objective: 2.01 explain the role of parliamentary procedure in conducting business meetings
TRANSCRIPT
Objective: 2.01
Explain the role of parliamentary procedure in
conducting business meetings.
A. Main objectives of Parliamentary Law
1. Focus on one item at a time (helps prevent
confusion)2. Extend courtesy to everyone (recognize before speaking)
3. Observe the rule of the majority (keeps unpopular ideas from being adopted)
4. Ensures the rights of the minority (all sides can make motions, second motions, discuss and vote)
B. Definition of Parliamentary Procedure
5. Using well-defined rules from the book of authority (Robert’s Rules of Order) to conduct business using a formal, organized approach.
D. Presiding officer should be Fair & Impartial
Should leave the chairman’s station & relinquish chairman’s duties to discuss or present a point of view*Symbol of authority is
the gavel.
Order of Business
An agenda (or list) of what will be done at a business meeting should be prepared before the meeting.
Motion: to present a new idea or item of business.
Amend: to change a motion Majority: more than half: group that
controls the vote. Minority: less than half Quorum: 2/3 of the total membership.
Needed to have a meeting.
Parli Pro Rap
Motions
Main Motion
Used to get group approval for a new project or some other course of action
Wording: “I move” NOT “I make a motion”
Main Motion
Requires second Debatable Amendable Majority vote required Can be reconsidered
Number of taps
One Tap
Tells members to be seated Used after passing or rejecting a main
motion Used after the announcement that
the meeting is adjourned
Number of taps
Two taps-calls the meeting to order
Three taps-symbol to rise during opening/closing ceremonies
Series of taps-used to bring the group to order
Amendments
Used to change a main motion
3 ways to amend: addition, substitution, striking out
Wording: “I move to amend the motion”
Amendments
Requires second Debatable Amendable Majority vote required Can be reconsidered
Division of the House
Calls for a counted vote
Wording: “I call for a division of the house.”
Division of the House
Not debatable Not Amendable Does not require second Cannot be reconsidered No vote required
Refer to a Committee Places the motion in a committee
Debatable Amendable Requires a second and majority vote.
Motion should include: Number of committee people How they are appointed Powers/duties When to report back
Lay on the table
To postpone a motion to the next meeting
Motion must be taken from the table at the next meeting to be discussed
Wording: “I move to lay this motion on the table”
Lay on the table Requires second Not debatable Not amendable Cannot be
reconsidered Majority vote
Point of Order
Used when one believes a parliamentary error has been made
Wording: “I rise to a point of order”
Point of order Not debatable Not Amendable Does not require
second Cannot be
reconsidered No vote required
Appeal
Use to appeal the chair’s decision after a point of order has been made. Debatable Not Amendable Requires a second Majority Vote
Suspend the Rules
Motion to temporarily suspend the rules of an organization NOT debatable Requires second 2/3 majority vote
Adjourn
To close the meeting NOT debatable Requires a second Majority vote Takes precedence over all motions.
After Adjourn is passed, no other business can take place till the next day.
E. Many organizations (including FFA) have rituals to explain emblems or symbols & to emphasize traditions & beliefs.
*Rituals include opening & closing ceremonies, degree ceremonies, creeds, etc.
G. Parliamentary Procedure CDE is a team leadership activity, but creed, extemporaneous speaking & prepared public speaking are individual leadership activities.