandacknowledgethatifyoudonot,youwillincurasubstantialfinancialdebttotheNewZealandGovernmenttothetotalvalueofyourscholarship;
• acknowledgethatNZAIDrequiresindividualstospendatleasttwoyearsintheirhomecountryoncompletionoftheirscholarshiptoutilisetheskillsgainedfromtheirstudy;
• agreenottosubmitanapplicationforaworkpermitorpermanentresidenceofNewZealandorAustraliaduringyourstudyandacknowledgethatifyoudo,itwillresultinthescholarshipbeingimmediatelyterminatedandthatyouwillincurasubstantialfinancialdebttotheNewZealandGovernmenttothetotalvalueofyourscholarship;
• agreenottosubmitanapplicationforaworkpermitorpermanentresidenceofNewZealandorAustraliawithintwoyearsofcompletionofyourscholarshipandacknowledgethatifyoudo,youwillincurasubstantialfinancialdebttotheNewZealandGovernmenttothetotalvalueofyourscholarship;
• agreenottoreceiveotherbenefitsfundedbytheNewZealandGovernmentwhileonscholarship;
• agreetoobeyNewZealand’slawsandmaintainanacceptablestandardofconductwhileinNewZealand;
• agreethatthelawsofNewZealandwillapplytoanyagreementbetweenyourselfandtheNewZealandGovernment;and,
• agreetoreturnhomeattheendofyourscholarship,regardlessofthetimeremainingonyourvisa,oratanytimeuponformalrequestoftheNewZealandGovernment.
43 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
Further, you signed the declaration acknowledging that:
• theinformationprovidedaboutandbyyouintheNZAIDscholarshipapplicationwastrue,completeandcorrecttothebestofyourknowledgeandthatsupplyingincompleteorfalseinformationwillresultinNZAIDwithdrawingthescholarship;
• theNewZealandGovernmentisnotresponsibleforyouractionswhileyouareinNewZealand;
• youarenotawareofanymedicalorothercondition(e.g.disabilityorillness)whichmightpreventyoufromcompletingyourstudywithinthetimeallowedforthescholarship;andthat
• youfullyunderstandthatyourscholarshipmaybewithdrawnatanytimeifyoufailtomakeadequateacademicprogress,youdonotcomplywithNZAIDscholarshipconditionsorforothersufficientcausedeterminedbytheNewZealandGovernmentortheeducationinstitutionatwhichyouareenrolled.
YoumadethisdeclarationconscientiouslybelievingthesametobetrueandbyvirtueoftheOathsandDeclarationsAct1957.
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 44
New Zealand Diplomatic posts
AfrICANigeriathrough) NewZealandHighCommissionLondon,
UnitedKingdom,NewZealandHouse,SecondFloor,80Haymarket,LondonSW1Y4TQ,UNITEDKINGDOMTel:(+4420)79308422;Fax:(+4420)78394580Email:[email protected]
South Africa (alsofor Botswana, Kenya, Lesotho, Mauritius, Mozambique, Namibia, Swaziland, Tanzania, Zambia and Zimbabwe
NewZealandHighCommission,BlockC(2ndfloor),HatfieldGardens,1110ArcadiaStreet,(PrivateBagX17),Hatfield,Pretoria0028,SOUTHAFRICATel:(+2712)3428656;Fax:(+2712)3428640
AmErICASArgentina (also Paraguay and Uruguay)
NewZealandEmbassy,CarlosPellegrini1427,Piso5,BuenosAires–C1011AAC,ARGENTINATel:(+5411)43280747;Fax:(+5411)43280757
Barbados, Guyana, Jamaica, Trinidad and Tobagothrough
NewZealandHighCommissionOttawa,Canada,MetropolitanHouse(suite727),99BankStreet,Ottawa,CANADA,K1P6G3Tel:+16132385991;Fax:+16132385707Email:[email protected]
Brazil NewZealandEmbassy,SHISQI09,conj.16,casa01,LagoSul71625-160,BrasiliaDF,BRAZILTel:(+5561)32489900;Fax:(+5561)32489916Website:www.novazelandia.org.br;Email:[email protected]
Chile (alsoPeru)
NewZealandEmbassy,ElGolf99,Oficina703(Casilla112),LasCondes,Santiago,CHILETel:(+562)2909800;Fax:(+562)4580940Website:www.nzembassy.cl;Email:[email protected]
El Salvador andGuatemala through
NewZealandEmbassy(EmbajadadeNuevaZelandia),JaimeBalmes8,Piso4,404A,Col.LosMoralesPolanco,MEXICODF11510Tel:(+5255)52839460;Fax:(+5255)52839480/81
45 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
ASIACambodia, Laos, Myanmarthrough
NewZealandEmbassy,MThaiTower,14thFloor,AllSeasonsPlace,87WirelessRoad,Lumpini,Pathumwan,(POBox2719,Bangkok10500),Bangkok10330,THAILANDTel:(+662)2542530;Fax:(+662)2530249
India (alsoforBangladesh, Nepal, Sri Lankathrough
NewZealandHighCommission,SirEdmundHillaryMarg,Chanakyapuri,NewDelhi110021,INDIA
Tel:(+9111)26883170;Fax:(+9111)26883165
Indonesia NewZealandEmbassy,Unit210A,10Floor,SentralSenayanTowerIIPlazaSenayan,Jl.AsiaAfrika8Jakarta10270,INDONESIATel:(+6221)29955800;Fax:(+6221)57974578
Malaysia NewZealandHighCommissionKualaLumpur,Malaysia,Level21,MenaraIMC,8JalanSultanIsmail,KualaLumpur50250,MALAYSIATel:(+603)20782533;Fax:(+603)20780387Email:[email protected]
Maldivesthrough NewZealandHighCommission,391AOrchardRoad,#15-06/10,NgeeAnnCity,TowerA,SINGAPORE238873Tel:(+65)62359966;Fax:(+65)67339924
Pakistan through NewZealandEmbassy,No.34,Corner2ndParkAlley,SosanStreet,NorthGolestanComplex,AghdasiyehStreet,Niavaran(POBox15875-4313),Tehran,IRANTel:(+9821)26122175;Fax:(+9821)26121973)
Philippines NewZealandEmbassy,23rdFloor,BPIBuendiaCenter,SenGilPuyatAvenue,MakatiCity(POBox3228MCPO,1272MakatiCity),THEPHILIPPINESTel:(+632)8915358;Fax:(+632)8915357
PR China(alsoforMongolia)
NewZealandEmbassy,No.1RitanDongerjie,ChaoYangDistrict,Beijing100600,CHINATel:(+8610)85327000;Fax:(+8610)65324317
Timor-Leste NewZealandEmbassy,RuaAlferesDuarteArbiro,Farol,Dili,TIMORLESTETel/Mobile:(+670)3310087,Fax:(+670)3324982
Viet Nam NewZealandEmbassy,Level5,63LyThaiToStreet,Hanoi,VIETNAMTel:(+844)8241481;Fax:(+844)8241480
NZAID • New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook 46
pACIfICCookIslands NewZealandHighCommission,1stFloor,Philatelic
BureauBuilding,TakuvaineRoad,Avarua,(POBox21),Rarotonga,COOKISLANDSTel:(+682)22201;Fax:(+682)21241
Fiji Islands (also Nauru and Tuvalu)
NewZealandHighCommission,Level10,ReserveBankBuilding,PrattStreet,(POBox1378),Suva,FIJITel:(+679)3311422;Fax:(+679)3300842or(+679)3300040
Kiribati (also Federated States of Micronesia, Marshall Islands and Palau)
NewZealandHighCommission,POBox53,Bairiki,Tarawa,KIRIBATITel:(+686)21400;Fax:(+686)21402
Niue NewZealandHighCommissionNiue,Tapeu,Alofi,NIUE(POBox78,NIUE)Tel:+6834022;Fax:+6834173
Papua New Guinea NewZealandHighCommission,EmbassyDrive,Waigani,(POBox1051,Waigani),NationalCapitalDistrict,PAPUANEWGUINEATel:(+675)3259444;Fax:(+675)3250285or(+675)3250565
Samoa NewZealandHighCommission,BeachRoad,(POBox1876),Apia,SAMOATel:(+685)21711;Fax:(+685)20086or(+685)30765
Solomon Islands NewZealandHighCommission,CityCentreBuilding,MendanaAvenue,(POBox697),Honiara,SOLOMONISLANDSTel:(+677)21502;Fax:(+677)22377
Tonga NewZealandHighCommission,CornerTaufa’ahauandSaloteRoads,(POBox830),Nuku’alofa,TONGATel:(+676)23122;Fax:(+676)23487
Vanuatu NewZealandHighCommission,LaCasad'AndreaeLuciano,RuePierreLamySt,(POBox161),PortVila,VANUATUTel:(+678)22933;Fax:(+678)22518
47 New Zealand Development Scholarships and Commonwealth Scholarships Student Handbook • NZAID
New Zealand’s International Aid and Development AgencyNga Hoe Tuputupu-mai-tawhitiWellingtonNewZealand
October2008