nzqa/ncea user guide - pcschoolachievement standards. ncea standards are registered between levels 1...

© PCSchool NZQA/NCEA User Guide

Created in version 2018.0.0.41

NZQA/NCEA User Guide

Introduction NCEA (National Certificate of Educational Achievement) is New Zealand's National Qualification for senior secondary students. NCEA is part of the National Qualifications Framework. Qualification with the National Qualification Framework is based on credits from all unit and achievement standards. NCEA standards are registered between levels 1 and 3, and are open to anyone, assessed through an accredited provider. PCSchool is fully compliant with the Electronic standards for data interchange and result recording, as set down by the NZ Qualifications Authority. The functions supported include:

Importation of the Accreditations file from NZQA.

Importing of the Standards file from NZQA.

Checking Standards against Accredited Standards for the school.

Allocation of Subjects and Standards to students.

Recording of progress in each Standard attempted.

Internal School Assessment reporting back to parents.

Banked Standards

Export of Student Data, Subject Entries and Results to NZQA & NCEA.

Import of Students National Student Number from NZQA.

Automatic Student Billing within PCSchool, using NZQA Billing Files as the source.



Table of Contents

Introduction ................................................................................................................................... 1 Prerequisites ................................................................................................................................. 3

Financial Assistance ................................................................................................................... 3 Origins/Ethnicities ....................................................................................................................... 4 Maintenance Codes – these should already be in your codes but if not please follow the instructions below. ...................................................................................................................... 4 User Defined ............................................................................................................................... 5

NZQA Specific Entries – These should have already been have been set up. If not then follow the instructions to enter them. ................................................................................................. 5

WITHDRAWN ....................................................................................................................... 6 NOSUBMIT .......................................................................................................................... 6 PAYMENT ............................................................................................................................ 6 Te Reo ................................................................................................................................. 7

NCEA Year Code ........................................................................................................................ 7 Period ID ..................................................................................................................................... 8 Subject Classifications ................................................................................................................ 9 Subject Codes ........................................................................................................................... 10 Allocating Subjects to Students Individually .............................................................................. 10 Allocating Subjects Globally ...................................................................................................... 11

Import Accreditation file from NZQA ......................................................................................... 14 Import Standards File ................................................................................................................. 14 Creating Standards - Areas of Assessment .............................................................................. 16 Allocating Standards to Subjects Automatically ...................................................................... 17 Allocating new Standards to Students Subjects Individually .................................................. 19 Entering Results ......................................................................................................................... 20

Result Entry by Teacher Group - Result entry by Teacher Group is no longer being developed in back office, it has been superseded by the Spider. ................................................................... 20

Result Options....................................................................................................................... 21 Duplicate Breakdowns ........................................................................................................... 22

Copying Subjects and Standards to New Periods (including Banked Standards) ................. 23 Export to NZQA ........................................................................................................................... 24

Select the Students ................................................................................................................... 24 Create the File .......................................................................................................................... 25

Automatic Student Billing .......................................................................................................... 27 Set up a cost centre for Billing the NCEA .................................................................................. 27 Import Billing Information .......................................................................................................... 27 Creating NZQA Payments ......................................................................................................... 30

Importing Standards Results ..................................................................................................... 32 Importing National Result Statistics .......................................................................................... 35 Appendix 1– Printouts from Back Office ................................................................................... 36 Appendix 2 – Printouts from Spider .......................................................................................... 42



Prerequisites Several Prerequisites need to be entered:

Financial Assistance

Origins/Ethnicities (this has usually been done during the initial enrolment process)

Maintenance Codes (these should already be set up)

User Defined Fields (these should already be set up)

NCEA Year Code

Period ID

Subject Classification

Subject Codes

Allocate Subjects to Students

Financial Assistance

Path: Administration > Student View > Scholastic Students requiring Financial Assistance will need to fill in an application form that you will find on the NZQA website. On this form you will find all the information you need. This form is vital in the case of siblings/members of the same family who are at different schools. All schools involved need to make an application to NZQA and they must use the same Application ID number. Select the correct Student and enter details for Financial Assistance.

Enter the following details for financial assistance:

1. Enter the amount of children in the family involved in NCEA assessment.. 2. Click to select the Financial Assistance type (Benefit, Income or Family based)

3.

In the case of a Benefit based application you need to enter either the benefit number or the Community Services Card number. In the case of an Income based application then you need to enter the Community Services Card number.

4.

Clicking on the search box of the ‘Applic ID’ field will generate an Application number. This can be overtyped in the event that a form has been provided by another school. Remember to provide other schools with a copy of the application if you are the first school notified.



Origins/Ethnicities

These should have been set up at time of enrolment. If not, please follow the link below. Add link

Maintenance Codes – these should already be in your codes but if not please follow the instructions below.

Path: Utilities > Maintenance Codes > USERDEF It may be necessary to set up a User Defined Code to cater for NZQA. You will need to check the Code Maintenance View and User Defined Code Setup view to ensure that the following codes are correctly entered. In most cases, these codes will already exist. Check you have NZQA – NZQA Specific Entries set up.

If you do not have the NZQA code, to set it up follow the steps below;

Scroll to the last line.

Tab to the next line.

Enter the code NZQA.

Enter the description ‘NZQA Specific Entries’.

Tab to the next line to save.

Refresh the screen by clicking on the Scholastic icon on the toolbar.



User Defined

Path: System Functions > User Definition Codes > NZQA Specific Entries This setup is a once only task. Once complete these entries will be available in PCSchool to record the necessary fields for NZQA returns.

NZQA Specific Entries – These should have already been have been set up. If not then follow the instructions to enter them.

Follow the steps below if the codes have not been setup:

1. Select the category of NZQA Specific Entries.

2. Click into the next free line and enter the correct Code.

3. Enter a description as above and Tab off the line to save.



Path: Student View > Enrolment > User Defined Please note that there is no need to enter results as these are automatically downloaded from the NZQA results file. You may need to change them if a student leaves part-way through the year and you wish to keep track of their qualification at time of leaving. There are a few other specific entries you may wish to utilise but again these are only in special circumstances and are listed below. Select the NZQA Specific codes as required.

To select NZQA Specific Entries follow the steps below: 1. In the User Defined Categories field, select NZQA Specific Entries. 2. Click on the word code to bring up the User Defined Code Lookup. 3. Highlight and double click to choose. 4. Click Save.

WITHDRAWN WITHDRAWN; Students will be included in NZQA Submissions but ALL Standards will be flagged with Withdrawn.

Do not use if a student has finished schooling as they may have achieved internal standards and these should not be withdrawn.

NOSUBMIT Students given NO SUBMIT will not be included in NZQA submissions. PAYMENT Used to record payment due to NZQA. This field will be populated automatically by PCSchool during the billing process.



Te Reo If a Te Reo option is selected through the User Defined field and the Standard offers Te Reo Papers or Answers then this option will automatically be allocated to the Standard. This will transfer to the Student where TEREOANS or TEREOPAPER have been selected.

If individual papers only are required, do not select Te Reo options here instead check the relevant fields through Standards associated with that Student and subject via Student Subject Information.

NCEA Year Code

Path: System Functions > Year Level Description A code specifically for NCEA will make allocation of subjects easier. Reports can also be created using the code. Please note that this will not include any leavers during the year. Refer to ‘Export to NZQA’ for instructions in this case. Creating a Subject code for NCEA.

To add an NCEA year level follow the steps below;

1. Click into the next free line and enter *N if available or * and another capital alpha.

2. Enter NCEA as the descriptions.

3. Enter 0 as the Year Following.

4. Enter 0 as the Numeric Equivalent.

5. In the Includes Column, enter the year levels. Start end and divide the year levels with a pipe key. The pipe key is shift + backslash. Tab off the line to save.



Period ID Path: System Functions > Curriculum Control Files > Subject Period ID Students can take unfinalised Standards into the next period. Reporting can be accomplished in the 2nd Period on subjects and standards in their own right. It is also possible to report to NZQA across both periods. Finalised or withdrawn standards from the 1st period can be added to the standards of the 2nd period. If your school completes report cards every term, you would have 4 Period ID’s for that year. Set up a Period ID for each reporting period of the Year. Subject Period ID.

To set up a new Period ID follow the steps below;

1. Clear View The Period Name field will become blank.

2. Current Period Type in the new code: e.g. for year 2012 and semester 2 enter 12.20

3. Period Name Enter a description for the period.

4. Save Click to save the entry.



Subject Classifications

Path: System Functions > Curriculum Control Files > Classification The classification of subjects is used to group subjects together for the purposes of placement within academic reports. This field is also used for uploading subjects to NZQA. NCEA and Unclassified must have a subject classification created for reporting. All subjects will default to Unclassified if no classification is selected. Check you have NCEA set up as a Classification.

If NCEA and Unclassified codes are not available for selection, please create the code. To create the NCEA and Unclassified codes follow the steps below:

1. Clear View Click to clear the information.

2. Code Leave blank for Unclassified, enter NCEA for NCEA.

3. Description Enter a description.

4. Print Order Leave blank. This field is used for advanced reporting.

5. Save Click to save.



Subject Codes

Path: System Functions > Curriculum Control Files > Subjects Each Subject requires a unique numeric code for identification. Any numeric code can be entered, but it must be unique. Ideally, one code is allocated to each subject. This code is used when allocating Subjects to Students. Subjects are assigned to the students by class and/or by year level. New Zealand reporting has several compulsory fields, these fields must have data entered for accurate reporting. Please check the following areas have data entered:

Two fields are compulsory for NCEA: abbreviation and classification.

Allocating Subjects to Students Individually

Path: Subjects > Student Subject Information Subjects are allocated to students via Student Subject Information on an individual level or Quick Student Data Entry for Class and/or Year allocation. The first section deals with individual Students. Subjects can be entered for a forward period if required e.g. you can allocate a student’s subject choice for next year while in the final term of the current year. When doing this you would allocate the subjects to a Period created for Term / Semester 1 in the next year, and identify that the subjects are based on a Year Selection, of Year Level Next.



To add subjects to a Student follow the 5 steps below;

1. Select a Student to add subjects to.

2. Select the correct Period ID.

3. Click Next Item to be taken to the next free line.

4. Click No>> to receive a list of subject to select from.

5. Double Click the Subject to Add.

Allocating Subjects Globally

Path: Administration > Quick Student Data Entry > Student Data Entry Subjects can be allocated to students in volume through Quick Student Data Entry. This eliminates entering Students individual Subjects where a whole class or year level may be studying the same subject. This section deals with an automated way of allocating Subjects. Teacher and Class Codes can be allocated to Tagged Students at the same time, eliminating the extra work of individual allocation. A Tag Set is the preferred way of selecting students.



1. Tick to use a Tag Set.

2. Select one of the Tabs for filtering Students, Yr/Form/House is a good choice.

3. Apply any filters to further reduce the Student selection.

4. Click Add Selected to List.

5. Un-tick any Students not to be selected for the Subject.

6. Use these options to speed the Tagging of Students.

7. Select the appropriate option.

Allocate the Subjects



Follow the steps below to allocate Subjects to a group of tagged Students:

1. Tag Set Will have a check and display the number of Students you are working with.

2. Subject Code Select the Subject for allocating to the tagged Students.

3. Teacher Code Optional. Select a teacher.

4. Class Optional. Select a Class or use Form or Core Class as stored in the Student file.

5. Year Level Optional. Select if working with multiple year levels.

6. Period ID Select the correct period this subject to be allocated in.

7. Add Subject Optional; Only use this if the Teacher will be the same for all the Subjects you are adding.

8. Exclusions Tick if these need to be applied to the subject.

9. Begin Click to start the allocation.

Please remember to ‘Remove All’ before allocating your next subject.



Import Accreditation file from NZQA Path: Subjects > Data Capture > NZQA-MOE-asTTle > Import Accreditations Path: Administration > Data Capture > NZQA-MOE-asTTle > Import Accreditations The Accreditation file is supplied by NZQA and will be named "CONSENTS(School Number).txt. The software will use this data to cross-reference standards awarded to students to ensure that only Accredited Standards are offered. Import Accreditations.

Follow the steps to import the Accreditations file;

1. Click on the selection button and locate the file CONSENTS(your school number).txt as supplied by NZQA. Open the file.

2. Click Refresh Now to start importing the selected file.

Import Standards File Path: Subjects > Data Capture > NZQA-MOE – asTTle > Import Stds Path: Utilities > Data Capture > NZQA-MOE – asTTle > Import Stds The Standards file is supplied by NZQA to PCSchool in the form of STANDARD.txt we let schools know we have a new one available through Google groups, Twitter and our blog. This is a large file and may take a little time to load. During the import process, you must select one of two options:

Read in only those standards for which the school is accredited.

Read in all standards that are contained in the file. Importing Accredited Standards will significantly reduce the size of the data file.

If using the “Accredited Standard” import the Accreditation file prior to running the Accredited Standards Import.



Importing Accredited Standards only will not enable the entry of Standards studied at other institutions if your school is not accredited for them.

If you wish to perform the Accredited Standard import, but need to access a few additional standards, you can enter the extra accreditation records at the bottom of the Accreditation grid manually, followed by a reread of the Standards file.

Use the information below when working with Standards:

1. Locate the Standard.txt file, this will probably be in PCSchool - Data.

2. Select to Import Accredited Standards only or All Standards.

3. Click Refresh Now.

4.

Optional; Routine will test the Areas of Assessment file to confirm that the standards offered by the school are the latest version. This will not update the information but rather will give a display where variances are found.

5.

Replace Areas with Most Recent Version;

This will replace the version stored within PCSchool with the most recent version.

Will impact on all standards where the version has been upgraded.

Individual Areas of Assessment can have the standard version updated via Subject Control – Areas of Assessment.

6. Replace Description in Areas with Standard Description;

This will replace the Description stored in PCSchool.



Creating Standards - Areas of Assessment Path: System Functions > Curriculum Control Files > Areas of Assessment The imported Standards file is the basis for the creation of Areas of Assessment within PCSchool. PCSchool will use these Areas of Assessment when assigning Standards to students, rather than the Standard file itself. This enables the school to reduce the Standards file to a more workable size for internal use as only those standards on offer at the time will be converted into Areas of Assessment. As part of the creation of these “Areas” you have the capacity to add additional internal information, and to alter the display name for the standard. Once the link has been created and the Area of Assessment is saved, the link is permanent and will not be affected by future importing of subsequent Standards files from the NZQA. Create New Areas of Assessment.

Follow the steps below to create new areas of assessment based on the Standard file;

1. Select the Type Standards/Modules this will open the Window as above.

2. Type in the required Standard Number

3. The Standard Number will populate automatically when the Code is entered.

4. Click to Import the latest version of this Standard; this will populate all other fields, the fields can be edited if required.

5. Browse the Standard file if you need to change the Version selected

6. Save the record

7. The greyed out ‘Y’ indicates there is a context recorded for this standard



Allocating Standards to Subjects Automatically Path: System Functions > Curriculum Control Files > Areas of Assessment Where all students in a year level are studying the same subject the Standards can automatically be allocated to all students by a year level. This can be further broken down, in the year level, by selecting individual classes. Follow the steps below to select assessment areas for the Subject.

1. Subject Select the Subject.

2. Year/Class etc Enter the Details or Highlight a line to work with.

3. Tag Make sure there is a Tag only in the lines you are updating.

4. Code Click into a free line then click Code. Select the Code you wish to add.

5. Allocate Tagged Click and follow the instructions below.

When you click on Allocate Tagged to Subject you will be presented with the window below:



To add the areas of assessment to the selected Subject follow the steps below: 1. On the ‘Main’ tab, tick the type of items you wish to modify

2. Replace Option.

Add to or Adjust Current Entries is the most commonly used option 3. Check the Period ID is correct. 4. Click on the appropriate tab for the ticks used – eg above would be Standards/Modules. 5. Click begin – this will allocate your choices.



Allocating new Standards to Students Subjects Individually Path: Assessment > Result Entry by Student Standards can be entered individually for Students studying Standards based on individual choice rather than in class groups, or where Standards are studied externally.

To select individual Standards for Students follow steps 1 to 6 below:

1. Select a student.

2. Check for the correct Period ID.

3. Select Modules/Standards/Units

4. Highlight a Subject.

5. Select a Standard.

6. Displays a Grade if entered. Can Enter or Edit a Grade.

7. Enter a freeform comment or select a comment from the Comment Bank. Subject Comments are available for internal assessment and reporting to parents.



Entering Results Results can be entered through Result Entry by Student or Result entry by Spreadsheet or through Spider via Result Entry or Markbooks. Access via Assessment is intended for review of results for a specific student, or to enable one off alterations and correction where appropriate. Result data can be entered directly into PCSchool, across your school network, or can be done by staff at home on their own computers through Spider.

Result Entry by Teacher Group - Result entry by Teacher Group is no longer being developed in

back office, it has been superseded by the Spider.

Path: Assessment > Result Entry by Teacher Group This routine will present you with a selected class list, enabling result entry in the pre-selected fields. Results can be backed up for each class, by the individual teacher. This backup creates a text file to the selected location. This file can be read back to restore the backup. The backup taken by this routine can be completed at any time and is independent of others using PCSchool.

To select a class for entering results follow the steps below;

1. Select a Teacher.

2. Only Subjects taught by the selected teacher are available for selection.

3. Check the Period ID.

4. Optional; Select a different default Template.

5. Click if you select a template other than the default.

6. Select the options you wish to View.

7. Once marking has finished take a Backup of the Class.

8. View the Class through the Result Entry Tab.



Go to the Result Entry window to enter student Standards results for the selected class.

To select the Students and view the Standards follow the steps below:

1. Select Modules and Units to work with NZQA Standards.

2. Highlight a Student to enter results for.

3. Type in a freeform comment and/or select a comment from the comment bank.

Result Options

Pre-defined result fields can be created to ensure that staff only use the options available. Result Masks are created through System Functions > Curriculum Control Files > Result Options. These Result Options are then available for selection in Result Entry via the Breakdown Category of Module-Units. Click into either the first or second column to bring up the following window.

1. Click Grade and select a Result Option.

2. Click Date and select a Date.



3. Click Status and select and Option.

Duplicate Breakdowns

Where the Completion Date and Status of the Standards on an individual student apply to all students in the selected class, click Duplicate Breakdowns to Others or Change Display Order to auto allocate the details to all students.

To copy the Standards, Completion Date and Status, assigned to the displayed student to all other Students in the class follow the steps below;

1. Click Duplicate Breakdowns to Others or Change Display Order.

2.

Check Module to duplicate the following;

If copying the Completion Date, check the radio box.

If copying the Status, check the radio box.

3.

Update:

Check, Students with No Breakdowns to allocate to students with no previous auto allocation.

Check, All in Class to apply to all students.

4. Replace Options:

Check the appropriate radio box.

5. Check you have the correct Period ID.

6. Click on Update to complete the process.



Copying Subjects and Standards to New Periods (Included Banked Standards) Path: Subjects > Copy Student Subjects to new Period Subjects and Standards can be copied from one period to the next.

Standards that are being trialled or that are not yet complete can be taken forward to the next period.

Finalised and Withdrawn Standards can be left in the period in which they were studied. Once Standards have been copied into the new period, additional Standards can be added. Maintaining Standards studied enables schools to continue to report internally on Standards being studied in the Current Period only, at the same time as allowing the transfer of results to the NZQA, plus the ability to report internally where required, across a range of periods. Ensure you make a current back up before attempting this.

Make a current backup

1. Select an Option

2. Select a Year Level or use Tag Set to select Students.

3. Select the Period you will be reading the Subjects from.



4. Select the Period you wish to write the Subjects to.

5. Displays the Subject that can and will be rolled into the next Period ID. Can be Edited.

6. Check to Transfer the Standards.

7.

Set the Rules for copying Standards:

Leave Finalised Standards in the original period, or if copying, then transfer Results gained as well.

Finalised and Withdrawn Standards can be left in the original period of Study. They will be gathered into the NZQA file, provided the Study period is included in the period range when preparing the NZQA Transfer file.

You can elect to copy ‘Banked Standards Only’.

8.

When copying Banked Standards two things can occur at the same time.

If the same standard has been allocated within a subject to the student in the current year then the Final Result will be updated with the grade achieved the previous year.

Should the standard have been allocated to the ‘Subject for Unallocated Standards’ the previous year then this subject number needs to be selected.

9. Check any relevant options.

10. Click Begin to start the process.

When transferring to NZQA across a range of periods, the file will be prepared based on:

Standards being studied in the Current Period.

Finalised Standards from Prior Periods (where period is within range).

Withdrawn Standards from Prior Periods (where period is within range.

Export to NZQA Path: Subjects > Data Capture > Selection Criteria Path: Utilities > Data Capture > Selection Criteria

Select the Students

If Students who have left are to be included in the Export select the Year Level you created for this Export and put the tick in Include Students who have left this year, otherwise use the Tag Set for selecting Students.

The Student Data screen will indicate the Students that match the Selection Criteria applied.



1. Click Tag All.

2. If required, remove the tags for individual students.

3. Students who were in the selected Year but have left school this year will be includes with a Year level of 99.

Create the File

Once students have been Tagged proceed to create the NZQA file.



To create the file for export follow steps the steps below:

1. Make sure NCEA Subject Classification is available. Double click on any not required to remove them.

2.

Select a single Period or a Period Range by selecting a From Period and a To Period. Enter any periods to Exclude from the range. All Standards Subjects, studied within the range selected, including Finalised and Withdrawn, will be included in the file.

3. Enter the MoE School Number, if not already populated.

4. All finalised Standards must include a date complete. This date will be used, if one has not already been recorded against the Standard.

5. File name is NCEA(School Number).txt. Be sure to identify the Folder Location so that the file can be found when completed.

6.

Leave unchecked while preparing the file for the first time, this way, if there are any errors the Student will not need retagging. Check to remove the Tag from the selected Students as students are placed in the file.

7. Check to include Student Data for Subjects and Standards studied without any results. This option is useful for the initial file transfer.

8. Tick this if all leavers Yr 99 are to be regarded as Withdrawn

9. This should only be done once at the beginning of the year. Financial Assistance must be reapplied for each year.

10. Click Prepare File to start the process. You can prepare the file as often as necessary; each run will over-write the previous file.

11. A printed copy is available of the reports through the print button. For larger schools this may take a long time to prepare. You can also open the file in notepad to edit.

During file preparation, an Error Log is created. On completion, study the Error Log and make any necessary corrections to the data. Students in the Log will not be included in the NZQA file. Error Log

To correct errors follow the instructions below:

1. Within the error log, highlight a Student.

2. Open Student View and the highlighted Student file will be activated.

3. Within Student View, select the area the error is pointing to, mainly the Enrolment field, and correct the error.

Leave student view open, toggle between the Error Log and Student until all errors have been corrected.

Regenerate the file. The error log must be empty to proceed.



Automatic Student Billing Prior to running this routing you must contact NZQA and request a billing file to download.

Set up a cost centre for Billing the NCEA

Path: Debtors > System > Cost Centres A new cost centre will be required each year. Enter the unique code for this fee, enter your description and select the correct General Ledger account to connect this fee to. Set up the Cost Centre in Debtors:

Import Billing Information

Path: Subjects > Data Capture > NZQA-MOE-asTTle Path: Utilities > Data Capture > NZQA-MOE-asTTle Select the Year Level in Selection Criteria. This can be individual year levels or a year level created for NZQA. The Students must then be tagged in the Student Data tab; you can select Tag All and untag those students not required. Import Billing Information.



1. Select the Debtors Cost Centre created for this purpose.

2. Check the ‘Modify charge’ radio box if billing has already been started to this cost centre, within this Debtors Year. Leave unchecked if this is the first run of the year.

3. Select the File to Import.

4. Select either Debtors or Sundry for the Billing.

5. Select to preview Exceptions where the Imported Billing Information does not agree with the fees already billed through the selected cost centre or select to preview All.

6.

Once the details are in place click on Import and Preview Data;

The software will check any prior billing and charge an additional fee should it be required.

The changes will only reflect against the Student when the Billing Batch is finalised.

7. Create Charge button will not be active at this stage.



You will be given the opportunity to preview and correct the changes.

Once complete, the Create Charge in Debtors button will become active, select this to begin charging all students directly. This will create a Billing Batch in Debtors that must be finalised.



Creating NZQA Payments

Path: Subjects > Data Capture > NZQA-MOE-asTTle Path: Utilities > Data Capture > NZQA-MOE-asTTle Creating ‘Payments’ for uploading to the NZQA can be accomplished through the NZQA Payments tab. This will record a payment not necessarily connected to debtors. You can create NZQA Payments to be included in the next NZQA Export. Students must be tagged prior to running this process.

Use the information below to create ‘Payments’ for uploading to the NCEA:

1. Select the Cost Centre created for the Billing.

2. Click Preview Data to bring up the Tagged Students.

3. List of the Tagged Students.

4. A red tick against a student indicates they have Financial Assistance recorded in Student View under the Scholastic tab.

5.

Recorded for Upload

Lists the recorded ‘Payments’ for uploading to the NCEA. The amounts in this column can be edited for individual students.

6.

Charged Through Debtors

Lists the amount that has been charged through Batch Billing against the selected cost centre.

7. Receipted Through Debtors

View the amounts paid, through debtors, against the selected Cost Centre.

8. Clear Payment

Optional: Click to remove the ‘Payment’ amounts to be uploaded to NZQA.

9.

Create Payment

Optional: Click to Create Payments based on the amount charged.

Clicking this button will add the amounts to the Recorded for Upload column.

This will overwrite the ‘Payments’ already recorded.

10.

Create Payment

Optional: Click to Create Payments based on the amounts receipted to the cost centre.

Clicking this button will add the amounts to the Recorded for Upload column.




11.

Create Payments to the Value Indicated

Optional: Enter a value for the amount with No Assistance and with Assistance.

Clicking the button will add the amounts to the Recorded for Upload Column.


Once the Billing Batch is finalised and you have created the payments for uploading to the NZQA you can view the fees in the Student View under Tab 4 Enrolment within the User Defined area.



Importing Standards Results Path: Subjects > Data Capture > NZQA-MOE-asTTle Path: Utilities > Data Capture > NZQA-MOE-asTTle The system will look at each student and create a table using the NSN comparing their Attainment and Grade with the Standard. These results can be viewed via Student View, Tab 4 Enrolment within the User Defined field. Import Results.

1.

In the preview Options you can select:

Exceptions, to preview only Students where results differ from the Attainment Import.

All, to preview all Students.

2. Select the correct period for the results.

3. Select the correct file.

4. Click on Import and Preview Data.



The system will look at each student and create a table using the NSN comparing their Attainment and Grade with the Standard. These results, once imported, can be viewed via Student View, Tab 4 Enrolment within the User Defined field.

You will receive a message stating the Preview is complete, click OK.



Once finished you must click Record Attainment to save the Import.



Importing National Result Statistics Path: Subjects > Data Capture > NZQA-MOE-asTTle Path: Utilities > Data Capture > NZQA-MOE-asTTle The system will look at each student and create a table using the NSN comparing their Attainment and Grade with the Standard. These results can be viewed via Student View, Tab 4 Enrolment within the User Defined field. Import Standards and National Result Stats.

1. Select Import National Results.

2. Select the correct file.

3. Click on Refresh Now to Import.

The national statistics file will be made available by PCSchool following conversion of the file supplied from the NZQA. The original file supplied from NZQA is a tab separated file, if opened in Excel and saved as a .csv file, will import through this routine. The statistics are appended to the Standard file.



Appendix 1– Printouts from Back Office Assessment – Student Assessment Reports



Appendix 2 – Printouts from Spider The next four images are Analysis by student All tables have a ‘drill down’ capacity for futher information. Path: Staff (General) > Assessment > Assessments > NCEA > Student NCEA Summary



The next few tables are varying types of analysis eg; by course, subject, class etc. Again you can drill down on these reports Path: Staff (General) > Assessment > Assessments > NCEA > NCEA Tracking

nzqa/ncea user guide - pcschoolachievement standards. ncea standards are registered between levels 1...

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