oce e-copy barcode recognition services
Post on 18-Oct-2014
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DESCRIPTION
Digital workflow solutions from Oce...TRANSCRIPT
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eCopy Barcode Recognition Service
Andrew BainRegional Account ManagerOce North America
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eCopy Barcode Recognition Service value proposition
Increase productivity and lower costs by automating routine naming, indexing, batching, and filing tasks associated with scanning documents
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Barcode use in document management
• Industrial applications– Law firms: Client matter documents– Mortgage and lending banks: Loan applications– Insurance: Policy and claim applications– Transportation and logistics: Shipping documents– Healthcare: Patient medical records– Construction: Project documents
• Departmental applications– Purchase orders and invoices– Mailrooms
• Barcoding works best where several documents (batches) can be indexed by the same value(s)
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Why use barcodes?
• Efficient naming and indexing of document batches
• Increased productivity
• Decreased data entry errors*– Trained data entry operator: One error for every 300 keystrokes– Barcode recognition: One error for every 397,000 to 612,000,000, depending
on barcode type
*Center for Automatic Identification at Ohio University
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• Configurable date and time formats
Barcode file naming settings
Names can include barcode values, date, time, page #, ‘-’
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Barcode file splitting options
Split and remove barcode cover page
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Barcode file splitting options
Split using eCopy separator page
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Barcode file splitting options
Split based on barcode value
• Example: split if contains “PO”
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eCopy Barcode Recognition Servicerouter utility
• Automates filing of scanned batches of documents
• Identifies destination folder
• Creates folder if it doesn’t exist
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eCopy Barcode Recognition Service benefits
• Accessible by any office worker – no need to be an imaging expert – no end user settings to adjust
• Transparently works in the background when building the document
• Simple one step process – simply press the “Next” button – ShareScan does the rest
Designed for shared-access office scanning
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Configuring barcode file naming
Route to folder basedon barcode value
Name file withbarcode value
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Configuring Barcode Settings
Split files in 3 ways
Break up barcode values
containing multiple data
elements
Optimize order in which barcode engine locates
barcode on page
Image enhancement to
increase recognition rate
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Configuring Legal Index Fields
Associate specific
barcodes with legal index fields
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Configuring customer-defined index fields
Define custom data publishing fields and associate to specific
barcodes
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Supported barcode standards
• Code 39
• Extended Code 39
• Code 128
• Code 25 Interleave
• Code 25 non-Interleave
• Codabar
• EAN-8
• EAN-13
• UPC-E
• UPC-A
• Patch Codes
• PDF-417 (2d Barcode)
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eCopy Barcode Recognition Service summary
• Increases productivity and lowers costs
• Automates routine naming, indexing, batching, and filing tasks associated with scanning documents
• Efficient naming and indexing of document batches
• Supports popular barcode standards
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