oaks landing recreational associationdec 04, 2016 · residents must have a 2017 sticker on their...
TRANSCRIPT
Oaks Landing Clubhouse
1111 Newport Landing Dr.
Telephone: 636-225-2183
Fax: 636-861-8525
Website:
www.oakslanding.org
Clubhouse Email:
OLRA Board Email:
Like us on Facebook at
facebook.com/
oakslanding
Clubhouse Hours
Monday - Thursday:
10 a.m. — 9 p.m.
Friday - Sunday:
10 a.m. - 7 p.m.
Did you forget to pay your annual assessments?
The annual assessment for Oaks Landing Recreational Association was
due March 1 and is considered delinquent after April 1, 2017. A
$10 late fee now applies. Recreational privileges are suspended for
residents who have an unpaid HOA or OLRA assessment.
2017 OLRA ID Stickers now available!
2017 ID stickers and swimming pool guest passes are now available at the
clubhouse. ID stickers will be issued to the permanent residents that homeowners
listed on their Membership Information Form. Please remember, starting April 3,
residents must have a 2017 sticker on their ID card in order to use the
recreational facilities.
Annual Clubhouse Easter Egg Hunt
There is still time to register your children for our annual Easter Egg Hunt
on Saturday, April 15th. Join us for an egg hunt, Easter egg coloring, craft activity
and pictures with the Easter Bunny. Call the clubhouse by April 14 to register for
this event (636-225-2183). Thank you Accent Lawn & Landscaping (314-518-
4937) for sponsorship of this event. More details can be found inside this
newsletter.
Spring Garage Sale
Time to clear out the clutter! The annual spring subdivision-wide garage
sale will be held on April 26 & 29. Garage sale sponsorship is generously
provided by Rob Terry, aka Rob the Realtor, with Berkshire Hathaway Realty 314-
409-2081/RobTerry.com.
Oaks Landing Rays Swim Team
The swim team is a wonderful opportunity for kids to improve their swimming skills,
learn sportsmanship and have lots of fun. Swim team registration forms are
available in this newsletter, at the clubhouse , or at www.oakslanding.org.
For additional information regarding the swim team please contact Jen Diffley at
314-313-3773 or [email protected]
O a k s L and ing Re c r e a t ion a l A s soc i a t ion
Upcoming Dates
• April 3—ID stickers and Pool Passes now available
• April 15: Easter Egg Hunt
• April 16—Easter, Clubhouse Closed
• April 26 & 29—Spring Garage Sale
• May 27—Pool opens
April 2017
April 2017
Manager’s Notes
Thank you to all residents who paid their annual assessment on time!
The recreational amenities make our neighborhood a desirable place to live and increase
property values. The Recreational Association is funded by annual assessments and when
accounts go unpaid everyone suffers.
Do you have children who love to swim? Consider joining the Oaks Landing Rays
Swim Team. The swim team has a long standing tradition of providing kids summer fun
while improving swim skills and promoting sportsmanship. Registration information is
available inside this newsletter, at the clubhouse, and online at www.oakslanding.org.
There is still time to sign up for the Oaks Landing Easter Egg Hunt on April 15! This
annual spring event brings neighborhood families together to visit with the Easter Bunny,
hunt eggs, participate in a craft activity, and enjoy each others company! To register, call
the clubhouse at 636-225-2183.
We will continue to make improvements and work to keep the facilities well
maintained. As always, please share with me any suggestions or concerns you may have.
Enjoy the spring weather...pool opening is just around the corner!
-Linda Tallin
SAVE THE DATE!
• April 2: OLRA assessments considered delinquent/late fees apply
• April 3: ID Stickers and Pool Guest Passes available for pick-up
• April 5: NLHA meeting 6:30pm at the clubhouse
• April 15: Annual OLRA Easter Egg Hunt
• April 16: Happy Easter– Clubhouse closed.
• April 26 & 29: Spring Garage Sale
• May 22: OLRA meeting 6:30pm at the clubhouse
• May 27: Pool opening!
2014 Resident Rates
ONE TIME QUARTERLY (save 15%!)
BI-MONTHLY (save 20%!)
MONTHLY (save 25%!)
Full Page $72 $245 $346 $648
Half Page $46 $156 $221 $414
Third Page $33 $112 $158 $297
Fourth Page $26 $88 $125 $234
Business Card $20 $68 $96 $180
Classified $13 $44 $62 $117
Newsletter Advertisements Would you like to see your business’s advertisement in the next edition of the newsletter? We can accommodate most ads by resizing them or by adding a few finishing touches. The newsletter is made available to 580 homes monthly, so pick up a form in the Clubhouse office and let your neighbors see what your business is all about! Clubhouse Rentals Too many relatives and friends to host your party at home? The clubhouse is available for rentals 365 days a year, even on holidays. Book your rentals now! Call or stop by to check available dates and make your reservation. NOTE: ONLY RESIDENTS may rent the Clubhouse, complete the rental contract and make payment. The resident must also be present during the rental. Failure to abide by these rules will result in the loss of rental privileges. Call the Clubhouse for more information. February 2017 Clubhouse Rentals: The Clubhouse hosted 8 afternoon and 5 evening Rentals. March 2017 Clubhouse Rentals: The Clubhouse hosted 5 afternoon and 1 evening Rental.
Wireless Internet Availability Need to get some work done outside of the office? The Clubhouse Wi-Fi has you covered. Stop by the office to sign in and get the password, then relax in the rec room as you surf the ’Net.
2017 Clubhouse Rental Prices Daytime (Mon-Fri) – Cost $75, Deposit $150 Daytime (Sat-Sun)– Cost $125 , Deposit $150
Evening (Sun-Thurs) – Cost $140 , Deposit $150 Evening (Fri-Sat)– Cost $195, Deposit $150 Holiday Daytime – Cost $165, Deposit $150 Holiday Evening – Cost $250, Deposit $150
2017
April 2017
OLRA Meeting The next open OLRA Board Meeting will be held at 6:30pm on Monday, May 22, 2017 at the Clubhouse. As always, residents are invited and encouraged to attend.
Weight Room Rules All children under the age of 18 seeking use of the exercise equipment must have a signed parental consent form on file in the Clubhouse office. Minimum age to use this equipment is 14. Minimum age to bring a guest is 18. Parental Consent Forms are available in the Clubhouse office. Parents,
please stop by to sign one for your child. Residents are welcome to bring 1 guest per visit to the weight room.
After School Hangout Middle schoolers — looking for something to do in the afternoon? Gather up your neighborhood friends, grab your OLRA ID card, and head over to the Clubhouse to do homework, watch TV, play games or just hang out. All subdivision kids aged 11+ are welcome. Grab a parental consent form online or from the clubhouse office for more info.
Office Services: Don’t forget the clubhouse offers affordable and convenient office services to our residents. Stop by and have your document copied, faxed or laminated. See below for pricing details.
Faxing (send or receive) (636-861-8525)
Copying and Printing: (black and white only):
Laminating:
$1.00 per page Send and receive local and do-
mestic faxes. A complimentary fax cover sheet
is provided for you. Receive a printed confirmation
for your records. Receive faxes at the Clubhouse
and we will hold your fax until you are able to pick up.
8 ½ x 11 - $.10 per page/side 11 x 14 - $.15 per page/side Color paper (when available) $.15 per page/side Single or double sided copies. 8 ½ x 11 and 11 x 14 Copy on color paper (when
available)
8 ½ x 11 - $1.00 per page 11 x 14 - $1.50 per page No need to go any further
than your neighborhood to have your document laminated.
More affordable than the commercial copy stores.
PHOTO IDs Please remember residents must have their OLRA ID with them when using any of the Recreational Association facilities. If you have not had a chance to get your ID, stop by the clubhouse to have one made. In most cases , ID cards can be issued while you wait. You will need to provide proof of residence in the form of a current driver’s license. ID cards are provided free of charge from January through March. After March 31, there is a charge of $5 per ID card. Please feel free to call or email the club-house if you have any questions. 636-225-2183 or [email protected]
April 2017
April 2017
April 2017
Notables from … the Oaks Landing Recreational Association (OLRA)
OAKS LANDING RECREATION ASSOCIATION BOARD MEETING MINUTES MONDAY, MARCH 27, 2017
OPEN SESSION: Teresa Calvert called the open board meeting to order @ 6:30 PM Attending:
President – Chuck Schwarz Vice President – Kim Boothman Treasurer – Sam Crossen Board Member – Theresa Calvert Board Member – Jennifer Williams Clubhouse Manager – Linda Tallin Clubhouse Assistant Manager – Eva Dummerth 6 Residents
Introductions Manager’s Report Financial Update
Rockwood Account Balances as of March 27, 2017 Checking: $6,933.23 Money Market: $226,063.31
Total Deposits: $232,996.64 February and March bank statements and receipts provided to OLRA board members
Assessment Update
The 2017 OLRA assessment was mailed to all residents on January 27, 2017. Any resident who has not received their 2017 Recreational assessment should call the clubhouse at (636) 225-2183.
Assessment payments will be considered delinquent after April 1, 2017. A $10 late fee will apply to assessments received after April 1. OLRA privileges will be suspended for any resident who has an unpaid assessment.
As of March 27, 2017 OLRA has received 421 of 580 assessments.
Clubhouse General
2017 OLRA ID stickers and swimming pool guest passes will be available for pick-up at the clubhouse of-fice beginning April 3. ID stickers will be issued to permanent household members listed on the home-owner’s resident information form. The form was on the reverse side of the actual assessment invoice.
Corporate tax extension has been filed by Hauk Kruse & Associates. This was done to take advantage of a lower cost option offered by Hauk Kruse & Associates.
Linda Tallin attended the Community Associations Institute trade show and seminar in St. Louis on March 7th.
The annual Garage Sale will be held at the will be held on Wednesday, April 26, and Saturday, April 29. Thank you to Newport Landing resident and Berkshire Hathaway realtor Rob Terry for sponsorship of the event.
Notables from … the Oaks Landing Recreational Association (OLRA)
April 2017
Upcoming dates: April 2: OLRA assessments are considered delinquent. $10 late fee applies. April 3: OLRA ID stickers and swimming pool guest passes available for pick-up at the clubhouse of-
fice. April 15: Annual OLRA Easter Egg Hunt. April 16: Easter – Clubhouse closed. April 26: Spring Garage Sale. April 29: Spring Garage Sale.
May Clubhouse Rentals Day Rentals: 6 Evening Rentals: 1
Repairs and Maintenance Gateway Fitness completed an annual preventive maintenance on the fitness equipment. The current
belts on the treadmill have 15,000 miles on them and are recommended to be replaced next year ($600)
Quotes were acquired from three paving companies for the cleaning, crack sealing, seal coating, and restriping of the clubhouse parking lot. Board approved Pioneer Paving to complete the work. Pioneer Paving: $1,724.00
Board approved Pioneer Paving quote to also include a 2nd coat of sealer ($2,424.00) Andrew’s Asphalt & Maintenance: $1,936.80 WB Paving & Sealcoating: $2,000.00
Proposals were acquired from three companies for the excavation backfill, drainage and installation of a new parking lot retaining wall. The board approved Castle Concrete to complete the pro-ject. Project costs will be shared with ROHA. The cost was $1,450 which is lower than the budg-eted cost of $5,000. Following are the quotes received for the wall replacement: Thrive Landscape: $1,793.20 Did not furnish a complete proposal Baker Landscape & Concrete: $2,819.80 Castle Concrete & Hardscapes: $2,900.00 We chose Castle based on having the most com-
plete proposal as well as their previous experience Recap of 2016 major purchase expenses and budgeted 2017 major purchases and maintenance expenses are as follows:
2016 Major Purchase Expenses
Item Cost
New clubhouse flooring and baseboards $12,452
New pool deck picnic tables $9,441
Re-plaster baby pool $2,300
Six new pool umbrellas $971
Repair of coping on adult pool $1,900
Repair of pool drain grate and concrete $2,400
2017 Budget Purchases and Repairs
Pool
Two proposals have been received to provide and install anchored pool covers. OLRA board approved the purchase and installation of anchored covers from Westport Pools. Following are the proposals received:
Westport Pools: $7,978.00 Pool Services Inc.: $12,650
Addressed the stains at the deep end of the main pool with Westport Pools. Prior to filling the main pool this spring, Westport Pools recommends draining the pool, scrubbing with a mild cleaner and, if needed, applying an acid wash to heavily stained areas ($950). Due to the age of the plaster on the pool it not recommended to acid wash the entire pool. The main pool was last resurfaced in 2004.
Swim team information is now available at the clubhouse. The next open session OLRA meeting will be held at 6:30 PM on April 24, 2017 Open Session Adjourned @ 7:00 PM WORKING SESSION:
Budget Board budgeted $5,000 to repair the retaining wall. Actual cost of retaining wall was $1,450 which
was under budget by $3,550. Board received a quote from Hauk Kruse & Associates to perform an audit of OLRA financial records.
With the cost savings realized in the repair of the retaining wall, the board approved proceeding with the financial audit.
Clubhouse The siding on the back of the clubhouse will be power washed. Board approved the purchase of One Way signs to be posted at the entry and exits of the clubhouse
parking lot. Board reviewed several sizes for the new signs and selected the size and number of signs to be purchased.
Clubhouse manager brought up to the board that the outside pool restrooms stalls need to be power washed and painted.
Item Budget Actual
Parking lot crack sealing, seal coating, & restriping $1,700 $2,424
Retaining wall repair (50% cost share w/ROHA) $10,000 $2,900
Anchored pool covers $8,000 $7,978
Replace filter units in three pools $1,700 N/A
Plastic picnic tables for kiddie pool area $1,000 N/A
Accounting Audit $3,000
New ID card printer $1,300 N/A
Drain, clean, & acid wash main pool $950 N/A
Notables from … the Oaks Landing Recreational Association (OLRA)
Pool
Pool rules were reviewed and approved as written. Pool Party Agreement is posted online at the OLRA website. Pool cleaning of $950 was approved to remove the stain in the main pool. OLRA board would like to investigate new ways to use the pool for new events. Board member Jennifer
Williams has volunteered to be the board liaison to work with the residents to explore ideas. General
Board reviewed draft letter to residents who are delinquent in the OLRA fees. Board approved the letter.
Notables from … the Oaks Landing Recreational Association (OLRA)
2017 Oaks Landing Rays HOME Swim Meet Schedule
• Monday, June 12—Pool closes at 3pm
• Wednesday, July 5– Pool closes at 3pm
• Monday, July 17– Pool closes at 5pm
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April 2017
April 2017
WORK DUTY:
1. Work Commitment Deposit Check (separate from registration):
A. $75 per swimmer ($150 max per family)
B. Make check payable to “Oaks Landing Swim Team”
C. Checks will be destroyed upon completion of work commitment or deposited if commit-
ment is not 100% fulfilled
2. Work Commitment requirements (subject to change based on number of families):
A. 1 - 2 swimmers: 2 regular season meets AND 1 shift at conference
B. 3 or more swimmers: 3 regular season meets AND 1 shift at conference
3. Buy Out option: If you prefer to “Buy Out” the cost is $75 per swimmer ($150 family maximum)
4. Information regarding work duty sign-up will come out via email as the start of swim season
draws nearer
SWIM MEETS:
1. See attached schedule (great for the fridge)
2. MEET PARTICIPATION
A. We believe that all team members should be able to participate in each meet
B. In the event your swimmer must miss a meet he/she must be signed out of the meet by the
preceding Wednesday practice
C. Coach(s) will have a binder that contains a “sign out” sheet at every practice. Parents:
Swimmers often forget to sign themselves out of meets, therefore, we are requesting that
you please help us by ensuring that your child is properly signed out of meets (even for
our older swimmers).
3.0MEET LINE UP(s)
A. Preparation begins the Wednesday prior to a meet
B. Coaches are required to turn in meet line ups to the league by Friday
-Due to these time constraints, and the preparation required for each meet, we are
not able to grant requests for meet add-ons/ cancellations/late changes
Questions or Comments? Please contact:
Jennifer Diffley: 314-313-3773 [email protected]
Beth Weber: 314-852-9990 [email protected]
TEAM SWIM SUIT:
“Deep within” in red and black can be purchased at Johhny Mac’s on Watson.
This is the second year of our two year suit.
Female $ 62.99
Male $ 39.99
OAKS LANDING RAYS SWIM TEAM
Summer 2017
Monday, June 12 @ Home vs Castle Pines
Monday, June 19 Away @ Brentwood
Monday, June 26 Away @ Robinwood
Wednesday, July 5 @ Home vs Washington
Monday, July 10 Away @ Cedarmill
Swim Conference: Specific details to follow
Friday July 14th 11& up at Castle Pine
Saturday July 15 10 & under at Cedarmill
Awards Party: Monday, July 17th
LIABILITY DISCLAIMER AND MEDICAL AUTHORIZATION
(Please read. Signature is required for placement on Oaks Landing Rays Swim Team)
I do hereby relieve and hold harmless OLRA, Swim Team Parent Representatives, Coaches, Meet Officials
and all volunteers of any liability for personal injury incurred or sustained by my child during her/his
participation in any and all activities or programs of the OLRA Swim Team, including, but not limited to
practices, meets, picnics, etc..
I further authorize the coach or adult in charge of my child’s team to secure any and all necessary medi-
cal aid, assistance, or treatment for my child during practice or activity if such medical aid, assistance or
treatment is required due to an injury to my child.
It is understood that it is the parent’s responsibility to provide whatever insurance they deem necessary
for medical protections of their child.
Help us help your child: Known allergies, medical concerns, or behavior conditions:
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
__________________________________________________________________________________________________________
By my signature hereon, I agree that I have read the above and foregoing Liability Disclaimer and Medical
Authorization and understand the contents thereof, and agree that the information and facts contained
are true to the best of my knowledge and belief.
I further agree that I have read this entire registration packet and agree to abide by all coach communi-
cation, work duty, financial, and swim meet policies and procedures set forth within:
Parent signature:
Printed name: _____________________________________________
Date:_________________
If you have any questions contact:
Jennifer Diffley 314-313-3773 or Beth Weber 314-852-9990
“What Do All of These Acronyms Stand For?”
ROHA, NLHA, OLRA: What You Need to Know
1. So, what do the acronyms stand for?
ROHA — Remington Oaks Homeowners Association
NLHA — Newport Landing Homeowners Association
OLRA — Oaks Landing Recreational Association
2. What does each association actually do?
ROHA governs the Remington Oaks and Chestnut Pointe neighborhoods (AKA the “tree-themed” streets), and
NLHA governs the Newport Landing neighborhood (mostly “sea-themed” streets on the other side of
Hawkins). Homeowners belong to ONE of the two organizations based on their address. OLRA governs the
Clubhouse, swimming pools and tennis courts.
3. Can you give me a refresher on the annual assessments?
Each resident receives two assessments each year: one from either ROHA or NLHA, and one from OLRA. The
ROHA and NLHA assessments are distributed in late December and are due Feb. 1 each year. The OLRA
assessments are distributed in late January and are due March 1 each year.
4. What, exactly, do the fees cover?
ROHA fees cover common ground maintenance (including Lake Remington), main entrances maintenance,
insurance and streetlights for the Remington Oaks and Chestnut Pointe neighborhoods. NLHA fees cover
trash pickup, common ground maintenance (including the Newport Landing pond), main entrances
maintenance, insurance and streetlights for the Newport Landing neighborhoods. OLRA fees cover Clubhouse
maintenance, insurance, swimming pools, tennis courts, fitness rooms, and Clubhouse-sponsored neighborhood
activities.
5. I don’t ever use the Clubhouse facilities. Do I still have to pay the OLRA fee?
Yes. Per the governing indentures, all households are required to pay both the appropriate Homeowners
Association fee and the Recreational Association assessments.
6. When do I get my 2017 ID stickers and pool guest pass?
ID stickers and guest passes will be made available in April to residents who are current on their paid
assessments. Residents must be up-to-date on assessments for both their Homeowners Association and the
Recreational Association to receive ID stickers and guest pass.
7. I still have questions. Who do I contact?
The back page of the Recreational Association Newsletter features contact information for each homeowners
association. OLRA contact information and monthly meeting minutes are also included in the newsletter. All
residents are encouraged to attend both the Recreational Association and their respective Homeowners
Association meetings in order to stay informed.
YOUR BOARD MEMBERS Oaks Landing
Recreational Association Clubhouse Email:
[email protected] Website:
www.oakslanding.org Board of Directors Email:
Chuck Schwarz (President) RO
Kim Boothman (Vice President) RO
Sam Crossen (Treasurer) NL Jennifer Van Dyke (Secretary) NL
Jennifer Williams (Director) NL Theresa Calvert (Director) RO
Remington Oaks Homeowners Association
[email protected] www.remingtonoaks.org
Rick Lord (President) Tim Boyle (Treasurer)
Dan Delay (Common Ground) Carolyn Hensel (Architectural
Additions) OPEN (Secretary) Please inquire with
ROHA board to serve
Newport Landing Homeowners Association
[email protected] www.newportlanding.org
Kelly Quinn (President) Kevin Cooper (Trustee)
Darren Scotti (Secretary) Rick Hayes (Treasurer)
Michelle Steinmeyer (Trustee)
April 2017 Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
1-5 Rental
2
12-4 Rental
3 ID Stickers and
pool guest passes
available at the
clubhouse
4 5
NLHA Meeting
@6:30PM
6 7 8
9 10 11 12 13 14 15
Easter Egg Hunt
16 Hap-
py Easter!
Clubhouse closed
today
17 18 19 20 21 22
23 24 25 26
Spring Garage
Sale
27 28 29
12-4 Rental
Spring Garage
Sale
30
11-3 Rental
“Spring is nature’s way of saying,
“Let’s Party!” -Robin Williams