Occupational Safety and Occupational Safety and HealthHealth

Facilities Management &

Safety Program

Strategic Model

Public Hospitals Authority

Princess Margaret HospitalPresenter Name: Mary. E. Lightbourne-Walker

Safety & LeadershipSafety & Leadership

Awareness 91%; Exposure 9%: When both are combined, accidents can be

drastically reduced. Safety is a state of awareness which allows

one to identify hazards. The reporting of Incidents & Accidents. Being prepared for emergencies Everyone becomes a leader. Goals are accomplished & good working

habits inculcated.

Program OverviewProgram Overview Introduction Safety Management Relationships Overview and Responsibility Organizational Structure Incident Reporting and Investigation Hazard Surveillance Program Evaluation Performance Standards Orientation,Training & Annual Review Conclusion

IntroductionIntroduction Goal is to provide a safe environment for

P,S & V. All individuals are responsible in org. Includes: -~Doing job duties in a safe manner~Following safe patient care practices~Reporting any unsafe conditions or practices

observed~Maintaining safety related knowledge & skills

Continued - ScopeContinued - Scope Provide a physical environment free of

biological, physical, chemical and ergonomic hazards.

Reducing risk of injuries to P,S & V. Implementing plans to create & manage

the org’s environment to facilitate sustainable development, esp space, equipment mgmt and needed resources.

Educating staff about safety in the work environment.

Continued – Continued – Safety Management ProcessSafety Management Process

Identify safety problems promptly Investigate the problem/issue and analyze Develop corrective actions and

communicate to those effecting elimination of risk

Monitoring corrective action for effectiveness

Evaluate for desired outcome

Safety Management Safety Management RelationshipsRelationshipsEmployee HealthInfection ControlRisk ManagementQuality Improvement ProgramFacilities ManagementEquipment ManagementDisaster Management

Overview & ResponsibilityOverview & Responsibility Directed by the FMSC. Monitored by the ESU. FMSC is responsible to EMC for:

– Design,training,education,implementation and assessment of performance & improvement.

Participative Representation:– Safety Unit, Security, Risk Mgmt, Equipment Mgmt,

Utilities Mgmt, Hazardous Waste Mgmt, Administration, Engineering, Infection Control, Training & Quality and Standards

Review all incident reports, property, Infrastructural damage, occupational illness,& P,S & V injury.

Continued – Reporting Elements Continued – Reporting Elements of the Safety Committeeof the Safety Committee

Reporting Elements include: -– Annual Inspection Survey (hazard surveillance).– Security & Surveillance Mgmt Committee– Hazard Com/Waste Mgmt Committee– Life Safety & Disaster Preparedness Committee– Equipment Mgmt Committee– Utilities Mgmt Committee– Risk Management Committee– Infection Control Committee

Organizational StructureOrganizational Structure

1.ESU – full time working body with assistance from designated persons from each department.

Standing members of the committee. Designated OH,ESU & IC Officers Provide program direction, technical

assistance & coordinate the safety and health effort.

Continued - ActivitiesContinued - Activities Collect Information Review summaries of deficiencies, failures,user

errors, Haz/ Mat & Waste, Life Safety, Emergency Preparedness, Med Equipment, Utility Systems & Disaster Preparedness.

Implement FMSC Recommendations Participate in all hazard surveillance, emergency

drills, incident reporting, & development of safety procedures.

Participate as members of IC,QI,RM,EP. Assist with development & implementation of

safety & health training.

Incident Reporting & Incident Reporting & InvestigationInvestigation

Procedure: -– Report used to document the occurrence of any event

that is inconsistent with the hospital ordinary routine, whether or not injury occurs.

– Employee incidents, encompass events related to injuries and occupational illness & exposure.

– Report on Infrastructural matters requiring immediate corrective action to Engineering by telephone followed by requisition (mainframe) requisition.

Data & info obtained is processed by the relevant departments and members of ESU/FMSC.

Hazard SurveillanceHazard Surveillance Hazard surveillance or inspections are referred to as The Safety

Inspection. All areas are inspected for the following: -

– Physical Environment– Safety Manual Regulations– Adherence to Safety processes and procedures– Staff Safety Knowledge concerning safety issues.

Written reports are forwarded to the appropriate department manager for corrective action within a specified time frame.

All findings by ESU are submitted to FMSC noting trends of concern.

All deficiencies which pose an immediate threat to health and safety or pose a serious threat or damage to the facility or equipment must be corrected immediately.

Program EvaluationProgram Evaluation Done on an annual basis. Conducted by the FMSC. Evaluated for the following: -

– Attainment of objectives / TOR– Scope of activities– Performance and – Effectiveness

Results reported to the Governing Board by the Committee Chairperson.

Individual elements are also evaluated using the same criteria, these are: -– Security Management Program– Infection Control Program– Risk Management Program– Utilities Management Program etc

Safety Management Safety Management Performance StandardsPerformance Standards

1. All new employees must participate in the orientation program.2. All response and resolution time for Hazard Surveillance

rounds will be less than one month.3. All staff must know who the Safety Officers are to facilitate the

reporting of safety hazards.4. Hazard Surveillance major inspections will be conducted

throughout the hospital;– Clinical Areas, Semi-annually– Non-Clinical Areas, annually

5. Total employee reported back injuries will be 5% or less.6. Total Biohazard Exposures will be 5% or less7. The injury to hours worked variance ratio for each month will

be lower than the same month during the previous year.

Safety Orientation And Annual Safety Orientation And Annual ReviewReview

ConclusionConclusion

Safety is a manifestation of a personal state of awareness, standardized practices & a sound system of beliefs by all persons.

This process provides a means for continuous improvement & methods to sustain physical development while adhering to hospital policy & international & national regulatory agencies.

This program will satisfy, train, sensitize and empower all clients to the importance of reducing risks and injuries in the workplace and ultimately assist in the provision of quality and cost effective health care services.

PMH FIRE SAFETY TRAINING

REMINDERREMINDER

SAFETY IS EVERYBODY’S BUSINESS

Thank you for your attention