obtaining administrative efficiencies with it support nick fisherbabs vogelsang director of clinical...
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Obtaining Administrative Efficiencies with IT SupportNick Fisher Babs VogelsangDirector of Clinical Research Director of Information TechnologySiteman Cancer Center Siteman Cancer Center
Administrative Challenges
• Research Systems vs Financial Systems
• Research Systems vs Clinical
Systems
Administrative Challenges
• Financial Systems vs Research Systems– Cancer centers must track all research
activity– Universities must track all (research)
billing activity– Research and billing systems are rarely
fully integrated requiring duplicative efforts
Administrative Challenges
• Clinical Systems vs Research Systems– Cancer centers must track all research
activity– Clinicians must be aware of all clinical
(research) activity– Research and clinical systems are
rarely fully integrated requiring duplicative efforts
Administrative Challenges
• Financial & Clinical– Patient accrual data is essential to
financial operations• Billers must know when a patient is on a
clinical trial (start/stop dates) and what services are billed to trials
– Patient accrual data is essential to clinical operations• Clinicians must know if patients are on
clinical trials and, if so, which trial(s) they are on
Administrative Challenges
• Financial & Clinical– Research staff must “double report”
clinical trial accrual information• Into the clinical trial system + the
university billing system• Into the clinical trial system + the clinical
system(s)
Technical Challenges
• Financial Systems & Research Systems– Eliminate the double entry for the staff– Ensure accuracy of information to the
billing system– Automate the feed of data from
research clinic trials data base to the billing system
Technical Challenges
• Clinical Systems vs Research Systems– Ensure that clinical trial information is
available to the clinicians, support, and hospital staff
– Ensure that clinical trial information is identifiable in the clinical systems to support patient care
– Automate the feed of data from the billing system into the inpatient clinical system
Technical Challenges
• Financial & Clinical– Feed patient accrual data to the university
billing system• Built an automated feed to provide
information concerning patients on a clinical trial and services provided that relate to the trial
– Feed patient accrual data to hospital clinical systems• Allows clinicians, nurses, all hospital staff to
know when patient is on a clinical trial and which trials
• Improves patient care, including necessary labs for the trial
Technical Challenges
• Financial & Clinical– Consistent clinical trial data is
automatically fed in a timely manner• Clinical trial system feeds university billing
system• University billing system feeds the hospital
clinical system(s)