Ó international air transport association 1 china customs manifest management system february 2009

INTERNATIONAL AIR TRANSPORT ASSOCIATION

1

China Customs

Manifest Management System

February 2009


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Legal Provisions

Regulation No.172 for the manifests management of export and import transportation of China

Released by China Customs on 28 March, 2008

Based on the WCO SAFE Framework of Standards

Total: 5 chapters, 39 clauses Chapter 1 General rule, include 1st to 7th clauses

Chapter 2 Managing of import manifests, include 8th to 19th clauses

Chapter 3 Managing of export manifests, include 20th to 29th clauses

Chapter 4 Managing of manifests changing, include 30th to 33rd clauses

Chapter 5 Define, include 34th to 39th clauses

3 INTERNATIONAL AIR TRANSPORT ASSOCIATION

Technical Specifications Data format:

Principles and standards based on the WCO

Data model V2.0 of WCO

XML message format

Bulletins:

Bulletin No.54: for Manifest data element, released on Aug 2008

Bulletin No.80: for Aircraft & Flight data element , released on Nov 2008

Bulletin No.81: for Shipment message definition, released on Nov 2008

Bulletin No.88: for Aircraft FLT Dynamic message, released on Dec 2008

Bulletin No.97: other issue for data submitting, released on Dec 2008

Bulletin No.101: Registration, released on Dec 2008


The China Customs manifest system does not accept IATA IMP standard SITA message (FFM, FHL, FWB…etc). The data elements in the manifest system are build around IATA IMP standard/specification. Hence Data elements were not classified or requested by IATA IMP will not be required by the new manifest system. An interface is mandatory for interpreting SITA message.

Data connections:

It varies at each different Customs District in China. Connection can be made via 2 different portal, using 2 types of connection:

Portal: E-port

China Customs Information Center

Type: Internet (Client terminal)

Smart Mailbox

Remark for Technical Specifications


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Time Table

Implementation date 1st January 2009

2 steps:

Grace period: January 1st to June 30th 2009

Mandatory implementation: July 1st 2009 onward


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Customs inspection & clearance

Airfreight Import Procedure

4 hrs Before Aircraft take off or 4 hrs before it arrive at destination

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FLT Plan. Accept booking from forwarder, generate MAWB info.

Rejection unloading

Matching M/HAWB

Rejection unloading

Verification

According to consignee’s instruction generate custom declaration

Aircraft Arrive

After Customs’ inspection/ Clear process the shipments


Shipment transfer to warehouse In side the warehouse

Tally Report

Confirmation report for FLT Dynamic

Aircraft Registration/ Advance FLT Dynamics/ Original Manifest

Booking with Carrier, accept shipper info, generate HAWB info

Inversion input Original manifest


Confirmation report for FLT Dynamic, Customs supervision unloading

GHA process the shipments, generate tally report

Tally reportNormal/ Irregularities

Forwarder generate distribution request

Distribution request

Customs approval

Distribution request/ Tally report

Normal/ Irregularities Shipment

Storage area

Tally report

Shipment arrival report, Forwarder process



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Business Process: Import Into China Step 1 Step 2 Step 3 Step 4

Flight Departure Aircraft Arrival Shipment transfer to Warehouse

In side the Warehouse

Covered by China Customs Regulation No. 172




Chapter 2 Managing of Import Manifests, include 8th to 19th clauses




Short haul: take off

Long haul: 4 hours prior to arrival

When flight dynamic is confirmed, aircraft arrived, Unloading of goods

Shipment in the warehouse

Shipment been distributed


Report of FLT Dynamic Tally report Distribution request, Shipment arrival report


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Import business process

1. Airlines should inform Customs the estimated flight arrival time before they transfer the data of original manifest.

2. Airlines or GHA (party responsible for transfer the manifest) should transfer the electronic data of original manifest to Customs The messages include the key data and supplementary data The message will be sent to Customs via the airlines system, e-port, or other

EDI system Time limit ：

The key data, if the flight duration is less than 4 hours, the data of manifest should be transferred prior to aircraft take off. If the flight duration is more than 4 hours, the data of manifest should be transferred 4 hours before aircraft’s arrival at the first destination port within China customs territory.

The supplementary data, before the cargo or goods arrive the destination.

Original ManifestOriginal Manifest Data Elements


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Import business process – continue3 Import dispatch arrival report

GHA/ Terminal operator should provide import dispatch arrival report within 2 hours when cargo and goods are sorted in the (level 2) custom boned warehouse

4. Import tally report Ground Handling Agents should provide electronic cargo tally report within 6

hours after import cargo and goods are offloaded

5. Import Cargo Dispatching Request The Dispatched cargo information should be sent to Customs by electronic data Dispatched cargo and goods should be shipped with the permission and under

the supervision of Customs Freight forwarders should send electronic tally report to Customs within 2 hours

after dispatched cargo are sorted

6. By submitting the import tally report / dispatched cargo or goods information, the Customs will finally verify and release the cargo

Tally Report

Dispatching

Tally report

Dispatching


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For inbound flights, the original manifest must be provided by the airlines / GHA

including both MAWB and HAWB information.

Aircraft registration and flight dynamic

RFS (road feeder service) including trucking, shipping, etc, are required to

register the same as airline flight. The inbound international shipment transferring

to domestic location on a domestic flight is required to be under customs bond.

Thus, aircraft operating such domestic flights also need registration

Import business process – Remark


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Accept booking from forwarder, generate MAWB info.

Air transport Export ProcedureF

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Feed back Booking with Carrier, accept shipper info, generate HAWB info

Export Declaration Manifest

Feed back

Matching Master & House AWB

Before Loading the Aircraft

Export Declaration Manifest & Shipment Arrival Report


Customs inspection & clearanceVerification

Customs Bonded Area receive the shipments, generate shipment Arrival Report

According to shipper’s instruction generate custom declaration


Load Plan

Loading Instruction

Rejection for loading

Follow dispatch plan, generate FLT Dynamic

Dept Dynamic

Departure Dynamic & Loading Instruction

30 Mins Before Aircraft Loading Aircraft Departure

After loading, generate the Tally Report

Tally ReportNormal shipment/

Irregularities

Tally Report

Customs Clearance granted, Declaration slip Signed

Customs Broker process the declaration slip


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Business Process: Export from China Step 1 Step 2 Step 3

Before loading 30 mins before loading Aircraft Departure







Key Data: before Apply for clearance

Supplement Data: 4 hours in advance of loading

Loading instruction should be transferred to Customs 30 minutes in advance of loading start

Tally report within 6 hours after the aircraft departure

Export Declaration Manifest, Shipment Arrival Report

Loading Instruction,

Departure Dynamic,

Tally report


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Export business process

1. Airlines or Freight forwarders should transfer the export declaration manifest the key data should be transferred to Customs before applying for customs

clearance the supplementary data should be transferred 4 hours in advance of loading

2. Shipment arrival report Ware house operator should send electronic shipment arrival report to Customs

following export shipment arrival at the the custom boned warehouse. Following submission of the report, the shipment is ready for Custom Inspection

and clearing process for export.

3. Loading instruction should be transferred to Customs 30 minutes in advance of loading start

Export Declaration

Shipment Arrival

Load Instruction

Export Declaration

Shipment Arrival

Load Instruction


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4. Airlines should inform Customs the aircraft departure time, 2 hours in advance of aircraft take-off

5. Airlines shall apply for Custom clearance after loading of the cargo is finished. Thenwith the approval from the custom authority, the aircraft is ready for departure

6. GHA or warehouse operator should provide electronic cargo export tally reportwithin 6 hours after the aircraft departure

7. Customs shall compare the loading instruction with export tally report. For non-matching cases, Custom will inform the airlines electronically. The airlines shall report to the Customs the reason of non-matching within 48 hours after loading is finished

Customs will also compare the aircraft manifest with custom clearance request. For non-matching, Custom will inform the airlines electronically. Report for the reason of non-matching shall be submitted by the airlines within 24 hours to the Customs after custom clearance

Export business process – continue

Tally Report Tally Report


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For outbound flights, HAWB included in the Export declaration manifest can be provide by forwarders. If the forwarders cannot provide such information, the airlines must provide the HAWB info to Customs.

For the same flight, HAWB information can be submitted from different data sources. Airlines can change the data submitted via proper channel before deadline.

Export business process – Remark


e.g: Q: In the Custom bulletin 101 state airlines must register with the customs. If

an airline operates with several branches in china, does each branch need to do the registration individually?

A: The Chinese Customs use one registration policy, airlines only need to register at one location then is shared across the whole country /all custom district.

Q & A:

Customs Q&A


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How to get information?

Help desk Contact IATA China / NA Regional office Contact IATA Head quarters

Website Access China Customs website to get up to the information

http://www.customs.gov.cn/publish/portal0/

China Customs Hot-lines: For all technical issues, 2 hotlines has been setup for assistance.

· + 86 10 - 6519 5656 China Custom Information Center

· + 86 10 - 8519 3355 China Custom General Administration Information Center Airlines & Agents can also contact their local Custom district （ department of

Customs Control and Inspection ） for more information

http://www.customs.gov.cn/publish/portal0/


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Thank You !

Ó international air transport association 1 china customs manifest management system february 2009

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