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Objectives© Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives

Chapter 1: Creating, Printing, and Editing DocumentsPerformance Objectives Open Microsoft Word Create a Document Save a Document Name a Document Print a Document Close a Document Create a New Document Open a Document CHECKPOINT 1

Exit Word Edit a Document Move the Insertion Point Scroll in a Document Select Text Use the Undo and Redo Buttons Use Help CHECKPOINT 2


Open Microsoft Word

To open Microsoft Word:1. Click the Start button

on the Taskbar at the Windows desktop.

2. Point to All Programs.3. Click Microsoft Office.4. Click Microsoft

Word 2010.Start button


Open Microsoft Word…continued

I-beam pointer

Quick Access toolbar

File tab

Ribbon

Vertical ruler

Status bar

Task bar

Tabs Title bar

Horizontal rulerInsertion point

Vertical scroll bar



Feature DescriptionQuick Access toolbar Contains buttons for commonly used commands

File tabClick the File tab and the Backstage view displays containing buttons and tabs for working with and managing documents

Title bar Displays document name followed by program nameTabs Contain commands and features organized into groups

Ribbon Area containing the tabs and commands divided into groups



Feature DescriptionHorizontal ruler Used to set margins, indents, and tabsVertical ruler Used to set top and bottom marginsI-beam pointer Used to move the insertion point or to select text

Insertion point Indicates location of next character entered at the keyboard

Vertical scroll bar Used to view various parts of the document

Status barDisplays number of pages and words, View buttons, and the Zoom slider bar and can be customized by right-clicking on the Status Bar and then turning on or off the desired features


Create a Document

As you type text, you will notice that Word contains the following helpful features: Word Wrap: You do not need to press the Enter key at the end of each

line, because Word wraps text from one line to the next. AutoCorrect: Word automatically corrects certain words as you type

them. AutoCorrect also superscripts the letters that follow an ordinal number.

Automatic Spell Checker: By default, Word automatically inserts a red wavy line below words that are not contained in its Spelling dictionary or automatically corrected by AutoCorrect.


Create a Document…continued

Word also contains the following helpful features: Automatic Grammar Checker: If the grammar checker detects a

sentence that contains a grammatical error, Word inserts a green wavy line below the sentence.

Spacing Punctuation: When you type text in a proportional typeface, space once (rather than twice) after end-of-sentence punctuation such as a period, question mark, or exclamation point, and after a colon.

Option Buttons: As you insert or edit text in a document, an option button may pop up.

AutoComplete: AutoComplete feature inserts an entire item when you type a few identifying characters.


Create a Document…continued

To use the New Line command:1. Position the insertion point.2. Press Shift + Enter.

Press Enter to begin a new line with 10 points of spacing.

Press Shift + Enter to begin a new line without extra spacing.


Save a Document

To save a document:1. Click the Save button

on the Quick Access toolbar.

2. Type the document name.

3. Click the Save button.

Save button


Save a Document…continued

After typing the document name, click the Save button.

Details pane

Navigation pane

Toolbar

Address bar

Type the document name in this text box.


Save a Document…continued

To save a document with Save As:1. Click the File tab.2. Click the Save As button.3. Type a document name.4. Press Enter.

Save As button


Name a Document

Document names created in Word and other suite applications can be a maximum of 255 characters in length, including drive letter and any folder names, and may include spaces.

File names cannot include any of the following characters:forward slash (/) question mark (?)backslash (\) quotation mark (“)greater than sign (>) colon (:)less than sign (<) semicolon (;)asterisk (*) pipe symbol (|)


Print a Document

Information about the document displays in this area of the Info tab Backstage view.

Buttons in Quick Commands area

Tabs

Buttons

To print a document:1. Click the File tab. (continues on next slide)

File tab


Print a Document…continued

2. Click the Print tab.

3. Click the Print button.

Print tab

Print button

Navigation buttons

Print Preview

Slider bar



Click the Print button in the Print category to send the document to the printer and specify the number of copies you want printed in the Copies option text box.

Use the gallery in the Printer category to specify the desired printer.

The Settings category contains a number of galleries, each with options for specifying how you want your document printed.



To insert the Quick Print button on the Quick Access toolbar:1. Click the Customize

Quick Access Toolbar button.

2. Click Quick Print at the drop-down list.

Customize Quick Access Toolbar button


Close a Document

To close a document:1. Click the File tab.2. Click the Close button.

Close button


Create a New Document

To create a new document:1. Click the File tab.2. Click the New tab.3. Click the Create

button.New tab


Open a Document

To open a document:1. Click the File tab.2. Click the Open

button.3. Double-click the

document name.

Open button


Open a Document…continued

Navigation pane

Toolbar

Address bar

To open a document, double-click the document name in this Content pane.


Open a Document…continued

To pin a document:1. Click the File tab.2. Click the Open button.3. Click the Pin button.

Pin button

Objectives© Paradigm Publishing, Inc. 23

CHECKPOINT 11) Clicking this tab displays the

Backstage view.a. Fileb. Homec. Insertd. View

3) What keys are pressed to use the New Line command?a. Shift + Enterb. Ctrl + Enterc. Ctrl + Homed. Shift + Home

2) What is the maximum number of characters for naming a file?a. 55b. 155c. 255d. 355

4) Do this to your document if you want it to display in the Recent Documents list.a. Saveb. Save Asc. Opend. Pin

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Exit Word

To exit Word:1. Click the File tab.2. Click the Exit button.

Exit button


Edit a Document

You may need to change, or edit, documents that you create. To edit a document, use the mouse, the keyboard, or the

mouse in combination with the keyboard to move the insertion point to specific locations in the document.


Edit a Document…continued

Editing a document may include inserting or deleting text. To insert text in a document, position the insertion point in the

desired location and then type the text. By default, existing characters move to the right as you type the text.

If you want to type over existing text rather than have it move to the right as you insert new text, you will need to turn on the Overtype mode. With the Overtype mode on, anything you type will replace existing text.


Edit a Document…continued

To delete PressCharacter right of insertion point Delete keyCharacter left of insertion point Backspace keyText from insertion point to beginning of word Ctrl + BackspaceText from insertion point to end of word Ctrl + Delete


Move the Insertion Point

Previous button

Word contains navigation buttons for moving the insertion point to specific locations within a document.

Next button


Move the Insertion Point…continued

To use the Go To option:1. Click the Find button arrow

located in the Editing group of the Home tab.

2. Click Go To at the drop-down list.

3. At the Find and Replace dialog box with the Go To tab selected, type the page number in the Enter page number text box.

4. Press the Enter key.

Find button arrow

Find and Replace dialog box



To use the Select Browse Object:1. Click the Select Browse

Object button.2. At the palette of

browsing choices, click the desired option. Select Browse

Object button



To move insertion point PressOne character left Left ArrowOne character right Right ArrowOne line up Up ArrowOne line down Down ArrowOne word to the left Ctrl + Left ArrowOne word to the right Ctrl + Right ArrowTo end of a line EndTo beginning of a line Home



To move insertion point PressTo beginning of current paragraph Ctrl + Up ArrowTo beginning of next paragraph Ctrl + Down ArrowUp one screen Page UpDown one screen Page DownTo top of previous page Ctrl + Page UpTo top of next page Ctrl + Page DownTo beginning of document Ctrl + HomeTo end of document Ctrl + End


Scroll in a Document

Vertical scroll bar

In addition to moving the insertion point to a specific location, you can use the mouse to move the display of text on the document screen.

Scrolling in a document changes the text displayed but does not move the insertion point.

Use the mouse with the Vertical scroll bar, located at the right side of the screen, to scroll through text in a document.


Select Text

Selected text

You can use the mouse or the keyboard to select a specific amount of text.

When text is selected, it displays with a blue background as shown below.

The Mini toolbar also displays, in a dimmed fashion, and it contains options for performing common tasks.

Mini toolbar


Select Text…continued

To select Complete these steps using the mouseA word Double-click the word.A line of text Click in the selection bar to the left of the line.Multiple lines of text Drag in the selection bar to the left of the lines.

A sentence Hold down the Ctrl key, then click anywhere in the sentence.

A paragraph Double-click in the selection bar next to the paragraph or triple-click anywhere in the paragraph.

Multiple paragraphs Drag in the selection bar.

An entire document Triple-click in the selection bar or click Select button in Editing group and then Select All.



To select sections of text other than a word, sentence, or paragraph, position the I-beam pointer on the first character of the text to be selected, hold down the left mouse button, drag the I-beam pointer to the last character of the text to be selected, and then release the mouse button.

You can also select all text between the current insertion point and the I-beam pointer. To do this, position the insertion point where you want the selection to begin, hold down the Shift key, click the I-beam pointer at the end of the selection, and then release the Shift key.



To select a specific amount of text using the keyboard, turn on the Selection mode by pressing the F8 function key.

With the Selection mode activated, use the arrow keys to select the desired text.

If you want to cancel the selection, press the Esc key and then press any arrow key.



To select PressOne character to right Shift + Right ArrowOne character to left Shift + Left ArrowTo end of word Ctrl + Shift + Right ArrowTo beginning of word Ctrl + Shift + Left ArrowTo end of line Shift + EndTo beginning of line Shift + HomeOne line up Shift + Up ArrowOne line down Shift + Down Arrow



To select PressTo beginning of paragraph Ctrl + Shift + Up ArrowTo end of paragraph Ctrl + Shift + Down ArrowOne screen up Shift + Page UpOne screen down Shift + Page DownTo end of document Ctrl + Shift + EndTo beginning of document Ctrl + Shift + HomeEntire document Ctrl + A


Use the Undo and Redo Buttons

Undo button

If you make a mistake and delete text that you did not intend to, or if you change your mind after deleting text and want to retrieve it, you can use the Undo or Redo buttons on the Quick Access toolbar.

You can undo text or commands. If you use the Undo button and

then decide you do not want to reverse the original action, click the Redo button.

Redo button


Use the Undo and Redo Buttons…continued

To undo an action performed earlier:1. Click the Undo button

arrow.2. Click the desired

option in the drop-down list. Undo button

arrow


Use Help

To use Help:1. Click the Microsoft

Word Help button.2. Type a topic or

feature.3. Press Enter.4. Click the desired

topic.

Microsoft Word Help button

Word Help window


Use Help…continued

Objectives© Paradigm Publishing, Inc. 44

CHECKPOINT 21) With this mode on, anything you

type will replace existing text.a. Insertb. Overtypec. Backstaged. Overwrite

3) Press this key to delete a character to the left of the insertion point.a. Backspaceb. Insertc. Deleted. Enter

2) You can use this option to move the insertion point to a specific page within a document.a. Locateb. Searchc. Browsed. Go To

4) Press these keys to select an entire document.a. Ctrl + Eb. Ctrl + Sc. Ctrl + Dd. Ctrl + A

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