objectives

Objectives© Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives

Chapter 22: Customizing AutoCorrect and Word OptionsPerformance Objectives

Customize AutoCorrect Minimize the Ribbon Customize the Quick Access Toolbar CHECKPOINT 1 Customize the Ribbon Import/Export Customizations Customize Word Options CHECKPOINT 2


Customize AutoCorrect

The AutoCorrect feature in Word corrects certain text automatically as you type.

You can control what types of corrections are made with options at the AutoCorrect dialog box with the AutoCorrect tab selected.


Customize AutoCorrect…continued

Click this button todisplay a dialog box withAutoCorrect exceptionsand where you can addyour own exceptions.

Remove the check mark fromthose corrections you do notwant AutoCorrect to make.

If you type the text shown inthe first column of this list boxand then press the spacebar, itis replaced by the text shownin the second column.



To display the AutoCorrect Exceptions dialog box:1. Click the File tab.2. Click the Options

button.3. Click the Proofing option.4. Click the AutoCorrect

Options button.5. Click the AutoCorrect

tab.6. Click the Exceptions

button.

AutoCorrect Options button



First Letter tab



INitial Caps tab



Other Corrections tab



You can add commonly misspelled words or frequently made typographical errors to AutoCorrect.

You can also add an abbreviation to AutoCorrect that, when typed, AutoCorrect will replace with the entire word (or words).

You can also control the capitalization of the word (or words) AutoCorrect inserts by controlling the capitalization of the abbreviation.



To add a word to AutoCorrect:1. Click the File tab.2. Click the Options button.3. Click the Proofing option.4. Click the AutoCorrect Options

button.5. Click the AutoCorrect tab.6. Type the misspelled or

abbreviated word.7. Press Tab.8. Type the correctly spelled word

or complete word.9. Click the Add button.10. Click OK.

abbreviated word



If you rest the mouse pointer near text that AutoCorrect has just corrected, a small blue box displays below the text.

Move the mouse pointer to this blue box, and the AutoCorrect Options button displays. Click this button, and a drop-down list displays with three options.

You can choose to change the corrected text back to the original spelling, tell AutoCorrect to stop automatically correcting occurrences of that specific text, or display the AutoCorrect dialog box.

AutoCorrect Options button



To insert a symbol to AutoCorrect:1. Click the Insert tab.2. Click the Symbol button in the

Symbols group.3. Click the More Symbols option.4. Click the desired symbol.5. Click the AutoCorrect button.6. Type the text used to insert the

symbol.7. Click the Add button.8. Click OK.9. Click the Close button.

symbol



Click this tab to displayoptions that Wordautomatically formatsas you type text.

Insert a check mark inthose options you wantWord to automaticallyformat as you type text.



You can delete text from the AutoCorrect dialog box.

To do this, display the dialog box, click the desired word or words in the list box, and then click the Delete button.

Complete similar steps to delete text from the AutoCorrect Exceptions dialog box.

Delete button


Minimize the Ribbon

The Word ribbon displays toward the top of the screen and displays tabs and commands divided into groups.

If you want to free up some room on the screen, you can minimize the ribbon by clicking the Minimize the Ribbon button.

You can also minimize the ribbon with the keyboard shortcut Ctrl + F1.

Click the Minimize the Ribbon button or press Ctrl + F1 and the ribbon is reduced to tabs.

Minimize Ribbon button


Customize the Quick Access Toolbar

As its name implies, the Quick Access toolbar provides quick access to buttons for some of the most commonly performed tasks.

By default, it contains the Save, Undo, and Redo buttons. You can easily add or remove buttons for basic functions to

and from the Quick Access toolbar with options at the Customize Quick Access Toolbar drop-down list.


Customize the Quick Access Toolbar…continued

To customize the Quick Access toolbar:1. Click the Customize

Quick Access Toolbar button.

2. Insert a check mark before the desired button(s).

3. Remove the check mark before undesired button(s).

Customize Quick Access Toolbar button



To add a button to the Quick Access toolbar from tabs:1. Right-click the desired

button in the tab.2. Click the Add to Quick

Access Toolbar option at the shortcut menu.

Add to Quick Access Toolbar option



To display the available commands:1. Click the Customize Quick

Access Toolbar button.2. Click the More Commands

option at the drop-down list.

More Commands option



Click the desired command in the list box at the left, click the Add button, and the command displays in the list box at the right.

Click the Reset button to reset the Quick Access toolbar to the default buttons.



You can customize the Quick Access toolbar for all documents or for a specific document.

Customize Quick Access Toolbar option



The Choose commands from option at the Word Options dialog box has a default setting of Popular Commands.

At this setting, the list box below the option displays only a portion of all of the commands available to insert as a button on the Quick Access toolbar.

Choose commands from option box

Objectives© Paradigm Publishing, Inc. 24

CHECKPOINT 11) This feature in Word corrects

certain text automatically as you type.a. AutoCorrectb. AutoEnterc. AutoFixd. AutoType

3) By default, the Quick Access toolbar contains the Save, Undo, and which other button?a. Newb. Openc. Redod. Print

2) You can minimize the ribbon with this keyboard shortcut.a. Shift + F1b. Ctrl + F1c. Alt + F1d. F1

4) The Choose commands from option at the Word Options dialog box has this default setting.a. Standard commandsb. Popular commandsc. Old commandsd. New commands

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Customize the Ribbon

To customize the ribbon:1. Click the File tab.2. Click the Options

button.3. At the Word Options

dialog box, click Customize Ribbon in the left panel. Customize

Ribbon


Customize the Ribbon…continued

Choose commands from option

Customize the Ribbon option



To insert a new tab with a newgroup below, click the tab youwant to precede the new tab andthen click the New Tab button.



To rename a tab:1. Click the tab in the list

box.2. Click the Rename

button.3. At the Rename dialog

box, typed the desired tab name.

4. Click OK.Rename dialog box



To rename a group name:1. Click the group name

that displays below the tab.

2. Click the Rename button.

3. At the Rename dialog box, type the desired group name.

4. Click OK.

Rename dialog box



To add a command to a tab:1. Click the group

name within the tab.

2. Click the desired command in the list box at the left.

3. Click the Add button.

Add button



Reset button

If you customize the ribbon by adding tabs and groups, you can remove all customizations and return to the original ribbon by clicking the Reset button that displays below the list box at the right side of the dialog box.

When you click the Reset button, a drop-down list displays with two options: Reset only selected Ribbon tab and Reset all Customizations.


Import/Export Customizations

Import/Export button

If you make customizations to the ribbon and/or Quick Access toolbar, you can export the customizations to a file and then use that file on other computers.


Import/Export Customizations…continued

To import a ribbon and Quick Access toolbar customization file, display the Word Options dialog box with Customize Ribbon or Quick Access Toolbar selected in the left panel, click the Import/Export button, and then click Import customization file at the drop-down list.

At the File Open dialog box, navigate to the folder containing the customization file and then double-click the file. (The file name will display with the .exportedUI file extension.)

At the message that displays asking if you want to replace all existing ribbon and Quick Access toolbar customizations for this program, click Yes.


Customize Word Options

To customize Word options:1. Click the File tab.2. Click the Options button.3. Click the desired option

in the left panel.4. Make the desired

customization choices.5. Click OK to close the

Word Options dialog box.Options button


Customize Word Options…continued

Click each of theoptions in thispanel to displaycustomizationfeatures andcommands.



Click the Display option, and the Word Options dialog box displays options for specifying how document content appears on the screen and when it is printed.

You can also turn on or off the display of white space between pages with the Show white space between pages in Print Layout view option at the dialog box.

You can turn on or off the display of highlighting and ScreenTips that display when you hover the mouse over an option or button.



Save option



With the Advanced option selected, the Word Options dialog box displays a number of sections for customizing Word, including a section for changing editing options, a section for specifying how you want text pasted in a document, a section for specifying what document content to show, a section for customizing the display and printing of a document, as well as a number of other sections.

Click the Add-Ins option, and the Word Options dialog box displays add-ins, which are supplemental options that add custom commands and specialized features to Office 2010 applications.

Objectives© Paradigm Publishing, Inc. 39

CHECKPOINT 21) When you click the group name

and Rename button, a dialog box displays that contains these.a. numbersb. lettersc. charactersd. symbols

3) Return to the original ribbon by clicking this button.a. Clearb. Undoc. Defaultd. Reset

2) To remove a command from the custom tab, click it from the tab group and then click this button.a. Removeb. Deletec. Ignored. Cancel

4) Click this option in the Word Options dialog box to display options for AutoCorrect and the spelling and grammar checker.a. Proofingb. Generalc. Advancedd. Display

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