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Republic of the PhilippinesSupreme Court

Office of the Court AdministratorManila

OCA CIRCULAR No. 44-2013

TO: ALL JUDGES AND COURT PERSONNEL

SUBJECT: AMENDMENT OF OCA CIRCULAR NO. 74-2010-GUIDELINES IN THE SUBMISSION OFAPPLICATIONS FOR APPOINTMENT IN THELOWER COURTS

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To expedite the processing and filling of vacant positions, Item Nos.2, 3, 4 and 5 of OCA Circular No. 74-2010, dated 21 May 2010, are herebyamended to read as follows:

2. The notice of vacancy shall be posted in three (3)conspicuous places in the court's premises and in otherpublic places for at least ten (10) calendar days. It shallinclude the qualification standards for the position and thechecklist of requirements prepared by the OAS-OCA,necessary for the evaluation of the application. Within one(1) month from the expiration of the ten (10) day period forposting, the applicant/s shall submit the requirements to thejudge where the vacancy exists.

3. All applications, together with the complete or incompleterequirements received by the Executive Judge/PresidingJudge, shall be indorsed to the OAS-OCA within ten (l0)days after the lapse of one (1) month from the expiration ofthe ten-day period of posting. The indorsement shall beaccompanied by a certification, under oath, by the ExecutiveJudge/Presiding Judge that the list submitted contains thename/s of all applicant/s who applied for the position

The date of mailing shall be the determining factor toconsider whether the indorsement was sent after the one-month period. For application/s personally filed before theOAS-OCA, the date of receipt by the OAS-OCA is thecontrolling factor.

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4. All application/s directly filed with the OAS-OCApersonally or sent through mail within the one-month period,shall be referred to the Executive Judge or Presiding Judgefor comment and/or appropriate action within five (5) daysfrom receipt of the application/so The ExecutiveJudge/Presiding Judge shall provide the applicant/s with achecklist of requirements to be submitted to the OAS-OCAafter the same period of one (1) month following theexpiration of the ten-day period for posting. Thereafter, theOAS-OCA shall evaluate all the applications and shallsubmit the list to the Selection and Promotion Board-LowerCourts (SPB-LC) within fifteen (15) days. Those withincomplete form or lacking requirement/s shall be includedin the list to be submitted to the SPB-LC with a notation asto the lacking form or requirement/so If after assessment ofcompetence and qualification of candidates, the applicantfound by the SPB-LC to be the most qualified for theposition applied for has incomplete form and/or lackingrequirement/s, the SPB-LC shall require the said applicant toaccomplish the incomplete form and/or to submit the lackingrequirement/so

5. All application/s received from the OAS-OCA orpersonally filed with the Executive Judge/Presiding Judgeafter the aforesaid one-month period may still be endorsedby the Executive Judge/Presiding Judge to the OAS-OCAfor submission to the SPB-LC. The name/s of the aforesaidapplicant/s shall be included in the list of candidate/s as longas the resolution containing the list of candidate/s has not yetbeen submitted to the Court by the SPB-LC. A notation thatthe aforesaid application/s was/were submitted after the one-month period shall be indicated.

Before transmitting the documentary requirements ofthe applicant/s to the OAS-OCA, the ExecutiveJudge/Presiding Judge, through the Clerk of Court, shouldmake sure that all the documents provided in the checklist ofrequirements have been properly accomplished andsubmitted by the applicant/so Documents which require the

,signature of the Presiding Judge/Executive Judge and/or theClerk of Court must be duly signed by said officials. Thosedocuments which will not be signed by them shall be

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included in the list of lacking requirements of theapplicant/so Refusal by the concerned official to sign thedocument will not, however, cause the disqualification ofthe applicant/s concerned. On a case to case basis, his/herapplication will still be given due course after notice to theOAS-OCA of such refusal to sign.

For the information and guidance of all concerned. This circular shalltake effect immediately.

Issued this 18th day of March 2013

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~J SE IDAS P. MARQUEZ

rt Administrator

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