© Oil Companies International Marine Forum - All Rights Reserved

Marine Terminal Information System Jan 3rd 2013

The Oil Companies International Marine Forum is a voluntary association of oil companies with an interest in the shipment and terminalling of crude oil, oil products, petrochemicals and gas.

OCIMF does not involve itself in commercial Issues, including vetting, but restricts its activities to those issues affecting safety and environmental protection.

What is OCIMF ?

Our Members

06 February 2013 PAGE 4

Key Events in the history of OCIMF

1970: OCIMF was

formed

1998: 50TH Publication

reached and website

launched

1967: Grounding of

Torrey Canyon

1975: First OCIMF guideline published

1977: London branch

office established

1993: SIRE

Programme Launched

1978: ISGOTT

published

1970: Consultative

status at IMO

2004: TMSA

Programme Launched

2000: SIRE Inspector Training and

Accreditation

2010: MTIS

Programme Launched

2009: OVID

Programme Launched

OCIMF Milestones

To be the foremost authority on the safe and environmentally responsible operation of oil tankers, terminals and offshore support vessels, promoting continuous improvement in standards of design and operation.

The OCIMF Mission

In fulfilling its mission, OCIMF focuses on 6 objectives

REGULATORY STANDARDS CONSULTATION

ENFORCEMENT PROMULGATION PROMOTION

Objectives

• Industry recommendations and guidelines

• More than 50 guidelines

produced • Many are the basis for

industry standards • Some have been adopted

into national law and referenced by international bodies

Standards

• Active participation at IMO as a non-Governmental Organisation (NGO) at both committees and sub-committee level

• Active participation on a regional and national basis • Close cooperation with other NGO’S for unified approach.

Regulatory

• Compensation for oil pollution damage • Many of the largest contributors are OCIMF Members • OCIMF has observer status • Active participation in Fund and CLC revision • Supporting The implementation of the HNS convention • Regional and national consultation on forthcoming

legislation such as EU criminal sanctions for accidental pollution, EC Maritime Safety Package etc.

Consultation

• Professional working relationships with other

regional and national authorities o Individual IMO Members including USCG o Paris, Tokyo and emerging MOU’s o Australian Marine Safety Agency o European Maritime Safety Agency

• Regular contact with Classification Societies through IACS

Enforcement

SIRE &

TMSA

• 1600 SIRE reports per month • 19,500 SIRE reports on 7,500 tankers (12 months) • 9000 reports downloaded per month • 950 Companies Submitting TMSA Reports • Electronic 24/7 access via WebSERM2

OVID &

OVMSA

• 350 OVID reports per month • 46% of the offshore vessel fleet • 3700 OVID reports on 5000 vessels • 100 reports downloaded per month • 210 Companies Submitting OVMSA Reports

• MTPQ launched Nov 2011 • 220 Terminals in MTPQ • MTMSA launched Sep 2012

MTIS

Promulgation

• High level oil company participation in Committee and Forum Meetings

• Close cooperation with other non-Governmental Organisations (NGOs)

• Regular contact meetings with members

Promotion

Courtesy of INTERTANKO

SIRE Introduced 1993 Oil companies started development of formalized inspection systems

Is the impact positive?

More Visible Results of Improved Standards Tanker Spills

Courtesy of ITOPF

Oil Pollution Incidents

Secretariat

Structure

MTIS - Marine Terminal Information System

MTPQ MTMSA MTOCT

MTIS is a consolidated system consisting of: • Marine Terminal Particulars Questionnaire • Marine Terminal Management & Self Assessment • Marine Terminal Operator Competency & Training

To promote continuous improvement of standards at marine terminals

What is MTIS?

Start 2010 Development Expected Q1 2013

MTOCT Training

MTPQ Database

MTMSA Self Assessment

Start 2009 Development Launched 2011

Start 2010 Development Launched 2012

Status of MTIS Project

• Operational efficiency- Through better matching of terminals and ships. • Better dissemination of terminal information. • Promotes safety • Continuous improvement of safety management. • Better trained and motivated staff.

Benefits of MTIS

An accurate repository of marine particulars data.

Data needed for assessing suitability of the ship/shore interface

Accurate and comprehensive terminal information is an essential element in ensuring the compatibility of ships and terminals, the safety of operations and the protection of the environment.

What is MTPQ?

Provide a standard format for the collection of information that can be shared with terminal users

Improved operational efficiency through better matching of terminals and tankers

Improved effectiveness and efficiency, with better dissemination of terminal information

The MTPQ questionnaire is structured, specific and standardised

Information is available to the terminal in a format that will be suited for onward transmission

The terminal will be able to use the MTPQ system to attach terminal information, for example, terminal information booklets

MTPQ - Benefits

MTPQ – Global Overview

A tool to assist terminal operators to assess, measure and improve the effectiveness of their management systems with regard to berth operations and the management of the ship/shore interface.

What is MTMSA?

• The framework is based on 15 elements of management practice

• Requires self assessment of companies processes, procedures and practices

• Contains Industry Best Practice Guidance and Key Performance Indicators (KPI’s)

• Tool for continuous improvement

The MTMSA programme offers a standard framework for assessment of terminals management system.

How does it work?

Element 1 Management, Leadership and Accountability Element 2 Management of Personnel Element 3 Port and Harbour Operations Element 4 Terminal Layout Element 5 Ship/Shore Interface Element 6 Transfer Operations Element 7 Maintenance Management Element 8 Management of Change Element 9 Incident Investigation and Analysis Element 10 Management of Safety, Occupational Health and Security Element 11 Environmental Protection Element 12 Emergency Preparedness Element 13 Management System Review Element 14 Operations at Buoy Moorings Element 15 Terminals Impacted by Ice or Severe Sub-zero Air Temperatures

What are the 15 Elements?

Stage 1

KPI’s Best Practice Guidance

Stage 2

Stage 3

Stage 4

12 - Emergency Preparedness Stage 1 KPI - There are comprehensive and up-to-date emergency plans that are specific to the terminal. Corresponding BPG – The emergency plans should include the following elements………..

What does it look like?

• Measures that track a terminal’s effectiveness in meeting its aims and objectives.

• To indicate that management systems are fit for purpose

• To assist terminal managers to monitor progress with their continuous improvement programmes.

The results from the assessment process should provide operators with an overview of their performance, which will assist in identifying gaps and provide a focus for planning future improvement

Key Performance Indicators

• The KPIs within each of the 15 element are grouped into 4 stages • Stage 1 is the foundation - Initial Ranking • Generally, the higher stages build on the lower stages and maximum

benefit is achieved when the stages are completed in order. • The emphasis is on achieving continuous improvements by aligning

actions with targets. • Using gap analysis, follow the continuous improvement process to

achieve higher stages • Stage 4 is the highest stage

The 4 stages of MTMSA

• Self Assessment is a LEADING INDICATOR, as compared to external inspections and audits which are LAGGING INDICATORS

• MTMSA establishes a continuous improvement cycle, both, in content and practices in establishing higher standards

• Feedback and improved practices from operators is being incorporated into the system

• Directs the organization based on factual information, which is the result of measurement and analysis

Benefits and Advantages

To assist Marine Terminals develop their own training programmes to ensure that personnel working on the ship/shore interface have the required skills and competence by:

What is MTOCT?

• Assessing the competence of staff

• Establishing training needs for each member of staff

• Developing appropriate training/self-help programmes to satisfy the training needs.

• Maintaining training records

A Voice for Safety

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