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OCA DIRECTOR OF RESOURCESDECEMBER 2018

Médecins Sans Frontières OCA Director of Resources 2

CONTENTS

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The Role Competences

About MSF Operational Centre Amsterdam

Introduction

About Oxford HR

Place in the organisation

Objective(s) of the position

Communication

Main Characteristics

How to apply


INTRODUCTIONAre you ready to jump into the MSF world? Are you a strong leader with both the technical as well as the managerial skills to lead MSF Operational Centre Amsterdam’s Resources Departments? Finance, Logistics and ICT will report to you, covering

operations in approximately 25 countries – some of the most difficult on earth – with 11,000 staff, an overall budget in the multi-hundred million euro mark and numerous locations in cities as well as in remote and insecure environments.


ABOUT MSF OPERATIONAL CENTRE AMSTERDAM (OCA)Médecins Sans Frontières (MSF) is an independent, medical humanitarian, emergency relief organisation that provides assistance to people worldwide, regardless of their background, religion or political convictions. Above all, we aim to save lives and to offer medical humanitarian care to victims of conflict and epidemics. Our staff in the field projects consists mainly of locally recruited staff, but we express international humanitarian solidarity working side by side as national and internationally recruited staff, giving direct medical humanitarian support to people in need.

In the past 40 years, MSF has gained a strong position as an independent, medical

humanitarian organisation working worldwide.

MSF coordinates operations through collaborations between global MSF offices. ‘MSF Operational Centre Amsterdam’ (MSF-OCA) is a partnership between ‘Artsen zonder Grenzen Nederland’ (MSF-Holland), MSF-UK and MSF-Germany. MSF-OCA operates medical humanitarian interventions in about 25 countries with about 80 projects. Annually, MSF-OCA deploys approximately 800 international staff and employs 10,000 national staff.


THE ROLE

Title: OCA Director of Resources

Location: Amsterdam

Salary: Competitive


OBJECTIVE(S) OF THE POSITION

PLACE IN THE ORGANISATION

• To provide leadership and overall steering of OCA departments ICT, Logistics, Finance and PMO, promoting interaction, cooperation and exchange between these departments and others in all OCA sections;

• To provide leadership to, and steering of, strategic OCA projects, as well as inter-sectional projects within the MSF international network;

• To develop and drive the vision and strategy for an agile, cost-effective,

accountable and support delivering organisation, aligned with the humanitarian health ambitions, and executes this after approval by the OCA MT/ OCA MT Chair;

• To carry the delegated executive responsibility for the overall financial management of MSF-Holland (legal entity for OCA) and being the direct link to the Chair of the OCA Council Audit Committee;

• To respect and promote the MSF-OCA core values and derived behaviours.

• Reports to the Chair of the OCA Management Team (OCA MT);• Is a member of the OCA MT and MSF-Holland MT;• Line manages the Amsterdam based Heads of the Departments (HoDs) of ICT,

Logistics, Finance and Programme Management Office (PMO), guides their development and carries out the HR-policy regarding their performance, absence,

mobility, etc.;• Indirectly manages approx. 100 staff of the ICT, Logistics, Finance and PMO

departments (who are currently mainly based in Amsterdam, but but also across OCA partner sections in Germany UK, Ireland and India)


MAIN CHARACTERISTICS• As a member of the OCA and MSF-Holland Management Team (MT), proactively

participates in the development of vision and strategy as necessary; • Ensures continuous development of business process design and management

systems in line with the organisational strategy, in particular, in the areas of Logistics, ICT, Finance and project management and manages the associated organisational change;

• Supports and steers strategic OCA internal and MSF international projects and ensures effective collaboration and coordination between OCA (support) departments for the effective implementation and completion of these projects;

• Ensures Reporting & Analytics from the departments to the Director of Resources (DirRes) and from the DirRes to the OCA Chair/OCA MT and steers actively on continuous learning, improvement and accountability;

• Engages proactively with relevant departments in all OCA/MSF sections to maximise cooperation, interaction and coherence to ensure maximum benefit to our humanitarian health operations and the organisation; signals significant deviations or non-alignment on agreed OCA strategies, projects etc. to the OCA MT, proposing action as necessary;

• Ensures effective representation and proactive engagement of resource

considerations in major operational and organisational decisions and manages the consequences;

• Guides the development of the OCA Logistics, ICT, Finance and PMO departments as part of the Planning & Control Cycle, and delegates execution after approval of the OCA MT; monitors progress and budgets and reports to the OCA MT Chair;

• Ensures integrity, coherence and consistency in business process design and executiom across the OCA and is responsible for maintaining effective internal controls and executes risk management and control procedures on a day-to-day basis, as agreed with controller;

• Learns from, and shares with, other relevant organisations to ensure OCA is up to date with standard organisational practices;

• Influences, through the Head of Departments, the MSF priority setting (the different resources platforms);

• Is available outside working hours according to the ‘On-Call Protocol’. • Will participate in the platform for Resources Directors, once it is established, and

participate in the current platforms as and when required.


COMPETENCES• Group Leadership• Coaching• Delegation• Networking• Vision• Situational awareness

• Initiative• Result Orientation• Multi-level management experience• Change management expertise• Organisational and process design experience• Preferably experience working in an (international) humanitarian / NGO setting

COMMUNICATIONInternal • With employees and managers, in line with the OCA MT and OCA Head of

Department platform structures, to represent and clarify the organisational vision.• With employees and managers to maximise the cross departmental cooperation in

major internal and international projects.• With the OCA MT members.• With General Directors and Heads of Departments in OCA partner sections to

maximise cooperation, communication and organisational effectiveness.• With Controller to ensure alignment between processes, procedures, systems and

ensure consistency in governance and management control.• With the chair of the OCA Council Audit Committee. • With various actors across the Movement to align and negotiate on resource

strategies and commitments.

• In future possibly: On international steering committees and project boards in case of inter-departmental projects.

External• With the statutory auditors on internal control effectiveness, financial management

and strategic risks in view of the business organisation of OCA.• With suppliers of strategic (framework) contracts for negotiation and in line with

the internal governance regulations.• With peers from similar organisations to discuss best practices and induce relevant

external experiences into MSF.• With external organisations to ensure OCA adheres to standard organisational

practices.


HOW TO APPLYAll correspondence, at this stage, should be via Oxford HR. To apply for this post, click on the “Apply” button in the job advert page and complete our online application form. Please provide a CV and Cover Letter in ONE single document, which should be prepared before applying as they will be requested in the application process.

The statement should be no more than 2 pages long and explain why you are interested in this post and how your skills and experience make you a good fit.The document should be saved in MS Word in the following format:

Your First Name-Your Last Name-Document Name-Date (yymm) e.g: Pat-Jones-CVandStatement-1812.

TimelineClosing Date:Preliminary Interviews: Final panel interviews:

Equality statement Equality and diversity are at the core of MSF’s values. Staff are expected to workcollectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

Selection processAll candidates will receive feedback. Shortlisted candidates may be required to undertake an additional assessment prior to the final interview.

QueriesIf you have any queries on any aspect of the appointment process, need additional information, or would like to have an informal discussion, please email [email protected] in the first instance.25th January 2019

from 4th to 13th February 2019from end February to early March 2019


ABOUT OXFORD HROxford HR operates globally - mainly within the international development and charity sectors. We carry out retained executive search mandates at board and senior management levels. We also offer human resource and organizational development consultancy.

Oxford HR has many years of experience in search as well as an extensive network of international development, social sector, corporate, public sector and academic

contacts from across the world. We carry out comprehensive and often international searches designed to meet the specific needs of our clients.

Oxford HR’s team members have significant personal experience of working in international development and the social sector as well as the corporate and governmental sectors. We are in a unique position to find and assess talented individuals from a variety of backgrounds.


www.oxfordhr.co.uk | Company No. 6456325

OXFORD

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Oxford

OX4 1JE

United Kingdom

+44 (0) 1865 403 298

LONDON

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109 Borough High Street,

London

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United Kingdom

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oca director of resources - oxford hr · médecins sans frontières oca director of resources 8...

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